Central Board of Secondary Education

AFFILIATION BYE-LAWS

CHAPTER -I
1. Short Title and Definitions
1. These Bye-laws shall be called Central Board of Secondary Education Affiliation
Bye-laws.
2. They are effective from 28th January 1988 with modifications/amendments from time
to time.
3. In case of any dispute(s) regarding the withdrawal or not granting affiliation or any
other matter pertaining to up gradation and/or any matter arising in respect of anything
pertaining to affiliation with any school and/or any other person, society, company or
organization, the courts and tribunals at Delhi shall have the exclusive jurisdiction to
entertain such disputes.
2. Definitions
1. In these Bye-laws, unless the context otherwise requires:
i) "Affiliation" means formal enrolment of a school among the list of approved
schools of the Board following prescribed/approved courses of studies up to
class VIII as well as those preparing students according to prescribed courses
for the Board's examinations.
ii) "Affiliation Committee" means Affiliation Committee of the Board.
iii) "Board" means the Central Board of Secondary Education.
iv) "Chairman" means the Chairman of the Central Board of Secondary Education.
v) "Secretary" means the Secretary of the Central Board of Secondary Education.
vi) "Examination" means examinations conducted by the Board.

vii) "Extension" means extension of Provisional/Regular affiliation granted to

the
by the Board.
viii) "Affiliation Fee" means charges payable by the schools to the Board in
connection with affiliation.
ix) "School Management Committee" means the committee managing the
school.
x) "Government Aided School" means school receiving grant-in-aid from the
Union Government/Administration of Union Territory/State Government.
 xi) "Government School" means a school run by the Department of Education
of the Union Territory/State Government.
xii) "Grants-in-aid" means aid in the form of maintenance from the Central
Government or State Government or Local Authority or Administration of
Union Territories, as the case maybe.
xiii) "Head of Institution" means the Principal/Headmaster of a Senior
Secondary or
Secondary School affiliated with the Board or a Middle School approved
by the Board.
xiv) "Health Officer" means appropriate authority of the Local Municipality/
Municipal
Corporation/Local Body to look after the health and sanitary conditions of
the area.
xv) "Indian Diplomatic Mission" means the Embassy/High Commission /
Consulate General of India in the relevant country.
xvi) "Institution" means an educational institution affiliated to the Board.
xvii) "Kendriya Vidyalaya" means a school run by Kendriya Vidyalaya
Sangathan, an
autonomous Organization under the Ministry of Human Resource,
Development of the Government of India.
xviii) "Jawahar Navodaya Vidyalaya" means a school run by the Navodaya
Vidyalaya Samiti of the Government of India.
xix) "Middle Class Syllabus”, means syllabus approved by the Board for classes
up to VIII on the pattern of syllabus/guidelines for these classes given by
N.C.E.R.T.
xx) "No Objection Certificate" means a letter issued by the appropriate
authority of the
Education Department of the State/Union Territory in respect of School
situated in the State/U.T. for affiliation of the school to the CBSE.
xxi) "Parents- Teachers Association;' means an association of the parents and
teachers of a particular school.
xxii) "Private Unaided School" means a school run by a Society/Trust duly
constituted and registered under the provisions of Central/State Acts not
getting any regular grant-in aid from any Government source(s).

xxiii) "Reserve Fund" means fund created by the school authority as per
requirement of the Board, in a Post Office/Nationalized Bank in the joint
names of the Secretary, Central Board of Secondary Education/Director
(Education) of State/U.T. and the Manager of the school concerned.

xxiv) "Senior Secondary School" mean school preparing students for both the
Secondary
(Class-X) and Senior School Certificate (Class-XII) Examinations of the Board
or for Senior School Certificate (Class-XII) Examination only
xxv) "Secondary School" mean school preparing students for the Secondary School
(Class X) Examination of the Board.
xxvi) "School run by Public Undertaking" means a school run by the Public Sector
Undertaking wholly financed by that undertaking.
xxvii) "Composite Affiliation" means affiliation from Class I to X or I to XII.
 xxviii) "Session" means the period of twelve months duration, when instruction is
provided to the students, normally April to March.
xxix) "Teacher" means a person in the employment of an institution affiliated with
the Board
for teaching purposes.
xxx) "Upgradation" means upgradation of secondary school to senior secondary
stage i.e.,
Classes-XI and XII.
2. Words importing the singular number also include the plural number and vice-versa.
3. Words importing the masculine gender also include the feminine gender.

CHAPTER-II
3. Norms for Affiliation
1. The Board may affiliate several categories of schools all over India and abroad, as
for example:
(i) Government or Government aided schools;
(ii) Schools run by autonomous Organizations under the Government like
Kendriya
Vidyalaya Sangathan (KVS), Navodaya Vidyalaya Samiti (NVS), Central
Tibetan Schools. Organisation (CTSO), Sainik Schools Society etc;
(iii) Schools run by Government Deptt. directly like Defence, Railways etc.
(iv) Schools managed directly by Public Sector Undertakings or by reputed
societies for
Public Sector Undertakings under the financial control of such Public Sector
Undertakings or by Societies formed by such undertakings.
(v) Private, unaided schools established by Societies registered under the Societies
Registration Act 1860 of the Government of India or under Acts of the State
Governments as educational, charitable or religious societies having non-
proprietary character or by Trusts.
2. Applications for affiliation may be considered under the following four categories:
(i) Approval of middle class syllabus.
(ii) Provisional affiliation of a secondary school.
(iii) Upgradation/provisional affiliation of a school for senior secondary stage.
(iv) Regular affiliation to schools run by the Govt./Govt. Aided/Kendriya
Vidyalaya Sangathan
(KVS)/Navodaya Vidyalaya Samiti (NVS)/Central Tibetan Schools
Organization (CTSO).
(v) Permanent Affiliation.
Note: The Board may grant Affiliation in vocational courses only as per provision
contained in clause 13.9.
3. Any educational institution in India or outside India which fulfils the following
essential conditions (without which the case cannot be processed) can apply to the
Board for affiliation:
(i) The School seeking Provisional Affiliation with the Board must have formal prior
recognition of the State/U. T. Govt. Its application either should be forwarded by the
States Govt. or there should be a No Objection Certificate to the effect that State
Government has no objection to the affiliation of the school with the C.B.S.E. 'No
Objection Certificate' once issued to any school will be considered at par even if it
prescribes a specific period unless it is withdrawn. Condition of submitting a No
Objection Certificate will not be applicable to categories 3.1 (i) to (iv).
***(a) The School/Society Trust, or the Congregation or other Religious Body
controlling the Society/Trust managing the school must have about two acres (or as
otherwise permitted measurement) of land and a building constructed on a part of land
and proper playgrounds on the remaining land.

** Provided that the school may be graded as Category A+, Category A & Category B
School as per the following criteria:

Category A + School - Permanently affiliated school

Category A + School - Provisionally affiliated school with land of at
least 2 acres or of such measurements as has
been permitted under Rule 3(ii), (b), (c),
(d), (e)

Category A + School - Provisionally affiliated school with following

Criterion:

(a) Recognized by the Education Department whose application has been forwarded
by it.

(b) does not possess land as per Category ‘A’ but has not less than 1.5 acre of land
and also satisfies the following:

* 250 sq. mtr. of area + 1 sq. mtr for every student on the rolls (for a middle
school)

*500 sq. mtr. of area + 1 sq. mtr for every student on the rolls (for a
Secondary school)

*750 sq. mtr. of area + 1 sq. mtr for every student on the rolls (for a Senior
Secondary School)

( c) pays salaries as per State Govt. /U.T. scales of pay

(d) satisfies all the other conditions of Affiliation Bye-Laws

(b) In metropolitan cities with a population exceeding 25 lacs, the land should not be
less than 1 acre with adequate building and arrangement with other
institution/organization for imparting Physical & Health Education and for conducting
games, to the satisfaction of the Board. In case of lease, it will be accepted if it is for
at least 30 years provided further that in case of any portion which is leased out below
30 years, such case may be considered provided that land has been allotted by the
Govt. or Govt. Agencies audit is as per the Law of the land. In all such cases school
should have at least one acre of land by ownership or by lease for 30 years and in all
case that total land area should not be less than about 2 acres.

** Rule added in the Affiliation Committee’s meeting held on 16/03/2005 and approved by the
 Governing Body at its meeting held on 27/06/2006
*** Rule added as per approval of the Governing Body at its meeting held on
27/06/2005

(c) In hilly areas, the land should not be less than one acre. The norms as
prescribed by the Planning Commission shall be applicable for determining the hilly
areas.
(d) The land area for the schools seeking affiliation in NCT, Delhi should not be
less than the following:-

1. Senior Secondary School Classes from prePrimary to class XII

All the 4 streams 4000sq. mts.

2. Senior Secondary School Classes from prePrimary to class XII

Maximum 3000sq. mts. two streams

3. Secondary School Classes from pre- 2000 sq. mts.

Primary to Class X
(e) Classified cities under A -1 viz. Mumbai, Kolkata and Chennai within their
limits of Municipal Corporation be at par with the relaxation in land
requirement as has already been prescribed for Delhi under Sub-Clause (d)
above.
(f) The schools which were granted affiliation up to Secondary level on or before
the year 1996 under the (relaxed condition of land requirement under category
"B" or "C" may be considered for upgradation to +2 stage provided. that they
should have atleast one acre of land.
** Provided further that such school will have only two sections at +2 level preferably
one for non-vocational stream and one for vocational stream with the provision that
the number of candidates shall not exceed 40 in each section.
Provided further also that if the school is found to have opened more than two sections
it will attract violation of provisions of Affiliation Bye-Laws of the Board.

