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Account Payable

The Accounts Payable department is tasked with managing hotel disbursements, ensuring timely payments, and maintaining accurate records. Key responsibilities include invoice verification, cash disbursement preparation, and staff supervision, alongside adherence to financial policies. Required qualifications include a degree in Accountancy, at least three years of relevant experience, and strong interpersonal skills.

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4 views2 pages

Account Payable

The Accounts Payable department is tasked with managing hotel disbursements, ensuring timely payments, and maintaining accurate records. Key responsibilities include invoice verification, cash disbursement preparation, and staff supervision, alongside adherence to financial policies. Required qualifications include a degree in Accountancy, at least three years of relevant experience, and strong interpersonal skills.

Uploaded by

hrd02
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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ACCOUNT PAYABLE

MAJOR FUNCTION

The Accounts Payable is responsible for the checking, Processing and timely payment of all hotel’s
disbursements, preparation of certain expense analysis and other reports and information’s,
maintains proper filing of Account Payable records.

to establish an efficient Account Payable system, ensuring that related policies and procedures with
regards to Purchasing, Receiving and Storage and Credit Facilities, etc. are strictly adhered.

DUTIES AND RESPONSIBILITIES

- Establishment of timely flow of information to Accountant/Controller with matters related to


Account Payable i.e. adherence of related policies and procedures, account payable aging
analysis and its movement from previous month.
- Establishment of proper filing system, to allow easy to required documents for disbursement,
audit purpose and reference, etc.
- Well verse in the hotel chart of accounts to ensure proper account, allocation of expenses.
- Review and check all invoice, matches them with purchase orders and receiving slips, which
is prepared by his/her clerk, performed test check and verifies pricing, extensions and
additions on all invoices including counter checking against accepted supplier quotations.
- Prepare vouchers, including cost distributions for all supplier invoices and credit memos.
- Prepare cash disbursement/cheques for suppliers and other and forward the cheques,
vouchers and all supporting document to the Accountant/Financial Controller for approval
and signature.
- Submits figure for estimated disbursement to the accountant on monthly basis.
- Balance/Reconcile Supplier’s monthly statements to the hotel’s accounts payable records.
- Prepares and balance voucher register monthly.
- Performs Bank Reconciliation on monthly basis.
- To do purchase Balancing with Cost Control every 10 days.
- To do A/P month end closing as required.
- Supervise the work of his staff.
- Perform other duties as requested by his/her Supervisor.
- To be familiar with the Finance Department Policies & Procedures and Job Description.
- Have a complete understanding of the Hotel Employee Handbook and to adhere to the
regulations contained therein.
- Have a complete understanding of the Hotel’s policy relating to fire, safety and health.
- Be actively involved in the training and induction for new Employees in your department.
- Deliver training programmes as required and coordinate training tasks with the HR
department and trainers.
- Coach Line Employees in service standards to ensure operating procedures are adhered to.
- Communicate potential issues with regard to Employee misconduct and potential disciplinary
action to your Manager.
- In the absence of your Manager, coordinate department briefings and provide on-going
communication to Line Employees regarding new policies, programmes and procedures.
- Maintain a complete understanding of the Hotel’s policy relating to fire, safety and health,
and ensure all precautions are taken to safeguard against incidents for areas under your
supervision.
- Perform other assignments to meet business needs as directed by your superiors.
REQUIRED SKILLS

- Must have a general knowledge of all software and hardware used in the hotel; Must have a
thorough knowledge of the Accounting System being used in the hotel industry;
- Be highly creative and imaginative, and curious about SBI properties – its products and other
related services offered.
- Have excellent interpersonal and communication skills.
- Work well in a team.
- Be able to work under pressure and manage workloads effectively.
- Be highly self-motivated, well organized.
- Be able to see other people's points of view and take on board feedback.
- Work within strict budgets.
- Have an eye for detail.
- Possesses good leadership, people and project management skills.
- Must be fluent in English.

EXPERIENCE, TRAINING AND EDUCATION

- Graduate of an Accountancy or related programme required


- Minimum 3 years experience in the same position required.
- Hotel experience required.

STATEMENT OF UNDERSTANDING: I have read and received a copy of the above description and fully
understand that violation of any of the stated responsibilities and duties is grounds for disciplinary
action. A signed copy will be retained in my personnel file in Human Resources.

Manager’s Signature / Date

____________________________

Employee’s Signature / Date

____________________________

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