PSC Pre-Arrival Checklist

All vessels shall complete this checklist prior to arrival PSC “High Risk Areas” - USA, EU, China, Australia / New
Zealand, Russia, Ukraine, and Canada regardless of vessel flag.

Ship Name: Next Port of Call:

Ship IMO Number: Date of Port Call:

Caution
Any defects found on board that are statutory i.e covered by certification, must be reported to the
ship management office. The Flag Administration and the Port State authority must also be
informed before vessel arrival. Failure to do so will result in an ISM-related PSC finding and
DETENTION.

Top 5 Detention Items

Note: Must be completed by all vessels for all PSC High Risk Areas

Fire Safety
Fire Doors
Self-closing devices............................................................................................................. Tested ☐
NO “tie-backs” in use ..................................................................................................Confirmed ☐
IMO Symbols as per fire plan .................................................................................................. Yes ☐
Rubber packing.....................................................................................................Good condition ☐
Fire doors to open in the correct direction as per the fire plan ..................................Confirmed ☐
Fire doors and door frames should not have any holes for bolts. ..............................Confirmed ☐
Fire dampers, including remote controls mechanisms
1) Handles and wires ................................................................................................Good condition ☐
Labelled “open” / “closed” ............................................................................................. Labelled ☐
IMO signage............................................................................................................................. Yes ☐
All flaps ......................................................................................................................... Close fully ☐
Note: Submit photographs of engine room dampers fully closed
Fuel and Lube Quick Closing Valves, including remote controls mechanisms
1) Handles and wires ................................................................................................Good condition ☐
Tested for correct operation ...............................................................................Good condition ☐

Caution: Carefully plan tests – do not jeopardise safe navigation!

IMO signage............................................................................................................................. Yes ☐
Leaks & ER Housekeeping
1) Oil leaks .......................................................................................................................... Repaired ☐
Oily rags ......................................................................................................................... Removed ☐

Note: Where the vessel is required to change over to LSFO, make additional checks for leakages
after changeover and prior to arrival in port
Bilges/tank tops....................................................................................................................Clean ☐
Buckets under machinery to collect leaks ..................................................................... Removed ☐
Lagging material ...................................................................................................Good condition ☐

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 PSC Pre-Arrival Checklist
Note: Submit photographs of insulation condition at various locations, especially on fuel lines and
near turbochargers of main engine and auxiliary engines
Hot surface shielding/screening ...........................................................................Good condition ☐
Fire Fighting
1) Access to fixed CO2 System Locker ..............................................................................Confirmed ☐

Note: Ventilation trips must be tested as operational

2) CO2 System ready for immediate use ............................................................................. Checked ☐
3) CO2 Alarm System (audible and visual) ............................................................................. Tested ☐
4) Foam systems (where fit) have had analysis samples taken & are operation ready ..Confirmed ☐

Note: Verify sufficient quantity of foam in the tank per capacity information
5) Fixed water spray system ready for immediate use ...................................................Confirmed ☐

Note: FW Supply valve must be checked to be open. All valves correct aligned (OPEN) and to
ensure that the system is FULLY operational. Check the system is in “AUTOMATIC MODE” and not
“MANUAL MODE” and “on.”
6) Fire Detection Panel displays with no faults ...............................................................Confirmed ☐
7) Fire Main in good condition and does not have patches or holes ...............................Confirmed ☐
8) Fire line isolation valves. ................................................................................................... Tested ☐
9) All firefighting suits in satisfactory condition……………………………………………..………….. Confirmed ☐

Note: All face masks should be in good order, no dry rotted rubber mask straps. Jackets, pants
and gloves must not have any holes or rips in the material.

