Grade X

UNIT-I DIGITAL DOCUMENTATION

Style: A style is a set of formats that you can apply to selected pages, text,
frames, and other elements in your document to quickly change their
appearance. DEFINITION 1:
A style is a collection of all formatting information, which you want to save and then apply on
the document.

Why we have to go for styles?

∙ Using styles allows you to shift your focus from appearance of the document to the
content of document.
∙ To avoid inconsistency in formatting and reduce time and effort in formatting a
document.

Categories of Styles:

1. Page
2. Paragraph
3. Character
4. Frame
5. List
6. Table

1. Page Style- It defines basic page layout like page size, its margin, placement of header and
footer, footnote, borders and background. A document can have one or many page styles.
If a page style is not specified, Writer uses its built-in Default page style.

2. Paragraph-A paragraph begins and ends by pressing Enter key. Paragraph formatting
includes tab stops, text alignment, line spacing and borders. Usually, it also includes
Character styling attributes.

3. Character-By using character styles, you can change the appearance of a part of a paragraph
without affecting the other part. Character styles allow changing the text colour, text size,
highlighting text and emphasising it.

4. Frame-Frames are like containers, which can hold text, graphics and lists. Therefore, applying
Frame Styles allows to format a frame by specifying its size, position, border and how the text is
placed around the picture.

5. List- It can be used to style lists by putting numbering or bullets of a different kind or specify
numeric format.
6.Table-Table Style category allows to format a table by adding borders, using different text or
border colour(s), aligning text inside the table, having different patterns or text colour.

DIFFERENT WAYS OF INSERTING STYLE

There are many predefined Styles in Writer, which can be accessed by using the following
methods:

(i) Using Style option from Menu Bar

(ii) Using Style Drop Down list box, as shown in Fig. 1.1, from the Toolbar. The current
paragraph style is displayed in the textbox. If the Toolbar is not visible then, click on
View>Toolbars, and enable Formatting/―Formatting (Styles)‖.

(iii) Using Sidebar Menu. On the Sidebar, clicking on Styles icon, displays the Style sub-menu as
shown in Fig. 1.2.

(iv) Using keyboard shortcut — F11 function key.

Steps to apply any Styles:

Step 1. Select the text to be formatted.

Step 2. To format the selected text, choose appropriate style by clicking the button from the top
of the Styles bar.

Step 3. A list of styles for that category appears. Double click on the desired style to apply to the
selected text.

Modifying Styles

It provides several ways to modify styles (both the predefined styles and custom styles that you
create):

1. Updating a style from a selection.

2. Load or copy styles from another document or template.

Updating A Style From A Selection

∙ Open the Styles and Formatting window.

∙ In the document, select an item that has the format you want to adopt as a
style.
∙ In the Styles and Formatting window, select the style you want to update (single click, not
double-click), then long- click on the arrow next to the New Style from Selection icon
and click on Update Style.
SESSION 2: INSERT AND USE IMAGES

IMAGE:
∙ LibreOffice Writer provides various tools to work with images.
∙ A picture is a digital image, which is representation of image in finite set of digital
values 0 or 1, known as pixels.
∙ Theseare stored in various types of graphics files with the file extension, such as GIF,
JPG, JPEG, PNG, BMP, etc.
Inserting an Image in a Document
The image file stored on the computer, can be inserted into a document using different
ways, such as

I. using Insert Image dialog,

II. using Drag and Drop option,
III. using Cut, Copy and Paste option
IV. using Linking.

Modifying An Image
Click on View > Toolbars > Image from the menu bar.
Image mode
You can change color images to grayscale by selecting the image and then selecting
Grayscale from the Graphics mode list.

Flip vertically or horizontally

To flip an image vertically or horizontally, select the image, and then click the relevant icon.
Filters
RESIZING AN IMAGE
✔ Resizing is the process of reducing or enlarging the size of the image.
✔ Quick and easy way to resize an image is by dragging the image’s sizing
handles. Deleting an Image

✔ To delete the image, just select the image by clicking on the image and press the Delete
key

Creating Drawing Objects

To display Drawing Toolbar in the Writer window, click on View > Toolbars > Drawing

DRAWING OBJECTS PROPERTIES

Positioning Image in the Text
Positioning of an image is controlled by four settings.

(i) Arrangement
(ii) Anchoring
(iii) Alignment
(iv) Text Wrapping

Arrangement:
Arrangement determines the position of the current drawing with respect to other drawings or
text

Note – First four settings can be applied on an image or drawing, but last two are available for
drawings only.

Anchoring
It acts as a reference point for image or drawing. Anchoring allows an
image to retain its position to a page, paragraph, character or frame.

