Frequently Asked Questions (FAQs): Transfer of employees

of KVS through online mode in 2023

Frequently Asked Questions (FAQs) to guide employees of Kendriya Vidyalaya

Sangathan on how to apply for transfer as per KVS Transfer Policy 2023 through
online mode i.e. KVS employee platform available at
https://kvsonlinetransfer.kvs.govin, hosted by NIC.

Important Note:

All employees must carefully go through the KVS Transfer Policy 2023 available on
KVS website for filling up the form. Para 2 of Part — I — A dealing with definitions may
be carefully studied.

Applicable to :

Phase I:
Mandatory for all employees, irrespective of applying for transfer or not. This is being
done to maintain an updated online service record and employee data of all
employees of KVS.

Phase II:
(i) Employees who have completed tenure as per Transfer Policy 2023, i.e.
employees seeking transfer and also employees who are eligible for
displacement.
(ii) Employees declared as surplus in 2023 and who have completed tenure as per
Transfer Policy 2023 in case the employee so opts for transfer in the present
cycle.
(iii) For employees covered under (ii) above, their TC / DC of their last place of
posting, where they were declared Surplus, as applicable, will be taken/counted.

Q.1 Who can apply for Transfer?

Ans. As per Part — I, Para 3 v and vi, Teaching and Non-Teaching employees who has
completed 5 years' service (irrespective of change in cadre) in the present place
of posting, can apply for Transfer. However, an employee will be eligible to apply
for transfer after completion of tenure* except cases covered under
PwD/MDG/DFP/LTR which will be considered irrespective of tenure during the
Annual Transfer process.

*Tenure, please refer to Part — I - A, clause 2 II (A) c) of KVS Transfer policy 2023.

Q. 2 How many types of Transfer are there?

Ans. As per Part — I - A, Para 2, transfers are of mainly two types, viz.
I. Transfers due to Organisational Requirements
II. Transfers on Administrative Grounds

For details, please refer to Part — I - A, Para 2 of KVS Transfer policy 2023.

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Q. 3 Who would be given EXEMPTION from getting displaced, if not opting for
transfer?
Ans. As per Part — I - A, Para 2 II (A) b) of KVS Transfer policy 2023.
Employees who are not opting for transfer, their exemption from getting displaced
will be based on their displacement count*.
*Displacement count - For details, please refer to Part — I - A, Para 4 (A) of KVS
Transfer policy 2023.

Q. 4 What is the minimum number of preferences that can be submitted by an

Applicant for transfer / displacement?
Ans. It is compulsory to opt five different stations for transfer / displacement.

Q. 5 Can an applicant apply for intra-station transfers?

Ans. No such provision is provided in the KVS Transfer policy 2023.

Q. 6 Can an applicant apply irrespective of completion of tenure?

Ans. As per Part — I, Para 3 v, only employees covered under PwD/MDG/DFP/LTR
which will be considered irrespective of tenure during the Annual Transfer process
2023.

Q. 7 Is it mandatory for all employees to fill employee profile Phase 1?

Ans. Yes, it is mandatory for all employees to fill "Employee profile".

Q.8 What if an applicant doesn't apply even after completion of tenure?

Ans. Employee can be posted anywhere as per the requirement of KVS.

Q.9 What is the percent of disability to be considered for PwD employee?

Ans. 40% or more as per Part — I — Para 2 xii of KVS Transfer Policy 2023.

Q.10 Can an applicant edit his/her application after final submission?

Ans. No.

Q.11 What happens if the applicant forgets /misplaces his/her password?

Ans. Employee concerned will have to contact Controlling Officer to reset the password.

Q.12 What is Active stay?

Ans. For details, please refer to Part — I, Para 2 i of KVS Transfer policy 2023.
Clarification: The number of eligible days of leave is to be accounted for each
year.

Q.13 I joined present station (Normal) in 1st July 2015, I have taken following
leaves (including EL, HPL, EOL & Child Care Leave) during the years, 20 days
in 2015-16, 28 days in 2016-17, 40 days in 2017-18, 49 days in 2018-19, 09
days in 2019-20, 69 days in 2020-21, 21 days in 2021-22, 03 days in 2022-23.
How my active stay will be calculated?