MARPOL Annex I
Oily water Separator (OWS)
1) Separator & 15 ppm alarm .............................................................................................. Working ☐
2) Discharge line .......................................................................................................Good condition ☐
Inside of discharge pipe .......................................................................................................Clean ☐
NO by-pass line fitted to OWS................................................................................................. Yes ☐
Automatic stopping device................................................................................................. Tested ☐

Note: Correct operation of the 3-way valve and sensor flushing interlocks must be verified
All engineers able to demonstrate the operation of the OWS ............................................... Yes ☐

Note: Including the 15ppm alarm of the OCM and showing the data memory of the OCM.
Company Seal and Flexible Hose Program implemented with records .................................. Yes ☐
Oil / Cargo Record Book entries
1) Entries (Bunkering, weekly entries etc.) ...........................................................................Correct ☐
CE verified ORB1...................................................................................................................... Yes ☐
Each entry ............................................................................................................. Countersigned ☐
OWS related tests (Also record any failures if any) ...................................................... Recorded ☐
Tankers only
1) Overboard Discharge Monitoring Equipment (ODME) ............................................ Operational ☐
2) High alarm & high-high alarms is operating w/audio-visual alarms as required .................... Yes ☐

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MARPOL Annex VI
Low Sulphur Fuel Regulations
1) IAPP supplement updated to reflect compliance method...........................................Confirmed ☐
Three (3) years of BDN records available .....................................................................Confirmed ☐
BDN shows Sulphur content no greater than 0.5% (or 0.1% for ECA) Sulphur ............... Checked ☐
Note: Unless Scrubber fitted and operational
Change over procedures are properly recorded in the ER logbook........................................ Yes ☐
All ER crew are fully familiar with the changeover procedure........................................... Tested ☐
Note: Where fitted, Exhaust Gas Scrubber should be fully operational and all necessary records up
to date

Emergency Systems
Emergency generator
1) All means of starting .......................................................................................................... Tested ☐
Other self-contained power sources on board (If any) ............................................. Operational ☐
Ship staff can demonstrate on-load test ................................................................................. Yes ☐
Note: SOLAS II-1 The emergency generator must supply power to the emergency switchboard
within a maximum of 45 seconds automatically.
Insulation resistance ................................................................................................... >5 MOhms ☐
Fuel tanks ................................................................................................................................ Full ☐
Emergency Fire Pumps
1) All crewmembers can start pump..……………………………………………………………………………Confirmed ☐
Sufficient pressure to supply 2 hoses on deck……………………………………………………………………..Yes ☐
Priming Unit ………………………………………………………………………………………………………………. Working ☐
All crewmembers can start pump………………………………………………………………………….….Confirmed ☐
Seawater Suction Valve Remote from Outside Engine room……………………………….......Confirmed ☐
Emergency Preparedness drills
1) All officers & crew are ready for fire, abandon ship & confined space rescue drills…..Confirmed ☐

Life Saving Appliances

Lifeboats
1) Lifeboat release gear ................................................................................................ Set correctly ☐
Bilge system................................................................................................................. Inspected ☐
Drain plugs.................................................................................................................... Inspected ☐
Vent louvres ..............................................................................................................….Inspected ☐
Hatches ........................................................................................................................ Inspected ☐
Seats and seat belts...................................................................................................... Inspected ☐
All LB windows with good visibility, no cracks or fractures………………………………………..Inspected ☐
All LB food rations are in 100% airtight packing & not expired………………………………….Inspected ☐
Lifeboats (as per SOLAS)............................................................................. Launched & Lowered ☐

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a) Date when LB was last tested in the water………………………………………………Date:……………………
b) Date when rescue boat was last tested in the water…………………………………Date:……………………

Caution: If launching / testing / drills not completed, have details been recorded in the logbook
and has Flag been notified?
Lifeboat and rescue boat engines .................................................................... Start immediately ☐

