UAP DOC 301

(General Conditions)
Contract documents
• Agreement
• General Conditions
• Special Provisions
• Specifications
• Drawings
• All additions, deletions, and modifications
incorporated before the execution of the contract
SECTION 1
Definitions and Documents
Definition of terms
Owner
The person or entity ordering the project
for execution, including duly appointed
successors of authorized representatives
Architect
The architect commissioned by the
owner acting personally or through
assistants duly authorized in writing by
the architect to act on his behalf
Engineer
The person so named in the Contract
Documents of his duly authorized
representative in writing to act for the
engineer
Project representative
The full-time construction inspector
hired by the owner duly authorized in
writing to assist the architect and
engineer in supervising the work
Contractor
The person or firm whose proposal has
been accepted and to whom the
contract was awarded
Subcontractor
Anyone having a direct contact with the
contractor who acts for or in behalf of the
contractor in executing any part of the
contract, not including one who merely
furnishes materials without labor
Surety
The person, firm, or corporation who
provides the guarantee for the
contractor’s bonds
Proposal
The offer of a bidder to perform the work
described by the contract documents when
made out and submitted on the prescribed
Proposal Form, properly signed and
guaranteed
Proposal bond
The cashier’s check or surety bond
accompanying the proposal submitted by the
bidder as a guarantee that the bidder will
enter into a contract with the owner if the
contract is awarded to him
Performance bond
Approved form of security furnished by the
contractor and his surety as a guarantee of
good faith on the part of the contractor to
execute the work in accordance with the
terms of the contract
Payment bond
The approved form of security furnished
by the contractor and his surety as a
guarantee of good faith on the part of the
contractor to pay all obligations arising
from the contract
Guarantee bond
The approved form of security furnished
by the contractor and his surety as a
guarantee to the quality of the materials
and equipment installed and the
workmanship of the contractor
Agreement
The contract between the owner and the
contractor undertaking the project described in
the contract documents including all
supplemental agreements thereto and all
general and special provisions pertaining to
the work or materials for the work
Invitation to bid
The notice published by the owner or the
invitations issued to prospective bidders,
giving information as to the nature of the
proposed project, conditions for the issuance
of contract documents, date of bidding, and
estimated cost or information that would give
the contractor a general idea of the magnitude
and extent of the project
Bid bulletin
Additional information on Contract
Documents issued to bidders before the
date of bidding
Instructions to bidders
The list of instructions stipulating the manner
on how bids are to be prepared and
conditions for the award of the contract
Drawings
Graphical representations of the work
involved in the project. They include all
supplementary details and shop drawings
General conditions
Printed documents stipulating the
procedural and the administrative
aspects of the contract
Special provisions
Instructions which may be issued prior to
the bidding, to supplement and/or modify
drawings, specs, and/or the general
conditions of the contract
Specifications
Written or printed description of work to
be done describing the qualities of the
materials and mode of construction
Supplementary specs
Additional information which may be
issued as an addition or amendment to
the provisions of the specifications
Schedule of
matls/finishes
An outline specification enumerating
the type or trade names of materials to
be used
Breakdown of work and
corresponding value
A listing of the different parts of the work
indicating in each part the corresponding value
in materials and labor, including an allowance
for profit and overhead
Written notice
Information, advice or notification pertinent to
the project delivered in person or sent by
registered mail to the individual, firm, or
corporation at the last known business
address of such individual, firm, or corporation
Act of God/Force
majeure
A cataclysmic phenomenon (earthquake,
flood, typhoon, cyclone, etc.) of nature and
all misfortunes/accidents which human
prudence could not foresee or prevent.
Act of God/Force
Majeure
Rain, wind, flood, or other natural phenomenon
of inconsequential degree for the locality shall
not be construed as an Act of God or Force
Majeure and no reparation shall be made to the
contractor for the damages to the work resulting
therefrom
Time limit
Time limit is the duration of time
allowed by the contract for the
completion of the prpoject in any
stipulated portions thereof
Local laws
All laws, ordinances, and other
governmental regulations applicable
to the project
Work
This term includes labor or materials or both,
as well as equipment, transportation, or other
facilities necessary to commence and
complete the construction called for in the
contract
Furnish
This term means to purchase and/or
fabricate and deliver to the jobsite or
other location when so designated
Install
This term shall mean to build in, mount in
