SURAT MUNICIPAL CORPORATION [SMC]

CENTRAL STORE
TENDER NOTICE(ON-LINE)NO.: ACE/CS/19/2024-25,
WORK NO.05

TENDER FOR PROCUREMENT OF STATIONERY FOR HMIS

SYSTEM

NON-REFUNDABLE TENDER FEE:- Rs. 1770.00 (Rs.1500.00 + 9% CGST +

9% SGST )

LAST DATE FOR ON- LINE SUBMISSION OF TENDER

DOCUMENTS TO BE SUBMITED IN ELECTRONIC FORMAT

ONLY (By Scanning) ON OR BEFORE THE

DATE :09/04/2025 UP TO 18.00 HRS.

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TENDER FOR PROCUREMENT Of STATIONERY FOR HMIS SYSTEM

I N D E X
SR.NO. PARTICUALRS PAGE NO.

1 INSTRUCTIONS FOR THE TENDERER [ PART -1 ] 3

2 TERMS AND CONDITIONS [ PART - 2 ] 4-8

3 TENDER FORMAT (GENERAL CUM TECHNICAL) [ PART – 3] 9-11

4 DELIVERY PLACES [ PART - 5 ] 12

5 PERSONAL INFORMATION [ PART - 6 ] 13

6 SPECIMEN OF CONTRACT AGREEMENT [PART - 7 ] 14-17

7 DETAIL OF SUBMISSION OF TENDER DOCUMENT IN 18-19

SUPPORTING OF BID SHALL BE IN ELECTRONIC FORMAT
ONLY THROUGH ONLINE (By Scanning)
8 PRICE BID [ PART – 4 / 1 ] 20

9 AFFIDAVIT [ANNEXURE-A] 21

10 ANNEXURE-B 22

11 ANNEXURE-C 23

12 GST CLAUSE FOR SUPPLY OF MATERIAL/GOODS 24

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
INSTRUCTIONS FOR THE TENDERER [ PART – I ]
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FOR PROCUREMENT OF STATIONERY FOR HMIS SYSTEM
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1. Tender should be filled in ON-LINE clearly indicating the figures and value in words.
2. The tender in format prescribed should be submitted duly filled in and digitally signed.
The tender in any other form will not be considered.
3. DISQUALIFICATION OF TENDER :-
Tender shall be disqualified and will not be considered at all if :-
a) Sample not submitted within time limit. If the sample is not found as per tender
specification, the rate quoted if also will not be taken in to consideration.
b) The Earnest Money and Tender fee is not deposited in the manner specified as per
item No. 09 of PART-2.
c) Demand Draft for E.M.D. and Tender Fee is not submitted in electronic format
only through online (by scanning) while uploading the bid.
d) The tender is filled in a language other than English and is not accompanied by its
English translation duly signed and authenticated by the tenderer / bidder.
e) The successful tenderer / bidder does not agree to place Security Deposit [SD] as
specified in item-10 of PART-2 as well as mentioned in the Notice of Award of
Contract [Work / Purchase order] for due performance;
f) Tenderer does not furnish Affidavit specified as per Annexure ‘A’ & ‘C’.
g) The validity period of tender / bid / proposal is 120 days for its acceptance by
SMC from the actual date of opening of tender price bid.
h) Conditional tender will be rejected.

Store Superintendent
Surat Municipal Corporation

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TERMS AND CONDITIONS [PART - 2]
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[01] Literature along with the free non-returnable samples should invariably be
Submitted, invited on or before the Dt.22/04/2025 at the office of Central Store,
Aaimata circle road, Nr. Aaimata temple, B/H swagat complex, magob, surat-
395010 of each item.

[02] SMC may send the materials supplied by the successful tenderer for test[s] /
analysis to ensure that the supply made is not of inferior standard, quality but
conforming IP / BP / USP and / or BIS/ISO standard[s] as the case be taking into
consideration the specification[s]. Also, SMC will have the right to reject the
defective products, materials, goods articles as well as the same having working
life less than the normal required time and / or the working life of the same is
falling overdue in near future and / or expiry period, date is abnormally less and
falling due in near future preventing the use, utilization of the required supplies.

The awardee agency will have to pay the cost thereof and will also have to pay the
cost of products, materials, goods, articles of inferior quality or to replace them
against particular batch supplied plus such other amount towards liquidated
damages for each default and pay such other amount towards liquidated damages
for each default and any such decision at SMC end shall be final and binding
upon the awardee agency.
[03] On awarding the contract, the tenderer i.e. the awardee agency if fails to fulfill the
provisions of any of the clauses to supply the products, materials, goods, articles
in quantity, time and at such rate as per PART- 4, and / or as mentioned in work /
purchase Order / Notice of Award of Contract, fails to replace the rejected
supplies to the SMC's satisfaction, the required products, materials, goods articles
will be procured from the open market at the risk and cost of the tenderer.