(iii)
(iv)
(v)

The Trust or Society/Management running the school should be of non-proprietary character.

The list of members with their addresses, occupations, qualifications and an affidavit from
the Chairman/Secretary stating how the members are related to each other or they are not
related to each other duly attested by first class magistrate should be submitted. The school
should have well qualified staff as per the norms of the Board given in Chapter IX.
The school in India must pay salaries and admissible allowances to the staff not less than the
corresponding categories of employees in the State Government schools or as per scales etc.
prescribed by the Government of India. The schools outside India should pay salaries not
lower than those of the teachers in government schools in that country or not less than the
salaries and foreign allowances payable to KVS teachers if officially posted to that country.
A certificate to this effect should be obtained from the Indian Diplomatic Mission.

** Rule added in the affiliation Committee’s meeting held on 6/10/2005 and approved by the
Governing Body at its meeting held on 9/12/2005
(A) Provisional Affiliation:
Those schools which fulfill the essential conditions of the Affiliation Bye-Laws may
be considered for Provisional Affiliation for a period of three years subject to
fulfilling all the norms and conditions of the Affiliation Bye-Laws with in this period.
In case the school(s) do not fulfil the norms and conditions of the affiliation due to
some prudent reasons the Board may grant extension of provisional affiliation granted
for a further period of 3 years to 5 years subject to fulfill the conditions of affiliation
in the extended period.
(B) Regular Affiliation:
The schools run by Govt./ Govt. Aided/KVS/NVS/CTSO will be granted one time
regular affiliation subject to satisfying and fulfilling all the norms/conditions of the
Affiliation Bye - Laws including of the land etc. Such school need not apply for
extension of affiliation, but they have to remit annual fee as may be prescribed.
**(C) Permanent Affiliation
I. Schools managed directly by the Public Sector Undertakings (PSUs) or by reputed
societies of PSUs under financial control of such PSUs or by societies formed by such
undertakings, and private, unaided schools established by societies/trusts as per
Affiliation Bye-laws may apply for Permanent Affiliation.
II. Those schools which have been granted Provisional Affiliation may be considered for
permanent affiliation after the expiry of period of provisional affiliation of 3 years or
such extension of provisional affiliation as the case may be subject to fulfillment of all
the norms and conditions of the Affiliation Bye-Laws in force by the Board.
Provided further that preference may be given to such schools that have been
provisionally affiliated with CBSE for a period of 10 years or more and satisfying all
the conditions of Affiliation Bye Laws.
Provided further also that in case of non/partial fulfillment of conditions as mentioned
in various chapters of Affiliation Bye-Laws, the application will be summarily
rejected.
iii. The school seeking permanent affiliation must also satisfy the following conditions:
(a) Infrastructure
The infrastructure facilities should be as follows:-
(i) Class rooms - minimum size should be 8 m x 6 m (approx 500. sq. ft.).
(ii) Science Labs. (Composite for Secondary or/and separate Physics, Chemistry
and Biology for Senior Secondary)- minimum size should be 9 m x 6 m each
(approx 600 sq. ft) and fully equipped.

** Rule added in the Affiliation Committee's meeting held on 20/06/2005 and approved
by the Governing Body at its meeting held on 27/06/2005.
(iii) Library- minimum size should be 14 m.x 8 m. fully equipped and with reading
room facility.
(iv) Computer Lab. and Math Lab. - No minimum size is prescribed, however, the
school should have separate provision for each
(v) Rooms for extra curricular activities - either separate rooms for music, dance,
arts & sports or one multi purpose hall for all these activities should be
available.
(b) General
Besides fulfilling the other conditions, the school must satisfy the following:-
(i) All admissions and. withdrawal registers are properly maintained.
 (ii) The Service records of teaching and non-teaching staffs are duly maintained
and updated.
(iii) No teachers are appointed on ad-hoc basis
(iv) Teaching & non-teaching staff are appointed on prescribed pay scales & no
staff are appointed on consolidated pay. They are also paid DA & admissible other
allowances as per Central or respective State Govt. rates.
(c) Quality of Education
The school seeking permanent affiliation must be quality driven and must strive for
excellence in all aspect of its activities. It must satisfy the board's direction regarding
no school bag and no homework to the students up to class II, Continuous and
Comprehensive Evaluation (CCE) in primary classes with no pass-fail criterion and
also extension of CCE gradually up to class VIII.
Provided also that the school seeking permanent affiliation must implement the
academic initiatives like Introduction of Alternative to Homework from class III to V,
Introduction of Life Skills Education for classes VI to VIII, and maintenance of
Proper records of internal assessment from classes VI to X .The average result of the
school in the last three years must not be less than the Board's average in class X and
XII examinations.
iv. Appeal against rejection
(a) The school whose application has been rejected will have the opportunity to
appeal against such rejection to the Appellate Authority after payment of an Appeal Fee. The
Appellate Authority shall consist of Chairman of the Board and two other members as may
be nominated by the Board.
(b) The school whose request has been rejected by the Appellate Authority also,
will be eligible to apply only after two academic years, excluding the academic year in which
the application has been rejected. The fee, including the fee for Appeal, once deposited shall
not be refunded under any circumstances.
v. Miscellaneous
vi. (a) The Permanent Affiliation will be granted after physical inspection of the
school and satisfaction of the Board that it is meeting with all the conditions
prescribed for the same.
(b) The inspection of schools requesting Permanent Affiliation will be conducted
by a Committee consisting of three members, at least one of which. must be an academician
of repute to look into the academic activities.
(c) It is the responsibility of the school to ensure that it is satisfying all the
conditions laid down in the Affiliation Bye-Laws duly supported with documentary
evidences in the prescribed formats. In case an application is rejected due to non-fulfillment
of all the conditions/non furnishing of documentary evidences, the fee deposited will not be
refunded even if the school has not been inspected.
(d) The schools which are permanently affiliated will be required to remit annual
fee at an amount to be prescribed from time to time. The annual fee will be deposited along
with annual examination fee.
(e) The schools which are permanently affiliated, will observe various 'Dos' and
'Don'ts' mentioned in Chapter II Bye-Laws 3 of Affiliation Bye-laws All other condition of
Affiliation Bye-laws of the Board will also be applicable 'mutatis-mutandis'.
(f) The permanent affiliation granted to schools shall not be treated as absolute.
The Board has the right to inspect such schools as deem fit so as to ensure that the norms/
conditions laid down in the bye-laws in force are strictly complied with.
(g) Such schools which are/would be permanently affiliated with the Board may be
permitted to introduce additional subjects as and when they like but before
 introduction of additional subjects they may remit the requisite fee and supply
the necessary information with regard to infrastructure made available in the
school and staff provided for the subject under introduction.

4. Last Date for Submission of Applications

1. Application "On Line" for (a)approval of middle class syllabus, (b) provisional
affiliation of a secondary school, (c) upgradation of the school for senior secondary
stage as the case may be, along with the prescribed fee should reach the Board's office
latest by 30th June of the year preceding the session from which approval of
syllabus/provisional affiliation/upgradation is sought. The request for approval of
middle class syllabus should be made only when the school has reached at least Class
VI.
2. In the case of institutions situated outside India, the application should be
accompanied by a letter of recommendation from the Indian Diplomatic Mission.
3. The Chairman of the Board may entertain an application after the last date if the
reasons are strong enough to warrant such extension.

5. Society/Trust running the School

1. In case of schools belonging to category 3(1) (v) there should be a properly
constituted Registered Society Trust. It should be of a non-proprietary character and
its constitution be such that it does not vest control in a single individual or members
of a family. The aims of the society/trust should be as laid down under section 19(1)
and (2).
2. Formation of the Society Trust should also conform to the State Government rules in
which the school is located.
3. The Board may in special circumstances exempt schools from operation of the above
clause in respect of schools set up in foreign countries where societies/ trust in the
name of Indians cannot be registered under any law or enactment.

6. School Management Committee

Subject to relevant provision in the Education Act of the State/U.T. Concerned, every
affiliated school except schools run directly by the Education Department of the Government
of the State/U.T. should have a scheme of management approved by the Board. It should also
have a School Managing Committee as laid down under section 20(1) (2), (3) and 21.

7. Financial Resources
1. The school must have sufficient financial resources to guarantee its continued
existence. lt should have permanent source of income to meet the running expenses of
the school so as to maintain it at a reasonable standard of efficiency, to pay salaries to
teachers and other categories of staff regularly at least at par with the corresponding
categories in the State Government Schools and to undertake improvement/
development of school facilities. ln case of institutions which are in the receipt of
grant-in-aid from the State Government/U.T. the permanent Source of income shall
include the amount of grant-in-aid also
2. No part of income from the institution shall be diverted to any individual in the Trust/
Society/School Management Committee or to any other person. The savings, if any,
after meeting the recurring and non-recurring expenditure and contributions to
developmental, depreciation and contingency funds may be further utilized for
promoting the school. The accounts should be audited and certified by a Chartered
Accountant and proper accounts statements should be prepared as per rules. A copy
 each of the Statement of Accounts should be sent to the Board every year.
3. The channeling of funds by the management to person (s) or enterprise other than for
furthering education in the school will contravene the rules governing affiliation and
call for appropriate action by the Board.

