Domain 1 Lesson 2

11 | Domain 1 Lesson 2: Workbook Versions Excel 365 Apps Expert (MO-211) Project Workbook, First Edition
Restrict Access Project Details
Project file
Some workbooks may contain sensitive data that should be restricted. Users can N/A
restrict who can access a file and what they can do with it. Users must set up this
Estimated completion time
method of restricting access to files in the Microsoft 365 Admin Center.
5 minutes

Purpose Video reference

Domain 1
Upon completing this project, you will better understand how to restrict file Topic: Prepare Workbooks for
access. Collaboration
Subtopic: Restrict Editing
Steps for Completion
Objectives covered
1. A file owner can restrict access to a file using 1 Manage Workbook Options and
. Settings
1.2 Prepare workbooks for
2. What does the Read permission do? collaboration
1.2.1 Restrict editing
a.
Notes for the teacher
If possible, show students how to
restrict file access using Information
3. What does the Change permission do? Rights Management (IRM).

a.

12 | Domain 1 Lesson 2: Restrict Access Excel 365 Apps Expert (MO-211) Project Workbook, First Edition
Lock Cells Project Details
Project file
Users may need to lock a range of cells so they are not altered while allowing 122-Quarterly Fundraising.xlsx
other cells to be edited. The easiest way to lock a range of cells is to unlock the
Estimated completion time
cells that users can edit and use the Protect Sheet feature to lock the cells that
5 minutes
users should not edit.
Video reference
Purpose Domain 1
Topic: Prepare Workbooks for
Upon completing this project, you will better understand how to lock cells. Collaboration
Subtopic: Protect Worksheets and
Steps for Completion Cell Ranges

1. Open the 122-Quarterly Fundraising.xlsx file. Objectives covered

1 Manage Workbook Options and
2. Format cells B6-G9 so that they are unlocked. Settings
1.2 Prepare workbooks for
3. Use the Protect Sheet feature to ensure users can only edit unlocked collaboration
cells. 1.2.2 Protect worksheets and cell
ranges
a. Enter a password of your choosing for unprotecting the sheet.
Notes for the teacher
4. Try to edit a cell that is not within the B6-G9 range. Ensure students understand that
formatting cells to be locked does not
5. Take a screenshot of the dialog box that appears. prevent users from editing those cells.

6. Save the screenshot as 122-Completed

13 | Domain 1 Lesson 2: Lock Cells Excel 365 Apps Expert (MO-211) Project Workbook, First Edition
Protect Workbooks Project Details
Project file
Sometimes, entire workbooks may need to be protected rather than specific 123-Quarterly Fundraising.xlsx
cells. For example, users may need to protect workbooks to prevent users from
Estimated completion time
adding or removing worksheets in a workbook.
5 minutes

Purpose Video reference

Domain 1
Upon completing this project, you will better understand how to protect Topic: Prepare Workbooks for
workbooks. Collaboration
Subtopic: Protect Workbook
Steps for Completion Structure

1. What is the workbook structure? Objectives covered

1 Manage Workbook Options and
a. Settings
1.2 Prepare workbooks for
collaboration
2. Open the 123-Quarterly Fundraising.xlsx file. 1.2.3 Protect workbook structure

3. Protect the workbook structure. Notes for the teacher

If time permits, students may be shown
a. Enter a password of your choosing. how to unprotect a workbook.

4. Select and hold (or right-click) a sheet in the workbook.

5. Take a screenshot of the grayed-out options.

6. Save the screenshot as 123-Completed

14 | Domain 1 Lesson 2: Protect Workbooks Excel 365 Apps Expert (MO-211) Project Workbook, First Edition
Automatic Calculations Project Details
Project file
Formula results in Excel appear automatically by default. Users may want to 124-Quarterly Fundraising.xlsx
prevent formulas from automatically updating in some instances, such as when
Estimated completion time
presenting data to a group of people. Constantly changing formula results can
5 minutes
be a distraction, so in some instances, users may need to prevent automatic
calculations from occurring. Video reference
Domain 1
Purpose Topic: Prepare Workbooks for
Collaboration
Upon completing this project, you will better understand how to keep formulas Subtopic: Configure Formula
from updating automatically. Calculation Options

Objectives covered
Steps for Completion 1 Manage Workbook Options and
Settings
1. Open the 124-Quarterly Fundraising.xlsx file.
1.2 Prepare workbooks for
2. Prevent the formulas in the file from updating automatically. collaboration
1.2.4 Configure formula calculation
3. Change the value in cell B6 to 1200 options

4. Take a screenshot of the worksheet with totals that have not been Notes for the teacher
If time permits, students may be shown
updated.
how to update formula results
automatically.
5. Save the screenshot as 124-Completed

15 | Domain 1 Lesson 2: Automatic Calculations Excel 365 Apps Expert (MO-211) Project Workbook, First Edition