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19071204 - report file

Masters of Computer Applications (Punjabi University)

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PROJECT REPORT

ON

ALUMNI TRACKING SYSTEM

Submitted to Punjabi University, Patiala

In fulfillment of the requirement for the degree of

Master of Computer Applications

MCA 3rd SEMESTER SESSION (2020-21)

SUBMITTED TO SUBMITTED BY

Dr Gurpreet Singh Josan Lovedeep Kaur

(19071204)

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CERTIFICATE

This is to certify that this project “ALUMNI TRACKING SYSTEM” submitted to Punjabi
University Patiala in fulfillment of the requirements for the degree of Master of Computer
Applications is carried out by LOVEDEEP KAUR under my guidance and supervision and
no part of this work has been submitted for any other degree. The assistance and help
received during the course of work has been fully acknowledged.

PROJECT GUIDE
Dr. Gurpreet Singh Josan

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ACKNOWLEDGEMENT

The author would like to take this opportunity to express gratitude to all those people without
whom this project could have never been completed. First and foremost author would like to
express deep sense of thanks and gratitude to his mentor, teacher and guide DR.

GURPREET SINGH JOSAN, his dedication and keen interest above all his
overwhelming attitude to help his students had been solely and mainly responsible for
completing this work.

The author thanks profusely to other faculty members of computer science department of
Punjabi University Patiala for their intellectual support throughout the project.

Last but not the least author would like to thank his parents for their inexhaustible source of
inspiration.

Lovedeep Kaur
25/12/2020

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ABSTRACT

This project is aimed at developing a repository and each engine for alumni of the Punjabi
university, which is of importance to a university. The alumni tracking is web based
application that can accessed throughout the world.

This system can be used as an application for alumni information database to manage the
department information and student information .Student logging should be able to upload
the information of the employee.

The project is envisaged to be completed in two phases. The initial phase will be the creation
of a simple system that will be used to capture data from current final year students before the
end of term. The second phase of development will extend the functionality of the system to
allow past alumni to register.

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TABLE OF CONTENTS

SR.NO CONTENTS PAGE NO.

1 Introduction: 1-7

1.1 Purpose
1.2 Intended Audience
1.3 Product scope
1.4 Project Features
1.5 Feasibility
1.6 System Requirement
1.7 Hardware/Software Requirement

2 System Development 8-10

2.1 Project Management

2.2 System Analysis And Design(ER-Diagram)

2.3 System Environment

3 Design And Implementation: 11-22

3.1 Classes Used And There Structure

3.2 Database Design

3.3 Snapshots Of System

4 Testing: 22-26

4.1 Verification

4.2 Validation

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4.3 Testing

4.3.1 Black Box Testing

4.4 Results Of Different Tests

5 Project Legacy 27

5.1 Current Status

5.2 Problems Faced

5.3 Limitations

5.4 Future Enhancements

5.5 Conclusion

6 Reference 28

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INTRODUCTION
1.1 Purpose

This system can be used as an application for the Alumni Information Database to manage
the Department information and student’s information. The system is an online application
that can be accessed throughout the organization.

1.2 Intended Audience:

1.2.1 Administrator Module: The administrator is responsible for maintaining information

of students. When a student submits the personal information form, administrator will
complete the verification process and, if successful, the student details are added into the
database. The administrator maintains the passwords of himself.

SUB MODULES

 Add course details

 Update course details
 Delete course details
 Delete student details

1.2.2 Alumni & Student Module: The Alumni/Students can register themselves and after the
approval from the administrator, they can logon into their account and can update their
profiles.

SUB MODULES

 Add personal details

 Update information personal details

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1.3 Product Scope:

This system can be used as the Office of Alumni and Department Relations seeks to protect
the privacy of its alumni and friends, and thus, endeavors to safeguard the use of information
in its custody. To that end, the Office of Department Relations provides constituent
information to requestors only under the conditions.

1.4 Project Features

1.4.1 CROSS PLATFORM SUPPORT:

Offers operating support for most of the known and commercial operating systems. Ex Linux,
windows 7,8,10 etc.

1.4.2 INTERACTIVE:
Provides easy interactive interface.
1.4.3 EASY:
Simple to understand.

1.5 Feasibility

1.5.1 TECHNICAL FEASIBILITY:

During this study, it was found that the organization has enough resources to implement the
new system. There already exists a computer system with suitable hardware and software in
the concerned organization. Technical feasibility includes two main aspects:

1.5.1.1 Hardware feasibility

To implement this project we need different types of hardware configuration for server and
client.

1.5.1.2 Software feasibility

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This system is developed using PHP and Oracle. All the resources used for the development
of the project are available. The system can be expanded as required in future and modified
with the change of acts and rules. Accuracy, reliability, ease of access and security of the
system is maximum. The tools to be used are highly reliable, updated and efficient. Thus the
proposed system is technically feasible.

