CSIR

Serial Circulars
2002
(Updated 7th August 2002)

Compiled and Edited by:

Amar Singh
Deputy Secretary

COUNCIL OF SCIENTIFIC AND INDUSTRIAL

RESEARCH
2, Rafi Marg, Anusandhan Bhavan
New Delhi-110 001
 CSIR SERIAL CIRCULARS 2000-01
Index
Sl. File No. Da Subject
No. te
1 102(16)/99-R & I 3.1.2000 Introduction of system of Serial No. on circulars regarding
policy decisions being issued by CSIR from time to time.
2 1(11)/1999- 20.1.2000 Recommendations of the 5th Central Pay Commission-
2000/Pen/346 Payment of Dearness Relief to Re-employed pensioners
and employed family pensioners-decision reg.
3 6(83)/98-O & M 21.1.2000 Disposal of anonymous/pseudonymous
complaints/petitions.
4 33(81)/96-E.I. 28.1.2000 Grant of minimum increase in the basic pay in case of
promotion from under Secretary level to the Deputy
Secretary level
5 8(1)/88-SV 3.2.2000 Proforma for making a reference to the High Power
Committee (Committee on Disputes) set up in pursuance
of the orders of the Hon’ble Supreme Court dated 11.10
1991.
6 17(68)/97-PPS 10.2.2000 ACP Scheme-Clarification regarding.
7 6(83)/98-O & M 8.2.2000 Effective punishment of the corrupt through traps.
8 6(83)/98-O&M 29.2.2000 Types of cases which may merit action for imposing one
of the major penalty- amendment of para 11.4 Chapter X
of Vig. Manual Vol. I- Reg.
9 6(83)/98-O&M 10.3.2000 Follow up action on publication of names of charged
Officers in the CVC Website.
10. 1(41)/79-O&M 15.3.2000 Rule 14 of CCS (Conduct Rules)-Acceptance of Awards
by Govt. Servants.

11 6(83)/98-O&M 15.3.2000 Reducing delays in Departmental Inquiries.

12 11(11)/99- 293.2000 Special benefit in case of death and disability in service-
2000/Pen/347 Payment of disability pension/family pension-
Recommendation of the Fifth Central Pay Commission
13 1(41)/79-O&M 31.3.2000 Participation of Govt. servants in the activities of Moral
Rearmament Movement-Review of instructions.
14 14(8)/99-E.II 7.4.2000 Clarification regarding Medical Facility to CSIR
Pensioners.
15 14(45)/83-E.II 10.4.2000 Discontinuation of CSIR Graduate Trainees Scheme
16 14(42)/95-E.II 10.4.2000 CSIR Relief Scheme, 1997-Proforma for Application.
17 34(2)/2000-E.I. 10.4.2000 ACP Scheme-Clarification regarding financial up-
gradation to the grade of Rs.6500-10,500
18 11/22/82-Vig. 25.4.2000 Re-Consultation with CVC
19 CSIR/Res.Aallot/9 8.5.2000 CSIR(Residence Allotment)/97-Estate
7-Estate
20 6(83)/98-O&M 12.5.2000 Reference to Commission for reconsideration of its
(Vol. II) advice-Prescribing time limits.
21 6(83)/98-O&M 14.5.2000 Procedure for consultation with the Commission.
(Vol. II)
22 6(83)/98-O&M 19.5.2000 Improving vigilance administration- Sensitising the public
about corruption.

