Software Requirements Specification

Textile Import Management Information System (TIMIS)

Version 1.0

April 1, 2025

Table of Contents
1. Introduction
1. Purpose
2. Scope
3. Definitions, Acronyms, and Abbreviations

4. References
5. Overview

2. Overall Description
1. Product Perspective

2. Product Functions

3. User Classes and Characteristics

4. Operating Environment

5. Design and Implementation Constraints

6. User Documentation

7. Assumptions and Dependencies

3. System Features
 1. Supplier Management

2. Product Catalog Management

3. Inventory Management

4. Purchase Order Management

5. Shipment Tracking
6. Customs and Compliance

7. Financial Management

8. Customer Management

9. Reporting and Analytics

4. External Interface Requirements

1. User Interfaces

2. Hardware Interfaces

3. Software Interfaces

4. Communications Interfaces

5. Non-Functional Requirements
1. Performance Requirements

2. Safety Requirements

3. Security Requirements

4. Software Quality Attributes

5. Business Rules

6. Other Requirements
1. Database Requirements
 2. Internationalization Requirements

3. Legal Requirements

7. Appendices
1. Appendix A: Glossary

2. Appendix B: Analysis Models

3. Appendix C: To Be Determined List

1. Introduction

1.1 Purpose
This Software Requirements Specification (SRS) document outlines the
requirements for the Textile Import Management Information System (TIMIS)
designed to automate and streamline operations for a Canadian textile import
company specializing in knitted items from Pakistan. The system aims to
enhance operational efficiency, improve data accuracy, and provide better
decision-making capabilities through comprehensive automation of business
processes.

1.2 Scope
TIMIS will automate and integrate the following business functions:

Supplier relationship management

Product catalog maintenance

Inventory tracking and management

Purchase order processing

Shipment and logistics tracking
 Customs documentation and compliance
Financial operations and reporting

Customer relationship management

Business intelligence and reporting

The system will not include:

Manufacturing process management

Employee payroll and HR management (beyond basic user management)

Retail point-of-sale functions

Website or e-commerce platform (though it may integrate with these)

1.3 Definitions, Acronyms, and Abbreviations

TIMIS: Textile Import Management Information System

MIS: Management Information System

SRS: Software Requirements Specification

SKU: Stock Keeping Unit

PO: Purchase Order

CBSA: Canada Border Services Agency

HS Code: Harmonized System Code (for product classification in

international trade)

B3: Canada Customs Coding Form

EDI: Electronic Data Interchange

API: Application Programming Interface

 CRUD: Create, Read, Update, Delete (basic database functions)
UI: User Interface

UX: User Experience

1.4 References
Canada Customs and Revenue Agency Import Documentation
Requirements

Canadian Import Regulations for Textiles and Clothing

Pakistan Export Regulations for Textiles

Canada-Pakistan Trade Agreements

International Commercial Terms (Incoterms) 2020

1.5 Overview
The remainder of this document provides a detailed description of the TIMIS
functionality, including system features, data requirements, external interfaces,
and non-functional requirements. Section 2 gives an overall description of the
product, including its context and primary functions. Section 3 details specific
system features. Sections 4-6 cover interface requirements, non-functional
requirements, and other considerations. Section 7 contains appendices with
supplementary information.

2. Overall Description

2.1 Product Perspective

TIMIS will be a standalone, integrated management system with potential
interfaces to external systems such as banking applications, shipping carrier
APIs, and government customs portals. The system will be accessible through
desktop and mobile web browsers, with a responsive design to accommodate
various devices and screen sizes.

2.2 Product Functions

The major functions of TIMIS include:

Managing supplier profiles, contracts, and performance metrics

Maintaining a comprehensive product catalog with detailed specifications

Tracking inventory levels, locations, and movements

Processing purchase orders from creation to fulfillment

Monitoring shipment status and logistics

Managing customs documentation and compliance requirements

Processing financial transactions and generating financial reports

Maintaining customer information and order history

Generating business intelligence reports and analytics

2.3 User Classes and Characteristics

2.3.1 System Administrator

Technical role responsible for system configuration, user access

management, and system maintenance

Requires complete access to all system functions and configuration

settings
Technical expertise required
 Frequency of use: Occasional for maintenance, frequent during
implementation and updates

