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Writing Model_ How to Email Your Course Instructor

The document provides guidelines for emailing course instructors, emphasizing the importance of using a school email account and clearly stating the purpose in the subject line. It advises maintaining a formal tone, keeping the message concise, and checking for grammar and spelling errors. Additionally, it suggests starting with a proper greeting and ending with a polite closing, including your full name and course details.

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13 views

Writing Model_ How to Email Your Course Instructor

The document provides guidelines for emailing course instructors, emphasizing the importance of using a school email account and clearly stating the purpose in the subject line. It advises maintaining a formal tone, keeping the message concise, and checking for grammar and spelling errors. Additionally, it suggests starting with a proper greeting and ending with a polite closing, including your full name and course details.

Uploaded by

valelinda.oro
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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How to Email Your Course Instructor

1 It is common for students to contact their professors by email to ask a question,


explain an absence, or submit an assignment. 2 Before you click the send button on
your next email to an instructor, remember that such an email is a piece of business
writing with very specific requirements. 3 First of all, use your school email account. 4
Because the address for this account probably has at least part of your name and the
name of your school, it is less likely to go to junk mail. 5 In addition, your professor will
recognize the address when he sees it and know that your message is important. 6
Second, clearly state your purpose in the subject line of the email. 7 For example, you
can say, “Paul Lee's Final Draft—Essay #3 English 100-02.” 8 After that, move on to
your actual message. 9 Start out with a greeting such as “Hi, Professor Smith” or the
more formal, “Dear Professor Smith.” 10 In the body of your email, once again be very
clear and direct. 11 For instance, if you are going to be absent from class, give a brief
explanation. 12 Never write an email more than one screen in length. 13 Email messages
should be short enough to be read and understood quickly. 14 Also, avoid using slang
and text messaging abbreviations such as “ru” and “btw.” 15 End your message with a
simple “Thank You” or “Best Regards.” 16 Then add your full name and the name and
number of your course. 17 Finally, check your email carefully for grammar and spelling
mistakes before you send it off. 18 Such details are important as this is not a Facebook
post or an informal text message to a friend. 19 Your email must be somewhat formal
since you and your professor are involved in the business of teaching and learning.

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