positions, connect, or apply any object
specified ready for the intended use
Provide
Means to furnish and install
Required/necessary
Means as required or necessary for the
complete execution of that portion of
the work
Approved, directed,
or acceptable
Shall mean approved, directed by, or
acceptable to the architect unless otherwise
stipulated in the contract
 ART. 2
Execution, correlation,
and intent of documents
SIGNATURE ON DOCUMENTS
▪ The contract documents shall be
signed in quintuplicate by the owner
and the contractor duly witnessed
INTENT OF CONTRACT DOCS
▪ The contract documents are complementary
and what is called for by any one shall be as
binding as if called for by all
▪ The intention is to include all labor and
materials, equipment and transportation
necessary for the proper execution of the
work
CONFORMITY TO CONTRACT DOCS
▪ If there are variances between the drawings
and the specs, the provisions of the specs
shall prevail
▪ Any discrepancy found between the drawings
and the specs and site conditions or any
errors/omissions in the drawings or the specs
shall be immediately reported to the architect
or engineer who shall promptly correct said
discrepancy
CONFORMITY TO CONTRACT DOCS
▪ Responsibility for adequacy of the design
and for sufficiency of drawings/specs shall
be borne by the owner
▪ The architect or engineer shall furnish from
time to time all additional detail drawings
and instructions essential to the proper
execution of the work
CONFORMITY TO CONTRACT
DOCS
▪ The contractor and the architect/engineer
shall jointly prepare a schedule subject to
change from time to time in accordance with
the progress of the work
CONTRACTOR DOCUMENTS AT
SITE OF WORK
▪ The contractor shall keep at the site, in good
order, one copy each of the following:
▪ Drawings
▪ Specs
▪ Breakdown of work
▪ Schedule of construction
▪ All instructions and graphs available to the architect
and his representatives
OWNERSHIP OF CONTRACT
DOCS/MODELS
▪ The drawings, specs, and models
including all additional instructions and
copies thereof furnished for this work by
the architect are the property of the
architect
 ART. 3
Drawings and
specs
COPIES OF DRAWINGS/SPECS
▪ The owner shall furnish the contractor
free of charge three sets of drawings
and specs
COORDINATION OF
DRAWINGS/SPECS
▪ All drawings and models are intended
to be coordinated with the specs, and
also to form a part of the contract
documents
CLARIFICATION OF MEANING OF
DRAWINGS AND SPECS
▪ The contractor shall carefully examine,
compare and verify the date furnished by
the drawings and specs
CLARIFICATION OF MEANING OF
DRAWINGS AND SPECS
▪ Should a conflict occur between drawings,
or a conflict between specs and drawings,
the contractor shall be deemed to have
estimated a more expensive way of doing
work unless he shall have asked for and
obtained a decision in writing from the
architect before submission of proposal as
to which method or materials will be
required
CLARIFICATION OF MEANING OF
DRAWINGS AND SPECS
▪ If, after the award, the less expensive work
is done, the contractor shall credit the owner
an amount equivalent to the difference
between the more expensive and less
expensive work
CLARIFICATION OF MEANING OF
DRAWINGS AND SPECS
▪ If, in the contractor’s opinion, any work
indicated in the drawings or specified in a
manner will make it impossible to produce a
first-class work, he shall refer the same to
architect for interpretation before proceeding
with work. If the contractor fails to make such
a reference, no excuse will be entertained for
failure to carry out work in the most
satisfactory manner.
DISCREPANCIES IN DRAWINGS
▪ In case of In case of discrepancy in the
figures or drawings, the matter shall be
submitted immediately to the Architect,
before any adjustment shall be made by the
contractor save only at latter’s own risk and
expense, the decision of the Architect on the
adjustment of discrepancies so as to
conform to the real intent of the drawings
and specifications shall govern and shall be
followed by the Contractor.
 ART 4.Detail
drawings and
instructions
SUPPLEMENTARY DRAWINGS
AND INSTRUCTIONS
▪ The drawings referred to in these
Specifications will be further supplemented
by additional detail drawings and
Instruction essential to the proper
interpretation of the Drawings and the
proper execution of the work.
SUPPLEMENTARY DRAWINGS
AND INSTRUCTIONS
▪ The Architect shall furnish with reasonable
promptness such additional detail drawings
and instructions.
SUPPLEMENTARY
DRAWINGS AND
INSTRUCTIONS
▪ All such additional detail drawings and
Instructions shall be consistent with the contract
documents, true developments thereof, and
reasonably inferable wherefrom.
▪ All such additional drawings and Instructions are to
be considered of equal force as those which
originally accompany the specifications. The work
shall be executed in conformity with such detail
drawings and instructions, and the Contractor shall
do no work without proper drawings and
instructions.
SCHEDULE FOR SUBMISSION OF
SHOP DRAWINGS
▪ The contractor and the architect, if either one so
requests, shall jointly prepare a schedule subject
to change from time to time in accordance with
the progress of the work, fixing the dates at which
the various detail drawings will be required, and
the architect shall furnish them in accordance
with that schedule
Shop
drawings
CONDITIONS FOR SHOP DRAWINGS