2.3.2 Business Owner/Manager

Strategic role for overall business management

Requires access to all business functions and comprehensive reporting

Business expertise required

Frequency of use: Daily for reporting and decision-making

2.3.3 Purchasing Manager

Responsible for supplier relations and purchase orders

Requires access to supplier management, product catalog, and purchase

order modules

Industry expertise required

Frequency of use: Daily for operational activities

2.3.4 Inventory Manager

Responsible for inventory tracking and management

Requires access to inventory, product catalog, and receipt modules

Experience with warehouse management required

Frequency of use: Daily for inventory management

2.3.5 Finance Manager

Responsible for financial operations and reporting

 Requires access to financial modules, purchase orders, and financial
reporting

Accounting expertise required

Frequency of use: Daily for financial management

2.3.6 Customs and Compliance Officer

Responsible for import documentation and compliance

Requires access to customs documentation, product specifications, and
shipment modules

Import/export regulations knowledge required

Frequency of use: Regular for shipment processing

2.3.7 Sales/Customer Service Representative

Manages customer relationships and orders

Requires access to customer information, product catalog, and sales order
modules

Customer service experience required

Frequency of use: Daily for customer interactions

2.4 Operating Environment

Web-based application accessible via modern browsers (Chrome, Firefox,
Safari, Edge)

Server requirements:
Operating System: Linux (Ubuntu LTS recommended)
 Database: PostgreSQL 15.0 or higher
Application Server: Depends on implementation technology (e.g.,
Nginx/Apache)

Memory: Minimum 16GB RAM recommended

Storage: Minimum 500GB with redundancy

Processor: Modern multi-core CPU (8+ cores recommended)

Client requirements:
Modern web browser (Chrome, Firefox, Safari, Edge - latest versions)

Minimum screen resolution: 1280x800

Internet connection: Minimum 5 Mbps

Mobile device support: iOS 15+ / Android 11+

2.5 Design and Implementation Constraints

The system must comply with Canadian data privacy regulations

The system must accommodate both metric and imperial measurement

systems

Financial calculations must comply with Canadian accounting standards

The system should support multiple currencies, with CAD as the primary
currency
Import/export documentation must comply with Canadian and Pakistani
regulations

Response time for standard operations should not exceed 3 seconds

 The system must be able to handle concurrent users without significant
performance degradation

2.6 User Documentation

The following user documentation will be provided:

System administration guide

User manuals for each user role

Installation and configuration guide

Data backup and recovery procedures

FAQ and troubleshooting guide

Video tutorials for common operations

Context-sensitive help within the application

2.7 Assumptions and Dependencies

Users have basic computer skills and familiarity with web applications
Reliable internet connectivity is available at all user locations

External systems (banking, shipping carriers, customs) provide stable APIs

for integration

The business processes for textile importing remain relatively stable

The volume of transactions will not exceed system capacity (initially
designed for up to 1,000 purchase orders annually)
Canadian and Pakistani trade regulations remain stable enough that major
system redesigns are not required frequently
3. System Features

3.1 Supplier Management

3.1.1 Description and Priority

The Supplier Management module enables users to maintain comprehensive

supplier information, track performance, and manage communication. This is a
high-priority feature as it is fundamental to the import business.

3.1.2 Stimulus/Response Sequences

User navigates to the Supplier Management module

System displays a list of existing suppliers with key information

User can search, filter, or sort the supplier list

User can view detailed supplier information, add new suppliers, or edit
existing supplier records
System validates input and stores changes in the database

3.1.3 Functional Requirements

SUP-1: Supplier Records Management

The system shall allow users to create, view, edit, and archive supplier
records

Each supplier record shall include:

Basic information (Name, ID, contact details, address, website)

Contact persons (multiple, with roles and contact information)

Banking and payment information
 Product categories supplied
Certification information (e.g., textile quality certifications)

Contract terms and pricing agreements

Tax and business registration information

SUP-2: Supplier Performance Tracking

The system shall track and display key performance indicators for each
supplier:
On-time delivery rate
Order fulfillment accuracy

Product quality metrics (based on inspection results)

Price competitiveness
Response time to inquiries

Historical trends for all metrics

SUP-3: Supplier Communication Log

The system shall maintain a communication log for each supplier

Users shall be able to record meetings, calls, emails, and other
communications
The system shall allow file attachments for relevant documents
The system shall provide a chronological view of all communications

SUP-4: Supplier Evaluation

 The system shall enable periodic supplier evaluations based on
configurable criteria

Evaluation results shall be stored and tracked over time

The system shall generate supplier performance reports based on
evaluation results

SUP-5: Supplier Document Management

The system shall store and manage supplier-related documents

Document types shall include contracts, agreements, certifications,

compliance documents

The system shall track document expiration dates and notify users of
upcoming expirations

3.2 Product Catalog Management

3.2.1 Description and Priority

The Product Catalog Management module allows users to maintain detailed

information about all products imported or considered for import. This is a
high-priority feature as it supports inventory, purchasing, and sales functions.