3
23 3/1/71-O&M-II 23.5.2000 Writing of ACRs of Common Cadre Officers-Amendment
in Bye-law 17 procedure reg.
24 20(7)/87-E.II(2) 2.6.2000 Welfare activities in the Labs./Instts. including CSIR
Hqrs.-Grant of special relief to the employees of CSIR
who die in harness

25 6(83)/98-O & M 16.6.2000 Schedule of time limits in conducting investigations and

( Vol. II) departmental inquiries.
26 6(83)/98-O & M 1.8.2000 BENAMI Black Money Scheme.
( Vol. II)
27 SDS/CSIR/2000-R 2.8.2000 Amendment in the provisions of constitution of Selection
&A Committees for recruitment of Gr. II(5),III(3) to III(7)
28 17/66/9/94-PPS 2.8.2000 Placement of staff in the Library and Information
Areas/Divisions
29 17/66/9/94-PPS 2.8.2000 Procedure for assessment of Scientific & Technical Staff
who are under suspension/against whom disciplinary
proceedings are pending.
30 17/66/9/94-PPS 2.8.2000 Regulation of the cases of Group II employees in the pre-
revised scales of Rs.1350-2200 and Rs.1400-2300 to the
next higher revised grade of Rs.5500-9000 on merger of
these scales to the revised scale of Rs.4500-7000 on
implementation of CCS (Revised Pay) Rules, 1997
31 14/4/99-E.II 3.8.2000 Adoption of O.M.No.1/2/89-Estt (Pay-I) dated 9.4.1999 of
DoPT, Min. of PPG & P regarding incentive for acquiring
fresh higher qualification.
32 17/66/94-PPS 21.8.2000 Completion of assessments due upto the assessment year
1999-2000.
33 6(83)/98-O&M 24.8.2000 Vigilance Awareness Week-Observance thereof.
(vol. II)
34 DO.NO.7/66/8/94- 25.8.2000 Common procedural irregularities in Assessment cases
PPS
35 1(81)/2000-O&M 7.9.2000 Authentication of orders made in the name of the
President, VP, and DGSIR and other officers of the
Society under the CCS(CCA) Rules
36 6(83)/98- 19.9.2000 Improving Vigilance Administration – Tenders.
O&M(Vol .II)
37 6(83)/98- 19.9.2000 Observance of Vigilance Awareness Week.
O&M(Vol .II)
38 1(60)/81-Vig. 28.9.2000 CCS (CCA) Rules, 1965-Amendment thereof.
O&M (Vol. II) - GOI Notification No.11012/20/1998-Estt(A) dated
21.8.2000 on the above subject from MoPPG &P (Dopt),
New Delhi
39 17/66/94-PPS 6.10.2000 Regulation of cases of Group II employees in the pre-
revised scales of RS. 1350-2200 and RS. 1400-2300 to the
next higher revised grade of RS. 5500-9000 on merger of
these scales to the revised scale of RS. 4500-7000 on
implementation of CCS (Revised Pay) Rules, 1997
39 27/470/2000 9.10.2000 Expenditure Management- Fiscal Prudence and Austerity
A in case of foreign travel

40 6(83)/98-O&M- 20.10.2000 Observance of Vigilance Awareness Week- Message of

(Vol. III) CVC and Vig. Commissioner
41 3(80)/85-O&M 09.10.2000 Procedure to be followed in respect of incomplete APARs
42 6(83)/98- 1.11.2000 Copies of letters/circulars (3 nos) issued by CVC.
O&M(Vol.II)

4
43. 6(82)/98-O&M 1.11.2000 Central Secretariat Manual of Office Procedure (11th
Edition of 1996) - ,modification of para 115 regarding.
44. 17/66/20/94-PPS 17.11.2000 Incentive of two year earlier assessment than the
normal period of assessment on acquiring
qualification of next group – Clarification reg.