Ans.
A.
Active stay at station in years will be calculated session wise, i.e. for transfer
session 2015-16, leaves (all kind of leaves) taken from 01.07.2015 to 30.06.2016
will be taken into account for this session, accordingly same method would be
followed to calculate active stay at a station for different transfer session.

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 B.
SI. Year (From 1St. Total leave (all kind of leaves) Total Active Remarks
No. July to 30th June availed during the year. Stay (Year)
of next year)
1 2015-16 20 1 Year In case total leave
2 2016-17 28 1 Year availed in any year
3 2017-18 40 0 Year are less than or
4 2018-19 49 0 Year equal to 30 days
5 2019-20 09 1 Year then, Active stay
6 2020-21 69 0 Year will be counted as
7 2021-22 30 1 Year a complete year
8 2022-23 03 1 Year else it will be Zero
year.
Total Active Stay 05 Years

Q.14 I joined present station (NER/ Hard Station) in 1st July 2015, I have taken
following leaves (including EL, HPL, EOL & Child Care Leave) during the
years, 20 days in 2015-16, 28 days in 2016-17, 40 days in 2017-18, 49 days in
2018-19, 09 days in 2019-20, 69 days in 2020-21, 21 days in 2021-22, 03 days
in 2022-23. How my active stay will be calculated?
Ans.
A.
Active stay at station in years will be calculated session wise, i.e. for transfer
session 2015-16, leaves (all kind of leaves) taken from 01.07.2015 to 30.06.2016
will be taken into account for this session, accordingly same method would be
followed to calculate active stay at a station for different transfer session.
B.
SI. Year (From 1st Total leave (all kind of Total Active Remarks
No. July to 30th June leaves) availed during the Stay (Year)
of next year) year.
1 2015-16 20 1 Year In case total
2 2016-17 28 1 Year leave availed in
3 2017-18 40 1 Year any year are less
4 2018-19 49 0 Year than or equal to
5 2019-20 09 1 Year 45 days then,
6 2020-21 69 0 Year Active stay will be
7 2021-22 45 1 Year counted as a
8 2022-23 03 1 Year complete year
else it will be
Zero year.
Total Active Stay 06 Years

Q.15. I was relieved from one station on 18.06.2016 and joined new place of on
25.06.2016. Which date is to be considered as date of joining at new place
of posting?
Ans.: Date of joining at new place of posting will be the actual date of joining at new
place i.e. 25.06.2016, as per DOPT Rules.

Q.16 I joined the present station (Normal station) in 2019 through direct
appointment. Can I apply for the transfer through "KVS Employee Platform"?

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Ans.: Employee must fill out the Phase 1 form (Employee Profile), please refer Part I,
Para 3. v, vi and xi of KVS Transfer policy 2023.

Q.17 I joined the present station (Hard station) in 2019 through direct
appointment. Can I apply for the transfer through "KVS Employee Platform"?
Ans.: Employee must fill out the Phase 1 form (Employee Profile), please refer Part I,
Para 3. v and vi of KVS Transfer policy 2023.

Q.18 I joined the present station (Normal Station) on promotion in the year 2019.
Can I apply for the transfer through "KVS Employee Platform"?
Ans.: Employee must fill out the Phase 1 form (Employee Profile), please refer Part I,
Para 3. v and vi of KVS Transfer policy 2023.

Q.19 I joined the present station (Hard Station) on promotion in the year 2019. Can
I apply for the transfer through "KVS Employee Platform"?
Ans.: Employee must fill out the Phase 1 form (Employee Profile), please refer Part I,
Para 3. v and vi of KVS Transfer policy 2023.

Q.20 I am a teacher posted at normal station and I have not completed 5 years at
the station. Can I apply for transfer through "KVS Employee Platform"?
Ans.: Employee must fill out the Phase 1 form (Employee Profile), please refer Part I,
Para 3. v and vi of KVS Transfer policy 2023.

