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invoice_billing_system_documentation

The Invoice Billing System enables users to create and manage invoices by adding products with prices and tax rates, calculating totals, and storing invoices in a SQLite database. It features a user-friendly GUI built with Tkinter, allows for invoice history viewing, and optionally supports PDF generation. Future enhancements include adding a search feature and improving the interface.

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invoice_billing_system_documentation

The Invoice Billing System enables users to create and manage invoices by adding products with prices and tax rates, calculating totals, and storing invoices in a SQLite database. It features a user-friendly GUI built with Tkinter, allows for invoice history viewing, and optionally supports PDF generation. Future enhancements include adding a search feature and improving the interface.

Uploaded by

jaspreet.1353
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Invoice Billing System - Project Documentation

Project Overview:

The Invoice Billing System allows users to create invoices by adding products to the system,

marking their prices, and applying a tax rate. It calculates the total amount, stores invoices in a

database, and allows the user to generate and view invoices later.

Features:

1. Add Product: Users can add a product with its name, price, and tax rate.

2. Generate Invoice: Automatically calculate total with tax, and store the invoice details.

3. Invoice History: View past invoices by querying the database.

4. Save to Database: All data is saved in a SQLite database.

5. PDF Generation (optional): Export invoices as PDFs using the reportlab library.

Tools and Technologies:

- SQLite: For database management.

- Tkinter: GUI for user interaction.

- Python: Main programming language.

- ReportLab (Optional): For generating PDFs.

Database Schema:

Products Table:

- id: INTEGER PRIMARY KEY

- name: TEXT

- price: REAL
- tax_rate: REAL

Invoices Table:

- id: INTEGER PRIMARY KEY

- date: TEXT

- total: REAL

How to Run the Application:

1. Install Python and required libraries (sqlite3, tkinter).

2. Save the Python script as 'invoice_billing_system.py'.

3. Run the script with the command:

python invoice_billing_system.py

4. Use the GUI to add products, generate invoices, and view past records.

Future Enhancements:

- Add a search feature for products and invoices.

- Implement PDF export for invoices using ReportLab.

- Improve the GUI layout and user-friendly interface.

Code Implementation:

import sqlite3

from tkinter import *

from tkinter import messagebox

from tkinter import simpledialog

from datetime import datetime

import os
# Database setup

def init_db():

conn = sqlite3.connect('billing_system.db')

c = conn.cursor()

c.execute('''CREATE TABLE IF NOT EXISTS products (

id INTEGER PRIMARY KEY,

name TEXT,

price REAL,

tax_rate REAL)''')

c.execute('''CREATE TABLE IF NOT EXISTS invoices (

id INTEGER PRIMARY KEY,

date TEXT,

total REAL)''')

conn.commit()

conn.close()

# Add product to the database

def add_product(name, price, tax_rate):

conn = sqlite3.connect('billing_system.db')

c = conn.cursor()

c.execute('INSERT INTO products (name, price, tax_rate) VALUES (?, ?, ?)', (name,

price, tax_rate))

conn.commit()

conn.close()

# Generate invoice and calculate total


def generate_invoice():

conn = sqlite3.connect('billing_system.db')

c = conn.cursor()

# Get selected products and calculate total

total = 0

selected_products = []

for item in product_listbox.curselection():

product_id = product_listbox.get(item).split(" - ")[0]

c.execute('SELECT * FROM products WHERE id = ?', (product_id,))

product = c.fetchone()

price = product[2]

tax_rate = product[3]

total += price + (price * tax_rate / 100)

selected_products.append(product)

# Store invoice in the database

invoice_date = datetime.now().strftime("%Y-%m-%d %H:%M:%S")

c.execute('INSERT INTO invoices (date, total) VALUES (?, ?)', (invoice_date, total))

conn.commit()

# Display success message

messagebox.showinfo('Invoice Generated', f'Total: {total:.2f}

Invoice saved.')

conn.close()
# GUI setup

root = Tk()

root.title('Invoice Billing System')

root.geometry('600x400')

init_db()

# Labels

Label(root, text="Product List").pack()

# Product listbox (show product id, name, and price)

product_listbox = Listbox(root, selectmode=MULTIPLE, width=50)

product_listbox.pack(pady=10)

# Add product entry fields and button

Label(root, text="Product Name:").pack()

product_name_entry = Entry(root)

product_name_entry.pack()

Label(root, text="Price:").pack()

product_price_entry = Entry(root)

product_price_entry.pack()

Label(root, text="Tax Rate (%):").pack()

product_tax_entry = Entry(root)

product_tax_entry.pack()
def add_product_to_list():

name = product_name_entry.get()

try:

price = float(product_price_entry.get())

tax_rate = float(product_tax_entry.get())

except ValueError:

messagebox.showwarning('Input Error', 'Please enter valid price and tax rate.')

return

add_product(name, price, tax_rate)

product_listbox.insert(END, f'{len(product_listbox.get(0, END)) + 1} - {name} -

{price} - {tax_rate}%')

Button(root, text="Add Product", command=add_product_to_list).pack(pady=5)

# Generate invoice button

Button(root, text="Generate Invoice", command=generate_invoice).pack(pady=10)

root.mainloop()

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