Alignment
∙ It allows the vertical or horizontal placement of the image with
respect to its anchor.
∙ An image can be aligned in six different styles – 3 horizontal
 and 3 vertical
Text Wrapping

It allows the placement of image in relation to text.

SESSION 3: CREATE AND CUSTOMIZE TABLE OF CONTENTS

In Libre Office we have a direct feature to make Table of Content. Simply follow
the following steps:

1. When you create your document, use the following paragraph styles for
different heading levels (such as chapter and section headings): Heading 1,
Heading 2, and Heading 3. These are what will appear in your table of
contents. You can use more levels of headings, but the default setting is to
use only the first three levels in the table of contents.
2. Place the cursor where you want the table of contents to be inserted.
3. Select Insert > Indexes and Tables > Indexes and Tables
4. Change nothing in the Insert Index/Table Click OK.
If you make any changes in headings or if you add some more content and your
page number changes than you will need to update the Table of Content. Follow
this steps to make changes in the Table of Content:

1. Place the cursor within the table of contents.

2. Right-click and sele ct Update Index/Table from the pop-up menu.
CUSTOMIZATION OF ToC
 ∙ Once the ToC is inserted, we can customise it according to our requirements. ∙
To do so, right click anywhere on the ToC and select Edit Index option ∙ the
dialog box has five tabs – Type, Entries, Styles, Columns and Background.

Type Tab: is active by default after opening the Table of Contents, Entries or Bibliography
dialog box to insert the ToC.

Entries Tab: contains options to set styles for various entries in the ToC.

Styles Tab: contains options to apply the desired styles to the text of each level in the table of
contents.

Columns Tab: contains options to set the number of columns that we want to have in our ToC.
Background Tab: contains options to change the background of the ToC

Protecting Against Manual Changes

To protect the table of contents from being changed accidentally, check the Protected against
manual changes check box.

Changing The Number Of Levels

By default, Writer evaluates 10 levels of headings when it builds the table of contents. To change
the number of levels evaluated, enter the desired number in the Evaluate up to level spin box.

Using The Entries Tab

Use the Entries tab, to format the entries in the table of contents. For each outline level, you can
add and delete elements, such as chapter numbers, and you can also apply character styles to
individual elements.

To begin, click a level number in the Level column to select the outline level whose elements
you want to format. The Structure line displays the elements for entries in that level. Each button
on the Structure line represents one element:

∙ E# — chapter number
∙ E — entry text.
∙ T — tab stop.
∙ # — page number
∙ LS — start of a hyperlink.
∙ LE — end of a hyperlink
Each white field on the Structure line represents a blank space.

Updating A Table Of Contents

∙ To update a document’s table of contents when changes are made to the document: ∙ Click
anywhere in the table of contents and then right click. The context menu appears. ∙ From the
context menu, choose Update Index/Table. Writer updates the table of contents to reflect the
changes in the document.
Deleting A Table Of Contents

To Delete the Table of Contents, right click on the table and then choose Delete Index/Table.
Writer would delete the Table of Content.

SESSION 4:USING TEMPLATES

Template:
∙ A template is a preset layout that helps to create professional and/or formal documents
easily.
∙ A template can contain all the features or objects that a regular document can contain –
text, graphics, styles and can even use any language.
Checking the template of the document
Check the template of the created document from File > Properties and Observe that the
template name

Creating a Template
∙ From main menu bar, select File > Templates > Save.
∙ The Save As Template dialog box appears.
∙ Type the name of the new template (T1) in Template Name text box.
∙ Select the category of the template being created.
∙ Click Save button
Using In-built/Saved Templates
∙ Select File > Templates > Manage Templates.
∙ You can also use the keyboard shortcut key Ctrl+Shift+N to open the Templates dialog
box.
∙ The Templates dialog box will showing a list of all available templates. ∙
Select the desired template, (say T1) and click Open button.
Using Online Templates
∙ Select File > Templates > Manage Templates
∙ Observe the small circular icon Browse Online Templates in the lower left corner above
the Help button.(or)
∙ Click The official templates page of OpenOffice Writer
(https://extensions.libreoffice.org/templates)
∙ Download templates from official website and save it
Importing a Template
∙ Open the Templates dialog box.
∙ Click Import Templates button located in the bottom right corner of the dialog box. ∙
The Select Category dialog box
∙ Select Create a New Category check box.
∙ Type the name of new category in the text box.
∙ Click OK button. The Open dialog box will appear.
∙ Browse for the folder where the downloaded template file Company Letter was saved.
Setting Up a Custom Default Template
∙ Open the Templates dialog box by pressing Ctrl+Shift+N.
∙ Right click on the template that you wish to set as the default template. ∙
From the popup menu, select option Set as Default
Exporting a Template
Export template feature allows to store the template file in the desired folder on your
computer. It is different from moving a template from one category folder to another.