Note: Fast Rescue Boats - An effective operational test is to submerge the motor leg in water to a
depth which will cover the cooling inlet ports. The cooling water pump condition and
circulation is verified by observing the cooling water flow through the water flow indication
(tell-tale) hole. Submit photos of testing.
Cold climate precautions for engines...................................................................................... Yes ☐
Boats free of temporary repairs / soft patches....................................................................... Yes ☐
Lifeboat steering systems.....................................................................................Good condition ☐
Launching and embarkation arrangement & poster ............................................Good condition ☐
Posters under emergency lighting .......................................................................................... Yes ☐
Structure and engine for each lifeboat ................................................................Good condition ☐
Fuel tanks ................................................................................................................................ Full ☐
Batteries ...............................................................................................................Good condition ☐
Lifeboat launching arrangements
1) Corrosion/wastage of sheaves/hooks ............................................................................. Checked ☐
On load release gear ....................................................................................................... Working ☐
On load release gear ................................................................................................. Properly set ☐
Davit launch limit switches......................................................................................... Good order ☐
5) Hydraulic pipes and hoses .......................................................................................... Good order ☐
Emergency lighting
a) ................................................................. Functioning correctly ☐
b) .......................................................................... Marked EMGCY ☐

Propulsion & Auxiliary Equipment

Auxiliary Engines
1) All auxiliary engines in working order and taking rated load........................................... Verified ☐

Note: Auxiliary Engine Performance Tests (TEC 07a) must be fully up to date. Monthly test
at maximum sustainable load (min 80% MCR)
2) Automatic starting.............................................................................................................. Tested ☐
3) Planned maintenance items ................................................................... Complete ☐
4) Critical spare parts ............................................................................... Complete ☐

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Additional Checks by Country

Note: Vessels shall complete these additional items depending on country of destination. These
items are based on re-occurring findings between 01/10/2020 – 24/05/2022

USA – Top 5
1) Engine Room piping insulation ...................................................................... See comments above
2) Electrical Appliances .................................................. Hazard Warning signs posted as required ☐
3) Spare Gas Cylinders .......................................................................................... Properly secured ☐
Rescue Boats .................................................................................................. See comments above
Security: Control of access to vessel ....................................... ISPS / SSP requirements fully met ☐

CHINA –Top 5
1) Fire Fighting Equipment & Appliances:
a) Framework for ER entrance A-Class Fire Door ................................ See comments above
b) Portable fire extinguishers ……………………………………………...……….……Checked and fully operational ☐
c) Fire detection and alarm monitoring system panel ........................ See comments above
2) Sewage treatment plan
a) All components including dosing pump …………………………………………………………………………..Working ☐
b) No modification affecting the validity of ISPP Certificate………………………………………………Confirmed ☐
3) Fire Dampers (Operational / Fully close as designed) ........................... See comments above
4) Lifeboats ................................................................................................ See comments above
5) Garbage Record Book …………………………….……………Completed as per Marpol/Company Requirements ☐

AUSTRALIA & NEW ZEALAND – Top 5

1) Lifeboats: Crew can demonstrate the operation of:
a) LB Engine by secondary means ................................................................................Confirmed ☐
b) Lowering and manoeuvring of boat in the water ...................................... See comments above
2) Watertight Doors: Hydraulic & other closing devices in good order ...........................Confirmed ☐
Self-closing doors ........................................ Fully operational / Doors fully close when released ☐
Magnetic Compass ................................................... Checked to ensure no air bubble in sphere ☐
Ballast Tank vents ................................................................................................ Good Condition ☐

RUSSIA – Top 5
Emergency lighting on Lifeboats/Rescue Boats/ Rafts ............................................. Operational ☐
All navigation and signal lights ............................................................ Checked and operational ☐
3) Emergency Generator .................................................................................... See comments above
4) Rescue boats sub-zero temperatures ........................................................... See comments above
5) Position indicator on Bunker valves ................................................................................ Verified ☐

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Ukraine – Top 5
1) Latest Edition of Nautical Publications ............................................................................ Verified ☐
2) Cleanliness of Engine Room & free of minor oil leaks ............................................... Good order ☐
3) Incinerator fully operational and reaches 600°C within 5 minutes .......................... Good order ☐

Note: Ensure type-approval certification on board.

