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KNEC_MS_Access_Practical_Question

The document outlines a practical exam scenario for creating a database named SwiftTechDB for a company called SwiftTech Solutions. It includes tasks such as creating an Employees table with specified fields, entering employee records, creating a query for female HR staff, generating a report for the IT department, and designing a form for employee data entry. The document provides specific data and requirements for each task to be completed using MS Access.

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muhoma moses
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2 views

KNEC_MS_Access_Practical_Question

The document outlines a practical exam scenario for creating a database named SwiftTechDB for a company called SwiftTech Solutions. It includes tasks such as creating an Employees table with specified fields, entering employee records, creating a query for female HR staff, generating a report for the IT department, and designing a form for employee data entry. The document provides specific data and requirements for each task to be completed using MS Access.

Uploaded by

muhoma moses
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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KNEC MS Access Practical Exam Question

Scenario:

A company called SwiftTech Solutions needs a database to manage their employees and departments.

Tasks:

1. Create a database named: SwiftTechDB.

2. Create a table named: Employees

With the following fields:

| Field Name | Data Type | Description |

|------------|------------|---------------------------------|

| EmpID | AutoNumber | Primary Key |

| FirstName | Short Text | Employee's first name |

| LastName | Short Text | Employee's last name |

| Department | Short Text | Department (e.g., IT, HR) |

| Gender | Short Text | Male or Female |

| HireDate | Date/Time | Date of employment |

| Salary | Currency | Monthly salary |

3. Enter the following records into the Employees table:

| FirstName | LastName | Department | Gender | HireDate | Salary |

|-----------|----------|------------|--------|------------|--------|

| Grace | Muriithi | IT | Female | 01/01/2022 | 50000 |

| Brian | Otieno | HR | Male | 15/03/2021 | 45000 |

| Janet | Mwangi | IT | Female | 20/06/2022 | 52000 |

| Kevin | Wanyama | Finance | Male | 10/01/2023 | 47000 |

| Mercy | Ouma | HR | Female | 12/04/2020 | 44000 |


KNEC MS Access Practical Exam Question

4. Create a query named: FemaleHRStaff

- Display only female employees in the HR department.

- Show fields: FirstName, LastName, Department, HireDate.

5. Create a report named: ITDepartmentReport

- Based on employees in the IT department.

- Include all fields and sort by LastName ascending.

6. Create a form named: EmployeeForm

- Based on the Employees table.

- Include all fields.

- Use the form to add this new record:

| FirstName | LastName | Department | Gender | HireDate | Salary |

|-----------|----------|------------|--------|------------|--------|

| Anne | Kariuki | Finance | Female | 05/05/2023 | 48000 |

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