SEC Lecture #01
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rofi.lcbcSEC Lecture #01
Uploaded by
rofi.lcbcDepartment of Computer Science
Lecture Note
Paper Name: SEC Database Management System using Microsoft Access
Faculty: Mr. Masud Alam Rofi
Contact No.: +91-8638653571
Email: [email protected]
Class No.: 01 (11/09/2024)
Topic: Introduction to the Concepts of Database Management System
1. Concept of a Database
A database is an organized collection of structured data that is stored electronically and accessed
using a database management system (DBMS). It enables users to store, modify, and retrieve
information efficiently. Databases are widely used in various applications, from small systems
like personal contact management to large enterprise systems handling massive volumes of data.
2. Table
A table is the basic building block of a database. It consists of rows and columns, where:
Each row (also known as a record) represents a single entry of data.
Each column represents a specific attribute of the data, such as names, dates, or prices.
For example, in a student database, a table might contain columns for student names, IDs, and
grades.
3. Fields and Field Types
Field: A field is the smallest unit of data in a table, representing a single piece of
information about an entity. For example, in a student table, fields could include "Name,"
"Date of Birth," and "Marks."
Field Types: Different types of data can be stored in a field, such as:
o Text: For storing characters, such as names or addresses.
o Number: For storing numerical values like age, salary, etc.
o Date/Time: For storing dates and times.
o Boolean: For storing binary values like True/False or Yes/No.
4. Insertion of Data
Data Insertion involves adding records (rows) into a table. In Microsoft Access, this can be
done directly by opening the table in datasheet view or using a form interface for user-friendly
data entry.
Steps to insert data:
Open the table in datasheet view.
Enter values for each field (column) in the corresponding row.
Save the changes.
5. Sorting
Sorting allows users to arrange data in a specific order, either ascending or descending. Sorting
is typically performed based on a particular field, such as sorting student records by last name or
grades.
Steps in Access:
Open the table in datasheet view.
Select the column to sort.
Click on the Sort Ascending or Sort Descending button in the toolbar.
6. Forming Reports
A report is a formatted way of displaying or printing data from your database. Reports allow
users to present data in an organized and readable layout, often for sharing with others or for
printing purposes.
Steps to create a report:
Use the Report Wizard or Design View in Microsoft Access.
Select the fields and layout for the report.
Customize it with headers, footers, and data formatting.
Preview and save the report.
7. Creating a Form
A form is a graphical interface that allows users to enter, modify, or view data in a more user-
friendly way than directly interacting with the table. Forms simplify data entry and improve user
interaction with the database.
Steps to create a form in Access:
Open the Form Wizard or Design View.
Select the table or query that the form will pull data from.
Choose the layout and fields to display on the form.
Customize the form's appearance and functionality.
Save and use the form for data entry or review.
These concepts form the foundation for working with databases using Microsoft Access. The
next class will delve deeper into more advanced database functionalities.