8. Physical Facilities
1. In addition to the basic requirement of Section 3 (3), the institution should have other
facilities commensurate with its requirements. It should satisfy the minimum
conditions laid down by the Board for school building. Classrooms should be
adequate in size. The minimum floor space should at least be 1 sq. metre per student. .
2. Every institution will provide proper facilities like ramps toilets for wheel chair users
and auditory signals in elevators in lifts in accordance with the provisions laid down
in PWD Act, 1995.
3. The school has suitable furniture in the classrooms and office equipment and furniture
commensurate with the strength of students and the staff.
4. The school should have the needed equipment and facilities (at least the minimum
prescribed by the Board) for Sciences, Home Science, Technical subjects, Vocational
subjects and various activities under Work Experience and Art Education.
List of minimum equipment prescribed for Science subjects for Secondary/Sr.
Secondary School can be had from the Board against payment.
The school should scrupulously observe prescription from the Municipal Authority
regarding drinking water and fire safety precaution in the school. A certification from
the Municipal/ Fire Authorities regarding sanitary conditions and water/fire safety
should be submitted along with the application. A fresh certificate regarding
fulfillment of these requirements should be obtained and submitted to the Board every
five years.
6. The School should have adequate facilities for providing recreation activities and
physical education as well as for conduct of various activities and programs for
developmental education and for the social, cultural and moral development of the
students and for safeguarding their health.

7.

i) ii) (ii)

Adequate ground to create out door facilities for a 200 metre track; Adequate land for
kabbadi and Kho-Kho; and Facilities for playing Volleyball.

9. Library

1. The Library should be well equipped and spacious. It should have at least five books
(other than text books) per student in its stock subject to a minimum of 1500 at the
beginning. It shall not stock notes, examination guides or keys of any kind. In the
selection of books, norms or guidelines provided by the Board should be followed and
purchases should be made in consultation with the subject teachers.
2. The school should subscribe to sufficient number of newspapers and magazines. At
least 15 magazines suitable for students and professional needs of teachers should be
subscribed to.
3. The Library shall not contain any book or other forms of literature that espouse or
 propagate communal disharmony or casteism or discrimination based on religion,
regions or language etc. The school should not stock in the library any book
disapproved by the Government! Board.

10. Staff and Service Conditions

1. Besides the minimum requirements for salaries as laid down in Section 3(3), the
school should have adequate teaching staff possessing the necessary qualification laid
down for various posts/subject teachers by the Board. The pupil teachers ratio should
not exceed 30. Also there must be 1 1/2 teachers per section to teach various subjects.
2. Salary should be paid through Account Payee Cheques drawn on a scheduled bank,
from the date of first appointment of the teachers on probation.
3. The school should have well defined conditions of service as per norms of State/U.T.
Government and should issue letters of appointment to the employees at the time of
joining service and should also sign a contract of service. The contract should be
similar to the format given in Appendix'" in these Bye-laws or in the form prescribed
by the State/U.T. Government, in case the act of the State/U.T. Provides so. The
period of probation should normally be one year extendable for another year. In case
the management is not satisfied with the performance, the same should be brought to
the notice of the employees concerned in writing. Probation should not be extended
beyond two years and the Management should arrive at a decision to confirm the
teacher or not before the end of the probationary period.
4. The school should have Contributory Provident Fund and Gratuity or Pension,
Gratuity and General Provident Fund as retirement benefits. These schemes should be
as per Government rules of the State/Centre. In addition, it will also consider
providing other welfare measures like free children education, leave travel concession,
medical benefits, leave encashment etc.
5. Normally a teacher should be engaged as a whole time employee except in special
cases where workload does not justify a whole time teacher. No teacher, teaching the
Secondary, Senior Secondary classes shall be required to teach more than 3/4 of the
total periods in a week.
6. The number of students in the class should not be very large. The optimum number in
a section of a class is 40.
7. Every school should take steps to provide reorientation to all its teaching staff, at least
once in five years. Such orientation may be organized by the school itself or in
collaboration with other schools or by the State or Regional Institutions or by the
Board or by a National Agency.
8. The Management of the schools shall not retain the original degree/diplomas
certificates of the teachers and other employees of the school with them. The original
certificates etc. taken for verification shall be returned at the earliest after verification.
Photostat copies may be obtained from the employees and kept in their personal files.
9. Check gender specific violence, strictly comply with the guidelines and norms
prescribed by the Hon'ble Supreme Court of India in the writ petition (Criminal) no.
666-70 of 1992 Vishaka and others V /s State of Rajasthan and others delivered on 13-
8-1997 for protection of women from sexual harassment at the work place.

11. Fees
12. Fees charges should be comme nsurate with the facilities provided by the institution.
Fees should normally be charged under the heads prescribed by the Department of
Education of the State/U.T. for schools of different categories. No capitation fee or
voluntary donations for gaining admission in the school or for any other purpose
 should be charged / collected in the name of the school. In case of such malpractices,
the Board may take drastic action leading to disaffiliation of the school.
2. In case a student leaves the school for such compulsion as transfer of parents or for
health reason or in case of death of the student before completion of the session,
prorata return of quarterly/term/annual fees should be made.
3. The unaided schools should consult parents through parents' representatives before
revising the fees. The fee should not be revised during the mid session.

12. Admission of Students

Admission in the school affiliated to the CBSE shall be made without any distinction of
religion, race, caste, creed, place of birth or any of them. As regards reservation for SC/ST
students is concerned, it shall be governed by the Education Act/Rules applicable to the
State/U.T. where the school is situated.

13. Miscellaneous
1. The school seeking Board's affiliation/already affiliated to it shall be open to inspection
by the Inspection Committee deputed by the Board or the Education Department of the
State/Union Territory in which it is situated.
2. The Schools situated abroad shall also be opened to inspection by the Inspection
Committee deputed by the Board. The Board will pay the TAIDA and other allowances
admissible as per Govt. of India approved rate including airport tax and local transport
conveyance for such inspection.
3. The school shall supply information and returns called for by the Board/State or Central
Government within the prescribed time given for its furnishing to the authority
concerned.
4. The building and furniture of affiliated Institutions shall be placed at the disposal of the
Board for conducting any examination and spot evaluation free of charge. The
Management and the Principal shall cooperate with the Board in the conduct of
examinations and evaluation of scripts. If asked by the Board, the school shall provide
atleast one examiner in each subject offered by the school and more than one, if more
than 200 students have been sent for the examination. In case they fail to do so, the

Board shall have the right to take appropriate action including initiating action for
disaffiliation of the school. However, the size of the school will be taken into account
before such a condition is imposed in order to avoid disruption of academic work in the
school.
5. The school shall maintain records of attendance of all students in Secondary/ Senior
Secondary classes for purposes of admission to the Board's examinations. The entries in
these registers shall be properly checked at the end of each session and signed. The
attendance registers shall be open to inspection by the officers of the Board Inspection
Committee.
6. The school shall arrange the medical check-up of the students at least once a year and
keep a proper record of the same.
7. The school shall take steps to see that value education with particular emphasis on
National Integration is imparted to students through teaching various subjects and
activities in the school curriculum.
8. Institution affiliated to the Board shall not in general send candidates for 'examination
of any other Board/University. It shall prepare candidates for the Secondary and Senior
Secondary examinations of the CBSE only. The general principle that may be followed
at that affiliation for classes higher than Senior Secondary may be allowed with another
 University but for lower classes i.e. for Secondary classes this should not generally be
allowed. The affiliation of vocational courses may be done as per the requirements of
the institutions offering them.
9. In the interest of Promoting Vocational Courses, schools/colleges may be permitted to
have limited affiliation to the Board for vocational courses only. This would be subject
to the condition that they would fulfill the other conditions of the Affiliation Bye-Laws
including the curriculum prescribed by the Board.
Provided further that the school will impart education on Vocational Courses in
collaboration with such organizations/industries that are directly concerned with the
particular Vocational Courses of study and are available at reasonable distance.
10. The Board may conduct an audit of the funds of the school as and when it thinks
necessary to ensure that:
i) The funds/fee collected by the school authorities are not diverted;
ii) The staff is paid salaries as per the Bye-
Laws;
iii) Any other financial irregularity.
11. Board's Examinations
i) It is mandatory for a school affiliated to Board to follow the Examination Bye-
laws of the Board in toto;
ii) No affiliated school shall endeavor to present the candidates who are not on
its roll nor shall it present the candidates of its unaffiliated Branch/School to any of
the Board's Examinations.
iii) If the Board has reasons to believe that an affiliated school is not following the
Sub-Section 1 & 2 of this Section, the Board may resort to penalties as
prescribed here under.
Every affiliated school shall present a list of number of students and their particulars in
respect of Classes IX, X, XI & XII at the time of beginning of an academic session.
Generally, there shall be no variation between the said lists of candidates submitted at
the time of filing of applications for the Board's examinations. However, genuine variations,
if any, shall be brought to the notice of the Board well in advance and in any case not later
than September 30th of the academic session. Such variation duly allowed by the Board shall
be included in the list of candidates.