3.2.2 Stimulus/Response Sequences

User navigates to the Product Catalog module

System displays a list of products with key information

User can search, filter, or sort the product list

User can view detailed product information, add new products, or edit
existing product records
 System validates input and stores changes in the database

3.2.3 Functional Requirements

PRD-1: Product Records Management

The system shall allow users to create, view, edit, and archive product
records
Each product record shall include:
Product ID and SKU

Product name and description

Product category and subcategory

Product specifications (material, construction, dimensions, weight, etc.)
HS Code for customs classification

Images (multiple, with ability to set primary image)

Available colors, sizes, and variants

Country of origin
Supplier(s) for the product with their respective codes
Cost information (base cost, shipping, duties, etc.)

Selling price and margin calculations

Minimum order quantities

Lead time

PRD-2: Product Variant Management

The system shall support product variants (e.g., different colors, sizes)
 Each variant shall have its own inventory tracking
The system shall allow bulk creation and editing of variants

The system shall support variant-specific pricing if needed

PRD-3: Product Categorization

The system shall support a hierarchical product category structure

Users shall be able to create, edit, and manage category hierarchies
Products shall be assignable to multiple categories if needed

The system shall enable filtering and reporting by category

PRD-4: Product Import/Export

The system shall support bulk import of product data via CSV or Excel files
The system shall validate imported data against predefined rules
The system shall allow export of product catalog in various formats (CSV,
Excel, PDF)

PRD-5: Product History Tracking

The system shall maintain a history of changes to product records

History shall include the user who made the change, timestamp, and
specific data changed
Users shall be able to view the change history for any product

3.3 Inventory Management

3.3.1 Description and Priority

The Inventory Management module tracks stock levels, locations, and
movements for all products. This is a high-priority feature as it ensures
availability of products and optimizes inventory investment.

3.3.2 Stimulus/Response Sequences

User navigates to the Inventory Management module

System displays current inventory levels with status indicators

User can search, filter, or sort inventory by various criteria
User can view detailed inventory movements, make adjustments, or
process stock transfers
System updates inventory records and maintains transaction history

3.3.3 Functional Requirements

INV-1: Inventory Tracking

The system shall track current inventory levels for all products and variants
Inventory shall be tracked by warehouse location

The system shall maintain minimum, maximum, and reorder point levels
for each product

The system shall automatically flag low-stock and overstock situations

INV-2: Inventory Transactions

The system shall record all inventory transactions:

Receipts from suppliers

Sales order fulfillment

 Transfers between locations
Adjustments (with reason codes)

Returns to suppliers

Customer returns

Each transaction shall be date-stamped, user-stamped, and include

quantity and location information

INV-3: Inventory Valuation

The system shall support multiple inventory valuation methods (FIFO, LIFO,
weighted average)

The system shall calculate current inventory value based on the chosen
method
Inventory reports shall include quantity and value information

INV-4: Batch/Lot Tracking

The system shall support batch/lot tracking for applicable products

Batch/lot information shall include:

Batch/lot number

Manufacturing date
Expiration date (if applicable)
Supplier information

Quantity
Quality inspection results
INV-5: Inventory Reporting

The system shall provide standard inventory reports:

Current inventory status
Inventory aging

Inventory turnover
Slow-moving inventory
Inventory valuation

Historical inventory levels

INV-6: Physical Inventory

The system shall support physical inventory count processes

Users shall be able to generate count sheets

The system shall allow entry of count results

The system shall identify and report discrepancies

The system shall support inventory adjustments based on count results

3.4 Purchase Order Management

3.4.1 Description and Priority

The Purchase Order Management module handles the complete purchase

order lifecycle from creation to fulfillment. This is a high-priority feature as it is
central to the import business.

