Tally Software

Q. What is TallyPrime?
TallyPrime is a complete business management software for small and medium
businesses. TallyPrime helps you manage accounting, inventory, taxation, and banking.
Tally Solutions Pvt. Ltd. is an Indian multinational technology company.

It is headquartered in Bangalore, Karnataka.

The full form of Tally is (Transactions Allowed in a Linear Line Yard).

Shyam Sunder Goenka, Bharat Goenka is the father of tally.

1
How to open TallyPrime

Start Button

Type TallyPrime

2
 Company Info
After being on Tally:-
You have to create your company first:-
❑Create Company – To create a company where you will work.
❑Alter Company – It is used to edit or delete the company.
❑Select Company – To Open your company which is already created.
❑Shut Company – It is used to close the company temporarily.
❑Backup – Used to make a backup for a company to restore it after deleting.
❑Restore – Used to restore the company which had backup.

3
 Short-cut keys
❑Alt + F1 - Shut the company
❑Alt + F3 – Selection of a company that is already created
❑F3 – Change Company
❑Alt + D - To delete the Ledger/Voucher
❑Ctrl + N – To open the calculator
❑F11 – Features
❑F12 - Configuration
❑F2 – To change the current date

4
 Set Password on Company
➢If you already created a company and want to set a password, you have to do these
steps.
Gateway of Tally – Company (Alt + k) – Security – Control user access to company data
(Yes) – Set Username and Password – Accept

➢If you create a new company and want to set a password for your company, you have to
do these steps.
Create company – Configure (F12) - Control user access to company data (Yes) – Set
Username and Password - Accept

5
 Gateway of Tally
After creating the company and learning company info
now we are going to learn “Gateway of Tally”.
Everything of Tally comes in Gateway of Tally.

6
 Short-cut keys
❑Alt + K – Company
❑ Alt + Y – Data
❑Alt + G – Go To
❑Alt + O – Import
❑Alt + E – Export
❑Alt + P – Print
❑Alt + Z – Exchange
❑Alt + M – E-mail

7
 Accounting Masters
Groups - Groups are collections of ledgers of the same nature.
Groups
Indirect Expense Fixed Assets Indirect income

Paid Discount A/c Machinery A/c Received Discount A/c

Paid Rent A/c Building A/c Received Rent A/c

Paid Electricity A/c Furniture A/c Received Electricity A/c

Paid Salary A/c Stationary A/c Received Salary A/c

Paid Maintenance Received Maintenance A/c

Ledgers

8
 Accounting Masters
Ledgers - A ledger is a book or digital record containing bookkeeping entries.
Ledgers/Account Groups Ledgers/Account Groups
Capital A/c Capital Account Furniture A/c Fixed Assets
Purchase A/c Purchase A/c Received Discount A/c Indirect Income A/c
Cash A/c Cash A/c Paid Rent A/c Indirect Expense
Ram A/c (Dr) Sundry Debtors Received Discount A/c Indirect Income
Ashok (Cr) Sundry Creditors Paid Salary A/c Indirect Expense
Drawing Account Current Liability Received Salary A/c Indirect Income
Sales A/c Sales Account Trade Expense A/c Indirect Expense
Bank A/c Bank Account Stationary A/c Fixed Assets
Paid Discount A/c Indirect Expense Bill Payable A/c Current Liability
Computer A/c Fixed Assets Loan from Bank Loan Liability
Car A/c Fixed Assets Car Fuel Indirect Expense

9
 Accounting Masters
Multiple Ledgers - You can create multiple Ledgers at a time in this mode. This will save
the time of user.
For Multiple Ledgers – Gateway of Tally – Chart of Accounts – Ledgers – Multi Masters
(Alt + H) – Multi Create
Ledgers/Account Groups Ledgers/Account Groups
Capital A/c Capital Account Furniture A/c Fixed Assets
Purchase A/c Purchase A/c Received Discount A/c Indirect Income A/c
Cash A/c Cash A/c Paid Rent A/c Indirect Expense
Ram A/c (Dr) Sundry Debtors Received Discount A/c Indirect Income
Ashok (Cr) Sundry Creditors Paid Salary A/c Indirect Expense
Drawing Account Current Liability Received Salary A/c Indirect Income
Sales A/c Sales Account Trade Expense A/c Indirect Expense
Bank A/c Bank Account Stationary A/c Fixed Assets

10
 Inventory Masters
Inventory Info - Inventory info is helpful in the classification of Stock Items. You can group
Stock Items under different Stock Groups to reflect their classification based on some
common features such as brand name, product type, quality, and so on.

