PROJECT QUALITY ASSURANCE CHECKLIST

(for Distribution at Initial PQA Meeting of each new project)

Project Name: Date:

Project Directorate: Contract No.:
Project Manager: Contractor:

Quality Consultant:
Assurance Team:

Conformance CHECKS (characteristics) REMARKS

Yes No N.A.
DOCUMENTATION REQUIREMENTS (as reference for PQA Team for each project)
Contractor’s/Consultant’s Quality Manual (if ISO 9001 Certified)
Specific Project Quality Plan (PQP)
Project Quality Procedures
Method Statements (inclusive of Inspection & Test Plan and Risk
Assessment Analysis/Safety & Health)
Approved Contract Particular Specifications
Detailed Construction Work Programme/Schedule
Approved Bill of Quantities (BOQ)
Approved Contract Documents (signed tender/bidding documents
which include Contract Data, Conditions of Contract, contract
agreement, performance bond and other required related documents
comprising the whole contract)
Health, Safety & Environment (HSE) Plan
Project Safety Procedures
Approved Construction Drawings (A3 - clear copy)
Method Statements Schedule
Materials Schedule
Construction Site Management Plan
Site Waste Management Plan
Contractor’s Organizational Chart (including QA/QC department) &
Project Organizational Chart
PMO forms (e.g. Project Charter, Project Scope Statement, Progress
Monitoring Form etc., if available)

QUALITY MANAGEMENT SYSTEM CHECKLIST

MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0

Conformance CHECKS (characteristics) REMARKS
Yes No N.A.
Quality Management System

Identification and Planning

Construction Control and Process Control
Project Quality System Records and Documentations (Project Quality
Plan, QA/QC Procedures, HSE Plan, Safety Procedures, Method
Statements (inclusive of Inspection & Test Plans and Risk Assessment
Analysis), Material Approvals, Inspection Checklists, Inspection
Records, Survey Records, Calibration Records, Audit Reports, Test
Results, Product Certificates, Shop Drawings, As-Built Drawings,
Summaries or Tracking Schedule of All Quality Records, Progress
Reports, Request for Information, Contract Variations, etc.)
Project Management System Review
Control of Documents

Master list to identify all controlled documents

Code mechanism for procedure and forms
Relevant versions of applicable document related to the process &
essential to operations available to project personnel at point of use
All approved drawings properly logged in (external origin documents)
Uncontrolled/unapproved document
Well defined system to indicate the names and locations of all
holders of controlled documents
Document change procedure/mechanism
Identification of any obsolete or invalid document
Handling of obsolete documents
Control of Records

Record Matrix
Retention periods of the records clearly defined
Rooms, cabinets, and shelves labeled
Records identified and where they are supposed to be
Records within the agreed retention period
Clear record keeping system where records are safe
Easily accessible / retrievable by authorized personnel
Hand-over Records

MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0

Conformance CHECKS (characteristics) REMARKS
Yes No N.A.
Management Responsibility

Responsibility, Authority & Communication

Communication procedure
Record of internal communication
Record of external communication
Project Organization chart available (as per PQP)
- QA Manager/ other QA staff
Qualifications and Responsibilities of Key Personnel
Sufficient numbers of Qualified QA/QC staff
Project personnel onboard
Job descriptions documented and communicated to project
personnel

Resource Management

Training / Competency

Established training Procedures

Competency level measured and maintained, training needs
identified
Training evaluation done and performance appraisal available
Training plan scheduled
Infrastructure

Suitability/adequacy/maintenance of site office, construction site,

process equipment and supporting services
Occupational health and safety guidelines provided
Product Realization

Inspection and Testing

Inspection and Test (Request for Inspection, endorsed check sheets,

inspection records, laboratory test certificates)
Material Receiving Inspection, In-Process Inspection and Tests and
Final Inspection and Testing
Design and Development

Design and Development Planning (shop drawings, bar bending and

cutting schedules, concrete placement details, equipment
installations, etc.)
Design Validation and Design Changes (Request for Information, Field
Change Request)

MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0

Conformance CHECKS (characteristics) REMARKS
Yes No N.A.
Purchasing/Procurement

Vendor Quality System and Evaluation of Vendor/Supplier

Vendor/Supplier Technical Data Review
Verification of Supplied Products and Supplier Verification
Product Identification and Traceability

Material Control, Certification, Identification and Traceability (system

of tag, physical markings)
Product Release
Handling, Storage, Packing, Preservation and Delivery

Handling, Storage, Packing, Preservation and Delivery Processes

Commissioning/Taking-Over

Taking-over Certificate
Servicing of the Works (Defect Liability Period)
Measurement, Analysis and Improvement

Internal Quality Audits

Audit Schedule
Non-conformance & Corrective and Preventive Action
Control of Non-conforming Products

Evaluation of NCRs and Disposal of NCRs

Material Receiving Inspection NCRs, Construction NCRs and
Vendor/Supplier NCRs
Quarantine and Documentations of NCRs
Analysis of Data