[04] On awarding the contract, the awardee agency shall have to ensure complete
quantity as mentioned in COLUMN -3, PART - 4 as per the purchase order[s]
placed from time to time and have to supply in single lot. There may be a
variation upto (+) or (-) 30% in the quantity of products, materials, goods
articles and the procurement thereof may be resorted to by SMC in partial
quantity and / or by way of staggered supply.

[05] The lowest price, rate shall not be the sole criterion but emphasis will be given on
quality of products, materials, goods, articles required as is in PART - 4.

[06] Free non returnable samples should invariably be supplied separately to the
department of SMC for which the tender is floated.

[07] Deliveries shall be ensured at the places as detailed in PART - 5 and no extra
charges will be paid for.
" THE DELIVERY OF THE SUPPLIES THROUGH ROAD TRANSPORT
SHALL BE TAKEN ONLY DURING THE OFFICE HOURS ON WORKING
DAYS. ANY LOSS ARRISING OUT DUE TO NON OBSERVANCE OF THIS
INSTRUCTION WILL BE BORNE BY THE AWARDEE AGENCY."

[08] The tenderer / bidder shall extend all the benefits to the SMC such as free samples
of products, materials, goods, articles including any kind of discount, rebate,
commission, incentives normally offered to any other buyer in the form of gift or
otherwise as part of the Sales Promotion Scheme [s]. If any such sales promotion
scheme [s] is / are already launched by the tenderer and is / are in force while the
tender process is on, mention of details of such scheme(s) be made at item-7 of
PART-3. (If no such sales promotion scheme(s) exist mention No), if any sales
promotion scheme(s) is / are launches after submission of tender and the tenderer
is awarded with the contract by the SMC, all the benefits of the said sales
promotion scheme(s) during the continuance of said scheme(s) shall have to be
made available during the period of contract.
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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TERMS AND CONDITIONS [PART - 2]
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[09] [A] Demand Draft or Banker's cheque against Tender fee in favour of Surat
Municipal Corporation as per banks mentioned in clause 9(B)

[B] Tenderer/bidder should invariably pay Rs. 16,500/- as Earnest Money

Deposit [EMD] by a Demand Draft or Banker's cheque of all Nationalized
Banks, Private Sector Banks-Axis Bank, ICICI Bank & HDFC Bank or
mentioned below table banks payable at Surat drawn in favour of
“ Surat Municipal Corporation”. Details be filled in at item 9, part – 3.
1. The Mehsana Urban Co-Operative Bank ltd.
2. The Ahmedabad Mercantile Co-Op. bank ltd.
3. Nutan Nagrik sahakari Bank ltd.
4. The kalupur commercial Co-Op. bank ltd.
5. RBL Bank (The ratnakar bank ltd)
6. Kotak mahindra bank
7. Indusland bank
8. Rajkot Nagarik Sahakari Bank Ltd.
9. The Gujarat State Co-Op Bank Ltd.
10. Saraswat Bank.
11. Saurashtra Gramin Bank
12. DCB Bank
13. Tamilnadu Mercantile Bank
14. Ujjivan Small Finance Bank
15. A U Small Finance Bank
16. Federal Bank
17. Equitas Small Finance Bank
18. DBS Bank India Ltd
19. Standard Chartered Bank
20. City Union Bank
21. The Surat District Co-Operative bank
22. The Surat Peoples Co-Operative bank

[10] The successful tenderer i.e. the awardees agency shall place Security Deposit
[SD] calculated @ 5% (Five Percent) of the consideration of the contract
awarded by a Demand Draft or Banker's Cheque of any Scheduled /
Nationalized Bank payable at Surat drawn in favour of “Surat Municipal
Corporation” within 15 days from the date of notice of award of contract, failing
which a penalty @ 0.065% of the amount of security deposit will be imposed
for delay of each day. On request the Security Deposit will be returned as soon
as possible after the fulfillment of obligation created under the contract awarded.
Additional security deposit and agreement will be required for additional
purchase. (i.e. +/- 30% of Sanctioned Quantity)

[11] If the successful tenderer i.e. awardee agency fails to ensure the required
supplies as in PART - 4 as well as that specified in purchase / work order /
Notice of Award of Contract from time to time for the quantity and / or quality
and / or the performance of such supply/supplies is/are found of an inferior
quality, and/or in less than the required quantity, the Earnest Money Deposit
[EMD] and/or Security Deposit [SD] will be forfeited at once. Also, penalty
will be imposed per day @0.20% on unexecuted but amount generally not
exceeding 10% of the consideration of that particular item.

[12] No interest shall be paid on Earnest Money Deposit [EMD] and / or Security
Deposit [SD] placed.

[13] [A] Rates / prices to be quoted should be inclusive of all Central / State taxes, levies,
Transportation, handling charges F.O.R. SMC's delivery places as mentioned in
PART - 5, packing, forwarding, transit losses, insurance, loading and unloading
charges and all other breakage, leakage, loss shall be borne by the tenderer.