4) Security – Access Control ........................................................................................... Good order ☐

Note: Conduct additional access control training prior to arrival. PSCO may use fake ID / business
cards to catch out the gangway watch. PSCO may also try to board while gangway watch
distracted by other visitors / operations such as provisions or bunkering.
5) Logbooks and Record Books daily pages signed by Master ....................................... Good order ☐

Canada
1) Rescue Boat Release hook ready for immediate use ....................................................... Verified ☐
2) Galley, galley equipment, and food storage space cleanliness .................................. Good order ☐
3) Rotten and spoiled food discarded from storage areas ...................................... Verified ☐
4) Pressure & Temperature gauges in the engine room ............................................... Good order ☐
5) SOLAS training manual vessel specific and correct LSA equipment included .......... confirmed ☐

Concentrated Inspection Campaigns

Note: PSC Concentrated Campaigns usually run from September to November each year. The
subject of the campaign will be advised in advance
1) Campaign checklist ..................................................................................................... Completed ☐
Defects identified ............................................................................................ reported to office ☐
Note: In response to the situation with regard to COVID-19, the members States of the Paris MoU,
in co-operation with the Tokyo MoU, have decided to postpone the CIC for 2020.
Therefore, the schedule for CICs for the coming years will be:
• 2020 NO CIC
• 2021 CIC on Stability (in general)
• 2022 CIC on STCW
• 2023 CIC on Fire Safety

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Completion / Confirmation
Send the completed checklist to your:
1) Company.
2) DPA, if defective or list below in the comments section unconfirmed items.

Comments:

Please list and comment on:

 any of the above checks which have not or cannot be positively confirmed and;
 any other defects which may be identified during the PSC inspection. i.e. defective equipment,
missing certificate, lack of provisions, missed servicing, test or inspections.

I have verified, prior to this port arrival, except the above items which are either:
 in conformance with applicable international regulations and Company SMS;
 Deficiencies have been reported to the company; and
 Corrective action has been taken.

Master’s signature: _________________ Date: __________________

Chief Engineer’s signature: ________________ Date: __________________

Management Office Confirmation

I certify that I have verified with the Master, prior to this port arrival, except as noted herein, the above items
and other systems and equipment are either:
 in conformance with applicable international regulations;
 deficiencies have been reported to the Company; and
 corrective action has been taken.
 The DPA is aware of any defects listed

Marine Supt Signature: ________________ Date: __________________

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Managing a PSC Inspection

First impressions are of critical importance. The following will give an impression of an orderly ship and
decreases the risk of an expanded inspection:
 Safe access
 Security checks
 Presentable Master’s office
 Organized records
 Crew dressed appropriately
 Clean and orderly vessel’s topside and engine room
 No obvious or imminent dangers or operations ongoing with a risk of injury / incident

PSC Inspection Procedure

1) Conduct Gangway ISPS identification/briefing & escort PSCO to Master

Caution: A senior officer must escort PSCOs at all times.

Hold an opening meeting with all key staff
Note: Unless duty requires otherwise, in which case this should be explained.
Introduce key officers/personnel to the lead PSC officer
Request explanation of the inspection procedure
Keep notes of any deficiencies

Caution: Do not argue or refuse to comply with a PSC Officer request.

a) Request notification of irregularities at earliest for possible correct “on the spot”

Caution: Do not intentionally misrepresent a condition to the PSCO.

Insist on a closing meeting, even if one is not offered
Listen to what the PSCO says about the inspection results
a) If necessary, ask for clarification/corrections
Challenge politely findings which you believe incorrect
Note: All findings must be provided with a reference to a specific rule or regulation.
Report to DPA:
a) any equipment not functioning as required
Escort the inspection team to disembarkation

COVID-19 Reminder!
The Master has the authority to prohibit boarding of the vessel – or to request a person on board
disembark - to anyone:
-whose temperature exceeds 37.5℃
- who refuses to wear PPE
- who does not agree to comply with shipboard restrictions.

All persons who fail to comply with instructions relating to Covid- for above reasons shall be
reported to their source Company.

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