3.4.2 Stimulus/Response Sequences

 User navigates to the Purchase Order module
System displays a list of purchase orders with status information

User can search, filter, or sort purchase orders

User can create new purchase orders, edit draft orders, or view/update
existing orders
System validates input and stores changes in the database

3.4.3 Functional Requirements

PO-1: Purchase Order Creation

The system shall allow users to create purchase orders for one or more
products from a supplier

Each purchase order shall include:

PO number (automatically generated)
Supplier information

Order date
Expected delivery date

Shipping terms (Incoterms)

Payment terms

Currency and exchange rate (if not CAD)

Line items (product, variant, quantity, unit price, extended price)

Subtotal, taxes, duties, shipping costs, and total

Special instructions
 Status (Draft, Sent, Confirmed, Partially Received, Fully Received,
Cancelled)

PO-2: Purchase Order Workflow

The system shall support a configurable approval workflow for purchase

orders
The system shall allow electronic submission of POs to suppliers
The system shall track supplier confirmation and changes

The system shall allow changes to POs (with change tracking) until they are
confirmed

The system shall link POs to subsequent shipments and receipts

PO-3: Reorder Automation

The system shall provide reorder suggestions based on inventory levels

and historical sales
Users shall be able to convert reorder suggestions into draft purchase
orders
The system shall support standing orders with predefined schedules

PO-4: Purchase Order Tracking

The system shall track the status of each purchase order through its
lifecycle

The system shall provide alerts for approaching and missed delivery dates
The system shall maintain a history of status changes, communications,
and documents for each PO
PO-5: Purchase Order Reporting

The system shall provide standard purchase order reports:

Open purchase orders
Expected deliveries

Purchase history by supplier

Purchase history by product
Price trend analysis

Order cycle time analysis

3.5 Shipment Tracking

3.5.1 Description and Priority

The Shipment Tracking module monitors the status of inbound shipments from
suppliers, including transportation and customs clearance. This is a high-
priority feature as it ensures visibility into the supply chain.

3.5.2 Stimulus/Response Sequences

User navigates to the Shipment Tracking module

System displays a list of active shipments with status information

User can search, filter, or sort shipments

User can view detailed shipment information, update status, or record

events

System validates input and stores changes in the database

3.5.3 Functional Requirements

SHP-1: Shipment Creation and Management

The system shall allow users to create shipment records linked to purchase
orders
Each shipment record shall include:
Shipment ID (automatically generated)

Related purchase order(s)

Supplier information

Carrier information

Transportation mode

Origin and destination

Estimated departure and arrival dates
Actual departure and arrival dates

Shipping documents (bill of lading, airway bill, etc.)

Container/package information

Tracking numbers
Status (Booked, In Transit, Arrived, Customs Clearance, Delivered,
Exception)

SHP-2: Shipment Status Tracking

The system shall allow manual update of shipment status

The system shall integrate with carrier tracking systems where possible

The system shall maintain a timeline of shipment events

 The system shall alert users to delays, exceptions, or delivery confirmations

SHP-3: Document Management

The system shall store and manage all shipping-related documents

Document types shall include:

Commercial invoice

Packing list
Bill of lading / Airway bill

Certificate of origin
Inspection certificates

Insurance certificates

Customs declarations

The system shall link documents to specific shipments

The system shall track document requirements and alert for missing
documents

SHP-4: Customs Clearance Tracking

The system shall track customs clearance status

The system shall store customs clearance documents

The system shall record duties, taxes, and fees paid

The system shall link customs information to related shipments

SHP-5: Shipment Cost Tracking

The system shall track all costs related to shipments:

 Freight charges
Insurance

Handling fees

Customs broker fees

Duties and taxes

Storage fees
Other charges

The system shall allocate costs to products for landed cost calculation

SHP-6: Shipment Reporting

The system shall provide standard shipment reports:

Active shipments

Expected arrivals

Shipment history
Carrier performance

Transit time analysis

Cost analysis by route, carrier, and supplier

3.6 Customs and Compliance

3.6.1 Description and Priority

The Customs and Compliance module manages import documentation,

ensures regulatory compliance, and tracks duties and taxes. This is a high-
priority feature as it is critical for legal operation of the import business.
3.6.2 Stimulus/Response Sequences

User navigates to the Customs and Compliance module

System displays a list of shipments requiring customs processing

User can search, filter, or sort the list

User can view and update customs information, generate documentation,

or record compliance information
System validates input and stores changes in the database

3.6.3 Functional Requirements

CUS-1: Customs Documentation

The system shall generate or store required customs documentation:

Commercial invoice

Canada Customs Invoice

CBSA B3 Customs Coding Form

Certificate of Origin

Textile Declaration

Other required forms based on product category

The system shall pre-populate forms with available information

The system shall validate forms against regulatory requirements

CUS-2: HS Code Management

The system shall maintain a database of Harmonized System (HS) codes

relevant to textile products
 The system shall suggest appropriate HS codes based on product
specifications