Stock Category - Stock Categories are basically the categorization of stock items of similar
features belonging to different stock groups. E.g.- If the company is dealing with TVs. The
company's inventory might consist of TVs from different brands like LG, Sony, Philips, etc.

➢For Enable stock Category:-

Gateway of tally – Create – Stock Item – F12 – (Yes) Use stock category for stock items -
Accept

11
 Inventory Masters
Stock Item – Stock Item refers to goods that you manufacture or trade.
Units of Measures – In this we make measure units.
Example – Kg, Dozen, Liter, Pieces, etc.
Godown - A Godown is a place where stock items are stored.

Fruits Vegetable
Mango Potato Stock Group
Stock Item Apple Onion
Guava Chilli
Papaya Ladyfinger
Banana Tomato

12
 Inventory Masters
Stock Item – Stock Item refers to goods that you manufacture or trade.
Units of Measures – In this we make measure units.
Example – Kg, Dozen, Liter, Pieces, etc.
Alias - Alias function in tally is a good function. It creates alternate Names of Ledgers and
Names of Items in seconds.
Godown - A Godown is a place where stock items are stored.

13
 Accounting Vouchers
It is the main part of the tally. In this, we make entries using Credit – Debit but there are
many entries so it is separated with different vouchers. So first we need to understand
these vouchers.

F4: Contra Voucher – It is used in only three conditions.

▪ Deposit cash in Bank
▪ Withdraw cash from Bank
▪ Fund transfer from one bank to another

F5: Payment Voucher – It is used for payment to the parties by cheque and cash.

14
 Accounting Vouchers
F6: Receipt Voucher – It is used for receiving the amount from the parties by cheque and cash.
F7: Journal Voucher – It is used for adjustable entries.
F8: Sales Voucher – It is used for sales the goods.
F9: Purchase Voucher – It is used for Purchasing goods.
Reversing Journal Voucher – It is used in future payments by cheque and cash.
Alt + F6: Credit Note – It is used for sales return entries.
Alt + F5: Debit Note – It is used for purchase return entries.
Memo – It is used to memorize entries in Tally.

Note - For Credit/Debit Note - Gateway of Tally - Vouchers - press F10 (Other Vouchers) -
Type or select Debit Note - and press Enter

15
 Accounting Vouchers
Closing Stock - Closing stock is referred to as the number of unsold goods that remain
with the business on a given date.
Compound Entries - A compound journal entry is an accounting entry in which there is
more than one debit, more than one credit, or more than one of both debits and credits.

Note – if you want to edit the already created ledger in the voucher so you just select the ledger
in the voucher – Ctrl + Enter

