You said:

How can I implement this in AI, which model should I use for this?

ChatGPT said:

To implement Document Processing & Structuring with AI, you can leverage a combination of
different AI models and tools. The main goal is to automate the process of extracting,
structuring, and querying unstructured documents (e.g., Word, PDF, Excel) using AI. Here's
a step-by-step guide on how to implement this process with relevant AI models:

1. Extracting Text from Documents (OCR & Parsing)

Before any structuring can happen, the text needs to be extracted from documents. You need AI
tools that can process both text-based (e.g., Word, Excel) and image-based documents (e.g.,
scanned PDFs).

●​ OCR for Scanned Documents: Use Optical Character Recognition (OCR) to extract
text from scanned PDFs or images.
○​ Model: Tesseract OCR (open-source) or Google Cloud Vision API for
image-based text extraction.
○​ Libraries: Tesseract.js (JavaScript) or pytesseract (Python).
●​ Text-based Documents: For documents like Word (docx) and Excel (xlsx) files, use
libraries to parse and extract text.
○​ Libraries: python-docx (for Word), openpyxl or pandas (for Excel).

2. Document Structuring (AI Model Selection)

Once the text is extracted, the next step is to convert this unstructured text into a structured
format that can be easily searched and analyzed.

2.1. Named Entity Recognition (NER)

NER helps identify and extract specific entities from the documents, such as dates, names,
amounts, addresses, etc. This can be useful for structuring the extracted text.

●​ Model: Pre-trained SpaCy NER model (works well out-of-the-box for many common
entities) or fine-tune a BERT model for specific needs.

Pre-trained SpaCy NER Model:​

SpaCy is a popular NLP library that provides an out-of-the-box NER model. It’s
pre-trained, meaning it’s already been trained on large datasets (like news articles,
 Wikipedia) and can identify common entities like:​

○​ Person names (e.g., "Albert Einstein")​

○​ Organizations (e.g., "Apple")​

○​ Locations (e.g., "New York")​

○​ Dates (e.g., "Monday", "2021-09-01")​

○​ BERT (Bidirectional Encoder Representations from Transformers) is ideal for

extracting more complex relationships and entities from text.

If you want to extract information that SpaCy’s general NER model might not handle
well, you can fine-tune BERT on your own dataset.​
For example:​

○​ If you're working with invoices: BERT could be trained to extract entities like
invoice numbers, dates, or amounts.​

○​ If you're working with contracts: BERT could be fine-tuned to extract clauses,

payment terms, or party names.​

Why use BERT?​

BERT is great for more complex relationships and finer distinctions. It’s ideal when you
need domain-specific knowledge, like specialized entities in legal documents,
medical reports, etc.​

○​ Model: Fine-tune BERT for domain-specific information (e.g., invoices,

contracts).
○​ Libraries: SpaCy (for general NER), HuggingFace Transformers (for
BERT-based models).

2.2. Document Classification

To classify different types of documents (e.g., invoices, contracts, reports), you can use Text
Classification models. These models can categorize documents based on their content.

○​ Libraries: HuggingFace Transformers for fine-tuning and inference.

3. Structuring Data in Tables or Database

After extracting the necessary information (using NER or classification models), the next task is
to convert this data into a structured format that can be stored in a database (SQL or NoSQL)
or used in reports.

●​ Text-to-Table Transformation: After extracting relevant data (e.g., amounts, dates),

structure it into a table format.
○​ Use simple algorithms to map entities into rows and columns. For example, the
invoice date would go in a date column, and the total amount would go in an
amount column.
●​ Structured Data Storage: Store the structured data in a SQL database (like MySQL,
PostgreSQL) or NoSQL database (like MongoDB), depending on your needs.

4. Indexing for Fast Search & Querying

Once the data is structured, you need a system that allows you to search and query the
documents efficiently.

●​ Indexing: Use tools like Elasticsearch to index your structured data. Elasticsearch will
help with fast full-text searching and filtering on large sets of data.
○​ Model: Use Elasticsearch with AI models for enhanced search capabilities, like
searching for specific entities or data points in indexed documents.
●​ Querying: Once indexed, users can query the documents using natural language
queries. You can use GPT-3 or BERT to interpret these queries and map them to SQL
queries or queries against your Elasticsearch index.
○​ Model: GPT-3 or BERT (fine-tuned for querying documents).
○​ Libraries: HuggingFace Transformers for fine-tuning a model to interpret user
queries.

5. Integration into a Data Catalog and Lineage System

Once the documents are processed and indexed, you can integrate this data into a data
catalog and track the lineage of data (i.e., the origin of data and its flow through different
processes).

