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WORD 4th class(Table)

The document provides a comprehensive guide on how to create and manipulate tables in a database context, including inserting, deleting, merging, and splitting cells, as well as aligning and resizing rows and columns. It also covers sorting records based on primary and secondary fields, performing calculations, and formatting tables. Additionally, it details the use of Table Tools for various operations within the table structure.

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saptamdas.bishnupur
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4 views

WORD 4th class(Table)

The document provides a comprehensive guide on how to create and manipulate tables in a database context, including inserting, deleting, merging, and splitting cells, as well as aligning and resizing rows and columns. It also covers sorting records based on primary and secondary fields, performing calculations, and formatting tables. Additionally, it details the use of Table Tools for various operations within the table structure.

Uploaded by

saptamdas.bishnupur
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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TABLE :

Insert  Table  Insert Table


No. of Cols : Specify No.
No. of Rows : Specify No.

B C

Database

Structural Components Context


a. Col.(s)  Vertical Fragments  Fields  Data  Attributes of Entity
b. Row(s)  Horizontal Fragments  Records (set of fields)  Information (set of Data)
c. Cell(s)  Intersection of Rows & Columns forms Cell
Finally, Table : Rows & Cols Database  Set of Records
Head(s) of data refers to as  Field(s)

** If the cursor found to be within the table you will find  TABLE TOOLS ribbon with 2 TABS beneath
a) Design
b) Layout
SELECTION :
Column  Click on column head (Column Top)
Or Table tools  Layout  select  Column (Active Column)
Row  Click on Row head (Row Left)
Or Table tools  Layout  Select  Row (Active Row)
Cell  Click on left corner of the cell.
Or Table tools  Layout  Select  Cell (Active Cell)
Table  Table Tools  Layout  Select  Table (Complete Table)
Or Table Selection Shortcut :
Click on the symbol at top corner of the table
DELETION:
Column:
Select columns  Table Tools  Layout  Delete  Column
Row:
Select Rows  Table Tools  Layout  Delete  Row
Table:
Select Table  Table Tools  Layout  Delete  Table

INSERTION:
Column:
Select Columns
 Table Tools  Layout  Insert Left/Right
(Number of selected Columns = Number of inserted Columns)
Row:
Select Rows
Table Tools  Layout  Insert Above/Below
(Number of selected Rows = Number of Inserted Rows)

SPLIT CELLS:
Select Cell
Table Tools  Layout  Split Cells  No of Columns & No of Rows
a) Column split : 3 splits for 1 Cell.

b) Row split : 1 Cell and 3 fragments

c) Col & Row split : 4 x 3 fragments for 1 cell


MERGING OF CELLS:
Select Cells you want to merge
Table Tools  Layout  Merge Cells

ALIGNMENTS :
Alignments & Buttons are
Top Left Top Center Top Right
Center Left Center Center Right
Bottom Left Bottom Center Bottom Right

Cell Alignment Horizontal

Top

Vertical
Middle

Right

Left Center Right


or
Middle

 Select Text within Cell

Table Tools  Layout  Alignment  kind of Text alignment you desire,


choose Alignment Buttons accordingly
RESIZING COLUMNS & ROWS:
Default Row height  0.19”
Default Column width 

 Select columns() or Row(s)

Table Tools  Layout  Cell Size command group


For Column Width  issue your specification
For Row Height  put your specification

CALCULATION (Sum, Average, Count, Max, Min, and … etc.):

 Cursor need to be at the cell where the result of calculation is supposed.


 Table Tools  Data Command Group  Formula  Select function e.g. Sum, Average
 Specify position of values in terms of Result/output
e.g., SUM (Above)
4 Positions are :
a) Above
b) Below
c) Left
d) Right

FORMATTING TABLE:
Select the table
Design tab  Table Style command group  Choose the built in style you prefer

AUTOFIT:
Adjusting columns width in accordance with the cell content (pre or post)
Select the table
Table tools  Layout  Cell size command group  Autofit  Autofit Contents
SORTing:
Arranging / Ordering Records based on Fields (Primary & Secondary(s))

Ascending Descending
(Lower to Higher) (Higher to lower)

Character: A-Z Z-A


Numeric: 0-9 9-0
Date: Towards Towards Lower
Higher or Greater

Fields Category(s):
a) Primary  Independent  the First Field only
b) Secondary  Dependent on Primary (can be many)
Secondary1 (Dependent on Primary)
Secondary2 (Dependent on Secondary1
So,
Who gets sorted? Records
Based on what? Fields (Pr. + Sec.)
How to Sort?
Select the table
Table tools  Layout  Data command Group  (Cheek header row)
Sort By  Primary field name
Then By  Secondary1 field name
Then By  Secondary2 field name

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