16
 Starting Transactions
➢Started Business with cash 2,00,000/-

Cash A/c Dr. 2,00,000/-

To Capital A/c Cr 2,00,000/-

➢Purchase goods of Cash 10,000/-

Purchase A/c Dr. 10,000/-

To Cash A/c Cr 10,000/-

17
 Starting Transactions
➢Sold goods of Cash 10,000/-

Cash A/c Dr. 10,000/-

To Sale A/c Cr 10,000/-

➢Purchase goods of 10,000/- from Ram Traders

Purchase A/c Dr. 10,000/-

To Ram Traders A/c Cr 10,000/-

18
 Starting Transactions
➢Sold goods of 10,000/- to Rajesh

Rent A/c Dr. 10,000/-

To Cash A/c Cr 10,000/-

➢Received Salary by cheque 45,000/-

Bank A/c Dr. 45,000/-

To Salary A/c Cr 45,000/-

19
 Starting Transactions
➢Paid maintenance 10,000/-

Maintenance A/c Dr. 10,000/-

To Cash A/c Cr 10,000/-

➢Paid Salary 5000/-

Salary A/c Dr. 5,000/-

To Cash A/c Cr 5,000/-

20
 Starting Transactions
➢Paid Rent 10,000/-

Rent A/c Dr. 10,000/-

To Cash A/c Cr 10,000/-

➢Paid Interest 2,000/- by cheque

Interest A/c Dr. 2,000/-

To Bank A/c Cr 2,000/-

21
 Starting Transactions
➢Give Commission 2,000/-

Commission A/c Dr. 2,000/-

To Cash A/c Cr 2,000/-

➢Give a Salary of 5,000/- cash to the helper

Salary A/c Dr. 5,000/-

To Cash A/c Cr 5,000/-

22
 Starting Transactions
➢Paid telephone bill 2,500/-

Telephone Bill A/c Dr. 2,500/-

To Cash A/c Cr 2,500/-

➢ Advertisement Expense 1,500/-

Advertisement Expense A/c Dr. 1,500/-

To Cash A/c Cr 1,500/-

23
 Starting Transactions
➢Got Rent 15,000/-

Cash A/c Dr. 15,000/-

To Rent A/c Cr 15,000/-

➢Got Commission 5,000/-

Cash A/c Dr. 1,500/-

To Commission A/c Cr 1,500/-

24
 Starting Transactions
➢Paid Maintenance 5,000/- by Cheque

Cash A/c Dr. 5,000/-

To Maintenance A/c Cr 5,000/-

➢Deposited cash of 10,000/- bank

Bank A/c Dr. 10,000/-

To Cash A/c Cr 10,000/-

25
 Starting Transactions
➢Withdraw 5,000/- from Bank

Cash A/c Dr. 5,000/-

To Bank A/c Cr 5,000/-

➢Taking loan of 5,000 from Bank/-

Cash A/c Dr. 10,000/-

To Bank Loan A/c Cr 10,000/-

26
 Starting Transactions
➢Repayment Loan form Bank of 5,000/-

Cash A/c Dr. 5,000/-

To Bank A/c Cr 5,000/-

➢Paid rent from Bank of 10,000/-

Rent A/c Dr. 10,000/-

To Bank A/c Cr 10,000/-

27
 Starting Transactions
➢Paid Salary from the bank of 5,000/-

Salary A/c Dr. 5,000/-

To Bank A/c Cr 5,000/-

➢Got interest by cheque 5,000/-

Bank A/c Dr. 5,000/-

To Interest A/c Cr 5,000/-

28
 Starting Transactions
➢Got a Commission of 1,500/- by cheque

Bank A/c Dr. 5,000/-

To Commission A/c Cr 5,000/-

➢Commenced business of cash 10,000,00/-

Cash A/c Dr. 10,00,000/-

To Capital A/c Cr 10,00,000/-

29
 Starting Transactions
➢Purchase Chair of cash 5,000/-

Chair A/c Dr. 5,000/-

To Cash A/c Cr 5,000/-

➢Sold Chair of cash 3,000/-

Cash A/c Dr. 5,000/-

To Chair A/c Cr 5,000/-

30
 Starting Transactions
➢Purchase Car of cash 7,00,000/-

Car A/c Dr. 7,00,000/-

To Cash A/c Cr 7,00,000/-

➢Sold Car of cash 8,00,000/-

Cash A/c Dr. 8,00,000/-

To Car A/c Cr 8,00,000/-

31
 Purchase and Sales Register
Purchase Register - A purchase register is used to manage the movement of purchased
goods.
Sales Register - Sales Register displays the monthly summary of sales transactions and
closing balances.

➢For Purchase/Sales Register:-

Gateway of Tally – Display More Repots – Account Books – Purchase/Sales Register

32
 Bill-wise Detailed
Bill-wise Details' is used to track the details of any already made or due payments and
also to generate payables or receivables reports with minimum effort.

Method of Adjustment
New Ref – Select when you are recording a fresh transaction, to generate a new bill for
the party. ( It will apply only on Purchase and Sales vouchers).
Agst Ref – It is used to receive or pay the amount of the party's bill.
Advance – It is used for receiving the advance payment.
On Account – it is used if the cheque is bounced.

