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Warning Letter to Worker for Safety Violation - OHS Insider

This document is a model warning letter issued to a worker for repeated safety violations in the workplace. It outlines previous discussions about safety rule disobedience, the most recent violation, and the consequences of further infractions under the company's progressive discipline policy. The letter emphasizes the importance of adhering to safety rules to ensure the well-being of all employees.

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14 views3 pages

Warning Letter to Worker for Safety Violation - OHS Insider

This document is a model warning letter issued to a worker for repeated safety violations in the workplace. It outlines previous discussions about safety rule disobedience, the most recent violation, and the consequences of further infractions under the company's progressive discipline policy. The letter emphasizes the importance of adhering to safety rules to ensure the well-being of all employees.

Uploaded by

prakashmech0504
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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3/31/25, 6:05 PM Warning Letter to Worker for Safety Violation - OHS Insider

Warning Letter to Worker for Safety Violation

MODEL WARNING LETTER TO WORKER


Date

Worker’s Name
Address

Warning Letter for Your Failure to Follow Safety Rules

Dear First Name:

We are sending you this written warning under the progressive discipline policy because of your repeated violations of
Company workplace safety rules.

Previous Violation & Response

https://ohsinsider.com/warning-letter-to-worker-for-safety-violation/?print=print#:~:text=Dear First Name%3A,of Company workplace safety rules.&text=This is not the first,explained %5Bsummarize worker's explanatio… 1/3
3/31/25, 6:05 PM Warning Letter to Worker for Safety Violation - OHS Insider

This is not the first time that we have spoken to you about disobeying safety rules. You explained [summarize worker’s
explanation]. But you also agreed that what you were doing was wrong and unacceptably dangerous and that you could face
discipline for future violations. As counseling ended, you promised [supervisor name] that you wouldn’t do it again and
assured him/her you would make a more determined effort to follow safety rules in the future.

Most Recent Violation & Response

Despite these assurances, you were observed [describe new offence] on [date]. Once again, [supervisor name] spoke to you
about working unsafely and pointed out the safety rules you were violating. This time, your explanation was [summarize
worker’s explanation]. We have concluded that your explanation is unsatisfactory and doesn’t justify your infractions.

Warning

Accordingly, we have decided to issue you this warning for violations of Company safety rules. Going forward, we expect
and require you to follow all safety rules, including but not limited to [describe your specific safety expectations]. Although
we have every confidence that you will correct the problems and meet these expectations, we also want to make it clear that
your previous counseling and this written warning represent the first two steps in the Company’s progressive discipline
policy. If you commit further violations, we may invoke the progressive discipline policy again and impose sterner
discipline, up to and including termination.

Conclusion

[First name,] we implore you to take this seriously. The Company has adopted health and safety rules to prevent injuries and
enable everyone who works for us to return home to their families in one piece at the end of each day. When you don’t
follow the rules, you endanger everyone in the workplace, including yourself.

We will keep a copy of this warning letter in your personnel file for [number of] years.

Please contact me if you have any questions or want to discuss the contents of this warning letter.
https://ohsinsider.com/warning-letter-to-worker-for-safety-violation/?print=print#:~:text=Dear First Name%3A,of Company workplace safety rules.&text=This is not the first,explained %5Bsummarize worker's explanatio… 2/3
3/31/25, 6:05 PM Warning Letter to Worker for Safety Violation - OHS Insider

Truly yours,

[Signed OHS/HR Director]

I have read and understood this letter: __________________________________________

Date: ___________________

https://ohsinsider.com/warning-letter-to-worker-for-safety-violation/?print=print#:~:text=Dear First Name%3A,of Company workplace safety rules.&text=This is not the first,explained %5Bsummarize worker's explanatio… 3/3

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