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GROUP ACTIVITY (2)

The document outlines a project plan for developing Maxi Coffee's Ordering Management System, focusing on efficient order processing and customer management. It includes risk identification and mitigation strategies, a work breakdown structure, and addresses potential unexpected challenges. Additionally, it emphasizes the importance of effective communication and team collaboration in ensuring project success.

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Jonathan Entod
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1 views

GROUP ACTIVITY (2)

The document outlines a project plan for developing Maxi Coffee's Ordering Management System, focusing on efficient order processing and customer management. It includes risk identification and mitigation strategies, a work breakdown structure, and addresses potential unexpected challenges. Additionally, it emphasizes the importance of effective communication and team collaboration in ensuring project success.

Uploaded by

Jonathan Entod
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Software Project Management Simulation: From Planning to Execution

GROUP ACTIVITY

Step 1 : Define the Project

Proposed Title : Maxi Coffee’s Ordering Management System

Project Goal

To create an efficient, user-friendly, and automated Ordering Management System that


simplifies order processing, inventory tracking, and customer management to enhance business
operations.

Key Features

 Order Processing Management


 Digital Menu
 Payment Integration
 Product Catalog Management

Project Timeline
Phase 1: Planning & Design
Phase 2: Testing and Evaluatioon
Phase 3: Development & Improvement

Step 2 : Risk Identification & Mitigation


Three Potential Risks
1. System Downtime
2. Data Security and Privacy Concerns
3. User Errors
Prevention Strategies
Preventing system downtime, data security breaches, and user errors requires a holistic
approach. By investing in robust infrastructure, implementing stringent security protocols, and
providing comprehensive user training, organizations can significantly mitigate these risks and
ensure the continuity and security of their digital operations.These preventative measures are not
merely technical implementations, but rather a strategic investment in the resilience and
trustworthiness of the organization in the face of ever-evolving digital challenges.

Mitigation Plans
1. Invest in Security Tools
2. Service-level Agreement
3. Simpifly User Interface
4 Validation Check.

Step 3 : Work Breakdown & Gantt Chart Planning


Work Breakdown Structure for Ordering Management System
1. Project Initiation & Requirements:
 This focuses on the initial phase, ensuring clear understanding of what the system needs
to do.
2. System Design:
 This stage is about planning the "blueprint" of the system, from data storage to user
interaction.
3. Development & Integration:
 This is where the system is built, and crucial integrations like payment gateways are
implemented.
4. Testing & Quality Assurance:
 Thorough testing is vital to ensure the system works as intended.
5. Deployment & Release:
 This stage focuses on getting the system live and ready for users.
6. Training & Documentation:
 Ensuring users and administrators know how to use the system.
7. Post-Launch Support & Maintenance:
 This acknowledges that systems require ongoing care after launch.

Step 4 : Unexpected Challenges


1. Team Challenges
Key Developer Resigns
- Redistibute tasks, hire a replacement or, up skill team member
Conflicting Team Schedules
- Use scheduling tools, set clear deadlines, and prioritize tasks
Lack of Skills
- Provide Training, Sharing of skills or ideas, or asking to a skilled developer
2. Requirement Changes
Major Feature Request
- Assess impact, adjust timeline, and reallocate resources
Scope Reduction
- Prioritize essential features and remove less critical ones
Compliance Issue
- Follow rules by checking guidelines and asking experts
3. Technical Issues
Unexpected Bugs
- Test and Fix issues quickly
Merge Conflict in Code
- Coordinate with the team and use version control to resolve
Feature Overload
- Focus on key functions and remove extras
4. Time and Resource Constraints
Deadline Moved Up
- Prioritize tasks and work efficiently
Budget Cuts
- Manage resources wisely and cut unnecessary costs
Hardware Failure
- Use backups and replace broken parts
Team Reflection

1. What strategies can teams use to minimize schedule slips in software project?
- Teams can minimize schedule slips by setting realistic deadlines, tracking progress,
identifying risks early, and using project management tools for better organization.
2. How can project managers ensure that requirments are well understood by both
developers and clients?

- Project Managers can ensure clear requirements through regular meetings, clear
documentations, and open communication between developers and clients.

3. How does effective communication impact the success of a software project?

- Clear communications helps align goals, prevent misunderstanding, strengthen teamworks,


and quickly resolve issue, ensuring project success.

4. How can team balance individual accountability and collective responsibility in software
ddevelopment?

- Teams can maintain a balance between personal accountability and shared responsibility by
defining roles, promoting collaborations, and fostering a supportive culture.

5. How cam software teams ensure their applications remain scalable and maintainable
over time?
- To keep applications scalable and maintainable, team should write clean codes, follow
best practices, use modular design, and perform regular updates and optimizations.

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