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TERMS AND CONDITIONS [PART - 2]
---------------------------------------------------------------------------------------------------

[B] Rates quoted for the items without manufacturer's name/brand name or required
documents will NOT BE CONSIDERED

N o t e s:
(i) Surat Municipal Corporation does not hold "C" or "D" certificate under
the Sales-tax / Value Added Tax Laws

(ii)Surat Municipal Corporation is a "Local Self Government" and the

procurement of products, materials, goods, articles are going to be solely used,
utilized for public amenities and purposes and also for relief to poor, citizens
through its various departments including public hospitals, health centers,
dispensaries, maternity home pathological, filarial, malaria, chemical and
bacteriological laboratories. Hence, pass on benefit of exemption concession etc.,
if any, in Central / State taxes, levies etc. to the SMC.
[C] Manufacturer's name, how products, materials, goods, articles are packed via a
via quantity in each container shall be specified against each item while quoting
the rates in PART-4. (PRICE BID)

[14] Details of Owner(s) proprietor(s) / Partners / |Co-partners / Directors etc. must be

filled in Part - 6 while submitting this tender document to SMC.

The awardee agency shall be the one who is the tenderer and not any other one
and shall have to enter into a written agreement using required Stamp Paper
of appropriate value at its own cost within fifteen days. Furnish photographs of
all the directors, authorized attorneys, the partners in case of partnership firm or
karta and co-partners in case of HUF as the case may be giving signature of all of
them for day-to-day dealing with the SMC as well as for obtaining payment for
obligation created under this tender / bid, in such number of sets as required by
the SMC. Non observance of this stipulation will lead to termination of Contract
and no payment shall be made nor any damages shall be considered. The invoices
shall be raised only by the awardee agency i.e. tenderer only and no other one in
any other capacity.

[15] Tender once filled in, submitted shall not be allowed to be withdrawn till the
validity of the tender for acceptance remains in force or else the EMD shall be
liable for forfeiture.

[16] The tenderer should submit copies of GST Registration Certificate, License(s)
Certificates, PAN, certificates as to past experience Solvency Certificate of any
nationalized/scheduled bank (not older than 1 (one) year) and current financial
year professional tax paid receipt along with technical bid in electronic format
only.

[17] If the items quoted are approved under DGS&D, CSPO, CMSO, Rate contract,
the latest copy thereof currently in force should be provided by the tenderer along
with technical bid in electronic format only.

[18] The liability as to any damages and/ or loss otherwise to any movable or
immovable properties, assets during loading, unloading or otherwise during the
period of supply, whether knowingly or unknowingly done or occurred shall be
made good forthwith to the SMC by the Awardee agency upon a communication
made therefore.

[19] Any related dispute shall be subject to SURAT JURISDICTION only.

[20] Surat Municipal Corporation reserve the right to place an order to one or more
supplier at its own discretion.
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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TERMS AND CONDITIONS [PART - 2]
---------------------------------------------------------------------------------------------------
[21] The right to accept, reject any or all tender(s) received is reserved and no reason
therefore will be given.

[22] Copy of Average annual financial turnover of tenderer in last 3 years, ending 31st
march of the previous financial year and should be at least 30% of the estimated
cost.

[23] Tenderer should submit I.T return and CA certificate showing turnover of last
three years in electronic format only.

[24] Copy of bank solvency certificate of minimum amount of Rs. 1.10 Lacs not older
than one year of any scheduled bank/Nationalized along with technical bid in
electronic format only.

[25] Copy of blank cheque for RTGS along with the technical bid in electronic format
only.

[26] The final decision in any matter shall be taken by surat municipal corporation and
will be binding upon the awardee agency.

[27] SMC has reserved the right to final the tender in order to overall lowest offer or
item wise lowest offer.

[28] Tenderer should submit the copy of work orders / completion certificate of
similar work
[29] a)Completion certificate issued from Govt./Semi Govt./Municipal Corp./
Municipal school board /Indian railways will be taken into consideration.
b) Completion certificate of sub-contract shall not be taken into consideration.

[30] SMC has reserved the right to final the tender in order to overall lowest offer or
item wise lowest offer.

[31] Conditional Tender will be rejected

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NOTE:-
(1) The Tenderer Shall have to furnish the scanned copies of all the required
documents in electronic format only along with tender. While uploading the
bid all documents must be duly sign with seal of firm on all pages. No hard
copy will be accepted. The tenderer shall have to submit the Demand draft
against EMD, Tender fee and affidavits in sealed cover by speed post /
R.P.A.D. So as to reach The Chief Accountant, Surat Municipal Corporation,
Muglisara, Surat 395003 on or before Dt.22/04/2025. The cover must be
superscribed as under.