1.5.2 Economical Feasibility

Economical feasibility is the most important study that determines the cost and benefits of
the proposed system and compares with the budget. The cost of the new system does not
outweigh the budget. The cost of the project includes the cost of hardware, software,
development and implementation. The cost of the project includes the cost of hardware,
software, development and implementation. The new system also provides benefits that are
expected from the proposed system and compare these with costs expected to spend on
development of the system. Benefits are found to be more than costs, thus it is decided to
develop new system. The new system provides both tangible and intangible benefits in a
formal way. Thus the new system is economically feasible.

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1.6 SYSTEM REQUIREMENTS

1.6.1 Functional requirement

Use case Diagram for Admin:

Login in

Add Course

Update Course

Delete Course Detail

Delete Employment
Admin

Delete
Unemployment

View Course

View Employment
Alumni Detail

View unemployment
Alumni Detail

Log out

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Use case diagram of Student:-

Login in

Add personal
information details

If student employed or
unemployed

Student

Update information

Log out

1.6.2 Non-functional requirements

1.6.2.1 User Interface Requirements

The user interface of the application must be user-friendly, intuitive and easy to use,
implementing the ergonomics standards.

1.6.2.2 Performance Requirements

The system shall function in real-time: any operation on the stored information, triggered by
the Alumni, shall complete in less than 10 seconds.

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1.6.2.3 Availability & Reliability

The software system could provide automatically generated backup (on external hard drives)
containing all the stored information at the time the backup is taken. The system shall allow
authorized users to restore the data from an existing backup.

1.6.2.4 Security Requirements

In order to use certain features of the system, users must first authenticate themselves by
name and password. The system shall not allow access if the user fails to provide correct log
in information. The system should automatically perform log out if the user has been idle for
a specific period .Physical access to the computer(s) storing the Alumni Database shall be
restricted to authorized personnel.

1.7 Hardware / Software Requirements

1.7.1 Hardware Requirements

1.7.1.1 The Client Machines ---

Processor : Intel Pentium IV or more

Ram : 512MB
Cache : 512 KB
Hard disk : 80 GB
Speed : 2.2 GHz
Keyboard : Standard

1.7.1.2 The Server Machines –

Processor : Intel Pentium IV or more

Ram : 512 MB or more
Cache : 512 KB
Hard disk : 80 GB

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1.7.2 Software Requirements

This project was developed by using different types of software which have listed below:

Operating system : WINDOWS XP /WINDOWS10 or more

Front end : PHP and HTML

Back end : Oracle-18g

SELECTED SOFTWARE

FRONT END : PHP using HTML and CSS

DATABASE : Oracle-18g

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SYSTEM DEVELOPMENT

2.1 Project Management: Gantt chart

Phases Day Day4-7 Day 8-10 Day Day Day Day Day
11-14 15-19 20-24 25-28 29-31
1-3

Planning

Requirements

Analysis

Design

Coding

Testing

Implementation

Documentation

2.2 System Analysis and design

2.2.1 General Operations:

Student

 User can Register to Alumni

 Students can login to the system
 Update the Profile

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Admin users
 Has full access to all the modules of this system.
 Responsible for the accounts of all students.
 Update, modify or delete course details
 delete student employment or unemployment details

Normal users:

 Has restricted access. i.e., Normal users have access to some of the modules only

2.2.2 ER- Diagram

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2.3 System Environment

Front end : PHP and HTML respectively

IDE : Xampp
Database : Oracle

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DESIGN AND IMPLEMENTATION

3.1 Classes and Variables Used

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3.2 Database Design

Table1: Student detail

Column name Data type Size Constraints

PUPREG_ID Number 38 Primary Key

Alumni Name Varchar2 20 Not null

CGPA Float 126 Not null

City Varchar2 30 Not null

State Varchar2 20 Not null

Pin code Number 38 Not null

Country Varchar2 20 Not null

Email Varchar2 20 Not null

Phone number Varchar2 20 Not null

Table2: Course detail

Column Name Data type Size Constraints

Course_Id Number 38 Primary key

Course_Name Varchar2 70 Not null

Course_Duration Varchar2 30 Not null

Dept_name Varchar2 20 Not null

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Table3: Student Employment

Column name Data type size Constraints

Emp_id Number 38 Primary key

Job_Position Varchar2 45 Not null

Company_Name Varchar2 35 Not null

Salary Number Not null

Current_city Varchar2 20 Not null

Current_state Varchar2 20 Not null

Start_Time Varchar2 20 Not null

End_Time Varchar2 20 -

Table4: Student unemployment

Column name Data type Size Constraints

Employed Varchar2 80 Primary key

Doing job Varchar2 5 Not null

Desire Varchar2 20 Not null

Finance Varchar2 20 Not null

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Table5: Sign up detail

Column name Data type Size Constraints

Username Varchar2 10 Primary key

Password Varchar2 8 Not null

Confirm Password Varchar2 8 Not null

3.3 Snapshots of system:-

Home page:-

Fig: 1

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About page:-

Fig: 2

Student Sign up:-

Fig: 3

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Student Add personal information:-