PENALTIES
Summary disaffiliation for five years and forfeiture of fees, if any. Reaffiliation shall be
considered on merits after a fresh application is filed. Repetition of violation of any Bye-
Laws shall lead o permanent disaffiliation.

14. Reserve Fund

1) The school shall maintain reserve fund to the extent indicated below:

Enrolment of students from 1 st and onwards

Upto 500
from 501 to 750
from 751 to 1000
above 1000

Amount of Reserve Fund

RS.60,0001RS.80,0001Rs. 100,0001-
Rs. 1001- per student' rounded to the nearest thousand.
2) Reserve Fund shall be maintained in the joint names of the Manager of the school
concerned and the Secretary of the Board in a scheduled Bank. In case of institution
receiving grant in aid or in case the School Education Act of the State/UT so
prescribes, the reserve fund shall be maintained in the joint names of the Manager of
the school

and the Director or Education of the State/Union Territory concerned. The interest
accruing out of the deposit of reserve fund made by the institution at the time of
affilation/ extension of affiliation be not withdrawn by the Management under any
circumstances what so ever.
14. - (A) TRANSFER I SALE OF SCHOOL
The Board would not allow any property transfer/Sale of school by one Society/
Management / Trust to another Society / Management / Trust through agreement / sale
deed. In case such transaction is effected explicitly or implicitly, the Board shall
withdraw its affiliation with immediate effect.

CHAPTER - III
15. Submission of Applications for Affiliation and Follow - up Action
**1. (a) The schools fulfilling the norms of Affiliation given in Chapter-II may apply 'On-
line' to the Board for approval of Middle Class Syllabus/fresh provisional
affiliation/ upgradtion of Senior Secondary Classes on the prescribed form along
with prescribed fee given in Appendix II before 30 th June of the Year preceding the
year in which Class VII/IXIXI as the case may be is proposed to be started.
Application Forms, procedural details and Affiliation Bye-Laws for submission of
applications 'on line' are available on the Boards website www.cbse.nic.in.
Applications submitted by post or by any other means will not be processed.
All the applications which are received by CBSE on or before 30 th June every year
may be processed together within a period of six months thereof. The order of
granting or refusing the affiliation shall be communicated to the applicants on or
before 31st December of that year
*** (b ) Application for Permanent Affiliation will be submitted 'On Line' only.
Appeal against rejection duly supported with documentary evidences will have to
be submitted' by post'
2. Before applying, the school should ensure that it fulfils the essential requirements of
affiliation as given in Rule 3(3) of Chapter II. No application will be considered in
case the essential requirements are not fulfilled by the school.
3. On receipt of applications, the Board will examine the documents on various
conditions and in case it observed that the school fulfils the essential conditions, an
inspection committee will be appointed in order to assess the suitability of the school
for affiliation of the school with CBSE for classes applied for.
4. In case on scrutiny of application, it is found that the school does not fulfill the
minimum conditions, it will be informed accordingly and no further action will be
taken by the Board till the essential conditions are fulfilled to the satisfaction of the
Board.
5. The inspection report along with observations of the office will be placed before the
Affiliation Committee of the Board at its next meeting to decide whether the school be
granted affiliation/ approval etc., as the case may be. The decision about grant of
affiliation etc. will be communicated to the school immediately after the approval of
 Affiliation Committee. In case of emergency, this power may, however, be exercised
by the Chairman.
6. The grant of approval of syllabus of Middle Classes does not in any way imply any
obligation on the part of the Board to affiliate the school for secondary classes and,
similarly a Secondary School for Senior Secondary Classes.
7. The approval shall b~ subject to the conditions that the school will make fresh
applications for provisional affiliation for the Secondary classes or Senior Secondary
classes on the prescribed form in accordance with the Bye-laws and conditions for
Provisional Affiliation / Upgradation when Class VIII or X has started.

** Rule added in the Affiliation Committee's meeting held on 29/10/2004 and approved by
the Governing Body at its meeting held on 30/12/2004
***Rule added in the Affiliation Committee in its meeting held on 20/06/2005 and approved
by the Governning Body at its meeting held on 27/06/2005

8. Extension for approval of middle class syllabus is not extendable as the purpose is to
affiliate he school as a secondary school and not as a middle school.
9. No School is permitted to start CBSE Pattern Classes VII/IX/XI as the case may be
without obtaining formal permission of affiliation of the CBSE. Any school who
violates the condition would be disqualified for a period of two years.
10. Request for getting approval of Middle Class Syllabus/Provisional Affiliation for
Secondary/Senior Secondary Classes should be made when Class VIIVIII/X, as the
case may be, has been started in the school.
11. EXTENSION OF PROVISIONAU REGULAR AFFILIATION
Request for extension of Provisional/Regular affiliation for Secondary/Senior
Secondary classes all be made by the School Authority by 30th June of the preceding year in
which the provisional affiliation expires.

**Rule added in the Affiliation Committee's meeting held on 29/10/2004 and approved by
the Governing Body at its meeting held on 30/12/2004

CHAPTER-IV
16. Autonomous Schools
1. The Board may grant autonomy to selected schools with a view to giving them an
opportunity to take initiative in the field of curriculum and evaluation. The school
seeking autonomous status should be a high order school among those affiliated with
the Board.
2. A school shall be eligible for consideration for the grant of autonomous status if it
satisfies the following conditions:-
i) It enjoys the status of regular affiliation of the Board.
ii) It should continue satisfying the basic conditions like 'No Objection
Certificate' from the State Government, minimum qualifications and salary of teachers;
iii) The composition of the trust/society managing the school should be
broad based;
iv) The school must enjoy a good reputation in society;
v) Sufficient administrative, academic and financial powers should be with
the Principal;
vi) Stability of the staff over a period of time;
vii) Any other condition framed by the Board from time to time;
3. The schools satisfying the above conditions may apply in the prescribed form for
grant of autonomy that shall then be considered by the Board.
4. The purpose and types of autonomy and other modalities in this regard are given in
Appendix-V.

The Board may withdraw autonomy if it is not satisfied with its operation or if the
school ceases to satisfy any of the conditions for the grant of autonomous status.

CHAPTER-V

17. Withdrawal of Affiliation Provisionally Affiliated

Schools
1. Affiliation may be withdrawn by the Board either in a particular subject or in all
subjects. Institution may be disaffiliated if the Board is satisfied that the school
concerned is not fit to enjoy continuing affiliation to the Board.
2 a. Proceedings for withdrawal of affiliation may be initiated by the Board in case the
schools are
found guilty of following after reasonable notices :-
i) Not paying salaries and allowances to teachers and other employees, at least at
par with those obtaining in State/Union Territory institutions; default or delay
in payment of salaries and allowances.
ii) Financial irregularities including channeling of funds for purposes other than
those provided for in these Bye-laws.
iii) Engagement in activities prejudicial to the interest of the State, inculcating or
promoting feelings of disloyalty or disaffection against the Government established by law.
iv) Encouraging or tolerating disharmony/hatred between different sections of the
Society.
v) Non-fulfillments of conditions laid down regarding deficiencies to be removed,
even after due notice.
vi) Disregard of rules and conditions of affiliation even after receiving warning
letters.
vii) Hindrance in the smooth functioning of the school on account of dispute
between rivalries within the school management.
viii) Absence of approved terms and conditions of service, or frequent dismissal of
teachers from service.
ix) Poor academic performance of the school for three consecutive years in not
being able to keep at least 50 per cent of passes of the general pass percentage.
x) Non-availability of proper equipment/space/staff for teaching a particular
subject.
xi) Any other misconduct in connection with the admissions/examinations/any
other area which in the opinion of the Board warrants immediate disaffiliation of the school.
xii) In case of transfer of property/sale of school by one Society/Management/Trust
to another Society/Management/Trust through agreement/Sale deed.
(xiii) Any violation of the norms that have been prescribed by the Hon'ble Supreme
Court of India in the writ petition (Criminal) nos. 666-70 of 1992 Vishaka and others V /s
State of Rajasthan and others delivered on 13-8-1997 for protection of women from sexual
harassment at the work place if established would attract strict action against the institution
which may even lead to disaffiliation.
(xiv) Violation of provision of sub-clause 3.3 (f) of Chapter II.
(xv) Violation of Item 20.2 (vii) of Chapter VI.
b. "Once Provisional/Regular/Permanent Affiliation granted to the school is withdrawn
by the Board on establishment of serious irregularities which amount to cheating the
Board/causing embarrassment to it, the Board may Black List such a school to debar it
from seeking reaffiliation in future.
3. The Board shall provide adequate time and opportunity to the Management of the
school served with a 'Show Cause Notice', upto a maximum of one year for adequate
compliance/ removal of defects failing which the Board may declare the institution
disaffiliated. Such decision by the Board shall be final and binding. The maximum
period of 'Show Cause Notice' due to clause 17(2)(xi) may not exceed one month
4. In case a school seeks legal redressal from the Court against the decision of .the
Board, the jurisdiction of the court of Law shall be Union Territory of Delhi only and
not any other place.