All the documents must be notarized with clearly displaying stamp, number
and name of the notary.
TENDER NOTICE NO._______________________________
NAME OF WORK: ___________________________________
LAST DATE OF SUBMISION___________________________
To,
The Chief Accountant
Surat Municipal Corporation
Muglisara
Surat-395003
OR
(2) If any bidder is not able to submit E.M.D & Tender fee in hard copy then the
bidder can submit E.M.D & Tender fee directly online by NEFT/RTGS/IMPS
described as below :
 Account Name :- Surat Municipal Corporation.
 Bank Name :- Kotak Mahindra Bank Ltd.
 Branch Name :- Piplod Branch, Surat
 Type of Account :- Saving Account
 Account No. :- SMCCS
 IFSC Code :- KKBK0000877
 MICR :- 395485002
 E.M.D & Tender fee amount should be paid separately online and upload
UTR No./ Transaction I.D No. (Acknowledgement Receipt)

Store Superintendent
Surat Municipal Corporation

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TECHNICAL BID [PART - 3]
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TENDER FOR PROCUREMENT OF STATIONERY FOR HMIS SYSTEM
---------------------------------------------------------------------------------------------------
1. (a) Name of the tenderer :

(b) Party Code as awarded by SMC.

(c) Are you a

Manufacturer / Authorised dealer /
sub dealer / Any other (please
Specify)

(d) -Income Tax No. [PAN] FROM DATE / / To DATE / /

-G.S.T. No. FROM DATE / / To DATE / /
-Professional Tax No. FROM DATE / / To DATE / /
-Details of other Licenses held FROM DATE / / To DATE / /

Yes/No Registration Details /

Validity Date :
(e) What is the forum of Business [submit attested copy of
you submit this tender at? certificates]

- Sole Proprietor ? FROM TO DATE

DATE : / / / /
(Registration No. under Shops __________
& Establishment Act.)

- Hindu Undivided Family [HUF]? __________

-Partnership Firm ? __________

-Public Limited Company under

The Companies Act ? __________

-Private Limited Company under

The Companies Act ? __________

-State Govt. owned Undertaking

Corporation / Enterprise __________

-Central Govt. owned Undertaking

Corporation/Enterprise ___________

-Co-operative Society? ___________

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TENDER FORMAT GENERAL [PART - 3]

- Unit known as "Khadi and Village

Industries " as per khadi and Village
Industries Commission Act - 1956 ? ___________

- Association of persons ? ___________

- Any other, please Specify : ___________

2. Complete Address of the tenderer

a) Head Office

b) Main Office in Gujarat

c) Office Nearest to Surat

d) -Phone Nos.

-Fax Nos.

-Email :

-Name of contact person

3. Give details about your mode

of ensuring supply to SMC
[see PART - 5]

4. If you are a dealer, kindly state

the name of your principals for
each item [submit a copy
Authenticated by the Principals

5. If you are a manufacturer, kindly

provide the manufacturing facilities
that you have, giving details of the
quality control set-up that you may
have [The details may be given
as an annexure.]

6. Terms of Payment
(No Advance Payment will
be made)

Credit days offered :__________ Days

(Minimum 15 days credit insisted)

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TENDER FORMAT GENERAL [PART - 3]
-------------------------------------------------------------------------------------------------------------------
7. If any sales promotion scheme(s) : [ ] Yes [ ] No
launched by you ? (Pl. Tick Mark)

If yes, mention detail thereof. :

8. Do you agree to all the terms : [ ] Yes [ ] No

and conditions of the tender ?

If no, then please specify

where and how you differ.

9. Details of Banker's Cheque / Draft Submitted along with Technical Bid

Bank Name Banker's Cheque / Draft Amount

No. and Date :

a) Tender Fee

b) EMD Details

10. Name of Party :

Name of Bank :

Address :

Name of Branch with Branch Code :

Bank Account No. :

IFSC Code No. :

Micro Code No. :

Customer ID No. :

Attached Copy of bank Cheque :

11. Bank Solvency :

12. Turn over :

DATE : Signature and Stamp of Authorized person

Place :

Name :

Designation :

Tenderer's Stamp :

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
DELIVERY PLACES [ PART - 5 ]
-------------------------------------------------------------------------------------------------------------------
( Pursuant to ITEM - 6, PART - 2 )

Name & Address Name & Address

CENTRAL STORE
AAI MATA CIRCLE ROAD,
NR. AAI MATA TAMPLE,
B/H. SWAGAT COMPLEX,
MAGOB,
SURAT - 395 010

Phone No. : 63599 08422

E-mail ID : [email protected]

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
Additional Information [ PART - 6 ]
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( Pursuant to ITEM - 14, PART - 2 and ITEM 1 [d] PART - 3 )

Name :_____________________________________ Recent Passport

Address :_____________________________________ size photograph
_____________________________________
Phone No. : 1._________________2._________________
FAX No. : 1._________________2._________________
Mobile No. : _____________________________________
E-Mail ID. : _____________________________________ Signature
Web Site Adr.: _____________________________________ ______________________
Capacity / Designation

Name :_____________________________________ Recent Passport

Address :_____________________________________ size photograph
_____________________________________
Phone No. : 1._________________2._________________
FAX No. : 1._________________2._________________
Mobile No. : _____________________________________
E-Mail ID. : _____________________________________ Signature
Web Site Adr.: _____________________________________ ______________________
Capacity / Designation

