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excel

Microsoft Excel is a widely used spreadsheet application that allows users to store, organize, and manipulate data with features like calculation, graphing tools, and pivot tables. It includes functionalities for data management, mathematical calculations, inventory management, and creating charts. The document outlines various features, applications, and tools available in Excel, including formatting options, formula entry, and printing capabilities.

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pandacjhonson
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4 views

excel

Microsoft Excel is a widely used spreadsheet application that allows users to store, organize, and manipulate data with features like calculation, graphing tools, and pivot tables. It includes functionalities for data management, mathematical calculations, inventory management, and creating charts. The document outlines various features, applications, and tools available in Excel, including formatting options, formula entry, and printing capabilities.

Uploaded by

pandacjhonson
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Presentation topic

on
MS Excel
Introduction

 Microsoft Excel is a proprietary commercial


spreadsheet application.
 It is an electronic spreadsheet program that can be
used for storing, organizing and manipulating data.
 It features calculation, graphing tools, pivot tables
and a macro programming language.
 It is a very widely applied spreadsheet.
Features of Excel
 It allows organization, tabulation, search, and
exploration of data of large sizes.

 It allows the design of professionally looking charts


3-D effects, shadowing , transparency.

 Data can be filtered and sorted.

 Formatting of spreadsheet allows changing the font


color, and font style.

Cont….
 A function library consists of various function
groups like financial, logical, math & trigonometry
etc.

 Based on the values entered in different cells in the


spreadsheet, formulas can be defined, which
automatically perform calculation.
Application of Excel
1. To mange name list of data records.
2. To perform mathematical calculation easily in daily
business.
3. Inventory management
4. Create forms and consolidate results
5. Analytical tools
6. Corporate budgeting.
Over view of Excel
 Work book; it is collection of many work sheets.
 Work sheet is made of many rows and columns and
also called “spreadsheet.”
 There are 256 columns and 65536 rows
in a work sheet.
 On the worksheet intersection of
a row and a columns is called a cell.
 Each cell has a specific address, which is
combination of numbers and letters.
For example; A1, E10.
 On the work sheet a thick
Rectangular box represents
currently selected or “active
cell.”
 Name box indicates, what
cell you are in.(active cell)
 Formula bar indicates the
contents of the cell selected,
if you have created a formula,
the formula will appear in this
space.
View of Menu bar
 Menu bar in excel provides an easy way to access
various commands in an easy and convenient way.
 The contents of any menu bar can be displayed by
clicking on the menu name with the left mouse
button. Various menus of excel are follows ;
I. Home
II.Insert
III.Page layout
IV.Formulas
V.Data
VI.Review
VII.view
Insert menu
The Insert Menu
allows you to:
Add new worksheets,
rows, and columns to
an existing.
You can also insert
charts, pictures, and
objects onto your
worksheet.
View menu
The View menu allows
you different options of
viewing your work.
You can enable a Full
Screen view that
changes the view to
include just the
worksheet and Menu
bar.
You can zoom in on
your worksheet to
focus on a smaller
portion.
View menu
You can change the
view of your work so
that it is page by
page.
You can insert
Headers and Footers
to your work.
You can add
comments about a
specific cell for
future reference.
Formatting Bar
To add borders to cells, you
can select from various border
options.

 To add colors to text or


cells, you can select the text
color option or the cell fill
option, then select the desired
color.

 To change the alignment


of the cells, highlight the
desired cells and select any of
the three alignment options.
Formatting Bar
To check the spelling of your
data, highlight the desired cells
and click on the spell check
button.
When entering dollar amounts,
you can select the cells you
desire to be currency
formatted, then click on the “$”
button to change the cells.
You can bold, italicize, or
underline any information in
the cells, as well as change the
styles and fonts of those cells
Freezing pane
 If you need the information in one
column to freeze, while still being
able to scroll through the rest of
the data follow these instructions:

 Step 1: Highlight a specific


column.
 Step 2: Go to the Window Menu
and click “Freeze Panes.”
 Step 3: The cells to the left of the
highlighted column should be
frozen while you are still able to
scroll about the rest of the
worksheet (Notice that column A
remains while column H is next to
it).
Entering formulas
When entering numerical data, you can
command Excel to do any mathematical
function.

Start each formula with an equal sign


(=). To enter the same formulas for a
range of cells, use the colon sign “:”
ADDITION FORMULAS
To add cells together use the
“+” sign.

To sum up a series of cells,


highlight the cells, then click
the auto sum button. The
answer will appear at the
Entering formulas
SUBTRACTION
FORMULAS
 To subtract cells, use the
“-” sign.

DIVISION FORMULAS
 To divide cells, use the
“/” sign.

MULTIPLICATION
FORMULAS
• To multiply cells, use the
“*” sign.
Data Entering
To highlight a series of
cells click and drag the
mouse over the desired
area.
To move a highlighted
area, click on the border of
the box and drag the box
to the desired location.
You can sort data
(alphabetically,
numerically, etc). By
highlighting cells then
pressing the sort shortcut
key.
Data Entering
 You can cut and paste to
move data around.
 To update your worksheets,
you can use the find and
replace action (under the
Edit Menu).
 To change the order of
worksheets, click and drag
the worksheet tab to the
desired order.
Creating chart
 With the Excel program
you can create charts
with the “Chart Wizard.”
 Step 1: Choose a chart
type.
 Step 2: Highlight the data
that you wish to be
included in the chart.
Creating chart
 Step 3: Change chart options.
Here you can name the chart
and the axes, change the
legend, label the data points,
and many other options.
 Step 4: Choose a location for
the chart.
For Example
student name maks
Akash 12
Chandrakant 87
Govi 34
Hemant 87
Rambabu 90
Ravi 5
Shruti 12
Shyam 145
Students' Name Marks

Akash 12

Chandrakant 87

Govi 34

Hemant 87

Rambabu 90

Ravi 5

Shruti 12

Shyam 145
Mark
Students name s

Akash 12

Chandrakant 87

Govi 34

Hemant 87

Rambabu 90

Ravi 5

Shruti 12

Shyam 145
Printing
 You can select “Print
Area,” which allows you
to only print a highlighted
area.
 You can preview your
printing job by selecting
“Print Preview.”
 Finally, you can print your
job by going to the File
Menu and selecting
“Print,” or you can use
the shortcut button

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