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Week 5 - File Management (1)

The document outlines various generic file formats used for different types of data, including text, images, audio, video, and website authoring. It highlights the importance of using generic formats for compatibility across platforms, detailing specific file types such as .csv, .txt, .jpg, .pdf, .mp3, .css, and .zip. The conclusion emphasizes effective file management through the use of these formats.

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4 views

Week 5 - File Management (1)

The document outlines various generic file formats used for different types of data, including text, images, audio, video, and website authoring. It highlights the importance of using generic formats for compatibility across platforms, detailing specific file types such as .csv, .txt, .jpg, .pdf, .mp3, .css, and .zip. The conclusion emphasizes effective file management through the use of these formats.

Uploaded by

Hem
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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FILE MANAGEMENT

Manage Files Effectively

File formats

The need for characteristics and uses of generic file formats

A generic file format can be opened in suitable software on most platforms

Some file types used by Microsoft Office, such as Excel spreadsheets (.xlsx), Word
documents (.docx), and Access databases (.accdb) are not generic. It is not always
possible to open these packages on other platforms.
Generic file formats

Common generic text files include:

Comma separated values:

these files have a .csv file extension. This file type takes data in the form of
tables (that could be used with a spreadsheet or database) and saves it in text
format, separating data items with commas.

Text:

these files have a .txt file extension. A text file is not formatted and can be
opened in any word processor.

Rich text format:

these files have a .rtf file extension. This is a text file type that saves some of
the formatting within the text.

Common generic image files include:

» Graphics interchange format:

These files have a .gif file extension. This format stores still or moving images
and is an efficient method of storing images using a smaller file size,
particularly where there are large areas of solid colour. It is widely used in
web pages.

» Joint photographic expert group:

These files have a .jpg (or sometimes a .jpeg) file extension. This format stores
still images, but does not store moving images. It is an efficient method of
storing images using a smaller file size and is widely used in web pages.
» Portable document format:

These files have a .pdf file extension. This is a document which has been
converted into an image format. It allows documents to be seen as an image
so they can be read on most computers. The pages look just like they would
when they are printed, but can contain clickable links and buttons, form fields,
video, and audio. In PDF format you can protect a document to stop others
from editing it.

» Portable network graphics:

These files have a .png file extension. It is a file format that compresses
graphics (image) files without any loss of image quality. It was created to
replace graphics interchange format and is now the most used lossless image
compression format on the internet.

Common generic video files include:

» Moving pictures experts group layer 4:

These files have a .mp4 file extension. It is not a single file format, but is a multimedia
container which is used for storing video files, still images, audio files, subtitles, etc. This
container is often used to transfer video files on the internet.

Common generic audio files include:

» Moving pictures experts group layer 3:

These files have a .mp3 file extension. It is a compressed file format used for storing audio
files. This format cannot store still or moving images. The file sizes are relatively small, but
with near-CD quality, which makes it suitable for use on the internet.
Common generic files used for website authoring include:

» Cascading Style Sheets:

These files have a .css file extension. This is a style sheet which is saved in cascading style
sheet format and is attached to one or more web pages (often written in HTML) to define
the pages’ colour scheme, fonts, etc.

» Hypertext Markup Language:

These files have a .htm (or sometimes a .html) file extension. This is a text-based language
used to create content that a web browser can display as a web page.

Common generic compressed files include:

» Roshal archive:

These files have a .rar file extension. This is a container which can hold almost any file type
in a compressed format. It is used to reduce the number of bytes needed to save a file,
either to save storage space or to reduce transmission time. It was developed for Windows
by a Russian software engineer Eugene Roshal and takes its acronym from Roshal ARchive.

» Zip:

These files have a .zip file extension. This is a container which can hold almost any file type in
a compressed format. It is used to reduce the number of bytes needed to save a file, either
to save storage space or to reduce transmission time.
Conclusion.

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