●​ Data Cataloging: Use a data catalog system like Suadeo to catalog the structured
data. This system will allow you to manage and track the documents effectively.
●​ Lineage Tracking: Use tools like Apache Atlas or Google Cloud Data Catalog to track
data lineage and understand where the data originated and how it has been processed.

Summary of AI Models to Use:

1.​ For Document Text Extraction:

○​ OCR: Tesseract or Google Cloud Vision for image-based text extraction.
○​ Text Parsing: python-docx, pandas for structured documents.
2.​ For Document Structuring:
○​ NER (Named Entity Recognition): SpaCy or BERT models for entity extraction.
○​ Text Classification: BERT, RoBERTa, DistilBERT for classifying document
types.
3.​ For Data Indexing and Querying:
○​ Indexing: Elasticsearch for indexing the structured data.
○​ Query Interpretation: GPT-3 or BERT for interpreting natural language queries.
4.​ For Knowledge Discovery & Data Cataloging:
○​ Data Cataloging: Suadeo Data Catalog or other similar systems.
○​ Lineage Tracking: Apache Atlas, Google Cloud Data Catalog.

Tools to Implement This:

1.​ Tesseract OCR: For text extraction from scanned PDFs.

2.​ SpaCy: For Named Entity Recognition (NER).
3.​ BERT/DistilBERT: For text classification and query interpretation.
4.​ HuggingFace Transformers: For fine-tuning language models.
5.​ Elasticsearch: For indexing and querying structured data.
6.​ SQL/NoSQL Database: To store the structured data.
7.​ Suadeo Data Catalog: For cataloging and lineage tracking.

=======================

Document Processing & Structuring:

This refers to the process of taking unstructured documents (like Word, PDF, Excel) and
organizing them into a structured format that can be easily understood and analyzed by a
system or AI.

1.​ Unstructured Documents: These are documents where the data is not organized in a
table or database format. For example, a PDF contract or a Word report where all the
text is just free-flowing.
2.​ Structured Format: This is data that is organized into rows and columns, like a table or
a database, which makes it easier to process, analyze, and search.

For example:

●​ In a PDF contract, you may want to extract specific data points like the contract date,
parties involved, or amounts.
●​ In a Word document, you might want to find specific terms or identify sections based on
the document's structure.

AI-driven Solutions to Connect, Index, and Query Documents:

●​ Connect: You use AI tools to connect the unstructured documents to a central system
where the data can be accessed and worked with. AI helps identify and link relevant
pieces of information from multiple sources (Word, PDF, Excel) into a single platform.
●​ Index: Indexing is like creating a catalog or index for a large set of documents. After
extracting information from the documents, you organize it in a way that makes it easy
to search. It's like creating a search engine for all the documents, so if someone wants
to find a specific data point (like a specific contract number), they can search for it.
●​ Query: Once your documents are indexed and structured, you can query or search
through the data in a structured way. Instead of going through each document manually,
the system can answer complex questions by looking at the data in the catalog. For
example, you could ask, “What are all the contracts with a value above $100,000?” and
the AI can give you a direct answer based on the indexed data.

Suadeo Data Catalog & Lineage for Knowledge Discovery:

●​ Suadeo Data Catalog: This is a system where all your data is stored and organized.
Think of it as a library for all your documents and data, making it easy to access,
search, and manage.
●​ Lineage: This refers to tracking the history of your data. For example, if you have a
data table that was created by processing a document, data lineage helps track where
the data came from, how it was processed, and where it is now.​
Why is Lineage Important?​
 It helps you understand the origin and flow of the data. For example, if a report is
generated based on a contract, data lineage would tell you which contract the data came
from, how it was processed, and which department used it.
●​ Knowledge Discovery: This is the process of extracting useful information from your
data. By organizing and indexing the documents, you can easily discover patterns,
trends, or useful insights. For example, you might use the catalog to find out which
products had the highest sales in a report, or which contracts are due for renewal next
month.

Summary:

In short:

1.​ Document Processing & Structuring: Extracting useful information from documents
(Word, PDF, Excel) and organizing it into a structured format (like a database or table).
2.​ AI-driven Solutions: Using AI to automatically connect these documents, index the
data for easy searching, and allow users to query it efficiently.
3.​ Integration with Suadeo: This structured data is then integrated into a data catalog
where you can track the lineage (history) of the data and use it for knowledge
discovery—which means easily finding valuable insights from the data.

Does this make more sense now? Let me know if you need further clarification!

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