Answer key

COA Theory Exam August 2023

I. Fill in the blanks: 10x1=10

1. transistor
2. network interface card or network interface controller
3. operating System
4. dialog box
5. line spacing.
6. AutoCorrect
7. Worksheet
8. .odb
9. Placeholders

10. Blind Carbon Copy

II. Match the following: 10x1=10

1. Supercomputer a. Oil and gas exploration
2. Input device b. Graphics tablet
3. RTOS c. Robot
4. rmdir d. Remove directory
5. Ctrl + Y e. Redo
6. Absolute cell reference f. $A$1
7. Base g. Database
8. OpenOffice Impress h. Presentation software
9. Search Engine i. Bing
10. URL j. Website address

III Choose the best answer: 10x1=10

1. a)RAM
2. c)1 kB
3. a)status bar
4. b)mv
5. a)view
6. a)Landscape
7. a)Alt+M
8. b) Range reference operator
9. c)Transitions
10. d)AOL

IV.Say TRUE or FALSE: 10x1=10

1. True
2. True
3. False
4. True
5. False
6. False
7. True
8. True
9. False
10. True
V. Write short answers for any Fifteen Questions from the following: 15x2=30
1. List out the applications of Computer.

 Education
 Business
 Banking
 Training centers
 Entertainment
 Engineering
 Financial company
 Accounting
 Communications
 Pharmacy & Hospital
 Office
 Library

2. Write the difference between XT and AT systems.

 XT -> Extended AT->Advanced Technology

3. Write about device management of operating systems.

The process of implementation, operation, and maintenance of a device by an

operating system is called device management.

4. What are the types of booting.

 Cold booting
 Warm booting
5. What is the purpose of wall command in Linux?

The wall command in Linux is used to write a message to all users

6. Write the steps to change page size in MS word.

1. Open the "Layout" tab.

2. Click "Size".

3. Select your desired paper size from the list.

4. If the size you want to use doesn’t appear in the list,

select "More Paper Sizes".

5. The Paper tab of the Page Setup dialog box appears,

where you can enter a custom paper size.

7. What is the use of clipboard in MS word.

A clipboard is a temporary storage area for data that the user wants to copy from
one place to another.

8. How to add styles to document in writer?

 Choose View ->Styles( F11 ) to open the Styles window in the Sidebar.
 Place the cursor in the paragraph or word whose format you want to transfer.
 Click on the icon of the Style types to be applied.
 The Style corresponding to the cursor position is highlighted.

9. Mention the simplest method of copy paste in MS Excel.

 To copy and paste, select the cells you want to copy. Right click and choose copy
option. Press Control+C.
 Select the cells where the copied content needs to be pasted. Right click and select
paste option. Press Control +V.

10. Write the simple steps to create pivot table in MS Excel.

 Select the cells you want to create a PivotTable from.

 Select Insert > PivotTable .
 Under Choose the data that you want to analyze, select Select a table or range.
 In Table/Range, verify the cell range.
 Under Choose where you want the PivotTable report to be placed, select New
worksheet to place the PivotTable in a new worksheet or Existing worksheet and
then select the location you want the PivotTable to appear.
 Select OK .

11. What is the purpose of text operator in Calc?

 In Calc, “&” is a text operator which is used to combine two or more texts as a
single text.
 Joining two different texts is also known as “Text Concatenation”.

12. How to create a new table in a new database in MS Access?

  Click File > New, and then select Blank desktop database.
 In the File Name box, type a file name for the new database.
 To browse to a different location and save the database, click the folder icon.
 Click Create.
 The new database opens, and a new table named Table1 is created and opens in
Datasheet view.

13. What is dynamic report in Base?

 Dynamic Reports is a reporting tool which provides easy-to-use, ad hoc

query capabilities, as well as structured financial reports which utilize
reusable report sets.
 Dynamic Reports use dimensional data and may use report sets and
attributes to produce a specific output.

14. How to change slide layout in MS PowerPoint?

 With the slide selected, click the Slide Layout button in the Slides group.
 Select a new layout.

A new slide with the selected layout is inserted into the presentation.

