CHAPTER 1: INTRODUCTION

1.1 Preamble

We, the members of Excel Learning Primary School Academy, believing in the importance of
education and the well-being of our students, establish this Constitution as the foundation for our
school's governance, operations, and community.

1.2 Mission Statement

The mission of Excel Learning Primary School Academy is to provide a nurturing environment
that fosters academic excellence, creativity, and character development, empowering our
students to become responsible, confident, and compassionate individuals.

1.3 Vision Statement

Our vision is to be a leading primary school academy, recognized for excellence in teaching,
learning, and community engagement, where every student thrives and reaches their full
potential.

1.4 Objectives

The objectives of Excel Learning Primary School Academy are:

a) To provide high-quality education, aligned with national curriculum standards.

b) To promote a culture of respect, inclusivity, and diversity.

c) To foster partnerships with parents, guardians, and the community.

d) To ensure a safe, healthy, and supportive learning environment.

e) To encourage innovation, creativity, and critical thinking.

f) To develop leadership and life skills in our students.

1.5 Interpretation

This Constitution shall be interpreted in accordance with the laws of [Country/State/Province]

and the policies of the [Local Education Authority/Ministry of Education].
CHAPTER 2: DEFINITION AND INTERPRETATION

2.1 Definitions

For the purposes of this Constitution, the following terms shall have the following meanings:

a) "The Academy" refers to Excel Learning Primary School Academy.

b) "The Governing Body" refers to the Board of Directors/Trustees or equivalent governing

authority.

c) "The Headteacher" refers to the chief executive officer of the Academy.

d) "Teachers" refer to all teaching staff employed by the Academy.

e) "Support Staff" refer to non-teaching staff employed by the Academy.

f) "Students" refer to all enrolled pupils of the Academy.

g) "Parents/Guardians" refer to individuals with legal responsibility for students.

h) "Community" refers to the broader stakeholders, including parents, guardians, alumni, and
local residents.
2.2 Interpretation

a) This Constitution shall be interpreted in a manner consistent with the objectives and mission
of the Academy.

b) Headings and subheadings are for convenience only and do not affect interpretation.

c) The singular includes the plural, and vice versa.

d) References to legislation or policies include subsequent amendments.

e) Any ambiguity or uncertainty shall be resolved by the Governing Body.

2.3 Conflict Resolution

In the event of conflict between this Constitution and:

a) National or local laws, the laws shall prevail.

b) Policies or regulations, this Constitution shall prevail unless specified otherwise.

c) Other documents or agreements, this Constitution shall take precedence.

CHAPTER 3: MEMBERSHIP AND STRUCTURE

3.1 Categories of Membership

The Academy shall have the following categories of membership:

a) Student Members: enrolled pupils of the Academy.

b) Teacher Members: teaching staff employed by the Academy.

c) Support Staff Members: non-teaching staff employed by the Academy.

d) Parent/Guardian Members: individuals with legal responsibility for students.

e) Community Members: alumni, local residents, and other stakeholders.

f) Honorary Members: individuals recognized for outstanding contributions.

3.2 Membership Criteria

Membership criteria shall be as follows:

a) Student Members: enrolled at the Academy.

b) Teacher Members: employed by the Academy.

c) Support Staff Members: employed by the Academy.

d) Parent/Guardian Members: legal responsibility for students.

e) Community Members: demonstrated interest in the Academy.

f) Honorary Members: nominated by the Governing Body.

3.3 School Organization Structure

The Academy's organization structure shall consist of:

a) Governing Body (Board of Directors/Trustees).

b) Headteacher.

c) Senior Leadership Team.

d) Teaching Staff.

e) Support Staff.

f) Parent-Teacher Association (PTA).

g) Student Council.

3.4 Roles and Responsibilities

The roles and responsibilities of each category of membership shall be:

a) Student Members: participate in academic and extracurricular activities.

b) Teacher Members: deliver curriculum, support students.

c) Support Staff Members: provide administrative, technical support.

d) Parent/Guardian Members: support students, engage with the Academy.

e) Community Members: provide expertise, resources.

f) Honorary Members: advise, advocate.

g) Governing Body: oversee strategy, policy.

h) Headteacher: lead operations, management.

i) Senior Leadership Team: support Headteacher.

j) PTA: facilitate parent engagement.

k) Student Council: represent student interests.

CHAPTER 4: GOVERNANCE AND LEADERSHIP

4.1 Governing Body

a) Composition: The Governing Body shall consist of:

- 5-7 members, including:

- 2-3 parent/guardian representatives

- 1-2 teacher representatives

- 1-2 community representatives

- 1 Headteacher (ex-officio)

b) Roles and Responsibilities:

- Set strategic direction

- Approve policies and budgets

- Oversee financial management

- Ensure compliance with laws and regulations

- Evaluate Headteacher's performance

4.2 Headteacher

a) Role: The Headteacher shall be the chief executive officer, responsible for:
- Day-to-day operations

- Academic leadership

- Staff management

- Student welfare

- Communication with stakeholders

b) Responsibilities:

- Implement Governing Body decisions

- Develop and manage budgets

- Evaluate staff performance

- Ensure curriculum delivery

- Maintain school discipline

4.3 Senior Leadership Team

a) Composition: The Senior Leadership Team shall consist of:

- Deputy Headteacher

- Department Heads

- Senior Teachers
b) Roles and Responsibilities:

- Support Headteacher

- Lead departments/teams

- Develop and implement policies

- Monitor student progress

- Participate in decision-making

4.4 Decision-Making Process

a) Governing Body decisions shall be made through:

- Consensus

- Majority vote (simple or weighted)

b) Headteacher decisions shall be made in consultation with:

- Senior Leadership Team

- Teachers

- Support staff

c) Decisions shall be documented and communicated to stakeholders.