18. Withdrawal of Permanent/Regular Affiliation

(1) Within the general framework of Section 17 of this chapter, the Board reserves the
right to withdraw regular affiliation in the event of a school failing to observe affiliation
norms and rules and/or the pass percentage in most of the subjects goes lower than the pass
percentage of each subject at the examinations of the Board, continuously for three years.
The Board will ask such a school to rectify the deficiencies and given adequate time (6
months to one year). If the school fails to show improvement, it will lose the status of a
regular affiliation school and will revert to a provisionally affiliated school status.
(2) In the event of a school failing to maintain the prescribed norms for regular affiliation
for affiliated schools and/or rules of the Board and/or the school deteriorates in
standards of performance, the Board will ask such a school to rectify the deficiencies
and come up to Boards expectations within a period not exceeding one year. If the
school fails to show improvement it may lose the status of a regular affiliation school
and will revert to a provisionally affiliated school or even may be disaffiliated, if
considered necessary by the Board.
**(3) Proceedings for withdrawal of Permanent Affiliation may be initiated against such
permanently affiliated schools that are found guilty of the irregularities mentioned in
Clause 17 of Chapter II, or of non -observance of other applicable conditions.
**(4) The procedure etc. for withdrawal of Permanent Affiliation will be same as that
mentioned in Clause 17.
**(5) Once Permanent Affiliation granted to a school is withdrawn by the Board the school
will not be eligible for re-affiliation for at least 2 academic years including the year in
which it was withdrawn.

** Rule added in the Affiliation Committee's meeting held on 20/06/2005 and approved by
the Governing body at its meeting held on 27/06/2005

CHAPTER-VI
SOCIETY ITRUST RUNNING THE SCHOOL 19.
Role/Aims of Society/Trust
1. The Society / Trust running the school has a critical and key role to play in providing a
good and healthy climate to the school to fulfill its aim and objects, to enable the staff
provide quality education and to be a center for educational excellence. To achieve this aim,
the role and responsibilities of the Society/ Trust are defined as under:
i) It should ensure that the school gets proper land, building equipment, furniture
 and qualified staff at least as per norms of the Board.
ii) It shall ensure that the school is run as a community service and not as a
business and that commercialization does not take place in the school in any shape
whatsoever.
iii) It shall ensure that the funds accruing from the school are spent for the benefit
of the school and for its expansion.
iv) It shall safeguard the autonomy of the Principal and provide him total support
except when the Principal goes against the established and clear directives laid down by the
management.
v) It shall have control over the school management committee and shall approve
the budget/tuition fees and annual charges etc., for the school.
vi) It shall have control over any capital expenditure i.e., on land and the
construction of building, its expansion and procurement of major equipments for the school.
vii) It shall generate funds for the needs of the school whether it is recurring or non
recurring.
viii) It shall ensure that the school has the basic essential facilities such as
Laboratory equipment, equipment for games and sports and other co-curricular activities,
Library books etc.
ix) It shall have the powers to constitute Selection Committee/Departmental
Promotion Committees for various categories of staff.
x) It shall have powers to lay down conditions of service as per norms of CBSE/
Government, and to approve promotion/appointment/termination of the
employees as well as to grant special increments or rewards to the staff.
2. The Society/Trust will ensure that the school is running as per the provisions of the
Education Act/affiliation norms and shall be committed to provide quality education
to the children and for this shall take necessary steps as per its needs.

3.

20. School Managing Committee, Its Constitution,

Power and Functions

1. Schools other than Government Schools affiliated with the Board shall have a school
managing committee.
2. The school managing committee should consist of the following: -
(a) The managing committee of a recognized aided school shall consist of not
more than fifteen members; and the managing committee of a private unaided school
shall consist of not more than twenty one members;
(b) subject to the total number of members specified in clause (a), every managing
committee shall include the following namely:-
(i) the Head of the school. He will be a Member Secretary of the School
Managing Committee;
(ii) two parents of students in the school;
(iii) two teachers of the schools;
(iv) two other persons (of whom one shall be women); who are, or have
been, teachers of any other school or of any college, to be nominated by the Trust/
Society/Board;
(v) two members, from out of a panel recommended by the Trust/Society to
be nominated by the Board. If the Panel is not accepted fresh panel may be asked. The names
recommended should not below the rank of a Principal of a Sr. Sec. School;
 (vi) the remaining members to be nominated or elected as the case may be,
in accordance with the rules and regulations of the society or trust by which the school is run.
(vii) Not more than two members may be nominated as per the conditions, if
any, laid down in the "No Objection Certificate".
Provided further that the above provisions shall be implemented with
immediate effect and those affiliated earlier and not complying with
above provisions shall be required to take remedial measures with
suitable qualified substitutes within a year positively.
(viii) *No Head Master/Principal shall be appointed in the school that is
related to any member of the School Managing Committee.
(ix) For the purpose of this rule, the relation includes the following Brothers,
Sisters, Husband, Wife, Son, Daughter, Son-in-law, Daughter-in-law. Provided further that
any violation of rules will lead to the disaffiliation of the school.
The term of the members of the Managing Committee shall be three years. A member can be
renominated for another term but a member cannot remain in office for more than two
consecutive terms expect ex-officio members and the members of the Trust/Society of the
School. The duties, powers and responsibilities of the School Managing Committee shall be
as follows and it shall function subject to the control and in accordance with the policy to the
Society/Trust.

*
Provisions included vide decision taken in the Governing Body meeting dated 9/12/2002.

21. Powers and Functions of the School

Management Committee
1. Subject to overall control of the Society/Trust, the School Managing Committee shall
have the following powers/functions:
i) It shall have the power to supervise the activities of the school for its smooth
functioning.
ii) It will work according to the specific directions given by the Society regarding
admission policy. However, admissions will be made as per merit without discretion of caste/
creed/religion and region.
iii) It shall look into the welfare of the teachers and employees of the school.
iv) It shall evolve both short-term and long-term programmes for the improvement
of the school.
v) It shall have the powers for making appointment of teachers and non-teaching
staff.
vi) It shall exercise financial powers beyond those delegated to the Principal within
the budgetary provision of the school.
vii) It shall have the power to take stock of academic programmes and progress of
the school without jeopardizing the academic freedom of Principal.
viii) It shall guide the Principal to maintain tone and discipline in the school.
ix) It shall ensure that the norms given in the Act of the State and by the CSSE
regarding terms and conditions of service and other rules governing recognition/affiliation of
the school are strictly adhered to.
x) It should ensure that the school gets Furniture, Science equipment, Library
books and other teaching aids and the requisite sports material in adequate
quantity and on time.
 . xi) It shall exercise powers to take disciplinary action against staff.
xii) It shall have powers to sanction leave to the Head of the Institution including
casual leave.
xiii) It shall ensure that no financial irregularity is committed or any irregular
procedure with regard to admission/examinations is adopted.
xiv) It shall have the power to propose to the Society rates of tuition fees and other
annual charges and also review the budget of the school presented by the Principal for
forwarding the same to Society for approval.
xv) The Managing Committee will meet at least twice in an academic session.

22. Manager/Correspondent of the school-Duties,

Powers and Responsibilities
i) The Manager / Correspondent will be an important and necessary link between the
Trust / Society and the school.
ii) He should ensure that the directions from the Society are conveyed to the School
Managing Committee and to the Head of the Institution properly.
iii) He will exercise general supervision over the school, subject to the control of the
Managing Committee.
iv) He shall exercise such financial powers as are prescribed in the Scheme of
Management and delegated to him.
v) He shall sign on the appointment letters, letters for disciplinary action against the staff
and termination, and suspension letters etc. on behalf of the Managing Committee.
vi) He shall not interfere with the Head of the school in discharge of his responsibilities
and duties.
vii) All letters concerning affiliation/recognition shall be countersigned by him.
23. Head of the School- Duties, Powers and Responsibilities
i) Head of the School/Principal will be the ex-officio. Hony. Secretary of the School
Managing Committee.
ii) Will function as, the Head of the office of the school under his charge and carry out all
administrative duties required of a head of office.
iii) Be the drawing and disbursing officer for the employees of the school except that in
the case of an unaided school, he may perform only such function, as drawing and disbursing
officer as may be specified in the instructions issued by the Society.
iv) Be responsible for the proper maintenance of accounts of the school, school records,
service books of teachers, and such other registers, returns and statistics as may be specified
by the Society/Board.
v) Handle official correspondence relating to the school and furnish, within the specified
dates, the returns and information required by the State Government/Board.
vi) Make all payments (including salaries and allowances of teachers and other non
teaching staff) in time and according to the instructions governing such payment.
vii) Ensure that the tuition fees, as levied, are realized and appropriately accounted for and
duly appropriated for the purpose for which they were levied.
viii) Make purchases of stores and other materials required for the school in accordance
with the rules governing such purchases and enter all such stores in stock register and shall
scrutinize the bills and make payments .

ix) Conduct physical verification of school property and stock at least once a year and
ensure the maintenance of stock registers neatly and accurately.
x) Be responsible for proper utilization of the Pupils Fund.
xii) Make satisfactory arrangements for the supply of good drinking water and provide
other facilities for the pupils and ensure that the school building, its fixtures and
furniture, office equipment, lavatories, play grounds, school garden and other
properties are properly and carefully maintained.