Statistical Techniques and Procedures

HSE / EMERGENCY PREPAREDNESS & RESPONSE / HANDLING WASTE
Site Safety Plan/ Procedure available/approved
Training on the procedures
- Procedure tested (Drill)
Evacuation map
Plan for Ambulance or standby vehicle to be use in case of emergency
First aid Kit and medicine cabinet available
Medical/Nurse or first aid station at the project site
Qualified Medical Practitioner or nurse detailed at the project site
Emergency communication available
Incident Reports
Handling / disposal of site waste
Fire extinguishers properly controlled
MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0
Conformance CHECKS (characteristics) REMARKS
Yes No N.A.
Safety Officer/ Qualifications
Toolbox Meetings conducted for workers
Skilled labour has valid qualification certificate (e.g. welder,
electrician)
Equipment has valid safety inspection certificate (e.g. crane & hoist)
Material Safety Data Sheets
Personal Protective Equipment (PPE) available for use/ usage of it
Certification tagged to scaffoldings
Method statement/procedure for working in trenches or confined
spaces or great heights
On the project site, control and monitoring of dust, black smoke/oil
leaks, air pollution from site vehicles/equipment
Control and monitoring of foul smell or pollution from sewage and
treatment plan especially for sanitary projects
Environmental Management Plan / Environmental Impact
Assessment / Waste Management Plan and Environmental Clearance
Certificate (if required)
Emergency warning device and signage properly installed
Regular maintenance record (site vehicles and heavy equipment)
Sufficient road access inside the construction site (Entrance/Exit)
TESTING LAB CHECKLIST
Accredited Laboratories Approved by MED

Engagement of accredited testing and calibration labs approved by

MED (accredited to ISO 17025). List of approved labs by MED:
http://www.works.gov.bh/English/Publications/ResearchandReports/Pages/Research
esReports.aspx

Testing carried out as per requirements of Project Particular

Specifications, relevant MoW SSCW 2009 specifications and
applicable test methods/standards

MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0

Conformance CHECKS (characteristics) REMARKS
Yes No N.A.
For Project On-Site Laboratory:

Standards

Latest standards and test methods as per Project Particular

Specifications / MoW SSCW 2009.

Personnel/Competency

- Training needs for staff identified

- Training needs of existing staff reviewed on an ongoing basis
- Completion of training records

Accommodation and Environmental Conditions

- Control and monitoring of the environment of calibration and

test areas
- Limit access to test area to authorized people

Test and Calibration Methods including Sampling & Equipment

- Methods and procedures for all tests for its intended use
- Handling of test and calibration methods including sampling
- List of all standard methods and non-standard methods
- Required machine/equipment, other tools availability and
equipment specifications relevant to the test
- Equipment calibrated or checked to meet laboratory’s
specification requirements and calibrations recorded
appropriately. Maintenance of it
- Identification of all measuring equipment which requires
calibration

MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0

Conformance CHECKS (characteristics) REMARKS
Yes No N.A.
- Record of supplier/contractor equipment/calibration
maintained
- Records for equipment and its software used for testing and
calibration
- External lab used for calibration services have a defined
laboratory scope which includes the capability to perform the
required calibration service
- External lab used for calibration services accredited to ISO/IEC
17025 (or national equivalent)

Measurement Traceability

- Programme for calibration of equipment and how this is

handled & monitored

Sampling

- Sampling plan and procedures

- Statistical methods establish prior to sampling plan

Handling and Transportation of Test and Calibration Items

- System for transportation, receipt, handling, protection,

storage, retention and/or disposal of test and /or calibration
items

Assuring the Quality of Test and Calibration Results

- Handling of monitoring the validity of test

- Following the standard procedure

Reporting the Results

- Completion of reports

PROJECT QUALITY PLAN / METHOD STATEMENTS CHECKLIST

Project Quality Plan

- Submission
- Review and Approval
- Compliance

Method Statements (inclusive of Inspection & Test Plan and Risk

Assessment Analysis)

- Submission
- Review and Approval
- Compliance

MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0

Conformance CHECKS (characteristics) REMARKS
Yes No N.A.
QA/QC Audits

- Frequency
- NCR (handling Of Nonconforming Product) documenting,
process
- Corrective/ preventive action
- Effectiveness
- Records well defined and updated
Progress Reports

- Ahead of/behind schedule

- Reason/cause of delay report
- Catch-up plan

Materials Procurement/ Delivery / Testing

- Process describes the associated technical and quality

requirements
- Process describes the quality system elements for which the
supplier is responsible
- The supplier’s conformance to the project Particular
Specifications / MoW SSCW 2009 requirements
- Process/records of pre-evaluation of materials from
manufacturer/ supplier
- Purchasing/ procurement/delivery records
- Volume against required testing done
- Identification and handling of major problems with materials
- Site storage, protection and handling of project materials
- Only the approved materials were delivered on site
- Summary of project materials procured
- Summary of quality records of project materials

Quality Improvement

- Process for ensuring that conditions adverse to quality are

prevented, identified promptly, corrected promptly and that
actions are taken toward prevention, documented and actions
tracked to closure
- Process for establishing communications between customers
and suppliers, identify process improvement opportunities, and
identify and propose solutions for problems

MED-CRS-F-xxx : Project QA Checklist for Distribution at Initial PQA Meeting Rev. 0