 Click in the title placeholder and type your text.

 Click in a content placeholder and type your text.
 Select a graphic type and insert the desired graphic.

15. How text can be added to the Presentation in PowerPoint?

Step-1: Go to the “Insert” tab

Step-2: Click on the “Text Box” button
Step-3: Draw a “Text Box” in your preferred area
Step-4: Add the text inside the “Text Box”

16. How to create slide masters in Impress?

 You can create a new slide master in a similar way to modifying the default slide
master.

To start, enable editing of slide masters by View > Master > Slide Master.

Master View toolbar

On the Master View toolbar, click the New Master icon.

17. Define Web Browser.

A software application used to access information on the World Wide Web is called
a Web Browser.

18. What is WAN?

A wide area network (WAN) is a large computer network that connects groups of
computers over large distances.

VI. Write answers in detail: 5x5=25

1. (a) Explain about Motherboard and SMPS.

Motherboard

The motherboard is the computer's main circuit board. It's a thin plate that
holds the CPU, memory, connectors for the hard drive and optical drives,
expansion cards to control the video and audio, and connections to your
computer's ports (such as USB ports). The motherboard connects directly or
indirectly to every part of the computer.
SMPS

A switched-mode power supply (SMPS) is an electronic circuit that

converts power using switching devices that are turned on and off at high
frequencies, and storage components such as inductors or capacitors to
supply power when the switching device is in its non-conduction state.

Switching power supplies have high efficiency and are widely used
in a variety of electronic equipment, including computers and other
sensitive equipment requiring stable and efficient power supply.

(b) Explain connecting ports in computer.

A port in computer hardware is a jack or socket that peripheral hardware plugs into.
It acts as an interface or a point of attachment between computer and external devicesto
allow data transfer or communication between the device and computer.
computer ports can be of two types: Serial Ports and Parallel Ports.
A serial port involves the transmission of data one bit at a time over a single communication
line.
In parallel port, data is transferred in or out in parallel using more than one communication
line or wire. Printer port is an example of parallel port.
USB:USB (Universal Serial Bus) port is very versatile in use; It can be used for various
purposes, such as to transfer data, to connect peripheral devices, and even as an interface for
charging devices such as smartphones, digital cameras, etc.
2. (a) Write the steps to add header and footer in a word document in MS Word.

Step 1: Open the Word document in which we want to insert header and footer.

Step 2: Go to the Insert tab at the top menu.

Step 3: Click on either header or footer drop-down menu in the Header & Footer
section.

Step 4: A Header or Footer drop-down menu will display on the screen with a list
of built-in Header or Footer options. Select the desired option from the Built-in
list.

Step 5: Type the desired information into the header or footer section.

Step 6: Once we typed the desired text in the Header or Footer section, click on
Close Header and Footer by pressing the Esc key from the keyboard. Now
Header and Footer is inserted to the Word document.

(b) Explain about creating tables in OpenOffice Writer.

Using the Insert Table dialog box

To insert a table with more control, use the Insert Table dialog box. To open the dialog
box, select Table → Insert → Table or Ctrl + F12 or left click the Table icon. From this
dialog box you can:

 Select the number of rows and columns of the table

 Give a name to the table to later distinguish it in the Navigator

 Select the Heading option to define the first row in the table as the heading

 Select the Repeat heading option to repeat the heading row if the table spans
more than one page

 Select the Don't split table option to prevent the table from spanning more
than one page

 Select the Border option to surround each cell of the table with a border
The AutoFormat button at the bottom of the dialog box opens the AutoFormat dialog
box:

From here it is possible to choose between different predefined formats.

Select View →Toolbars → Table. If you wish to save the formatting you just created,
place your cursor inside the table, and select Table →AutoFormat and then press Add.
Provide a name for the new AutoFormat so you can find it later.
3. (a) Write the steps to apply border and shading to table in MS Excel.

Steps to apply border

Step 1:First, we need to select the effective Excel cells where we wish to insert
borders.

Step 2: After selecting the effective cell, we need to go to the Home tab on the
ribbon and click on the drop-down icon next to Border

Step 3: In the next window, Excel will display various pre-defined border styles.
We must click on the desired border style to apply it.

