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Request for DistributionSINDA ECHO01.04.2025 091448

This internal memo requests the payment of K 9,373.20 for the distribution of beans across multiple wards in Sinda District as part of the ECHO Project. The memo includes a detailed distribution plan and outlines the costs associated with fuel, meals for volunteers and staff, and loading charges. The distribution is scheduled to take place from April 3 to April 6, 2025.

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5 views

Request for DistributionSINDA ECHO01.04.2025 091448

This internal memo requests the payment of K 9,373.20 for the distribution of beans across multiple wards in Sinda District as part of the ECHO Project. The memo includes a detailed distribution plan and outlines the costs associated with fuel, meals for volunteers and staff, and loading charges. The distribution is scheduled to take place from April 3 to April 6, 2025.

Uploaded by

zephaniahisaac20
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Internal Memo

To: Executive Director


Cc: Project Manager
Finance Manager
From: District Coordinator - Sinda
Date: 1st April 2025
Subject: Distribution of Beans in Matambazi Ward (6 FDPs) and Nchingilizya Ward
(3 FDPs), Kapungwe Ward (7 FDPs) and Nyamasonkho Ward (8 FDPs)
in Sinda District - ECHO Project

Reference is made to the above-mentioned subject.

I kindly request you to consider payment of K 9,373.20 to facilitate distribution of beans in (6)
Final Delivery Points in Matambazi Ward, three (3) Final Delivery Points in Nchingilizya Ward,
nine (9) Final Distribution Points in Nyamasonkho ward and seven (7) Final Distribution Points
in Kapungwe Ward of Sinda district. See the Distribution Plan attached.
Budget Line – A 1.1.4

Unit
Item Description Qty. Freq. Days/activity Price Sub-total
Fuel (AJF 7135) 180.0Litre 1 5,441.40
1 K30.23
s
Lunch for Volunteers 2 People 1 4 K50.00 400.00
Lunch for GRZ officer 2 People 4
K150.0 1,200.00
1 0
Lunch for Project Staff 4 People 4
K100.0 1,600.00
1 0
Loading/Off loading 631.8 631.80
1 K1.00
Bags 1
Withdraw Charge 1 1
K100.0 100.00
1 0

Total K 9,373.20
Prepared by: Chaluma Phiri

Checked by: ………………………………………….

Approved by: ………………………………………….


DROUGHT RESPONSE ASSISTANCE PROGRAMME
Distribution Plan for Matambazi Ward

3rd April to 6th April 2025


WARD FDP Target Maize Beans Vegetable Number Total MT Date of Responsible Person
Househo Oil of Distribution Team Responsible
lds Rations
50kg 5kg 1ltr
Kasambangomwa 130 13,000 1,300 260 2 14.560 03-04-2025 Chaluma, Brian Mwiya
Matambazi Kanjiwa 120 12,000 1,200 240 2 13.440 03-04-2025 Widson,
Nkagawa 1 142 14,200 1,420 284 2 15.904 03-04-2025 Rieneh,
Nkagawa 2 124 12,400 1,240 248 2 13.888 03-04-2025 Jeremiah
Mbwindi 152 15,200 1,520 304 2 17.024 03-04-2025
Chimphundu 130 13,000 1,300 260 2 14.560 03-04-2025

Ward Total 798 79,800 7,980 1,596 89.376


Nchingilizya Macheka 101 10,100 1,010 202 2 11.312 03-04-2025 Chaluma, Brian Mwiya
Matete 96 9,600 960 192 2 10.752 03-04-2025 Widson,
Mtandaza 100 10,000 1,000 200 2 11.200 03-04-2025 Rieneh,
Jeremiah
Ward Total 297 29,700 2,970 594 33.264
WARD FDP Target Maize Beans Veget Number Total MT Date of Responsible Person
Household able of Distribution Team Responsible
s Oil Rations
50kg 5kg 1ltr
Chamvu Chimusi 120 12,000 1,200 240 2 13.440 04-04-2025 Chaluma, Brian Mwiya
Nyamasonkh Enerst 2 04-04-2025 Widson,
122 12,200 1,220 244 13.664 Rieneh,
o
Kaingo 153 15,300 1,530 306 2 17.136 04-04-2025 Jeremiah
Mapembe 146 14,600 1,460 292 2 16.352 04-04-2025
Mwembezi Chimusi 122 12,200 1,220 244 2 13.664 04-04-2025
Nyamasonkho 139 13,900 1,390 278 2 15.568 05-04-2025
Takonzele 113 11,300 1,130 226 2 12.656 05-04-2025
Tikondane Chimusi 122 12,200 1,220 244 2 13.664 05-04-2025
Chamvu Chimusi 120 12,000 1,200 240 2 13.440 05-04-2025
Ward Total 1,037 103,700 10,370 2,074 116.144
Kapungwe Chipala 166 16,600 1,660 332 2 18.592 05-04-2025 Chaluma, Brian Mwiya
Luamba 1 153 15,300 1,530 306 2 17.136 05-04-2025 Widson,
Luamba 2 139 13,900 1,390 278 2 15.568 05-04-2025 Rieneh,
Luamba 3 153 15,300 1,530 306 2 17.136 06-04-2025 Jeremiah
Mabvungwe 129 12,900 1,290 258 2 14.448 06-04-2025
Mlela 160 16,000 1,600 320 2 17.920 06-04-2025
Mshawa 127 12,700 1,270 254 2 14.224 06-04-2025

Ward Total 1,027 102,700 10,270 2,054 115.024

Prepare By: __________________ Checked By:________________________

Date __________________ Date __________________


a) During the distribution, Two (2) community volunteers will be engaged to support the distribution and will be paid lunch
allowance at K50 per day.
b) Two (2) teachers/GRZ staff will be engaged to offer additional support and manage the community help desk and will be paid
lunch allowance at K 150 per day.
c) At FRA Sinda district warehouse, loaders will be engaged to load 631.8 bags of beans paid at K1 per bag.
d) Four (4) project staff will facilitate the distribution in the FDPs and will be paid K100 per day for lunch allowance.

Prepare By: __________________ Checked By:________________________


Sign _______________________ Sign _______________________________
Date __________________ Date __________________

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