Note : If required, make photo copy of this page and attach the same dully filled with
this Tender Document

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 [ PART - 7 ]

SPECIMEN OF CONTRACT AGREEMENT /STAMP/

[ Mutatis Mutandis]

THIS AGREEMENT made the _____________ day of __________________ Between

the _____________________________________________________ for and on behalf
the Commissioner of the Surat Municipal Corporation, Muglisarai, Surat - 395 003 [herein
after called "the purchaser"] of the FIRST PART and __________________________
_____________________________________________________________________ of
________________________________________________________________________
( herein after called "the seller / supplier" of SECOND PART )

WHEREAS the FIRST PART i.e. the purchaser is desirous in view of a tender (bid)
Notice No.___________________________________________________that certain
products, materials, goods, articles should be provided, supplied by the SECOND PART
i.e. the purchaser has accepted a tender of the seller / supplier for supplying, providing
those products, materials, goods, articles for the sum of Rs._____________
(In Words_______________________________________________________________
_______________________________________________________________________)
(hereinafter called the "consideration of Contract") as itemized vis a vis required quantity,
rate, in detail and annexed to this Contract agreement and in an order placed by the FIRST
PART under a communication bearing No.__________________Date ___/___/________,
NOW THIS AGREEMENT WITNESSETH as follows.

1. In this agreement, words and expressions shall have the same meaning as are respectively
assigned to them in the terms and conditions of tender papers hereinabove referred to.

2. The following documents shall be deemed to form part and be read and considered as part
of this contract agreement, viz;

a) The said Tender Notice bearing No.______________________________________

dated _____/____/________of the FIRST PART
b) Information and the instructions, specifications and terms and conditions for
tenderers in the tender-papers in PART - 1, 2, 5 & 6
c) The relevant contents filled-in, tendered, mentioned by the seller / supplier i.e.
SECOND PART in PART-3, 4 & 6 as is / are in tender-papers
d) Any and all addenda or corrigenda to the above, and purchase / work order and / or
notice of award of contract bearing No._________________________________
dated ___/___/________ along with annexure(s) of the purchaser i.e. FIRST PART
e) Letter of acceptance of the seller/supplier i.e. SECOND PART for the said tender /
bid

3. In consideration of the payments to be made by the purchaser the FIRST PART to the
seller the SECOND PART as hereby covenants with the purchaser to provide products,
materials, goods, articles and to remedy defects therein bring conformity in all respect
with the provisions of this contract agreement.

4. The purchaser the FIRST PART hereby covenants to pay the seller / supplier the
SECOND PART in consideration of providing, supplying products, materials, goods,
articles and the remedying of defects therein the contract price at the time and in the
manner prescribed under this contract agreement.

5. [A] GST CLAUSE FOR SUPPLY OF MATERIAL / GOODS.

(i) GST (Goods & Service Tax) has come in existence from 01st July
2017.Contractor / Successful Bidder is bound to pay any amount of GST
prescribed by the Govt. of India as per the Terms of Contract agreed upon during
the course of execution of this Contract.

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 (ii) During the course of execution of Contract, if there is any change in Rate of
GST (Goods and Service Tax) by the Government, the same shall be
reimbursed / recovered separately by SMC, subject to the submission of
Original Receipt / proof of the amounts actually remitted by the Successful
Tenderer / Contractor to the Competent Authority along with a Certificate
from Chartered Accountant of Contractor / Successful Bidder certifying that
the amount of GST paid to the Government and the same shall be intimated/
submitted/ claimed within 30 (Thirty) Days from the date of payment.
Remittance of GST within stipulated period shall be the sole responsibility of
the Successful Bidder / Contractor, failing which, SMC may recover the
amount due, from any other payable dues with SMC and decision of
Municipal Commissioner shall be final and binding on the contractor /
Successful Bidder in this regard. Further, the non-payment of GST to the
Government may lead to the termination of contract and forfeiture of Security
Deposit / Performance Guarantee Amount.

(iii) If imposition of any other new Taxes / Duties / Levies / Cess or any other
incidentals etc. or any increase in the existing Taxes / Duties / Levies / Cess or
any other incidentals etc. (Excluding GST) are imposed during the course of
the contract, the same shall be borne by the contractor / Successful Bidder
only, in no case SMC shall be liable for the same.