44- 14(12)/98-E.II 17.11.2000 Modification in terms & conditions of offer of

A appointment to the Scientists.
45 17/66/94-PPS 23.11.2000 Assessment Committee for assessment of Scientists from
Grade IV(4) to Grade IV (5) under para4.5 of the Revised
MANAS.
46 17/66/94-PPS 8.12.2000 Relaxation in threshold marks for normal assessment for
SC/ST employees under para 2.4. of revised MANAS
47 3/1/71-O & M-II 13.12.2000 Writing of ACRs by officers under suspension-Review of
instruction reg.
48 6(83)/98-O&M 21.12.2000 Availability of Vigilance Manual on CVC Website
(Vol.II) @http://CVC.nic.in
49 14(6)/1/86-E.II 27.12.2000 Managing Security & Cleaning jobs in the Labs./Instts.
49- 3(89)/EA-LAW 3.1.2001 Imposition of cost towards delay in filing of reply in CAT.
A
50 14(6)/2000/E.II 4.1.2001 Procedure for conducting of examinations for recruitment
purposes – Clarification reg.
50- 10(1)/CIR/2001- 9.1.2001 Constitution of different committees for various purposes
A Cte – submission of reports within the specified period – reg.
51 17(68)/97-E.II 11.1.2001 Grant of Non-PLB (adhoc bonus) to Central Govt.
employees for the year 1999-2000.
52 17(66)/94-PPS 11.1.2001 Assessment Committee for assessment of Scientists from
Grade IV(4) to Grade IV(5) under para 4.5 of the Revised
MANAS.
53 3(89)EA-Law/63/3 3/15.01.200 Reg. Filing Short counter affidavit through an advocate.
1 On maintainability of writ petition.
54 17/66/94-PPS 15.1.2001 Regulation of cases of Group II employees in the pre-
revised scales of Rs. 1350-2200 and 1400-2300 on merger
of these scales to RS. 4500-7000, on implementation of
CCS (Revised Pay) Rules, 1997, to the next higher revised
grade of Rs. 5500-9000.
55 14(6)/86-E.II 17.1.2001 Payment of 5% Service Tax-Reg.
56 26/62/84-Engg. 17.12001 Hiring of houses- fixation of parameters.
57 10(1)/2001-Cte 24.1.2001 Agenda and Proceedings of MC –Review under the
provisions of CSIR Rules, Regulation and Bye-laws.
58 CSIR/SPO/2000 30.1.2001 Reg.Delegation of powers to MC and Director.
59 SVG-1(1)/2K 8.2.2001 100% Physical Verification of Stores of National
Labs./Instts of CSIR including their Centres/Field Stations
60 4(212)/94-E.II 14.2.2001 Weightage of night duty – revision of the effective date of
Implementation of the Govt. of India orders with
retrospective effect.
61 14/21/Scheme/200 14.2.2001 Scheme for absorption of Casual/Contractual Workers
0-E.II engaged by Indian Institute of Petroleum, Dehradun.
61- 16(63)/Misc./RS/2 14.2.2001 Grant of House Building Advance – Purchase of
A 000-E.II Flat/House from Private Builders and Promotors/Govt.
Agencies on self-financing basis.
62 SVG-3(1)/2K 15.2.2001 Technical Evaluation of Bids – Need for maintaining
transparency.