4.5 Accountability

a) Governing Body accountable to:

- Parents/guardians

- Students

- Staff

- Regulatory bodies

b) Headteacher accountable to:

- Governing Body

- Parents/guardians

- Students

- Staff

c) Senior Leadership Team accountable to:

- Headteacher

- Governing Body
CHAPTER 5: RIGHTS AND RESPONSIBILITIES

5.1 Students' Rights

Students have the right to:

1. Quality education

2. Safe and supportive learning environment

3. Respect and dignity

4. Freedom of expression (within school guidelines)

5. Participation in extracurricular activities

6. Access to counseling and support services

7. Confidentiality (where applicable)

5.2 Students' Responsibilities

Students are responsible for:

1. Attending school regularly and punctually

2. Engaging in academic and extracurricular activities

3. Respecting teachers, staff, and peers

4. Following school rules and policies

5. Maintaining school property

6. Participating in school events and activities

7. Reporting incidents or concerns

5.3 Teachers' Rights

Teachers have the right to:

1. Professional development opportunities

2. Support from school administration

3. Autonomy in teaching practices

4. Respect from students, parents, and colleagues

5. Confidentiality (where applicable)

6. Participation in decision-making processes

7. Access to resources and facilities

5.4 Teachers' Responsibilities

Teachers are responsible for:

1. Delivering quality education

2. Creating a supportive learning environment

3. Setting high expectations for students

4. Providing regular feedback and assessment

5. Maintaining professional standards

6. Participating in staff development

7. Communicating with parents/guardians

5.5 Parents/Guardians' Rights

Parents/Guardians have the right to:

1. Be informed about school policies and activities

2. Participate in decision-making processes

3. Access student records and reports

4. Meet with teachers and administrators

5. Receive regular communication from the school

6. Volunteer in school activities

7. Express concerns and suggestions

5.6 Parents/Guardians' Responsibilities

Parents/Guardians are responsible for:

1. Supporting student learning and attendance

2. Respecting school rules and policies

3. Communicating with teachers and administrators

4. Participating in parent-teacher conferences

5. Ensuring student safety and well-being

6. Providing necessary resources and support

7. Encouraging positive behavior

5.7 Support Staff Rights and Responsibilities

Support staff rights and responsibilities shall be outlined in their employment contracts and job
descriptions.
CHAPTER 6: CODE OF CONDUCT

6.1 Purpose

The Code of Conduct sets standards for behavior and ensures a safe, respectful, and supportive
learning environment.

6.2 Principles

The following principles guide our behavior:

1. Respect: Treat others with dignity and kindness.

2. Responsibility: Take ownership of actions and decisions.

3. Honesty: Act with integrity and truthfulness.

4. Fairness: Treat others impartially and without bias.

5. Safety: Prioritize physical and emotional well-being.

6.3 Student Code of Conduct

Students shall:

1. Respect teachers, staff, and peers.

2. Follow school rules and policies.

3. Attend classes regularly and punctually.

4. Engage in academic and extracurricular activities.

5. Refrain from bullying, harassment, or intimidation.

6. Use technology responsibly.

7. Report incidents or concerns.

6.4 Teacher Code of Conduct

Teachers shall:

1. Maintain professional standards.

2. Create a supportive learning environment.

3. Set high expectations for students.

4. Provide regular feedback and assessment.

5. Respect students' dignity and confidentiality.

6. Participate in staff development.

7. Communicate with parents/guardians.

6.5 Parent/Guardian Code of Conduct

Parents/Guardians shall:

1. Support student learning and attendance.

2. Respect school rules and policies.

3. Communicate with teachers and administrators.

4. Participate in parent-teacher conferences.

5. Ensure student safety and well-being.

6. Provide necessary resources and support.

7. Encourage positive behavior.

6.6 Consequences of Misconduct

Misconduct may result in:

1. Verbal warnings

2. Written warnings

3. Detention

4. Suspension

5. Expulsion (extreme cases)

6.7 Reporting Incidents

Incidents shall be reported to:

1. Teachers

2. School administrators
3. Parents/Guardians (where applicable)

6.8 Review and Revision

This Code of Conduct shall be reviewed and revised annually or as needed.