IN WITHNESS WHERE OF the parties hereunto set their respective hands and seals the day
and year first above written.
SIGNED, SEALED AND DELIVERED by the SECOND PART by said

SHRI ___________________________
(Signature of the SECOND PART)

I am responsible if the contractor does not abide by the condition of this contract.
In the capacity of
For and on behalf of
In presence of
Said ______________________________________________________________
(Surety)

SIGNED, SEALED AND DELIVERED by

Said (for Purchaser) ________________________
(Signature of the FIRST PART)

In the capacity of the ADDITIONAL CITY ENGINEER for and on behalf of the
Commissioner, Surat Municipal Corporation

In presence of ____________________________________________________
(Witness)

Sealed with the Common Seal of the Surat Municipal Corporation in the presence of:

1.________________________________

2.________________________________

MEMBERS,
STANDING COMMITTEE
SURAT MUNICIPAL CORPORATION

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 SURETY
NAME OF WORK :
SANCTIONING AUTHORITY :
TENDER AMOUNT : Rs. Ps.
WORK ORDER NO.: Dt.
:::::::::::::::::::::::::::::::::::::::

This Bond is made on the ___________day of month of _________ 2025 between

Shree ___________________________
______________________________________. (here in after called the surety ) of First
part and Additional City Engineer behalf of Surat Municipal Corporation of SECOND
PART.
WHEREAS the Contractor and shree ____________________________ have entered
into a contract with the Surat Municipal Corporation for the the works detailed below :-

Name of the Works Tender Amount Standing Committee. Resolution No.

Rs. Ps. and date Sanctioning Contract.

AND WHEREAS one of the condition of the Contract being that the Contractor /
Contractors shall give surety / sureties to the Corporation for the due fulfillment of the contract to
the full value of the total expenditure of the work.

Now THIS BOND WITNESSES and it is hereby agreed and declared as follows :-
1. I / We surety / sureties hereby bind myself / ourselves responsible for the due fulfillment
of the contract in all its respect by the Contractor / Contractors and I / We do hereby
agree and undertake to indemnity and severally if the Contractor / Contactors fails / fail
to carry out the whole or any part of the contract works as per the conditions and
specification of the work and agreed to between the parties to the contract to the extent
of full value of the total expenditure to be incurred in that behalf by the Municipal
Corporation provided always that the expression “ the Surety / Sureties “ here in before
used shall include the heirs, executors, assigns, or administrators or each and every
person in this context.
2. IN WITNESS WEHREOF the said surety / sureties and Additional City Engineer
behalf of the Surat Municipal Corporation have hereunto set their respective hands
this__________ day of the month of _________of the year 2025.

I am responsible if the contractor does not abide by the condition of this contract.

Proprietor
S U R E T Y, Signed in the Presence.

I/c Store Superintendent (Assistant/junior engineer)

Central Store Signed in the Presence.

Additional City Engineer

Surat Municipal Corporation

Sealed with the common seal of the Surat Municipal Corporation in the presence of:

_______________________

_______________________

Members,
Standing Committee,
Surat Municipal Corporation

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 UNDER TAKING IN CONNECTION WITH WORKS OF

NAME OF WORK :
SANCTIONING AUTHORITY :
TENDER AMOUNT :
WORK ORDER NO.: Dt.

:::::::::::::::::::::::::::::::::::::::

The articles of agreement made this __________ day of month of __________ 2025
between the Additional City Engineer of Surat Municipal Corporation, Surat on first
part of( which expression shall include his successors and assignees of the one part )
and Shree ___________________________________________. Here in after called
the contractor (which expression shall include administrators and assignees of the other
part ).

Whereas the contractors above named tendered for above work and the contract
agreement for which has been executed on Rs.300/- Stamp paper for executing the
above work. It is hereby agreed by the contractor that value of stamp affixed on the
original contract document is as per the inquiry made by the contractor. It is further
agreed by the contractor that if the value of Stamp affixed on the original contract falls
short than the requirement on the date of signing the contract. It shall be made good by
the Contractor at his cost as per the Govt, rules prevailing on the date of signing and
any damage will arise up to the original agreement made of stamp paper of Rs.300/-
shall be on the account of contractor, Sealed and delivered by the said contractor in the
presence of :

Supplier

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 SURAT MUNICIPAL CORPORATION [SMC]
CENTRAL STORE
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
Technical Bid [ PART-3 ]
TENDER FOR PROCUREMENT STATIONERY FOR HMIS SYSTEM

DETAIL OF SUBMISSION OF TENDER DOCUMENT

The tenderer shall have to submit the tender documents in supporting of bid shall be in
electronic format only through online (by scanning) & hard copy will not be accepted
separately as per the following guideline.

(1) Free Non Returnable Sample of each item along with literature.

(2) Demand draft or pay order of required amount in favour of Surat Municipal Corporation

payable at surat only, towards E.M.D, Tender fee.

(3) Copy of bank solvency certificate of any Scheduled bank or Nationalize bank should

be at least Rs. 1.10 Lacs for this tender as per 20% of Total Estimated Amount.

(4) Copy of average annual turn over of tenderer in last three years and should be at

least 30% of the estimated cost duly certified by C.A.

(5) Copy of GST Registration certificate along with documentary proof of residence.

(6) Copy of PAN card.

(7) Copy of partnership deed, Power of attorney.

(8) List of Reputed clients (Govt./Semi Govt. organization / Municipal Corp./ Municipal

school board /Indian railways etc.) where the copy of similar work executed in last three

(9) Copy of ISO/BIS certificate if any.

(10) Copy of Shops & Establishment certificate along with documentary proof of residence.