xii) Supervise, guide and control the work of the teaching and non-teaching staff
of the school.
xiii) Be incharge of admission in the school, preparation of school timetable, allocation of
duties and teaching load to the teachers, and shall provide necessary facilities to the teachers
in the discharge of their duties and conduct of school examination in accordance with the
instructions issued by the Government/Board from time to time; and he shall discharge these
duties in consultation with his colleagues.
xiv) Plan the year's academic work in advance in consultation with his colleagues and hold
staff meeting at least once a month, review the work done during the month and assess the
progress of the pupils.
xv) Help and guide the teachers to promote their professional growth and actively
encourage their participation in courses designed for in service education.
xvi) Promote the initiative of the teachers for self-improvement and encourage them to
undertake experiments which are educationally sound.
xvii) Supervise class room teaching and secure co-operation and coordination amongst
teachers of the same subject areas as well as inter subject coordination.
xviii) Arrange for special remedial teaching of the children belonging to the weaker
sections of the community also of other children who need such remedial teaching.
xix) Arrange for informal and non-class room teaching.
xx) Plan and specify a regular time-table for the scrutiny of pupils written work and home
assignment and ensure that the assessment and corrections are carried out timely and
effectively.
xxi) Make necessary arrangement for organising special instructions for the pupils
according to their needs.
xxii) Organise and coordinate various co-curricular activities through the house system or in
such other effective ways as he may think fit .
xxiii) Develop and organise the library resources and reading facilities in the school and
ensure that the pupils and teachers have access to and use of books and journals of
established value and usefulness.
xxiv) Send regularly the progress reports of the students to their parents or guardians.
xxv) Promote the physical well being of the pupil, ensure high standard of cleanliness and
health habits, and arrange periodical medical examinations of the students and send medical
reports to parents or guardians.
xxvi) Devote at least twelve periods in a week to teaching of the pupils.

CHAPTER-VII
SERVICE RULES FOR EMPLOYEES
24. Short Title
1. Each school affiliated / to be affiliated with the Board shall frame Service Rules for its
employees which will be as per Education Act of the State/U. T., if the Act makes
adoption of the same obligatory, otherwise as per Service Rules given in subsequent
sections.
2. Service Contract will be entered with each employee as per the provision in the
Education Act of the State/U.T. or as given in Appendix III, if not obligatory as per
the State Education Act.
25. Appointments
(1)All appointments to all categories of employees except Group 'D' employees as per
Government of India gradation shall be made by Managing Committee either by
direct recruitment or by promotion through a Selection Committee constituted by the
School Society! Trust and in accordance with and upon such conditions as the
Managing Committee may decide, which shall be consistent with the norms of the
Board/Government if statutory provision exists.
The Principal through constituted Selection Committee will make appointment of
Group ‘D’ employees.
(2) The selection Committee shall include: -
a) In the case of recruitment of the Head of the school:
i) The President of the Society;
ii) The Chairman of the Managing Committee
iii) An educationist, nominated by the managing committee; and
iv) A person having experience of administration of schools, nominated. by
the managing committee.
b) In the case of recruitment of teachers and librarian:
i) The Chairman of the managing committee;
ii) The Head of the school;
iii) An educationist, nominated by the managing committee; and
iv) A subject expert
c) In the case of recruitment of clerical staff/Lab. Asstt :
i) The Chairman of the managing committee or any member of the
managing committee nominated by the Chairman.
ii) The Head of the School.
iii) Manager/Correspondent of the School

d) In case of recruitment of class IV staff :

i) The Head of the institution;
ii) A nominee of School Managing Committee.
(3) The Selection Committee shall regulate its own procedure and in the case of any
difference of opinion amongst the members of the Selection Committee on any matter,
it shall be decided by the trust or society running the school.
(4) The appointment of every employee of a school shall be made by its managing
committee.
(5) Where any selection made by the Selection Committee is not acceptable to the
managing committee of the school, the managing committee shall record its reason for
such non acceptance and refer the matter to the trust or society running the school and
the trust or society, as the case may be, shall decide the same.
(6) Employees shall be appointed subject to the provisions of this agreement and they
shall have to comply with all the requirements of the provisions contained herein.

26. Medical Certificate and Character Certificate etc.

1. Every employees shall be required to produce the following certificates on
appointment in the school:
a) Medical certificate of fitness from a hospital established or maintained by the
Government or local authority.
 b) Two certificates from educationists or any other respectable members of
Society, not related to the candidate, certifying the character and conduct to the
satisfaction of the school authorities.
c) Original degree/diploma, certificates along with certificate(s) of experience, if
any; with attested photocopies thereof. Original certificates will be returned
after verification.

27. Probation
1. Except in the case of a purely temporary vacancy or leave vacancy or for a specific
post of temporary nature, every employee shall on initial appointment be on probation
for a period of one year from the date of his/her joining the duties. The period of
probation may be extended by the Managing Committee by a further period not
exceeding one year. Services of an employee during probation may be terminated by
the Managing Committee without assigning any reason by giving one month's notice
in writing or one month's salary including all allowances.
2. If an employee desires to be relieved during the period of probation, it will be
necessary for him to give one month's notice in writing or one month's salary
including all allowances unless and otherwise the Managing Committee
permits ,relaxation under special circumstances.

28.Confirmation
1. If the work and conduct of an employee during the period of probation are found to be
satisfactory, he/she will become eligible for confirmation on the expiry of the period
of probation or the extended period of probation as the case may be, with effect from
the date of expiry of the said period provided he/she fulfils the other requisite
conditions.
2. The employee shall be informed of his confirmation within 3 months of the
completion of probation period.

29. Termination of Service due to Abolition of Posts etc.

1. If an employee at any time after confirmation intends to resign he/she shall give three
months' notice in writing or three months' salary including all allowances to the
Managing Committee.
2. The Managing Committee shall also be competent to terminate the services of a
confirmed employee only in case of abolition of a post due to closing down of school
a class or reduction in the number of sections of a class or discontinuance of a
teaching subject by giving three months notice in writing or three months salary
including all allowances.
3. The Managing Committee shall have the power to relax the period of notice or
payment of salary in special circumstances.

30. Retirement
1. Every employee including Head of institution shall retire from service on attaining the
age of 60.
However if the age of superannuation falls during the academic session, the
concerned employee will retire at the end of the academic session.
Provided further that if such employee is a recipient of National/State/CBSE Teachers
Award. He may be considered for a further extension of service for two years after
attaining the age of superannuation provided he is medically fit and is prepared to
serve the school. The school managing committee after considering such case of
 extension of service, shall forward the details to the Board.
2. The Managing Committee may grant extension as per rule of State/UT if the
employee has no mental or physical disabilities and his/her services are beneficial to
the institution.
3. The Board will be informed of such extension by the SMC.

31. Working Days and Working Hours

1. The working days and holidays will be as per State Government Schools or Kendriya
Vidalayas.
2. The working hours will be such as may be specified from time to time by the
Principal. Normally the working hours will conform to the Kendriya Vidyalayas.
3. Working hours may be different for teaching and non-teaching staff as may be
specified by the Principal.

4. As and when required an employee may be assigned any special duty even if it is to be
done beyond the normal working hours in the interest of the school.
5. An employee is also required to conduct and organize co-curricular programmes and
perform other duties even beyond the normal working hours.

32. Number of Teaching periods

1. Normally a teacher should be engaged as a whole-time employee except in special
cases because of the nature of a subject where the work load does not justify a whole
time teacher.
2. Every teacher shall devote in a year not less than 1200 hours to the teaching of
students, out of which not more than 200 hours may be required to be devoted for the
coaching in the school premises, of weak or gifted students, whether before or after
the school hours.
3. Provided that if any teacher is required to devote more than 1200 hours to the teaching
of students, extra remuneration shall be paid to him at such rate as may be determined,
by the managing committee, for every hour in excess of 1200 hours devoted by him to
the teaching of students.
4. In the case of an aided school, the extra remuneration referred to in sub-rule 32(3)
shall be subject to the previous approval of the grant-in-aid authority to qualify for aid
of 95 per cent of such extra remuneration, and in the case of an unaided recognized
school, such extra remuneration may be recovered from the students at such
proportionate rate as may be determined by the managing committee.

33. Maintenance of Record by the Teachers

1. A teacher is expected to maintain the following documents and also any other record
as may be specified from time to time.
a) Attendance Register of the class for which he/she is the Class Teacher.
b) Personal Log Book and Class Log Book, Programme of Instruction and Lesson
Plans.
c) Cumulative result of his class.
d) Attendance Diary of optional subjects in case of teachers teaching such
optional subjects.
e) Stock Register of properties held by him/her.
f) CRB (Cumulative Record Book) of the class for which he/she is a class teacher.
g) Fee collection book of the class.
 34. Attendance of Employees
1. Every employee is expected to reach the school punctually and sign the attendance
register on arrival before the working of the school begins and also mark the time of
departure.
2. An employee who has not signed the attendance register as above is liable to be
considered absent from duty for that date.

35. Contributory Provident Fund - Pension Scheme

1. Employees except those employed in temporary vacancies and on part-time service,
will be required to become members of the Contributory Provident Fund Scheme as
required under the employees' Provident Fund and Miscellaneous Provisions Act,
1952 or shall be eligible for pension and gratuity, if adopted by the school.
2. Those eligible for pension shall contribute to GPF as per Government Rules.

