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Online Web Enrolment Guidelines V3

The document provides guidelines for international students and agents on how to complete the online application for enrollment at the school using eSchool's system. It outlines the necessary documents, steps to fill out the application, and the process for submitting it, including digital contract signatures. Key steps include uploading required documents, confirming human identity, and submitting the application for confirmation via email.

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minzha1125
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20 views9 pages

Online Web Enrolment Guidelines V3

The document provides guidelines for international students and agents on how to complete the online application for enrollment at the school using eSchool's system. It outlines the necessary documents, steps to fill out the application, and the process for submitting it, including digital contract signatures. Key steps include uploading required documents, confirming human identity, and submitting the application for confirmation via email.

Uploaded by

minzha1125
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Online International Student Application


Information for Agents and Students
February 2023

Includes digital Contract signatures

Introduction
Our school uses eSchool’s online web enrolment application form for our international student
applications. This will enhance the enrolment experience for education agents and streamline the
processing time for your application at our school. We encourage you to use our online application
and have documented guidelines below to help you through the process.

• Applications must be completed in English


• An agent or a student can start the application process
• Each application creates a system generated unique ID URL link which is emailed once a draft
application has been started. (Note: email addresses must be entered)
• The unique ID URL link can also be copied by selecting the Copy Enrolment Link button in the
application.
• An application can be saved as a draft and returned to at any stage by clicking on the unique ID link
• Once an application is fully completed click the Submit Application button in Section 12.

Start Here
Step 1: Information Required
To make the process easier, please make sure you have scanned copies of the following documents
ready to upload before you begin:

• the Students current passport (if available)


• student photo (portrait photo, passport photo or similar)
• last school report (translated into English)
• insurance certificate (if available and must be in English)
• vaccination certificates (if available and must be in English)
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• Other Files – any other documents that form part of your application ie this could be a photo
collage of the student, family and friends or a letter of introduction to the school.

Step 2: Start Student Application


There are several ways to access our school’s online application form:
• Click on the link we send you
• Go to the international page on our school’s website and click the Apply Now button
• Visit our school on www.schoolsnz.com and click the Apply Now button

Once you are on Section 1 of the application form, click Let’s Get Started

Step 3: Human Check


Move the slider to the right to confirm you are human. This will stop spam applications for our school.
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Step 4: Fill in Application Form – Sections 2 through to 10


Complete each section of the application. Fields marked with a red asterisk are required and must be
completed.

See the Appendix below for a description of the information required in each section of the form.

An automatic email confirming the application is in draft will be sent after details have been entered
in section 2. This will provide a unique ID url link and can be clicked on at any stage to re-access the
application.

Save a Draft at any stage during the Application Process


The application can also be saved as a draft at any stage during the process and confirmation emails
will be sent to the agent, student and education provider with a unique id link. To re-access the
application, click on the unique id link in the email sent.

Sample Draft Email Message


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Step 5: Upload Documents - Section 10


Upload the file attachments as required by selecting ‘Choose a File’ then select the Upload button.

Step 6: Read and Sign Contracts - Section 11

Please read the Declaration and Contract Documents carefully (click on the Contract document name
to open the Contracts).

Complete the three signatory fields, then click the ‘Sign Contracts’ button
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Please wait while all the Contracts are being generated

An email will be sent with a link to all the signed Contracts

Step 7: Submit Application - Section 12


Click the Submit Application button
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Your application is now submitted.

Emails will be sent as confirmation and an email with a full summary of the application will be emailed
to the agent and the school.
Sample Email
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Appendix – Summary of Online Application by Section


Section 1: Information required
Information Required Human check slider

Section 2:
Agency Information Agency name
Agent name
Agent email

Student Details First name (must be as it appears on passport)


Middle names (must be as it appears on passport)
Family name (must be as it appears on passport)
Preferred first name
Date of birth
Country of citizenship
Gender
Ethnicity
First language
Address (in home country)
Phone number (in home country)
New Zealand mobile (if you have one)
Email address
Social media address
Social media type
How long have you studied English? (years / months)
What is your Level of English
Sporting interests
Cultural interests

Section 3:
Travel Details Arrival date (if available)
Passport number (if available)
Passport expiry
National ID Number (Chinese students only)
Student Visa number (if available)
Student Visa issued date
Student Visa expiry date

Previous Applications What is the name of the school you currently attend?
Have you applied before (to this school)?
Have you studied in New Zealand before?
Has a family member or relative ever enrolled (at this school)?

Section 4: Details required:


Parents or Legal First name
Guardian Details Middle names
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Family name
Relationship (eg mother, father, aunt, guardian)
Occupation
Current address
Work number
Mobile number
Email address
Passport number

Section 5: What accommodation do you require? (select an accommodation option)


Accommodation • Homestay organised by school: Write a letter to your homestay
Requirements family to introduce yourself and provide Important homestay
requirements eg allergies, dietary requirements
• Designated Caregiver (DCG): if you are staying with a relative or close
family friend – all details of the DCG are required
• Live with Parent/s
• School Hostel

Section 6: Do you wish to purchase insurance through the school? (yes/no)


Medical & Insurance Please add your COVID-19 vaccination information (if available)
Information - Covid-19 Vaccine Manufacturer
- Date of First Vaccine
- Date of Second Vaccine
Has the student been vaccinated for any disease? (yes/no)
Permission is given for the school to administer Paracetamol (yes/no)
Permission is given for the school to administer Ibuprofen (yes/no)
Medical Conditions (select yes/no to a list of medical conditions)
Additional medical information (ie pre-existing medical conditions or an
illness than may affect the enrolment
Current Medications (list any medications being taken)
Allergies (list)
Doctor name (in home country)
Doctor phone

Section 7: If your home country, other than your parents


Emergency Contact First name
Last name
Relationship to the student
Phone number
Address
Email address

Section 8: Study Programme (select from list)


Course Details When will you start? (Select apply by Terms of Apply By Dates and enter
dates, terms, year)
Select year level and subjects
Learning and/or behavioural difficulties – provide details of these
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Section 9: Add anything further that the school needs to be aware of in enrolling the
Comments student as an international student

Section 10: Upload your supporting documents must be a PDF or PNG/JPG format
File Uploads • Passport
• Your photo (portrait photo, passport photo or similar)
• Last school report (translated in English)
• Other file
• Vaccination Certificate
• Copy of COVID-19 Vaccine Certificate

Section 11: Declarations and Digitally Sign Contracts


Declarations Important to read the Declaration and all Contract Documents
Enter Parent or Legal Guardian Signatory and relationship to student
Enter Student signatory details
click Sign Contracts
Please wait while all Contract documents are digitally signed

Section 12: Submit Application


Submit Application Email confirmations will be sent with summary and contracts

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