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Internal Venue Booking Form 1 (2)

The document outlines the regulations for booking venues by internal users at the International Islamic University Malaysia, requiring applications to be submitted at least 10 working days in advance. It mandates obtaining approval from relevant authorities and ensures cleanliness and safety of the venue, as well as restrictions on catering services. Additional details include applicant information, event specifics, and the approval process involving signatures and official stamps.

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Tengku Syarah Nabilah Tengku Mohamad Zulkifli
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8 views

Internal Venue Booking Form 1 (2)

The document outlines the regulations for booking venues by internal users at the International Islamic University Malaysia, requiring applications to be submitted at least 10 working days in advance. It mandates obtaining approval from relevant authorities and ensures cleanliness and safety of the venue, as well as restrictions on catering services. Additional details include applicant information, event specifics, and the approval process involving signatures and official stamps.

Uploaded by

Tengku Syarah Nabilah Tengku Mohamad Zulkifli
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Version No : 03

Revision No : 04
Effective Date : 01/09/2023

BOOKING OF VENUE (INTERNAL USER) REGULATIONS


1. All applications for booking made at least 10 working days prior to the date of event.
2. Approval of programme must be obtained from the Dean/ Deputy Dean/Director/
Head of the respective K/C/D/I.
3. For student’s programme, Approval Letter of Student Activities from each K/C/D/I
RESIDENTIAL AND SERVICES DEPARTMENT must be attached.
4. Applicant must ensure the cleanliness of the venue and safety of its facilities at all
International Islamic University Malaysia time.
Level 2, Central Complex, Jalan Gombak, 53100 5. Any catering services consumed at the IIUM venues must be obtained/ordered from
Kuala Lumpur the in-house food operator or a University’s approved caterer.
Tel: 03-6421 4784/3232 Fax: 03-6421 4861 6. Outside caterers are not permitted without the RSD concern. Polystyrene are strictly
E-Mail: [email protected] not allowed on campus.

APPLICANT’S INFORMATION
DATE: MATRIC/STAFF NO: EMAIL:
NAME: CONTACT NUMBER: FAX:
KULL/DEPT/SOC: NO. OF PARTICIPANTS:
EVENT/PROGRAM:

ORGANIZER:

EVENT DETAIL
EVENT DATE EVENT TIME
VENUE (PLEASE TICK / ) FROM TO FROM TO

MAIN AUDITORIUM (500-850pax Capacity)

MINI AUDITORIUM (50 -140pax Capacity)

EXPERIMENTAL HALL (150 – 260pax Capacity)

MULTI PURPOSE HALL (M. AMEENAH/M. ASMA’/M. ASIAH/M. HAFSA/ M. HALIMAH / M.


NUSAIBAH/ M. SAFIYYAH / M. SUMAYYAH/M. RUQAYYAH/M. SALAHUDDIN

AVAILIBILITY OF VENUE CONSENT OF PRINCIPAL

YES NO YES NO

__________________________ _________________________
SIGNATURE & OFFICIAL STAMP SIGNATURE & OFFICIAL STAMP
MAHALLAH OFFICE

* PLEASE INCLUDE REHEARSAL DETAILS (IF ANY)

APPROVAL FROM
APPLICANT SIGNATURE
DEAN/ D.DEAN/ DIRECTOR/ HEAD OF K/C/D/I
I hereby agree with the regulations stated above and accept the responsibility and
Disapproved liability for any loss and damage to the University properties.
Approved

Remarks : ____________________________________ Remarks : ____________________________________________

__________________________________ _________________________________________

(Signature & Official Stamp) (Signature & Date)

FOR RSD USE ONLY

VENUE: APPROVED DISAPPROVED

_____________________
(Signature & Official Stamp)

Note:
Upon approval, please fill in separate application form at the respective offices of the following services:
a) OCAP – AV TEAM (Audiovisual) Ext: 4157
b) Daya Bersih Sdn. Bhd (Banquet Equipment/Air-Cond) Ext: 5414
c) OSeM (Open/Close venue's door) Ext: 5555

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