▪ The Contactor shall prepare at his own expense

and submit with such promptness as to cause no
delay in his own work or in that of any other
contractor doing work on the same building, two
copies of all shop or setting drawings, templates,
patterns and models as well as schedule
required for the work of the various trades
CONDITIONS FOR SHOP DRAWINGS

▪ The Architect shall pass upon them with

reasonable promptness, making desired
corrections. The Contractor shall make any
corrections required by the Architect, file with him
two corrected copies and furnish such other
copies as may be needed.
CHECKING OF SHOP DRAWINGS
▪ Before submitting shop drawings for approval, the
Contractor shall check drawings of all sub-
contractors for accuracy.
▪ He shall see that all work contiguous with and
having bearing on work indicated on shop
drawings is accurately and distinctly illustrated
and that work shown is in Conformity with
Contract requirements
IDENTIFICATION
▪ Shop drawings shall be numbered
consecutively and represent:
▪ All working and erection dimensions.
▪ Arrangements and sectional views.
▪ Necessary details, including complete information for
making connections with other work.
▪ Kinds of materials and finishes.
LETTER OF TRANSMITTAL
▪ Submission of shop drawings shall be
accompanied by a letter of transmittal in
duplicate, containing name of project, contractor’s
name, number of drawings, titles, and other
pertinent data.
CORRECTION, CHANGES, VARIATIONS
▪ The Contactor shall submit three sets of prints
of shop drawings to the Architect for approval.
▪ Satisfactory shop drawings will be so identified by
the Architect, dated and one copy thereof returned
to the contractor.
▪ Should shop drawings be disapproved by the
Architect, one set of such shop drawings will be
returned to the contractor with necessary
corrections and changes to be made as indicated.
CORRECTION, CHANGES, VARIATIONS
▪ The Contractor shall make required corrections
and changes and resubmit shop drawings, in
duplicate until the Architect’s approval is obtained.
▪ Upon receipt of approval the Contractor shall
Insert date of approval on tracing and promptly
furnish the Architect with three additional prints of
approved drawings.
CORRECTION, CHANGES, VARIATIONS
▪ No work called for by shop drawings shall be
executed until the Architect’s approval is given.
▪ If shop drawings show variations from Contract
requirements because of standard shop practice
or other reasons, the Contractor shall make
specific mention of such variations in his letter of
submittal.
RESPONSIBILITY FOR ACCURACY
▪ Approval of shop drawings will be general. It shall
not relieve the Contractor of responsibility for
accuracy of such shop drawings, nor for Proper
fitting and construction of work, nor for furnishing
of materials or work required by the Contract and
not indicated on shop drawings.
RESPONSIBILITY FOR ACCURACY
▪ The Architect’s approval of such drawings or
schedule shall not relieve Contractor from
responsibility for deviations from Drawings or
Specifications, unless he has in writing, called the
Architect’s attention to such deviations at the time
of submission and secure his written approval,
nor shall it relieve him from responsibility for
errors of any sort in shop drawings or schedules
SECTION 2
Laws, regulation, site conditions, permits,
taxes
Laws, regulation,
site conditions
LAWS + REGULATIONS
▪ In general the contractor shall comply with all the
laws, city and municipal ordinances , and all
building Codes, rules and regulations, In so far
as they are binding upon or affect the parties
hereto, the work, or those engaged thereon.
▪ He shall also comply with regulations of firms
furnishing utilities such as water, gas,
telephone and electricity for the project.
LAWS + REGULATIONS
▪ If the Contractor performs any work contrary to
such laws, ordinances rules and regulations, and
without such notice to the Architect, he shall bear
all costs arising there from.
SITE CONDITIONS
▪ Before the bidding and the awarding f the contract,
the Contractor is expected to have visited the
locality of the work and made his own estimates of
the facilities and difficulties attending to the
execution of the proposed contract, including local
conditions and all other contingencies.
▪ No extra compensation and extension of time will be
given due to negligence or inadvertence of the
Contractor.
Permits, taxes,
surveys
PERMIT + LICENSES
▪ All construction permits and licenses necessary
for the execution of the work or of any temporary
work and easements in relation thereto should be
secured, and the corresponding required fees
paid by the Contractor.
▪ The cost of such permits and licenses may,
However be reimbursed by the Owner to the
Contractor if specifically Stipulated in the prior
Instructions of the Owner or the Architect.
PERMIT + LICENSES
▪ The Contractor shall solely responsible for the
actions taken by him should the construction be
started before acquiring the necessary permits
and licenses.
▪ The Contractor shall also secure the final
occupancy permit but he shall not be responsible
for the non-issuance or the delay in the Issuance
thereof through no fault of the Contractor.
TAXES
▪ :Wherever the law of the place of building
required sales, consumer, use, or other similar
tax related or pertinent only to the construction of
the project, the Contractor shall pay such tax.