36. Representations
1. Representation to the Managing Committee, Chairman of the Society or Manager may
be made only through Principal in case of teachers/other employees.
2. The Principal may submit his representation to Managing Committee/Chairman of the
Society through his next higher up- Manager/Correspondent of the School.

37. Permission to add Qualifications

1. No teacher shall be permitted to apply for adding qualifications before completing
two years service.
2. Individual cases duly recommended by the Principal may be considered when due by
the Managing Committee as also under special circumstances before completion of 2
years.

38. Application for Another Post

1. No member of the staff shall apply for employment elsewhere without notifying
through the Principal in writing to the S.M.C., which may grant such permission.

2. At the time of appointment each candidate will be required to declare particulars about
all other applications he/she might have put in for jobs.

39. Private and Other Tuitions

1. No staff member shall undertake private or any other tuition without prior permission
in writing of the Principal/Head of the Institution.
2. Group Tuitions in the school shall not be allowed.

40. Leave
1. Every employee shall be entitled to such leave as are admissible to the employee of a
corresponding status in Government schools.
2. Encashment/accumulation of leave shall also be allowed as per Govt. rules.

41. Grant of Leave

1. Leave cannot be claimed as a matter of right.
2. Grant of any leave shall depend on the exigencies of the institution and shall be at the
discretion of the Principal/Manager.
3. Except in unavoidable circumstances, applications for leave in writing shall be made
 in advance, a letter or a phone message giving reasons should reach the Principal on
the day of absence. When a phone message is sent, it should be confirmed in writing
by the subsequent day. Merely applying for leave will not mean sanction, until and
unless the leave is sanctioned by the sanctioning authority..
Note: An application for leave or extension of leave should ordinarily be made in
good time before the date from which the leave or its extension is sought. If
any employee does not apply within seven days of the expiry of leave for
further leave, or has been absent from the school without leave for ten school
days, the employee may be deemed to have deserted his post.

42. Code of Conduct for employees

1. Every employee shall be governed by the Code of Conduct. The following acts shall
constitute breach of code of conduct:
i) Habitual late coming and negligence of duty.
ii) Use of abusive language, quarrelsome and riotous behavior.

iii) Insubordination and defiance of lawful order.

iv) Disrespectful behavior, rumor mongering and character assassination.
v) Making false accusations or assault either provoked or otherwise.
vi) Use of liquor or narcotics on the school premises.
vii) Embezzlement of funds or misappropriation of school property or theft or
fraud.
viii) Mutilation/destruction of school records and property.
ix) Conviction by a court of law for criminal offence.
x) Possession in school premises of weapons, explosives, and other objectionable
materials.
xi) Indulging in or encouraging any form of malpractice connected with
examination or other school activities.
xii) Divulging confidential matters relating to school.
xiii) Obstructing other members of the staff from lawful duties and indulging in any
sort of agitation to coerce or embarrass the school authorities.
xiv) Carrying on personal monetary transactions among themselves, with the
student and/or with the parents.
xv) Taking active part in politics.
xvi) Propagating through teaching lessons or otherwise communal or sectarian
outlook or inciting or allowing any student to indulge in communal or sectarian
activity.
xvii) Making sustained neglect in correcting class work or home work.
xviii) Taking private tuitions without permission of school authorities.
xix) Organizing or attending any meeting during school hours except when he is
required or permitted by the Head of the school to do so.
xx) Absenting from work even though present in the school premises or absent
without leave.
xxi) Preparing or publishing any book or books commonly known as keys or assist
whether directly or indirectly in their publication or as a selling agent or
canvasser for any publishing firm or trader.
xxii) Asking for or accept, except with the previous sanction of the society, any
contribution or otherwise associate himself with the raising of funds of any
kind or make any collection whether in cash or in kind, in pursuance of any
object whatsoever, except subscription from the members of any association of
 teachers.
2. All the teachers are expected to be exemplary in their public and private life. Their
loyalty, sense of dedication and integrity of character at all times should be an
inspiration of the youth committee to their care. The teacher shall attend to his duties
with care and commitment, be punctual in attendance and dutiful in respect of
classroom and also for any other work connected with the duties assigned to him by
the Head of the school or the Board. He shall abide by the rules and regulations of the
school and carry out the lawful orders and also show due respect to the constituted
authorities.

3. The following shall not be deemed as a breach of the Code of Conduct.

i) To appear at an examination to improve his qualifications with the Permission
of the employer.
ii) To become, or to continue to be a member of any religious, literary, scientific
or professional organization or cooperative society.
iii) To organize or attend any meeting outside the school hours subject to the
condition that such meeting is held outside the school premises.
iv) To make any representation to the management for the redressal of any
bonafide grievance, subject to the condition that such representation is not
made in rude or indecorous language.

43. Service Books and Confidential Rolls

1. Service Book containing factual record of the employee, salary scale, increments,
promotion, leave record, any disciplinary action or reward etc. shall be maintained for
each employee on the form prescribed by the Education Directorate of the State/U.T.
concerned. The signature of the employee shall be obtained for entries in the Service
Book. Service Book should be duly attested by the Head of the school in the case of
employees and by the person authorized / the Manager / Secretary / Correspondent in
the case of Head of the institution.
2. Annual confidential roll shall be maintained by the school for every employee
including the Head of the institution. The confidential roll will contain assessment of
work of the employee during the academic year including the results. Confidential
rolls for the employees shall be written by the Head of the institution and for the Head
of the Institution by the Manager / Secretary/ Correspondent.
3. Confidential rolls should be maintained in the form prescribed by the Education
Department of the State/U.T. concerned and should be kept confidential. Any adverse
entry in the confidential roll should be communicated to the employee concerned. The
employee concerned may represent against the adverse entry. The representation will
be considered by the next higher authority and if the higher authority is satisfied that
the adverse entry is not justified the same shall be expunged from the ACR.
4. Personal files shall be maintained by the school for each employee. The original
certificate / degrees shall be returned to the employees after verification and Photostat
copies kept in the personal files. School Authorities should not keep the original
certificate with them.

44. Disciplinary Procedure

Suspension
1. The school Managing Committee may place an employee under suspension where:
a) The disciplinary proceedings against him are contempt or pending.
 Or
b) A case against him / her in respect of any criminal offence is under
investigation or trial:
Or
c) he/she is charged with embezzlement;
Or
d) he/she is charged with cruelty towards any student or any employee of the
school;
Or
e) he/she is charged with misbehavior towards any parent, guardian student or
employee of the school;
Or
f) he/she is charged with a breach of any other Code of Conduct.
2. No order for suspension shall remain in force for more than six months unless the
Committee, for reasons to be recorded by it in writing directs the continuation of the
suspension beyond the period of six months.
3. Where the Principal/Manager intends to suspend any of the employee such intention
shall be communicated to the Chairman of the School, Managing Committee and no
such suspension shall be made except with prior approval of the Chairman of the
Committee provided that the Principal/Manager may suspend an employee with
immediate effect and without prior approval of the Chairman of the Committee if
he/she satisfied that such immediate suspension is necessary by reason of the gross
misconduct within the meaning of the Code of Conduct or involves moral turpitude.
Provided further no such immediate suspension or the suspension made with the
approval of the Chairman of the Committee shall remain in force for more than a
period of fifteen days from the date of suspension unless it has been communicated to
the committee and approved by it before the expiry of the said period. Where the
intention to suspend or the immediate suspension of an employee is communicated to
the committee, it may if it is satisfied that there are adequate and reasonable grounds
for such suspension accord its approval to such suspension.
4. An employee shall be deemed to have been placed under suspension by an order of
the "School Managing Committee:
a) with effect from the date. of the detention, if he/she is detained in custody for a
period exceeding forty eight hours on a charge of an offence which in the
opinion of the committee involves moral turpitude;
b) with effect from the date of his/her conviction, if in the event of a conviction
for an offence involving in the opinion of the Committee moral turpitude
he/she is sentenced to a term of imprisonment exceeding forty eight hours and
is not forthwith dismissed or removed or compulsorily retired from service
consequent on such conviction.
Explanation: The period of forty eight hours referred to in this rule shall be computed from
the commencement of detention or conviction as the case may be add for this
purpose intermittent periods of detention shall be taken into account.

