INTRODUCTION

ORGANIZATION STRUCTURE OF PUBLIC WORK DEPARTMENT

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 FUNCTIONS

CHIEF ENGINEER :-

The Chief Engineer is the professional head of the department and is responsible to Government for
efficient working.

1) Provide technical guidance and guidance for supervision for ensuring both quality and progress
of work.

2) Ensure co-ordination of activities of different wings of the Department.

3) Carry out inspections of the circle and divisional officers under his control as per the following

Frequency.

4) Circle offices under his control once every year.

5) Divisional offices- Ten Divisional Offices each year or every divisional office in every
three to four years

•The Chief Engineer exercises control over the performance of the officers who maintain the
Accounts. He monitors the budget allocations in general and advises the Superintending
Engineers to avoid excess or lapses of grants.

•If in exercising his control, any financial irregularity is discovered and if he considers it to be
serious as to require disciplinary action, he takes further necessary action.

•For the Technical (Civil) matters in the Regional Office, two Assistant Chief Engineers assist
the Chief Engineer. For monitoring the maintenance of machineries, Asstt. Chief Engineer
(Mech.) is appointed in Regional Office.

•For the Administrative matters in Regional Office the Special Superintendent assists the Chief
Engineer and under him Superintendent, First Clerk, Senior Clerks, Junior Clerks are appointe

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SUPERINTENDING ENGINEER :-

The Superintending Engineer is the Administrative Head of the Circle and is responsible to the
Chief Engineer and he looks after the administration and general professional control of the in-
charge officers of the department within his circle

1) It is the duty of the Superintending Engineer to inspect the state of the various works
within his circle and satisfy himself that the system of management prevailing is efficient
and economical.
2) The Superintending Engineer is required to ascertain the efficiency of the subordinate
offices and out door establishment and see and report whether the staff employed in each
division is actually necessary and adequate for its management.
3) The Superintending Engineer is authorised to correspond directly with any of the local
authorities, civil or military, within his circle
4) He has to carry out inspections of the divisional offices under his control once every year
and those of sub-divisional offices under him once in five years.
5) The Superintending Engineer is the controlling authority for budget and sees that the
Accounts for works, stock, Tools & Plants are maintained throughout his circle and that
the Executive Engineers submit the Accounts to the Accountant General punctually.
6) The budget grants are placed by the Got at the disposal of Superintending Engineer He
keeps the watch on the Head wise/sub head wise expenditure as compared to budget
allocations.
7) The Superintending Engineer is required to maintain the Letter of Credit (LOC) register
in the prescribed format. He is required to monitor the expenditure against the available
budget grants and exercise the effective control over expenditure through Letter of Credit
(LOC) system as formatted by the finance dept.
8) The Superintending Engineer has to exercise the control on monthly expenditure as per
the monthly cash-flow system introduced recently.
9) For the Technical matters in Circle Office, Dy. Engineer (Act. Superintending Engineer)
assists Superintending Engineer. Moreover three/four Jr. Engineers, Head Draftsman,
Draftsman, Tracer etc. assist in handling the technical matter.

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ECUTIVE ENGINEER :-EX

• The Executive Unit of the Department is the Division in charge of an Executive Engineer who
is responsible to the Superintending Engineer for the execution and management of all works
within his division.

•The Executive Engineer is responsible to see that proper measures are taken to preserve all the
buildings and roads in his division and to prevent encroachment on Government lands in his
charge. He keeps accurate plans of all Government lands.

•Every Executive Engineer is required to report immediately to the Superintending Engineer

•The Executive Engineer, in addition to his other duties, acts as ex-officio professional adviser
to all the departments of the administration within the limits of his charge.

•The Executive Engineer has to carry out inspection of the sub divisional officers under his
control once every year.

•The Executive Engineer commences the construction of any work or spends funds after receipt
of the sanction orders of the competent authority. Executive Engineer takes necessary steps to
obtain funds for the works under his control and keeps its accounts and submits them punctually
to A.G. as per rules in force. He is responsible for the correctness of the original records for
expenditure etc.

•He has to watch physical progress of work, the progress of expenditure under each head /
subhead in relation to L.O.C. / Budget grants and has to watch the expenditure as per monthly
cash-flow system introduced recently.