The system shall track changes to HS code classifications

The system shall link products to their respective HS codes

CUS-3: Duty and Tax Calculation

The system shall calculate estimated and actual duties and taxes
Calculations shall be based on:
Product HS code

Country of origin

Value of goods

Applicable trade agreements

Special programs (if any)

The system shall track duty and tax payments

The system shall allocate duties and taxes to product costs

CUS-4: Compliance Management

The system shall track compliance requirements for textile imports:

Labeling requirements

Material content restrictions

Safety standards

Country of origin marking

Other regulatory requirements
 The system shall alert users to compliance issues
The system shall maintain compliance documentation

CUS-5: Import License Management

The system shall track import permits and licenses

The system shall alert users to expiring licenses

The system shall link licenses to applicable products and shipments

CUS-6: Customs Reporting

The system shall provide standard customs reports:

Duty and tax summary

Compliance status

Customs clearance performance

Import volume by HS code

Import value by country of origin

3.7 Financial Management

3.7.1 Description and Priority

The Financial Management module handles payments, invoices, expenses, and

financial reporting related to import operations. This is a high-priority feature
as it manages the financial aspects of the business.

3.7.2 Stimulus/Response Sequences

User navigates to the Financial Management module

 System displays financial dashboard with key metrics

User can access various financial functions (payments, expenses, reports)

User can record financial transactions or generate financial reports

System validates input and stores changes in the database

3.7.3 Functional Requirements

FIN-1: Supplier Payment Management

The system shall track payment obligations to suppliers

The system shall link payments to purchase orders and invoices

The system shall support multiple payment methods:

Wire transfer

Letter of credit

Credit card
Check

Other electronic payment methods

The system shall track payment status and history

The system shall calculate payment due dates based on terms

The system shall alert users to upcoming and overdue payments

FIN-2: Currency Management

The system shall support multiple currencies

The system shall maintain exchange rates (manual entry or API integration)

The system shall convert transactions to the base currency (CAD)

 The system shall track exchange rate fluctuations
The system shall calculate and report foreign exchange gains/losses

FIN-3: Cost Tracking and Allocation

The system shall track all costs related to importing:

Product costs

Shipping and freight

Duties and taxes

Customs broker fees

Insurance

Banking fees

Other operating expenses

The system shall allocate costs to products for landed cost calculation

The system shall support multiple cost allocation methods

FIN-4: Expense Management

The system shall track business expenses related to import operations

The system shall categorize expenses for reporting

The system shall support receipt/document attachment

The system shall generate expense reports

FIN-5: Financial Reporting

The system shall generate standard financial reports:

Accounts payable aging
 Cash flow forecast
Expense summary

Profitability by product/category/supplier

Landed cost analysis

Budget vs. actual comparison

The system shall support custom report creation

The system shall export reports in various formats (Excel, PDF, CSV)

FIN-6: Accounting System Integration

The system shall provide integration with common accounting systems

The system shall export financial transactions in formats compatible with

accounting software

The system shall reconcile data with accounting system records

3.8 Customer Management

3.8.1 Description and Priority

The Customer Management module maintains customer information, tracks

sales, and manages customer communications. This is a medium-priority
feature as it supports the distribution side of the business.

3.8.2 Stimulus/Response Sequences

User navigates to the Customer Management module

System displays a list of customers with key information

User can search, filter, or sort the customer list

 User can view detailed customer information, add new customers, or edit
existing customer records

System validates input and stores changes in the database

3.8.3 Functional Requirements

CUS-1: Customer Records Management

The system shall allow users to create, view, edit, and archive customer
records

Each customer record shall include:

Basic information (Name, ID, contact details, address, website)

Contact persons (multiple, with roles and contact information)

Payment terms and credit information

Shipping preferences and addresses

Customer category/classification

Tax information

Notes and special requirements

CUS-2: Sales Order Management

The system shall allow creation and tracking of sales orders

Each sales order shall include:

Order number (automatically generated)

Customer information

Order date
 Expected delivery date
Shipping terms

Payment terms
Line items (product, variant, quantity, unit price, extended price)

Subtotal, taxes, shipping costs, and total

Status (Draft, Confirmed, Partially Shipped, Fully Shipped, Completed,

Cancelled)

The system shall link sales orders to inventory and fulfillment

CUS-3: Customer Communication Log

The system shall maintain a communication log for each customer

Users shall be able to record meetings, calls, emails, and other

communications

The system shall allow file attachments for relevant documents

The system shall provide a chronological view of all communications

CUS-4: Customer Document Management

The system shall store and manage customer-related documents

Document types shall include contracts, agreements, specifications,

requirements
The system shall track document versions and history

CUS-5: Customer Reporting

The system shall provide standard customer reports:

 Sales by customer
Customer order history

Customer profitability analysis

Product preferences by customer

Order frequency and value trends

3.9 Reporting and Analytics

3.9.1 Description and Priority

The Reporting and Analytics module provides business intelligence, standard

reports, and custom analytics capabilities. This is a high-priority feature as it
enables data-driven decision making.