Fig: 4

If student employed or unemployed:-

Fig: 5

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Employment information:-

Fig: 6

Admin can only access this login page

Fig: 7

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Dashboard of Alumni information:-

Fig: 8

Add course detail:-

Fig: 9

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Update course information:-

Fig: 10

Delete course details:-

Fig: 11

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Delete Employment Student:-

Fig: 12

Delete Unemployment Student:-

Fig: 13

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View Unemployment Alumni:-

Fig: 14

View Course Details:-

Fig: 15

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View Employment Alumni Details:-

Fig: 16

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TESTING

4.1 Verification
To verify this software goal was to assure that software fully satisfies all the expected
requirements. Here author determined whether the products of a given development phase
satisfy the conditions imposed at the start of that phase. This was done by Static testing
hence, by testing software without executing code such as review and static analysis.

4.2 Validation
To validate this software goal was to assure that software fully satisfies all the specifications
or specified requirements. The validation of this system is done with dynamic testing. This is
done at unit and then at integration level.

4.3 Test Performed

4.3.1 Black box Test

In Black box testing the method which is used to test the software is Functional testing
therefore, the system is tested against the functional requirements/specifications. Various
main functions belonging to the software which is to be done by the software as stated in the
requirement specifications are taken as test cases. Different test cases are prepared as
mentioned here .these test cases are prepared as per functional point of view and equivalence
class strategy in which if one set of value qualifies the test it is assumed that all the other
same cases will result into same corresponding results.

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4.4 Test Results

4.4.1 System Testing

This part of testing is to understand the functionalities of the whole system as a
package. If it meets up the user requirements, it will based on black-box testing is
testing an application without having the prior knowledge of the internal data
requirement of the system. It will involve testing forms for validation and verification.

Login/Logout
Test Id User Text Description Flow: As Result
expected

Log1 Student Allow user to test Key in username As

the right username and password if expected
and password login successful,
page to display
username and
personal
information.

Log2 Admin Allow to user to To key in AS

test the alumni username and expected
dashboard using password
the right username successful, if login
and password. successful. system
to display
dashboard where
the admin can
have option of
managing record
of course and
student

Log3 Student Using wrong Redirect user to As

username and try again expected
password

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Add:-
Test id user Test Flow: As expected Result
description

Add1 student Allow the User clicking As

student to add On system to expected
personal display details field
information for user to input,
into the system user click on
submit button to
add information.

Add2 Admin Allow the User clicking on As

admin to add add course on expected
course system to display
information details field for
into the system user to input, user
click on submit
button to add
course.

Update:-
Test id User Test Description Flow :As expected Result

Update1 student Allow the Users clicking edit As

student to update button, system expected
personal displaying the
information student details and
details user make changes
and update the
record

Update2 Admin Allow the admin Admin clicking on As

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to update course update button expected

details ,system displaying
course details, and
admin make
changes and update
the record

Delete:-

Test id User Test Flow: As Result

description expected

Delete1 Admin Allow the Users clicking on As expected

admin to delete delete button,
course record System
details displaying Course
details, and delete
course record
from a
confirmation
page.

Delete2 Admin Allow the Users clicking on As expected

admin to delete delete button,
Employment system displaying
student and student details
unemployment and delete student
student record record from a
details confirmation
page.

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PROJECT LEGACY

5.1 Current Status

Project is completed as per requirements specifications. All functions specified are well
prepared and is in working state at present. Just the number of students included till now is
12. There are many more students still left to be included in this software.

5.2 Problems Faced

Major problem faced during this project was to generate the Student the following
Employment and unemployment randomly with both columns showing different results.

5.3 Limitation
 This system cannot maintain regularly.
 There is security and privacy problem may occur.

5.4 Future Enhancements

It is not possible to develop a system that makes all the requirements of the user. User
requirements keep changing as the system is being used. Some of the future enhancements
that can be done to this system are:

 Based on the future security issues, security can be improved using emerging
technologies.
 Attendance module can be added
 sub admin module can be added

5.5 Conclusion
The project “Alumni track system” has been developed as per the requirement specification.
It has been developed using PHP and oracle compact, the complete system is thoroughly
tested with availability of data and throughput reports which are prepared manually.

Design procedure and output reports are presented in this project report. This design is easy
to understand that any new modules can be incorporated easily.

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REFERENCE

https://www.w3schools.com/php/

https://www.w3schools.com/html/default.asp

https://www.w3schools.com/css/default.asp

https://www.php.net/manual/en/ref.oci8.php

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