Step 4: After clicking on the desired border (for example, All Border) from the
list, the same will be instantly inserted into the selected Excel cells.

Steps to apply shades

Step 1: First, we need to select the cells where we want to apply the shading.

Step 2: After selecting the desired cells, we must navigate the Home tab and click
the drop-down icon next to the 'Fill Color' option

Step 3: Excel displays various colors under the Theme Colors and Standard
 Colors in the next window.

Step 4: We can click on any desired color, and the same will be immediately
applied to the selected cell as a background color.

Step 5: If we don't find the color we want, we can click on the 'More
Colors' button from the window and choose any custom color accordingly.

(b) How to work with multiple sheets in Calc.

Setting up multiple sheets

Identifying sheets
When we open a new spreadsheet it has, by default, three sheets named Sheet1, Sheet2,
and Sheet3. Sheets in Calc are managed using tabs at the bottom of the spreadsheet.

Inserting new sheets:

There are several ways to insert a new sheet.
 Select Insert > Sheet from the menu bar, or
 Right-click on the tab and select Insert Sheet, or
 Click in an empty space at the end of the line of sheet tabs.

Creating a new sheet: Each method opens the Insert Sheet dialog. Here you can choose
to put the new sheet before or after the selected sheet and how many sheets to insert.
To insert sheets and name them at the same time:
1. In the Insert Sheet dialog, choose the position for the first new sheet.
2. Choose New sheet and 1 as the No. of sheets. The Name box is now
available.
3. In the Name box, type a name for this new sheet.
4. Click OK to insert the sheet.
5. Repeat steps 1–4 for each new sheet.
On the Insert Sheet dialog, you can also add a sheet from a different spreadsheet file (for
example, another Calc), by choosing the From file option. Click Browse and select the
file; a list of the available sheets appears in the box. Select the sheet to import.
4. (a) Write the steps to create queries in Base.
Using Query Wizard
Step 1: Open the database on whose tables you want to create a query
Step 2: In the database window, select queries from the left pane and click Use
Wizard to Create Query
Step 3: Select the tables on which you want to query upon
Step 4: After selecting the table name, select the fields from the left box, which
you want to display in query and click > button
Step 5: Once done click Next >
Step 6: Specify the sort order by selecting the sort fields
Step 7: Specify the condition by selecting Fields and Condition and specify value
for condition under Value and click next
Step 8: Click finish to view your query
(b).Explain in detail about adding transition effect to the presentation in MS
PowerPoint.
Apply a Transition

Select the slide that you want to apply a transition to.

To select multiple slides, hold down Ctrl as you select each slide.
1. Click the Transitions tab.
2. Click the Slide Transitions More button.
3. Select the transition you want to use.
 The transition is applied to just the selected slide. To apply the transition to all
slides in the presentation, click the Apply to All button on the Transitions tab.
4. (Optional) To test the transition after it’s applied, click the Preview button.

To remove a transition, select None in the Slide Transitions gallery.