(11) Passport size photograph of all partners with specific signatory.

(12) Copy of I.T. return and C..A. certificate showing turnover of last three years.

(13) Copy of receipt of professional tax paid for the current financial year.

(14) The Tenderer is bound to furnish the original documents as and when asked by SMC for

verification purpose. If tenderer fails to furnish the original documents and if any

descrepancy found between the scanned copy and original document will be liable for

outright rejection.

(15) Forwarding letter along with clarification if any.

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 (16) Affidavit Specified as per Annexure ‘A’ & ‘C’.

Direct or indirect mention about the price in any other manner shall be liable for
outright rejection.

Surat Municipal Corporation reserve right to accept / reject any or all tender without
assigning any reason thereof.

Store Superintendent
Surat Municipal Corporation

DECLARATION

I the undersigned …………………………………………………………….(name of the

bidder/supplier), have studied the above detail and understood the same and submitted the tender
accordingly.
Signature of bidder/supplier
Date:
Place: Name:

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 SURAT MUNICIPAL CORPORATION (SMC)
CENTRAL STORES
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
PRICE BID [ PART-4 / 1 ]
TENDER FOR PROCUREMENT OF STATIONERY FOR HMIS SYSTEM

Notes :

 If tenderer is not desirous to quote for any Item should specifically Mention “ NOT
QUOTED ” against any or all such item(s).
 Price/rate, if not quoted strictly as per Unit of measurement mentioned in column – 4 will
not be considered.
 If tenderer differs with specification in column-2, shall use column-7 detailing
specification offered.
 Colour shade, print, finishing as per samples available during office hours at central
stores office at magob Important , however final choice shall be a approved by SMC.

I/We hereby declare that I/We have studied the tender and its intents & contents and
understood the requirement for Surat Municipal Corporation before submitting this tender. I/We
declare and certify that particulars hereinabove filled in are true and correct to the best of my/our
knowledge and information. Also I/We declare that I/We have carefully studied the terms and
conditions, specifications of the goods/materials/work of this Tender document and agree to
effect, execute the same at the rates mentioned above.

Place : Name :
Date : Designation :
[ Seal and Signature of Tenderer ]

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 ANNEXURE-A
SURAT MUNICIPAL CORPORATION (SMC)
CENTRAL STORES
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TENDER FOR PROCUREMENT OF STATIONERY FOR HMIS SYSTEM

AFFIDAVIT
Name of Work :-.....................................................................................
 I, the undersigned, do hereby certify that all the statements made in the required attachments are
true and correct. I also understand that in case of wrongful/ false information, corporation is
entitled to take any civil & criminal punitive action against me / us.
 The undersigned also hereby certifies that neither our firm M/S
.............................................................nor any of its constituent partners have abandoned any work
in India nor any contract awarded to us has been rescinded during last five years, prior to the date
of this bid.
 The undersigned hereby authorize(s) and request(s) any bank, person, authorities, government or
public limited institution, firm or corporation to furnish pertinent information deemed necessary
and requested by the SMC to verify our statements or our competence and general reputation etc.
 The undersigned understands and agrees that further qualifying information may be requested,
and agrees to furnish any such information at the request of the SMC.
 The SMC and its authorized representatives are hereby authorized to conduct any inquires or
investigations to verify the statements, documents, and information submitted in connection with
this bid and to seek clarification from our bankers and clients regarding an y financial and technical
aspects. This affidavit will also serve as authorization to any individual or authorized representative
to any institution referred to in the supporting information, to provide such information deemed
necessary and requested by representative of Surat Municipal Corporation to verify statements and
information provided in the tender or with regard to the resources, experience and competence of
the applicant.

........................................................................
signed by the authorize signatory of the firm

...........................................................................
Title of the office

............................................................................
Name of the firm

Date :
Note :- The affidavit format as indicated above to be furnished on non-judicial stamp
paper of Rs.300 and duly notarized.

....................................................................................................................................
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(Bidder)
ANNEXURE-B
SURAT MUNICIPAL CORPORATION (SMC)
CENTRAL STORES
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TENDER FOR PROCUREMENT OF STATIONERY FOR HMIS SYSTEM
 Demand Draft for E.M.D & Tender (Bid) for shall be submitted in electronic format through
online mode (by scanning) while uploading the bid. This submission shall mean that E.M.D
& Tender Fee are received for purpose of opening of the bid. Accordingly offer of those shall
be opened whose E.M.D. & Tender (Bid) fee is received electronically. However, for the
purpose of realization D.D. bidder shall send the D.D. in original through RPAD / Speed post
reach to chief accountant, SMC on or before Dt.22/04/2025.
 Penaltative action will be taken for not submitting original Demand Draft in the account
department of Surat Municipal Corporation on or before Dt.22/04/2025 for the first time as
mentioned below.

Sr.No Tender Amount Penalty Amount in Rs.