3.9.2 Stimulus/Response Sequences

User navigates to the Reporting and Analytics module

System displays available reports and dashboards

User selects a report or dashboard

System generates the requested information and displays it

User can filter, sort, or export the results

3.9.3 Functional Requirements

RPT-1: Dashboard

The system shall provide role-based dashboards with key performance

indicators
 Dashboards shall include visual representations of data (charts, graphs)

Dashboards shall be customizable by users

Dashboard data shall be refreshed automatically at configurable intervals

RPT-2: Standard Reports

The system shall provide standard reports for all functional areas:
Supplier performance

Inventory status

Purchase order status

Shipment status

Financial performance
Customer activity

Product performance

Reports shall be filterable, sortable, and exportable

RPT-3: Custom Report Builder

The system shall provide a user-friendly report builder

Users shall be able to select data fields, filters, and grouping options

The system shall generate reports based on user specifications

Users shall be able to save custom report definitions for future use

RPT-4: Data Export

The system shall allow export of report data in various formats:

Excel
 CSV
PDF

XML

The system shall allow scheduling of automated report generation and

export

RPT-5: Business Intelligence

The system shall provide business intelligence capabilities:

Trend analysis
Forecasting

Comparative analysis
Performance against targets

Exception reporting

The system shall support drill-down from summary to detailed information

RPT-6: Report Scheduling and Distribution

The system shall allow scheduling of reports for automatic generation

The system shall support report distribution via email

The system shall maintain a report history

4. External Interface Requirements

4.1 User Interfaces

The system shall provide a web-based user interface accessible via modern
browsers
 The user interface shall be responsive, supporting desktop and mobile
devices

The user interface shall comply with WCAG 2.1 AA accessibility standards

The user interface shall provide:

Navigation menu organized by functional area

Dashboard for each role with relevant KPIs

Search functionality across all relevant data

List views with filtering, sorting, and pagination

Detail views for individual records

Forms for data entry and editing

Reports and analytics visualizations

Context-sensitive help

4.2 Hardware Interfaces

The system shall support standard input devices (keyboard, mouse,
touchscreen)

The system shall support barcode scanners for inventory management

(optional)
The system shall support standard printers for report and document
output

4.3 Software Interfaces

4.3.1 Accounting System Integration

 The system shall provide integration with common accounting systems
(e.g., QuickBooks, Sage, Xero)

The integration shall support:

Export of supplier invoices

Export of payment transactions

Export of expense records

Reconciliation of financial data

4.3.2 Shipping Carrier Integration

The system shall integrate with major shipping carriers' APIs:

Tracking information retrieval

Rate information
Label generation (if applicable)

Supported carriers shall include major international and Canadian carriers

4.3.3 Banking System Integration

The system shall support secure integration with banking systems for:
Payment status verification

Exchange rate retrieval

Electronic payment processing

4.3.4 Customs Broker Integration

The system shall provide integration capabilities with customs broker

systems
 The integration shall support:
Document submission

Status tracking

Fee and duty information

4.3.5 Document Management Integration

The system shall integrate with document management systems (optional)

The integration shall support:

Document storage and retrieval

Version control

Document workflows

4.4 Communications Interfaces

The system shall communicate with external systems via:
RESTful APIs

SOAP web services (where required)

Secure FTP for batch file transfers

EDI for trading partners that require it

All communications shall use industry standard security protocols (TLS

1.2+)

API calls shall be authenticated and authorized

Communications shall be logged for audit purposes

5. Non-Functional Requirements
5.1 Performance Requirements

The system shall support up to 50 concurrent users without degradation in

performance

The system shall be hosted on AWS infrastructure to ensure scalability and

reliability

AWS services shall be utilized including EC2 for application hosting, RDS
for database, S3 for document storage, and CloudFront for content
delivery

The system shall leverage AWS Auto Scaling to handle variable load
conditions

AWS security services shall be implemented for protection against

common web threats