COMPUTER STUDIES – 2024

FORM 4 END TERM 2 PRACTICAL EXAMINATION PAPER 2

TIME: 2 HOURS

QUESTION 1
A. Type the following letter as it appears in a word processor. Use the mail merge feature to produce copies
of the same letter to the persons whose details are given below. (12marks)

TAHIDI HIGH SCHOOL

P.O. BOX 4500
NAIROBI
6TH JULY 2016

<NAME>, <ADMNO>,
<ADDRESS>
<TOWN>
DEAR <NAME>

REF: 2015 KCPE RESULTS

I am happy to inform you that the NOV-DEC Examinations are out. Kindly arrange to visit our school on
<Date to visit> at 9.00am in order to know the details. Remember to carry your original KCPE certificate
and examination registration card-bearing the index number.

Your’s truly,

Headteacher
Tahidi High

Data source (List of candidates)

Name Adm no. Address Town Date of visit
Mark Otieno 8074 P.O. Box 24 Sondu 02/03/08
Kevin Kirui 8189 P.O. Box 172 Kericho 08/03/08
Bernard Mwangi 8065 P.O. Box 84 Bomet 24/03/08
Required
i) Save Main document as Main Doc (1 mark)
ii) Save Data source as Datasource (1 mark)
iii) Change the addresses and reference font size to 14pts (1½ marks)
iv) Underline the reference ( ½ marks)
v) Merge the letter onto main document so as to produce for all the three candidates and save it as
‘Results 2009’ (6 marks)
vi) Print the letters (3 marks)

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B.
a) Type the following text in word processing software (22 marks)

INTRODUCTION TO COMPUTERS & OPERATING SYSTEMS

A computer is a machine or an electronic device that can solve problems by accepting data, performing
certain operations on that data (processing) and presenting the results of those operations (Information)
Basic characteristics that distinguish a computer from other information processing devices: -
i) A computer is electronic – That is, all its processing operations are carried out with electrical signals
ii) A computer can store information for future reference. This is done on temporary basis with memory
circuits and permanently with storage devices such as magnetic disks and tape.
iii) A computer is programmable – unlike other devices built to perform a single function, a computer can be
instructed or programmed to perform a variety of tasks.

HOW A COMPUTER OPERATES

Converting the data (raw facts) into information (Organized, usable form) is called data processing. Data
get into the system by means of input device e.g. keyboard then the computer performs the necessary
calculations or manipulations on the data and finally the organized information is displayed by an output
device e.g. a monitor.

FUNCTIONS PERFORMED BY A COMPUTER

Although computers have many applications, they can perform only three basic tasks.
i) Arithmetic functions on numeric data (adding, subtracting, multiplying and dividing)
ii) Test relationships between data items (by comparing values).
iii) Store and retrieve data
These skills are really no more than people can do, but the computer can accomplish the task more;
 Faster
 Accurately
 Reliable
Required
a) Align the title to the center and underline it (1 mark)
b) Add border to the title (2 marks)
c) Replace all the Roman numbers with bullets (2 marks)
d) i) Insert the footer “Computer F4 Joint Evaluation Test, 2024” (2 marks)
ii) Insert the header “Your name and index no” (2 marks)
e) Set the line spacing to exactly 1.5 (4 marks)
f) Insert word Art “COMPUTER” and set it to appear behind the text. (5 marks)
g) Search for words “Computer” and replace all with “PC” (2 marks)
h) Move paragraph with the heading “how a computer operates” to the end of the document (2 marks)
i) Set the font style of the document to Arial black (3 marks)
j) Save your work as “computer literacy” (1 mark)
k) Print your document (2 marks)

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QUESTION 2
The following table was extracted from a form four class. Create a workbook named performance. Enter it as it is
and save it as grades. Use it to answer the following the questions that follow. (12mks)
A B C D E F
1 End of term 2 Exam Analysis 2023 Exam
2 Name Exam1 Exam 2 Exam 3 Paper Participation
3 Jane 64 70 73 85 75
4 Tony 70 77 88 95 90
5 Jenney 77 83 79 88 80
6 Richard 69 43 81 78 75
7 Rachael 91 90 86 95 88
8 David 44 26 54 78 80
9 Roger 77 85 86 85 88
10 Allen 83 86 92 85 88
11 Victor 97 80 82 85 68
12 Allan 69 69 50 85 75
13 Brad 95 89 89 95 85
14 James 91 84 92 85 80
15 Arthure 87 79 84 85 80
16 Robert 76 73 80 82 80
17 June 82 84 74 88 85
18 David 70 41 57 73 70
(a) Add the following two students before victor and enter the following information: (3mks)

Name: Thomas John

Exam 1: 82 65
Exam 2: 75 79
Exam 3: 81 84
Paper: 87 92
Participation: 94 65
(b) Copy the data in the worksheet grade and paste it in worksheet 2 and save as Rank. (2mks)
(c) Calculate the final average for each student. The three exams should each count 25% of the final average, the
paper should count for 15%, and participation should count for the remaining 10%. (5mks)
(d) Calculate the class average for each exam. (3mks)
(e) Apply one decimal point to the average point. (2mks)
(f) Rank the students based on average points. (3mks)
(f) Sort the students based on rank after average in ascending order. (2mks)
(g) Create a column after rank and name it Grade. Using IF function, grade the students based on the following
criteria. (A=90-100; B=80-89; C=70-79; D=60-69; F=below 60). (6mks)
(h) Below the average for each exam get the highest score and lowest score for exam1, exam2, and exam3
(4mks)
(i) Create a chart that shows the grade distribution for the final average (5mks)
(j) Print the following GRADE, RANK and CHART (3mks)

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