33
 Set Credit Limit
What is the use to set a credit limit?
By setting credit limits for your buyer or customer, you will be able to effectively manage
your receivables.
How to set a credit limit?
Go to Gateway of Tally - Accounts Info - Ledgers - Create or Alter – F12 – (Yes) Show more
configuration – (Yes) Provide credit limits - Accept

Cash Book & Bank Book

The Cash Book & Bank Book is a record of all the receipts and payments made through
the Cash & Bank.
➢For Cash Book & Bank Book:-
Gateway of Tally – Display More Reports – Account Books – Cash/Bank Books

34
 Day Book
➢Using the Day Book feature you can check out the summary of the transaction also you
can edit, delete and hide the transactions.
➢To access – Gateway of Tally – Display – Day Book – Enter

35
 Features of Day Book
Day Book options
Enter – It is used for editing the transaction.
Alt + D – It is used to delete the Voucher/Transaction.
Alt + X – It is used to cancel the Entry/Transaction.
Alt + 2 – It is used to create a copy of the Transaction.
Ctrl + R – It is used to hide the Transaction.
Ctrl + U – It is used to unhide the Transaction.
Ctrl + U – It is used to unhide all hidden transactions.
Space – It is used to select the transaction.
Ctrl + Space – It is used to select all transactions at once.
F4 – Select particular Voucher

36
 Features of Day Book
Day Book options
Alt + A – It is used to open the same new voucher.
Alt + I – It is used to insert the new voucher between your selected voucher.

Stock Item Reports – A stock item report is used for receiving all information about the
stock like - Where did you buy the goods, at which price buy, at which price sold, and
how much goods are remains.

➢For Stock Item Reports:-

Gateway of Tally - Display more reports – Inventory Books – Stock item

37
 Optional Voucher
Ctrl + L – Optional voucher
Optional vouchers allow you to see the impact of transactions without actually posting
them.
Note – Before using “optional Voucher”, go on the other vouchers – Enable “Reversing
Journal and option Voucher” – Accept
Alt + P is used for the print of any voucher in Tally Prime.

38
 Reversing Journal Voucher
It is used for future payment with cash/ Bank.
There are many payments that come in future payments. Like - your helper/Staff worked
for you and you are going to pay him salary next month so it comes in future payments.

For Ex – In the month of march after managing the transaction you got a 50,000 profit
but you pay the rent of the march on the 1st of April so from the 50,000 you have to
deduct the rent and then you will get the proper profit.

Reversing Journal Voucher

Note – Before using “optional Voucher”, go on the other vouchers – Enable “Reversing
Journal Voucher” – Accept

39
 Reversing Journal Voucher
Transactions for Reversing Journal:-
➢Paid Salary of March at the 1st of April of 10,000/-
➢Paid 10,000/- Rent of March on the 1st of April.
➢Paid interest of March at the 1st of April of 10,000/-

40
 Reversing Journal Voucher
➢Now to check the “Net Profit” we have to do the following steps:-
➢First, we have to create a ledger of Provisions:-

Gateway of Tally – Create – Scenario – Create a ledger of Provision (which should be

under reversing journal voucher type) – Accept

Then come in Profit/Loss option – New Column (Alt + C)

41
 Memorandum Voucher
It is used for remembering the lent amount.
Suppose you gave 1,000/- Rs. To your staff for bringing something but you don’t know
how much will be spent from 1,000/- so you just want to remember the given amount.
For this, we can use a memorandum voucher.
Note – It will not affect other transactions.

Memorandum Voucher
Note – Before using “Memorandum Voucher”, go to the Other vouchers – Enable
“Memorandum Voucher” – Accept

42
 Memorandum Voucher
Transaction for Memorandum Voucher:-
➢Gave 2,000/- to employee A for bringing something from the market.

➢To check this entry:-

Gateway of Tally – Display – Exceptions Reports – Memorandum Voucher.

43
 Post–Dated Voucher
It is used for future cheque payments.
Suppose the customer gave you the cheque for the payment but the date on the cheque
is mentioned 10 days later. so this type of cheque comes in a post-dated cheque.