CHAPTER 7: MEETINGS AND DECISION-MAKING

7.1 Types of Meetings

The Academy shall hold the following meetings:

1. Governing Body Meetings

2. Staff Meetings

3. Parent-Teacher Association (PTA) Meetings

4. Student Council Meetings

5. Annual General Meetings (AGM)

6. Extraordinary Meetings (as needed)

7.2 Meeting Procedures

Meetings shall:

1. Be convened by the Chairperson/Headteacher

2. Have a quorum (minimum attendance required)

3. Follow an agenda

4. Keep minutes

5. Be conducted in an orderly and respectful manner

7.3 Decision-Making Process

Decisions shall be made through:

1. Consensus

2. Simple majority vote

3. Weighted majority vote (where specified)

7.4 Voting Rights

Voting rights shall be granted to:

1. Governing Body members

2. Staff (where specified)

3. Parents/Guardians (where specified)

4. Students (where specified)

7.5 Agenda and Minutes

1. Agenda: Distributed 3-5 days prior to meetings

2. Minutes: Recorded, distributed, and approved

7.6 Frequency of Meetings

Meetings shall be held:

1. Governing Body: Quarterly

2. Staff: Monthly

3. PTA: Bi-monthly

4. Student Council: Monthly

5. AGM: Annually

7.7 Special Meetings

Special meetings may be convened:

1. On written request by 25% of members

2. By decision of the Governing Body

3. In emergency situations

7.8 Notification

Meetings shall be notified through:

1. Written notice (email/letter)

2. School website/calendar
3. Noticeboards
CHAPTER 8: FINANCIAL MANAGEMENT

8.1 Financial Objectives

The Academy's financial objectives are:

1. To manage finances prudently

2. To ensure financial sustainability

3. To allocate resources effectively

8.2 Financial Governance

1. The Governing Body oversees financial management

2. The Headteacher/Finance Manager implements financial decisions

3. The Academy maintains accurate financial records

8.3 Budgeting

1. Annual budget prepared by the Headteacher/Finance Manager

2. Budget approved by the Governing Body

3. Budget reviewed and revised quarterly

8.4 Financial Planning

1. Long-term financial planning (3-5 years)

2. Identification of funding sources

3. Prioritization of expenditure

8.5 Accounting and Auditing

1. Accounts maintained in accordance with local regulations

2. Annual audit by independent auditors

3. Financial reports presented to the Governing Body

8.6 Fundraising

1. The Academy may engage in fundraising activities

2. Fundraising policies and procedures established

3. Transparency in fundraising practices

8.7 Financial Controls

1. Authorization and approval procedures

2. Expenditure monitoring and reporting

3. Internal financial controls

8.8 Procurement

1. Procurement policies and procedures established

2. Transparency in procurement practices

3. Best value for money

8.9 Financial Reporting

1. Regular financial reports to the Governing Body

2. Annual financial report to stakeholders

3. Compliance with regulatory requirements

8.10 Review and Revision

This Financial Management policy shall be reviewed and revised annually or as needed.
CHAPTER 9: AMENDMENTS AND REVIEW

9.1 Amendment Procedure

This Constitution may be amended by:

1. Two-thirds majority vote of the Governing Body

2. Simple majority vote of members at an Annual General Meeting (AGM) or Extraordinary

Meeting

9.2 Proposal of Amendments

Amendments may be proposed by:

1. Governing Body members

2. Staff

3. Parents/Guardians

4. Students (through Student Council)

9.3 Notice of Amendments

Proposed amendments shall be:

1. Distributed to members 14 days prior to the meeting

2. Posted on the school website

3. Displayed on noticeboards

9.4 Review Cycle

This Constitution shall be reviewed:

1. Every 3-5 years

2. As needed, due to changes in legislation or regulations

3. Following significant changes in school operations or governance

9.5 Review Process

The review process shall involve:

1. Stakeholder consultation

2. Analysis of best practices

3. Recommendations for revisions

9.6 Adoption of Revisions

Revised Constitution shall be:

1. Approved by the Governing Body

2. Ratified by members at an AGM or Extraordinary Meeting

3. Effective immediately upon adoption

9.7 Transitional Provisions

Existing policies and procedures shall remain in effect until revised or replaced.

9.8 Document Control

This Constitution shall be:

1. Maintained by the School Administrator

2. Available on the school website

3. Updated regularly
CHAPTER 10: MISCELLANEOUS PROVISIONS

10.1 Interpretation

In the event of ambiguity, this Constitution shall be interpreted in accordance with:

1. National and local laws

2. Educational regulations

3. Best practices in education

10.2 Conflict Resolution

Disputes arising from interpretation or implementation shall be resolved through:

1. Mediation

2. Arbitration

3. Governing Body decision

10.3 Indemnity

The Academy shall indemnify Governing Body members, staff, and volunteers against:

1. Liability
2. Loss

3. Expenses

10.4 Insurance

The Academy shall maintain adequate insurance coverage for:

1. Property

2. Liability

3. Staff and students

10.5 Documents and Records

The Academy shall maintain accurate and secure documents and records, including:

1. Constitutional documents

2. Meeting minutes

3. Financial records

4. Student records

10.6 Ratification

This Constitution is ratified by:

10.7 Effective Date

This Constitution takes effect on:

10.8 Repeal of Previous Constitution

All previous constitutions and amendments are repealed.