1. Up to Rs. 1 Crore Rs.10,000/-
2. More than Rs. 1 Crore and Upto Rs.10 crore Rs.20,000/-
3. More than Rs. 10 Crore and Upto Rs.50 crore Rs.30,000/-
4. More than Rs. 10 Crore and Upto Rs.100 crore Rs.70,000/-
5 More than Rs. 100 crore Rs.1,00,000/-

 If bidder will not submit the penalty amount within 10(ten) days to Surat Municipal
Corporation and/or bidder will not submit the demand draft in original for the Second time
and after, Penaltative action shall be taken for abeyance of registration and cancellation of E-
tendering code for 6(six) months.
 Any documents in supporting of bid shall be electronic format only through online (by
scanning) & hard copy will not be accepted separately.
 All the documents must be notarized with clearly displaying stamp, number and name of the
notary.
Following Documents shall only be submitted in HARD COPY to Chief Accountant, SMC,
Muglisara, Surat-395003 by all bidders
 Earnest Money Deposit as mentioned in the tender (i.e. DD)
 Tender Fee (i.e. DD) as mentioned in the tender.
 Affidavit ‘A’ & ‘C’ on Non Judicial Stamp Paper of Rs. 300/-

Note :- If any bidder is not able to submit E.M.D, Tender fee in hard copy then the bidder can
submit E.M.D, Tender fee directly online by NEFT/RTGS/IMPS described as below :
 Account Name :- Surat Municipal Corporation.
 Bank Name :- Kotak Mahindra Bank Ltd.
 Branch Name :- Piplod Branch, Surat
 Type of Account :- Saving Account
 Account No. :- SMCCS
 IFSC Code :- KKBK0000877
 MICR :- 395485002
 E.M.D, Tender fee amount should be paid separately online and upload UTR
No./ Transaction I.D No. (Acknowledgement Receipt)

Store Superintendent
Surat Municipal Corporation

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 ANNEXURE-C
SURAT MUNICIPAL CORPORATION (SMC)
CENTRAL STORES
TENDER NOTICE (ON-LINE) NO.: ACE/CS/19/2024-25,WORK NO.05
TENDER FOR PROCUREMENT OF STATIONERY FOF HMIS SYSTEM

AFFIDAVIT
ANTI-BLACKLISTING CERTIFICATE
(On Non Judicial Stamp Paper of Rs.300/- duly Notarized)
(To be provided by Bidder)
I M/s. (Name of the Bidder along with name and address of registered office)
hereby certify and confirm that we or any of our promoter/s/director/s are not barred by
Government of Gujarat (GoG)/ any other entity of GoG or blacklisted by any state government
or central government/ department/ agency/ local self government/ Surat Municipal Corporation
in India from participating in Project/s/supplies, either individually or as member of a
Consortium as on (Bid Submission Date).
We further confirm that we are aware that our Bid for the captioned tender/ project would be
liable for rejection in case any material misrepresentation is made or discovered with regard to
the requirement of this Tender at any stage of the Bidding Process or thereafter during the
agreement period. dated this day of 2025.

To be signed by:
Authorised Signatory with name & designation
name of the bidder

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GST CLAUSE FOR CONSTRUCTION / ERECTION / COMMISSIONING /
INSTALLATION / REPAIRS / MAINTENANCE / RENOVATION / FABRICATION OF
STRUCTURE INCLUDING BUILDING (MEANS ALL WORKS CONTRACT / TURN
KEY PROJECTS / SUPPLY OF MATERIAL / GOODS)

[A] GST CLAUSE FOR SUPPLY OF MATERIAL / GOODS.

(ii) GST (Goods & Service Tax) has come in existence from 01st July 2017.
Contractor / Successful Bidder is bound to pay any amount of GST prescribed by the
Govt. of India as per the Terms of Contract agreed upon during the course of execution of
this Contract.

(iii) During the course of execution of Contract, if there is any change in Rate of GST
(Goods and Service Tax) by the Government, the same shall be reimbursed / recovered
separately by SMC, subject to the submission of Original Receipt / proof of the amounts
actually remitted by the Successful Tenderer / Contractor to the Competent Authority
along with a Certificate from Chartered Accountant of Contractor / Successful Bidder
certifying that the amount of GST paid to the Government and the same shall be
intimated/ submitted/ claimed within 30 (Thirty) Days from the date of payment.
Remittance of GST within stipulated period shall be the sole responsibility of the
Successful Bidder / Contractor, failing which, SMC may recover the amount due, from
any other payable dues with SMC and decision of Municipal Commissioner shall be final
and binding on the contractor / Successful Bidder in this regard. Further, the non-
payment of GST to the Government may lead to the termination of contract and forfeiture
of Security Deposit / Performance Guarantee Amount.

1. If imposition of any other new Taxes / Duties / Levies / Cess or any other incidentals etc.
or any increase in the existing Taxes / Duties / Levies / Cess or any other incidentals etc.
(Excluding GST) are imposed during the course of the contract, the same shall be borne
by the contractor / Successful Bidder only, in no case SMC shall be liable for the same.

Store Superintendent
Surat Municipal Corporation
SURAT.

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