MOHAMED ELNEZAMY 1

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Table of Contents
1-Business case............................................................................................................ 3
2-EBS Configuration ...................................................................................................... 4
1- Create Account Symbols ..................................................................................... 4
2- Assign Accounts to Account Symbols ...................................................................... 5
3-Create Keys for Posting Rules .................................................................................. 6
4-Define Posting Rules ............................................................................................... 7
1-Posting Rule for outgoing payment ........................................................................ 7
2-Posintg rules for bank Charges ............................................................................. 8
3-Posintg rules for bank Forex Charges .................................................................... 9
4-Posintg rules for bank Interest ............................................................................ 10
5-Posting rule for Cheque payment........................................................................ 11
6- Posting Rule for incoming payment .................................................................... 12
5- Create Transaction Type ....................................................................................... 13
6-Assign External Transaction Types to Posting Rules ................................................. 14
7-Assign Bank Accounts to Transaction Type ............................................................. 15
8- Bank Statement Format ........................................................................................... 16
9-Upload Bank Statement FF_5 .................................................................................... 17
10-Search String for Electronic Bank Statement ............................................................ 21

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1-Business case
Elnezamy Group Company

Elnezamy Group imports goods and sells them in the Egyptian market. During March 2025,
four transactions occurred, and at the end of the month, there was a discrepancy between
the company’s books and the bank statement. The company maintains an opening balance
of 100,000 EGP in both its books and the bank statement. Below are the details of the
transactions.

We will automate this reconciliation process by using the Electronic Bank

The opening balance is 100,000 EGP, and the transactions will be processed using
SAP EBS.

Any discrepancy at the end of March 2025 will be investigated, potentially due to
unrecorded fees or timing differences.

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2-EBS Configuration
SAP Customizing Implementation Guide->Financial Accounting->Bank Accounting-
>Business Transactions->Payment Transactions->Electronic Bank Statement->Make
Global Settings for Electronic Bank Statement

1- Create Account Symbols

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2- Assign Accounts to Account Symbols

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3-Create Keys for Posting Rules

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4-Define Posting Rules
1-Posting Rule for outgoing payment

This posting rule (NTRF) will create the following entry:

• Debit: Account Symbol AH-PAYM (Outgoing payment clearing account) with Posting
Key [blank]

• Credit: Account Symbol AH-MAIN (Main bank account) with Posting Key 50 and no

• Posting Area: 1

• Document Type: SA

• Posting Type: 4 (Clear Debit)

This entry represents an outgoing payment, debiting the clearing account and crediting the
main bank account.

Note :

We set the Posting Type to 4 (Clear Debit) because this allows the system to automatically
determine the posting key. The system will recognize and process the debit side of the
transaction without needing a specific posting key to be entered.

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2-Posintg rules for bank Charges

This posting rule (NCHG) will create the following entry:

• Debit: Account Symbol AH-CHRS (Bank Charges account) with Posting Key 40

• Credit: Account Symbol AH-MAIN (Main bank account) with Posting Key 50

• Posting Area: 1

• Document Type: SA

• Posting Type: 1 (Post to GL account)

This entry represents bank charges, debiting the bank charges account and crediting the
main bank account.

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3-Posintg rules for bank Forex Charges

This posting rule (FRX) will create the following entry:

• Debit: Account Symbol AH-CHRS (Bank Forex Charges account) with Posting Key 40

• Credit: Account Symbol AH-MAIN (Main bank account) with Posting Key 50

• Posting Area: 1

• Document Type: SA

• Posting Type: 1 (Post to GL account)

This entry represents bank Forex charges, debiting the bank Forex charges account and
crediting the main bank account.

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4-Posintg rules for bank Interest

This posting rule (NINT) will create the following entry:

• Debit: Account Symbol AH-MAIN (Main bank account) with Posting Key 40

• Credit: Account Symbol AH-INT (Bank interest Revenue account) with Posting Key
50

• Posting Area: 1

• Document Type: SA

• Posting Type: 1 (Post to GL account)

This entry represents bank interest, debiting the main bank account and crediting the bank
interest account.