Q.21 I am a female/male employee and have not completed five years of active
stay at the normal station, I wants to apply for transfer in NER/HS/Priority
station. Can I apply for the transfer through "KVS Employee Platform"?
Ans.: No. please refer Part I, Para 3. v and vi of KVS Transfer policy 2023.

Q.22 My spouse is KV employee and my stay at the present station (normal) is

more than 3 years (tenure not completed). Can I apply for transfer through
"KVS Employee Platform"? How?
Ans.: Employee must fill the Phase 1 form (Employee Profile). Please refer to Part I-A,
Para 3, I and also Part I, Para 3 v and vi of KVS Transfer policy 2023.

Q.23 I completed my tenure at hard station, but I was declared surplus and
transferred to a new station in July 2023. Can I apply for another transfer
through "KVS Employee Platform"?
Ans.: Please refer important Note on 1st page given in the FAQ.

Q.24 I completed my tenure at normal station, but I was declared surplus and
transferred to a new station in July 2023. Can I apply for another transfer
through "KVS Employee Platform"?
Ans.: Please refer important Note on 1st page given in the FAQ.

Q.25 I have completed only one year of active stay at my present station. Do I need
to fill out transfer application through "KVS Employee Platform"?
Ans.: Please refer important Note on 1st page given in the FAQ.

Q.26 If disciplinary procededing is initiated against an employee, will he/she can

be able to fill the transfer application form through "KVS Employee
Platform"?
Ans. Employee must fill out the Phase 1 form (Employee Profile). Please refer Part-I A,
Para -2 (II) (A) b) (iv) of Transfer Policy 2023.

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 Q.27 I don't have any email id? Can I apply for transfer through "KVS Employee
Platform"?
Ans.: Employee must have active/functioning email id and mobile number for any
communication regarding this process as all the communication regarding filling of
Application form will be done through them.

Q.28 I have been posted at the same station in different posts, first PRT than TGT
and now PGT. What should be the date of joining in "present station
irrespective of Cadre" while applying through "KVS Employee Platform"?
Ans.: Date of joining as PRT in present Station will be considered as date of joining in
case of continuous stay at the same station.

Q.29 What will be the Transfer count if an employee falling under categories
MDG/DFP/LTR after completion of 2 years?
Ans. Transfer Count shall be calculated as per Part I-A, Para 4 (B) on the basis of
applicable factors.

Q.30 What is the maximum year of stay for teachers at a station?

Ans.: Please refer to Para 3 v and vi of Part- I of Transfer Policy 2023. Indicative table
is also given at page no. 6 Part I-A, 2 II (A) c) of the Transfer policy 2023.

Q.31 I am a care giver for PwD (i.e. Spouse/Son/Daughter). What are the
provisions available for me?
Ans.: Please refer to Part I-A, Para 3- II of Transfer Policy 2023.

Q.32 I am at a station which was in category of hard station prior to 30th June
2023 but now declared a normal station and I have also completed tenure
there. Will I get benefit of hard station while applying for the transfer now?
Ans.: The period of stay at a particular station at a particular time will be regulated as
per prevailing Transfer Policy in that year, including the list of declared Hard
Stations.

Q.33 I am widow/widower and single parents, which option I need to select while
applying through "KVS Employee Platform"?
Ans.: Option for widow/widower and single parents etc. are available in the platform.
Please also refer to the Para 2 xvi of Part — I of Transfer Policy 2023.

Q.34 I am widow/widower and not single parent, which option I need to select
while applying through "KVS Employee Platform"?
Ans.: Option for widow/widower and single parents etc. are available in the platform.
Please also refer to the Para 2 xvi of Part — I of Transfer Policy 2023.

Q.35 I have worked in a KV which is non- functional now. How can I fill my posting
details while applying through "KVS Employee Platform"?
Ans.: KV codes for non-functional schools (available in dropdown option) should be
used.

Q. 36 What provisions are there for DFP?

Ans.: Please refer to Part I- Para 2 IV and Part-I, A Para (3) Ill of Transfer Policy 2023.

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