•The Executive Engineer informs the likely excess expenditure on works to Superintending
Engineer as per M.P.W. manual For the technical matters in Division Office, Dy.
Engineer (Dy.Executive Engineer) assist the Executive Engineer.

•Moreover three to four Jr.Engrs., Draftsman, Tracer etc. assist in handling the technical matters.
For administrative matter in Division Office, First Clerk assist the Executive Engineer.

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JUNIOR ENGINEER :-

Maintain proper account of temporary advances and imprest accounts.

•To condemn or declare any building/structure/installation as unsafe. He should only

•To reply to audit objections or furnish reports other than those of factual nature
concerning his charge but he will assist his superior officers in this work.

•D. This ord 2. To act as custodian of materials/ T&P ; to arrange for their proper storage,

•3. To issue materials/ T&P

•To maintain proper accounts of materials/ T&P as required.

•To submit accounts/returns as and when required.

•To ensure proper watch and Guard arrangements for materials/ T&P.

•To mark the attendance of staffs under him and to supervise their works.

•To verify bills of suppliers.

•To initiate action for disposal of surplus/unserviceable materials/ T&P.

•Maintain proper account of temporary advances and imprest accounts.

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Supervisor :-

(1) Facilitates Control:

Under supervision, the supervisor keeps a close eye on his subordinates. Wherever he finds any
flaws in the work-in-progress, he rectifies them then and there itself.From time to time deviations
are noted by comparing actual work performance and the desired work performance. Corrective
measures are taken if the need is felt. In this manner, supervision assures control.

(2) Optimum Utilisation of Resources:

Under supervision, all the activities are closely monitored. In this situation, better utilisation of
all the resources like human, material, machinery, etc. takes place. The problem is at once solved
because the employees are always under a close watch. As a result, they start doing effective
work in the minimum possible time.

(3) Maintenance of Discipline:

Strict watch and timely guidance of the employees teaches them a lesson in discipline. When
special attention is given to the employees during their work and their every problem is solved at
the first instance, this builds pressure on their mind to maintain discipline.

(4) Feedback:

During supervision, a supervisor is always in direct contact with his subordinates. As a result,
ideas, suggestions, complaints, etc. of employees with regard to managerial decisions are
continuously received by the supervisor. This facilitates the process of receiving feedback and
helps to take better managerial decisions.

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(5) Improves Communication:

Whenever a situation of dispute arises between any two parties, the main reason for it is lack of
communication. Under supervision, the supervisor gives orders and directions to his
subordinates. Also, he, in turn, receives feedback from them. On the other hand, subordinates
communicate their ideas, suggestions, complaints, etc. to the supervisor. In this manner, a
friendly atmosphere is created between both the parties. This strengthens free communication.

(6) Improves Motivation:

Every employee aspires to see himself as an important part of the organisation. During
supervision, a supervisor divides the work in a manner that makes every person feel the
responsibility for an important job in the organisation. By getting this kind of importance, an
employee feels motivated and he takes his responsibility with more diligence.

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 CONCLUSION

he organizational structure of the Public Works Department (PWD) is designed to ensure efficient
planning, execution, and maintenance of public infrastructure projects. With a well-defined hierarchical
setup—typically comprising central, state, and divisional levels—the PWD is able to manage large-scale
civil works such as roads, buildings, bridges, and irrigation systems effectively. Clear roles and
responsibilities at each level, from engineers and technical staff to administrative and financial officers,
help maintain accountability and streamline decision-making processes. A strong organizational structure
not only enhances coordination and resource utilization but also plays a crucial role in delivering public
services that are vital for socio-economic development. Continuous modernization, adoption of
technology, and capacity-building initiatives can further improve the PWD's efficiency and responsiveness
to public needs.

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REFERENCES:-

1. ^ http://chrisacorns.computinghistory.org.uk/Panos.html#CL

2. ^ http://wiki.kolibrios.org/wiki/Shell

3. ^ https://linux.die.net/man/1/pwd

4. ^ https://www.mathworks.com/help/matlab/ref/pwd.html

5. ^ https://octave.sourceforge.io/octave/function/pwd.html

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