5. Where penalty or dismissal, removal or compulsory retirement from service imposed

upon an employee is set aside or rendered void, in consequence of, or, by a decision of
a court of law, and the disciplinary authority on a consideration of the circumstances
of the case decides to hold further inquiry against such employee on the same
allegations on which the penalty of dismissal, removal, or compulsory retirement was
originally imposed such an employee shall be deemed to have been placed under
 suspension by the committee from the date of original order of dismissal, removal or
compulsory retirement and shall continue to remain under suspension until further
orders;
Provided that no such further inquiry shall be ordered unless it is intended to meet a
situation where the court has passed an order purely on to technical grounds without
going into the merits of the case.
6. An order of suspension made or deemed to have been made in these rules shall
continue to remain in force until it is modified or revoked by the Committee.
7. Where an employee is suspended or is deemed to have been suspended and any other
disciplinary proceeding is commenced against him during the continuance of that
suspension, the Committee may for reasons to be recorded by it in writing, direct that
the employee shall continue to be under suspension until the termination of all or any
such proceeding.
8. An order of suspension made deemed to have been made under these rules may, at any
time be modified or revoked by the Committee.
9. Subsistence allowance: An employee under suspension shall, in relation to the period
of suspension, be entitled to the following payments, namely:
a) A subsistence allowance at an amount equal to one half of the pay last drawn
by him! her and in addition to such pay, dearness allowance at an appropriate
to be paid in the same manner as the salary;
b) Any other compensatory allowance admissible from time to time on the basis
of pay of which the employee was in receipt on the date of suspension.
Provided that the employee shall not be entitled to the compensatory allowance unless
the Committee is satisfied that the employee continued to meet the expenditure for
which such compensatory allowance is admissible.
Provided that where the period of suspension is extended beyond three months, the
Committee shall be competent to vary the amount of subsistence allowance for the
period subsequent to the period of first three months as follows:
i) The amount of subsistence allowance may be increased by a suitable
amount, not exceeding fifty percent of the subsistence allowance
admissible for the period of the first three months if in the opinion of
the Committee to be recorded in writing, the period of suspension has
been prolonged due to reasons not directly attributable to the employee.

ii) The amount of subsistence allowance may be reduced by a suitable amount not
exceeding 50% of the subsistence admissible during the period of first three
months, if in the opinion of the Appointing Authority, the period of suspension
has been prolonged, due to reasons to be recorded in writing, directly
attributable to the suspended employee.
iii) No payment of subsistence allowance shall be made unless the employee
furnishes a
Certificate to the effect that he/she is not engaged in any other employment,
business, profession or vocation.
Provided that in the case of an employee dismissed, removed or compulsorily retired
from service, who is deemed to have been placed or to continue to be under
suspension and who fails to produce such a certificate for any period or periods during
which he/she is deemed be placed or continue to be under suspension, he/she shall be
entitled to the subsistence allowance and other allowances equal to the amount by
which his/her earnings during such period or periods as the case may be fall short of
the amount of subsistence allowance and other allowances that would otherwise be
 admissible to him/her. Where the subsistence and other allowances admissible to
him/her are equal to or less than the amount earned by him /her nothing in this proviso
shall apply to him/her.
10. Where suspended employee is exonerated after disciplinary proceedings or where any
criminal prosecution against a suspended employee ends with an honorable acquittal,
the salaries and allowances of such employees minus the subsistent allowance
received by him/her shall be paid to him/her from the date on which he/she was
suspended.

45. Penalties
1) The following penalties may, for good and sufficient reasons, including the breach of
one or more of the provisions of the Code of Conduct may be imposed upon an
employee.
a) Minor penalties:
i) Censure;
ii) Recovery from pay, the whole or any part of any pecuniary loss caused to
the school by negligence or breach of orders;
iii) Withholding of increment of pay
b) Major Penalties;
i) Reduction in rank;
ii) Compulsory retirement
iii) Removal from service, which shall not be a disqualification for future
employment in any school run by the Society.
Explanation: The following shall not amount to a penalty within the meaning of this rule,
namely

a) Retirement of the employee in accordance with the provisions relating to

superannuation, retirement;
b) Replacement of a teacher who has not qualified on the date of his/her
appointment by a qualified one;
c) Discharge of an employee appointed on a short-term officiating vacancy caused
by the grant of leave suspension or the like.

46. Procedure of Imposing Minor Penalty

No order in case of a minor penalty shall be made except after informing the employee of the
proposal to take action against him/her and the allegation on which such action is proposed to
be taken and except after giving to the employee an opportunity to make any representation
against the proposed action.

47. Procedure for Imposing Major Penalty.

1. No order imposing on any employee any major penalty shall be made except after an
inquiry is held as far as may be, in the manner specified below:
a) The disciplinary authority shall frame definite charges on the basis of the
allegation on which the inquiry is proposed to be held and a copy of the
charges together with the statement of the allegations on which they are based
shall be furnished to employee and he/she shall be required to submit within
such time as may be specified by the disciplinary authority but not later than
two weeks, a written statement of his / her defence and also to state whether
he/she desires to be heard in person;
b) On receipt of the written statement of defence, or where no such statement is
 received within the specified time, the disciplinary authority may itself make
inquiry into such of the charges as are not admitted or if it considers it
necessary to do so, appoint an inquiry officer for the purpose;
c) At the conclusion of the inquiry, the inquiry officer shall prepare a report of the
inquiry recording his findings on each of the charges together with the reasons
thereof;
d) The disciplinary authority shall consider the report of the inquiry and record its
findings on each charge and if the disciplinary authority is of opinion that any
of the major penalties should be imposed it shall :-
i) furnish to the employee a copy of the report of the enquiry officer, where an
inquiry has been made by such officer;

ii) give him/her notice in writing stating the action proposed to be taken in
regard to him/her and calling upon him/her to submit within the specified time,
not exceeding two weeks, such representation as he/she may wish to make
against the proposed action,
iii) on receipt of the representation if any, made by the employee, the disciplinary
authority shall determine what penalty, if any should be imposed on the
employee and communicate its tentative decision to impose the penalty to the
Committee for its prior approval;
iv) after considering the representation, made by the employee against the penalty,
the disciplinary authority shall record its findings as to the penalty, which it
proposes to impose on the employee and send its findings and decision to the
Committee for its approval and while doing so the disciplinary authority shall
furnish to the employee all relevant records of the case including the statement
of allegations, charges framed against the employee, representation made by
the employee, a copy of the inquiry report, where such inquiry was made and
the proceedings of the disciplinary authority.
2) No order with regard to the imposition of a major penalty shall be made by the
disciplinary authority except after the receipt of the approval of the Committee.

48. Payment of Pay and allowances on Reinstatement

1) When an employee who has been dismissed, removed or compulsorily retired from
service is reinstated as a result of appeal or would have been so reinstated but for his
retirement on superannuation \M1ile under suspension preceding the dismissal,
removal or compulsory retirement as the case may be, the Committee shall consider
and make a specific order:-
a) with regard to the salary and allowances to be paid to the employee for the
period of his absence from duty including the period of suspension preceding
his dismissal, removal or compulsory retirement as the case may be; and
b) Whether or not the said period shall be treated as the period spent on duty.
2) Where the Committee is of opinion that the employee who had been dismissed,
removed or compulsorily retired from service has been fully exonerated, the employee
shall be paid the full salary and allowances to which he would have been entitled had
he not been dismissed, removed or compulsorily retired from service or suspended
prior to such dismissal, removal or compulsory retirement from service, as the case
may be:
 Provided that where the Committee is of opinion that the termination of the
proceedings instituted against the employee had been delayed due to reasons directly
attributable to the employee, it may, after giving a reasonable opportunity to the
employee to make representation, if any, made by the employee, direct, for reasons to
be recorded by it in writing, that the employee shall be paid for the period of such
delay only such proportion of the salary and allowance as it may determine.
3) The payment of allowance shall be subject to all other conditions under which such
allowances are admissible and the proportion of the full salary and allowances
determined under the proviso to sub-rule 48(2) shall not be less than the subsistence
allowance and other admissible allowances.

49. Disciplinary Committee

1) In case the employee wishes to appeal against the order of the Disciplinary Authority,
the appeal shall be referred to a Disciplinary Committee. The Disciplinary Committee
shall consist of the following:
a) The Chairman of the School Managing Committee or in his absence any
member of the Committee, nominated by him.
b) The Manager of the school, and where the disciplinary proceedings is against
him/her any other person of the Committee nominated by the Chairman.
c) A nominee of the Board appropriate authority. He/ she shall act as an adviser.
d) The Head of the school, except where the disciplinary proceeding is against
him/her, the Head of any other school nominated by the CBSE or Director of
Education in case the Act so provides.
e) One teacher who is a member of SMC of the school nominated by the
Chairman of the Committee.
2) The Disciplinary Committee shall carefully examine the findings of the Inquiry
Officer reasons for imposing penalty recorded by the Disciplinary Authority and the
representation by the employee and pass orders as it may deem fit.

CHAPTER-VIII
INTERPRETATION REPEAL AND SAVING

50. Interpretation
1. On any question as to the interpretation of any provision of these Bye-laws, the
decision of Chairman shall be final.

51. Repeal and Saving

1) The existing provisions regarding affiliation regulations and any notification or orders
issued there under are hereby repealed by these bye-laws, provided that:
i) such repeal shall not affect the previous operation of the said regulations or
any notifications or orders made, or anything done, or action taken, there under
ii) Any proceeding under the same Regulations pending at the commencement of
these Bye-laws shall be continued and disposed of, as far as may be, in
accordance with the provisions of these Bye-laws, as if such proceedings under
these Bye-laws.
iii) Nothing in these Bye-laws shall be construed as depriving any person to whom
these Bye-laws apply, or any right of appeal which had accrued to him under
the regulations, notifications or orders in force before the commencement of
these Bye-laws.
iv) An appeal pending at the commencement of these Bye-laws against an order
 made before such commencement shall be considered and orders thereon shall
be made in accordance with these Bye-laws as if such orders were made and
the appeals were preferred under these Bye-laws.
2) As from the commencement of these Bye-laws any appeal or application for review
against any orders made before such commencement shall be preferred to or made
under these Bye-laws as if such orders were made under these bye-laws.

52. Jurisdiction to file suits

1) The Secretary shall be the legal person in whose name the Board may sue or may be
sued.
2) The legal jurisdiction for the suits to be filed against the Board shall be the Union
Territory of Delhi only.