Modify a Transition
We can customize a transition effect to meet your needs, including adjusting its speed or
duration and adding sound.
1. Click the Effect Options button.
The options available here will change based on which transition you've
applied.
2. Select an effect option.
3. Select additional modification options in the Timing group:
 Sound: Pick a sound to play in unison with the slide transition.
 Duration: Specify the length of the transition.
 Apply To All: Apply the current slide’s transition, effects, and
timing settings to the entire presentation.
 On Mouse Click: Select this option to have the slide advance
when the mouse is clicked.
 After: Select this option to have the slide advance after the
amount of time you specify.
4. Click Preview to see how your transition looks with the modifications
applied.
5. (a) Explain the operations that can be performed on an e-mail.
Creating Email Account
 Open gmail.com and click create an account.
 Now a form will appear. Fill your details here and click Next Step.
 This step allows you to add your picture. If you don’t want to upload now, you
can do it later. Click Next Step.
 Now a welcome window appears. Click Continue to Gmail.
Composing and Sending Email
Before sending an email, we need to compose a message. When we are composing an
email message, we specify the following things:
 Sender’s address in To field
 Cc (if required)
 Bcc (if required)
 Subject of email message
 Text
 Signature
Once you have specified all the above parameters, It’s time to send the email. The mailer
program provides a Send button to send email, when you click Send, it is sent to the mail
server and a message mail sent successfully is shown
Reading Email
Every email program offers you an interface to access email messages. Like in Gmail,
emails are stored under different tabs such as primary, social, and promotion. When you
click one of tab, it displays a list of emails under that tab.
In order to read an email, you just have to click on that email. Once you click a particular
email, it gets opened.
The opened email may have some file attached with it. The attachments are shown at the
bottom of the opened email with an option called download attachment.
Replying Email
After reading an email, you may have to reply that email. To reply an email,
click Reply option shown at the bottom of the opened email.
Once you click on Reply, it will automatically copy the sender’s address in to the To
field. Below the To field, there is a text box where you can type the message.
Once you are done with entering message, click Send button. It’s that easy. Your email
is sent.
Forwarding Email
It is also possible to send a copy of the message that you have received along with your
own comments if you want. This can be done using forward button available in mail
client software.
The difference between replying and forwarding an email is that when you reply a
message to a person who has send the mail but while forwarding you can send it to
anyone.
When you receive a forwarded message, the message is marked with a > character in
front of each line and Subject: field is prefixed with Fw.
Deleting Email
If you don’t want to keep email into your inbox, you can delete it by simply selecting the
message from the message list and clicking delete or pressing the appropriate command.
Some mail clients offers the deleted mails to be stored in a folder called deleted items or
trash from where you can recover a deleted email.

(b). Write the applications of Google Sheets and Explain.

1. Editing
One of the key features of Google Sheets is that it allows collaborative editing of
spreadsheets in real-time. Rather than emailing one document to multiple people, a
single document can be opened and edited by multiple users simultaneously. Users can
see every change made by other collaborators, and all changes are automatically saved to
Google servers.
Google Sheets also includes a sidebar chat feature that allows collaborators to discuss
edits in real-time and make recommendations on certain changes. Any changes that the
collaborators make can be tracked using the Revision History feature. An editor can
review past edits and revert any unwanted changes.

2. Explore
The Explore feature in Google Sheets was first introduced in September 2016, and it
uses machine learning to bring additional functionalities. This feature provides a lot of
information based on the data added to the spreadsheet, and it can auto-update itself
depending on the selected data.
With the Explore feature, users can ask questions, build charts, visualize data,
create pivot tables, and format the spreadsheet with different colors. For example, if you
are preparing a monthly budget and you’ve added all the expenses to the spreadsheet,
you can use the Explore feature to get the cost of specific expenses such as food, travel,
clothing, etc.
On the sidebar, there is a box where you can type the question, and it will return the
answer. When you scroll down further in the Explore panel, there is a list of suggested
graphs that are representative of the data entered in the spreadsheet, and you can choose
between a pivot table, pie chart, or bar chart.

3. Offline editing
Google Sheets supports offline editing, and users can edit the spreadsheet offline either
on desktop or mobile apps. On the desktop, users need to use the Chrome browser and
install the “Google Docs Offline” Chrome extension to enable offline editing for Google
Sheets and other Google applications. When using mobile, users need to use the Google
Sheets mobile app for Android and iOS, which support offline editing.
4. Supported file formats
Google Sheets supports multiple spreadsheet file formats and file types. Users can open,
edit, save or export spreadsheets and document files into Google Sheets. Some of the
formats that can be viewed and converted to Google Sheets include:
 .xlsx
 .xls
 .xlsm
 .xlt
 .xltx
 .xltxm
 .ods
 .csv
 .tsv

5. Integration with other Google products

Google Sheets can be integrated with other Google products such as Google Form,
Google Finance, Google Translate, and Google Drawings. For example, if you want to
create a poll or questionnaire, you can input the questions in Google Forms, and then
import the Google Forms into Google Sheets.

6. (a) or (b) 5 marks shall be given to all candidates.