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Comprehensive List of MS Excel Shortcuts

The document provides a comprehensive list of Microsoft Excel shortcuts categorized into general, navigation, selection, editing, formatting, formulas and functions, data and analysis, and miscellaneous shortcuts. Each category includes specific keyboard combinations that enhance productivity and efficiency while using Excel. This resource serves as a quick reference for users to improve their Excel skills.

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2 views

Comprehensive List of MS Excel Shortcuts

The document provides a comprehensive list of Microsoft Excel shortcuts categorized into general, navigation, selection, editing, formatting, formulas and functions, data and analysis, and miscellaneous shortcuts. Each category includes specific keyboard combinations that enhance productivity and efficiency while using Excel. This resource serves as a quick reference for users to improve their Excel skills.

Uploaded by

zaidkamal.transactions
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Comprehensive List of MS Excel Shortcuts

General Shortcuts:

 Ctrl + N: Create a new workbook


 Ctrl + O: Open an existing workbook
 Ctrl + S: Save the current workbook
 Ctrl + P: Print the current worksheet
 Ctrl + W: Close the current workbook
 Ctrl + F4: Close Excel
 F12: Open the Save As dialog box
 Ctrl + F12: Open the Open dialog box
 Alt + F: Open the File tab

Navigation Shortcuts:

 Arrow Keys: Move one cell up, down, left, or right


 Tab: Move one cell to the right
 Shift + Tab: Move one cell to the left
 Ctrl + Arrow Keys: Move to the edge of the data region
 Ctrl + Home: Move to the beginning of the worksheet (cell A1)
 Ctrl + End: Move to the last cell with data
 Page Down: Move one screen down
 Page Up: Move one screen up
 Alt + Page Down: Move one screen to the right
 Alt + Page Up: Move one screen to the left
 Ctrl + Page Down: Move to the next worksheet
 Ctrl + Page Up: Move to the previous worksheet

Selection Shortcuts:

 Ctrl + Space: Select the entire column


 Shift + Space: Select the entire row
 Ctrl + A: Select the entire worksheet
 Ctrl + Shift + Space: Select the current region
 Shift + Arrow Keys: Extend the selection by one cell
 Ctrl + Shift + Arrow Keys: Extend the selection to the edge of the data region
 Ctrl + Shift + End: Extend the selection to the last cell with data
 Ctrl + Shift + Home: Extend the selection to the beginning of the worksheet
 Shift + F8: Add to the selection
 Ctrl + Shift + * (Asterisk): Select the current region around the active cell

Editing Shortcuts:

 Ctrl + X: Cut the selected cells


 Ctrl + C: Copy the selected cells
 Ctrl + V: Paste the copied or cut cells
 Ctrl + Z: Undo the last action
 Ctrl + Y: Redo the last undone action
 Delete: Clear the content of selected cells
 F2: Edit the active cell
 Ctrl + D: Fill down the content from the cell above
 Ctrl + R: Fill right the content from the cell to the left
 Alt + Enter: Insert a line break within a cell
 Ctrl + Enter: Fill the selected cell range with the current entry
 Ctrl + "-" (Minus): Delete the selected cells
 Ctrl + "+" (Plus): Insert cells, rows, or columns

Formatting Shortcuts:

 Ctrl + 1: Open the Format Cells dialog box


 Ctrl + B: Apply or remove bold formatting
 Ctrl + I: Apply or remove italic formatting
 Ctrl + U: Apply or remove underline formatting
 Ctrl + 5: Apply or remove strikethrough formatting
 Ctrl + Shift + $: Apply the currency format
 Ctrl + Shift + %: Apply the percentage format
 Ctrl + Shift + #: Apply the date format
 Ctrl + Shift + @: Apply the time format
 Ctrl + Shift + !: Apply the number format with two decimal places
 Ctrl + Shift + &: Apply the outline border
 Ctrl + Shift + _: Remove the outline border
 Ctrl + 9: Hide selected rows
 Ctrl + 0: Hide selected columns
 Ctrl + Shift + (: Unhide rows
 Ctrl + Shift + ): Unhide columns

Formulas and Functions Shortcuts:

 = (Equal Sign): Start a formula


 Alt + = (Equal Sign): Insert the SUM function
 Ctrl + ` (Grave Accent): Toggle the display of formulas
 Ctrl + Shift + Enter: Enter an array formula
 F4: Repeat the last action (relative reference to absolute reference toggle when editing a
formula)
 Ctrl + Shift + U: Toggle the formula bar size
 Shift + F3: Open the Insert Function dialog box
 Alt + F8: Open the Macro dialog box

Data and Analysis Shortcuts:

 Ctrl + T: Create a table


 Ctrl + L: Open the Create Table dialog box
 Alt + Down Arrow: Open the AutoFilter drop-down menu
 Ctrl + Shift + L: Toggle filters on and off
 Ctrl + Q: Open the Quick Analysis tool
 Alt + F1: Create an embedded chart of the selected data
 F11: Create a chart sheet of the selected data
 Alt + F11: Open the Visual Basic for Applications editor

Miscellaneous Shortcuts:

 F1: Open the Help pane


 Alt + F8: Open the Macro dialog box
 Ctrl + F: Open the Find dialog box
 Ctrl + H: Open the Replace dialog box
 Ctrl + K: Insert a hyperlink
 F7: Open the Spelling dialog box
 Shift + F7: Open the Thesaurus

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