Ctrl + T – Post-Dated Voucher

For Post-dated voucher – Payment Voucher - Press Ctrl + T – Change the date to 1st may –
Do debit and credit – it will be done.

44
 Post–Dated Voucher
Transaction for Post-Dated Voucher:-
➢Paid 10,000/- by cheque to Ramesh Traders for the date of 1st may.

➢To check this entry:-

Gateway of Tally – Display More Reports – Account Books – Ledger – Bank – Change date
period (F2) – To show running balance (F12)

45
 Godown
A Godown is a place where stock items are stored.
Suppose your business is spread into different cities or you have different Godowns for
managing your stock. So You may use this option.

➢For Create Godown:-

Gateway of Tally – Create - Godown
Note – While having the entries in the sales/purchase voucher you will have the option of
the Godowns.

46
 Stock Voucher
Using an inventory voucher you can transfer the goods from one location to other
location.
Suppose you have 1,000 kg of rice in Delhi Godown and 3,000 kg in Noida Godown. Now
we are going to transfer 1000 kg of rice from Noida to Delhi Godown.

For Stock Journal – Gateway of Tally - Vouchers – Other vouchers – Stock Journal
Or
For Stock Journal – Vouchers – Alt + F7

47
 Export Data in PDF
Exporting the summary of the Transaction from the Day Book in PDF.
Gateway of Tally – Day Book – Alt + E – Current - Click on configure – chose the option
which you want to edit – Ecs - Send

48
 Export Data in Excel
Exporting the summary of the Transaction from the Day Book in Excel.
Gateway of Tally – Day Book – Alt + E – Current - Click on configure – chose option which
you want to edit – Ecs - Send

49
 Export Data in JPEG
Exporting the summary of the Transaction from the Day Book in JPEG.
Gateway of Tally – Day Book – Alt + E – Current – Click on configure – chose the option
which you want to edit – Ecs - Send

50
 Export Data in HTML
Exporting the summary of the Transaction from the Day Book in HTML.
Gateway of Tally – Day Book – Alt + E – Current – Click on configure – chose the option
which you want to edit – Ecs - Send

51
 Export Data in XML
Using the import data option, you can transfer the data from one company to another.
First, we have to export data from the previous company in .xml format then we have to
create a new company where we want to import our data.

➢For Export the data in XML format

Gateway of Tally – Day Book – Alt + E - Transactions –
Click on configure – choose all vouchers in the
(Type of Voucher entries) – Select File format (XML) –
give the name of the file with .xml - Accept - Send

52
 Export Data in XML
Alt + O is used for the import option.

➢For Import the data in XML format

Alt + O (Import) – Transactions – Select the file
which you want to import.

53
 Payroll
Payroll - The payroll feature provides management-related information, statutory forms,
and reports in the prescribed formats such as Pay Slips, Payroll Statements, Attendance,
and Overtime Registers. Gratuity, Provident Fund (PF), Employee State Insurance (ESI),
and National Pension Scheme (NPS).

How to enable a Payroll voucher in Tally Prime?

Gateway of Tally – Vouchers – F10 (Other Voucher) – Click on show inactive – Payroll –
Enter - Enter

After enabling the payroll voucher you will have to create payroll masters.

54
 Payroll
Employee Group – like Engineer, Maintenance, Sales department, Marketing department
Units – Hours, Min (It will be created in compound type)
Hour of 60 min (It will be created in simple type)
Attendance/Production Type – Leave in days, Overtime in hrs of 60 min
Pay Heads – Basic Salary, DA, TA, Bonus, HRA, ESI, PF, Leave, Overtime, Reburshment,
Salary payable

Payroll Voucher Type – Give any name like - Salary slip

Employee – Give any name of the employee

55
 Payroll
After creating the payroll masters, you must go to the voucher and create attendance.
➢Vouchers – Change the date (31-05-2022) - F10 – Attendance – create attendance

After creating attendance you will have to create a salary slip.

➢Voucher – Ctrl + F4 – Salary slip – Ctrl + F (Autofill) - payroll Autofill – user define –
submit
➢Ctrl + F (Autofill) - payroll Autofill – Salary – submit

➢For view Salary slip

Gateway of Tally – Display more reports – Payroll reports – Pay Slip

56