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5-Posting rule for Cheque payment

This posting rule (NCHQ) will create the following entry:

• Debit: Account Symbol AH-CHK (Check account) with Posting Key [blank]

• Credit: Account Symbol AH-MAIN (Main bank account) with Posting Key 50

• Posting Area: 1

• Document Type: SA

• Posting Type: 4 (Clear Debit)

This entry represents a check payment, debiting the check account and crediting the main
bank account.

Note :

We set the Posting Type to 4 (Clear Debit) because this allows the system to automatically
determine the posting key. The system will recognize and process the debit side of the
transaction without needing a specific posting key to be entered.

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6- Posting Rule for incoming payment

This posting rule (NTR2) will create the following entry:

• Debit: Account Symbol AH-MAIN (Main bank account) with Posting Key 40

• Credit: Account Symbol AH-RCPT (Receipt account) with Posting Key [blank]

• Posting Area: 1

• Document Type: SA

• Posting Type: 5 (Posting on Account Key)

This entry represents an incoming payment, debiting the main bank account and crediting
the receipt account.

Note :

We set the Posting Type to 5 (Clear Credit) because this allows the system to automatically
determine the posting key. The system will recognize and process the Credit side of the
transaction without needing a specific posting key to be entered.

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5- Create Transaction Type

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6-Assign External Transaction Types to Posting Rules

This screen, "Assign External Transaction Types to Posting Rules" in SAP, is used to link
bank transaction codes (e.g., NTRF, NCHG) from the MT940 statement to SAP posting
rules.

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7-Assign Bank Accounts to Transaction Type

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8- Bank Statement Format

You will receive the bank statement in this format.

:25: Account number (01153642018).

:28C: Statement number (5).

:60F: Opening balance (C250331EGP100000,00 - Credit balance of 100,000 EGP on 31/03/2025).

:61: Transaction details:

• 250305D50000,00NTRF//SUPP1PAY: 50,000 EGP debit on 05/03/2025 (Vendor Payment).

• 250310C30000,00NTRC//CUST1REC: 30,000 EGP credit on 10/03/2025 (Customer Receipt).

• 250315D500,00NCHG//BANKFEE: 500 EGP debit on 15/03/2025 (Bank Charges).

• 250320C1000,00NINT//BANKINT: 1,000 EGP credit on 20/03/2025 (Bank Interest).

:86: Transaction descriptions (e.g., SUPP1PAY for Vendor Payment, CUST1REC for Customer Receipt).

:62F: Closing balance (C250331EGP80500,00 - 80,500 EGP on 31/03/2025).

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9-Upload Bank Statement FF_5

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 MOHAMED ELNEZAMY 18
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G/L Accounts Line Item Display before and after Clearing

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Bank Statement Items Overview for Elnezamy Group (March 2025)

Accounting Entries

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10-Search String for Electronic Bank Statement
Let us assume bank debits charges for Forex and uses the same external transaction type
NCHG which is used for bank charges also. And your client wants the forex charges to be
posted to different GL 900000015 instead of 900000014.(see page 5 )

In this case we will configure search string to derive GL 900000015 when there is a text as
FOREX CHARGES.

SAP Customizing Implementation Guide->Financial Accounting->Bank Accounting-

The Search String is set to "FOREX CHARGES", meaning SAP will look for this phrase in
incoming bank statements.

This means that whenever "FOREX CHARGES" appears in the bank statement, SAP will
automatically map it to the "FRX" key for further processing (FRX is the posting rule for
Forex Charges In our Example)

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FOREXGL search string is mapped to target field posting rule as posting rule FOREX is
assigned to GL 900000015.

Upload Bank Statement FF_5

As shown in the bank statement, the bank uses NCHG as the external transaction for both
Bank Charges and Forex Charges.

However, the system will recognize the "FOREX CHARGES" search string and trigger the
posting rule assigned specifically for Forex transactions.

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 MOHAMED ELNEZAMY 23
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