5
62- DG/CIMAP/2001- 26.2.2001 Transfer of Field Station at Bonera alongwith the
A RPBD associated farms at Yarika to RRL Jammu from CIMAP
w.e.f. 1.4.01
62- 12/82/2001-RPBD 8.3.01 CSIR Technology Awards – Enhancement of Prize Money
B
62- DG/NML/2001- 12.3.01 Closure of NML Field Station at Batala.
C RPBD
63 36(01)/2001/ST- 15.3.01 Appointment of persons holding the posts of sweeper,
Cell Farash, etc. as peon – regarding.
64 6/1/86-Cte 29.3.2001 Delegation of Powers to sign and countersign legal
documents/agreements/contracts on behalf of CSIR
65 2(Rectt.Rules)/200 3.4.01 Amendment of Recruitment Rules 1994 for appointment
1/R&A to the post of Chief Engineer in CSIR hqrs. in the scale of
16400-450-2000.
66 101(1)/98-R&I 4.4.01 Delegation of Powers to the Heads of Departments i.e.
Directors/Heads of National Labs.,/Instts. of CSIR
67 17/66/94-PPS 4.4.01 Regulation of the cases of Group II employees in the pre-
revised scale of RS. 1350-2200 and RS. 1400-2300 to the
next higher revised grade of RS. 5500-9000 on merger of
these scales to the revised scale of RS. 4500-7000 on
implementation of CCS (Revised Pay)Rules, 1997.
68 33(113)/2001-E.I 10.4.01 Amendment to CSIR Administrative Services
(Recruitment & Promotion) (ASRP) Rules, 1982.
69 27/389/2000- 30.4.2001 Sabbatical Leave
ISTAD
70 27/RRF/2000- 30.3.2001 Enhancement of “Raman Research Fellowship amount-
ISTAD reg.
71 14(35)/2000-E.II 4.5.2001 Winding up of SERC Ghazizbad w.e.f. 31.3.2001
71 CSIR/GH//91-Gen 9.5.2001 Providing of Guest House facility to former JS (A) and FA
A CSIR
72 1(82)/2001-O&M 22.5.2001 Constitution of Fact finding Committees (FFCs)
73 5(8)90-E.II 30.5.2001 Guidelines reg: (I) Transfer of funds to non-Governmental
Organisations (NGOs) by CSIR Labs/Instts.; and (II)
Joining of NGOs by CSIR employees.
74 6(1)/2001-Cte. 14.6.2001 Delegation of Powers to sign and countersign legal
documents/contracts on behalf of CSIR
75 27-1(1)/2001-RMU 15.6.2001 Weeding out of old Agreements relating to WORKS-
Procedure Reg
76 27-1(1)/2001-RMU 19.6.2001 Record Management- Action on the minutes of meeting of
joint secretaries held on16-17.5.2001 in DoAR, New Delhi
77 3(89)/EA- 20.6.2001 Rates of Fee payable to Advocates for cases of Labour
Law/6878 Courts/Industrial Tribunal.
78 13/45/2001-RPBD 2.7.2001 Review Committee for CSIR Field/Reginal/Extension
Centers and PTCs etc.
79 6(83)/98-O&M 6.7.2001 Guidelines to be followed in handling of intimation of
(V0l.II) acquisition of property reported by public servants
80 14-5(1)/2000-S&P 10.7.01 Procurement of items from Kendriya Bhandar etc.
81 20-11(1)/2001- 31.07.01 Relaxation of age limit to SC/ST candidates in direct
SC/ST cell recruitment – clarification regarding.
82 1(50)/84-O&M 6.8.2001 Implementation of CCS (RSA) Rules, 1993
83 17(68)/97- 17/20.8.01 Assured Career Progression Scheme for the Central Govt.
PPS(E.II) Civilian Employees – Clarification reg.

6
84 14-5(1)/20001-SV 23.08.01 Insurance coverage of items/equipments that are carried by
a team for Project work outside the Labs./Instt.
84- 2(RR-IV)/01-R&A 3.9.01 Application fee for selection to various posts in
A CSIR
85 6(83)/98-O&M 14.9.2001 Forwarding of two letters from CVC.
(Vol. II)
86 17(66)/25/94-PPS 19.9.2001 Induction of non-technical employees into technical side
in Group I & II under Revised MANAS.
87 35-05((1)/2001- 20.9.2001 Extension of medical facilities to CSIR Pensioners.
PW&PG
88 6-1(2)/2001-E.III 1.10.2001 Formation of Information Technology Division (ITD)
89 27-1(1)/2001-RMU 15.10.2001 Record Retention Schedule for Records common to all the
Departments.
90 17/66/Rec/94-PPS 17.10.2001 Classification of posts – Review reg.
91 35-5(1)/2001- 22.10.01 Disbursement of Pension/Family Pensioners of CSIR
PW&PG Pensioners/family pensioners – Streamlining of procedure.
92 27-1(1)/2001-RMU 23.10.2001 Recording, Reviewing and weeding out of old files-
format for Record Review Register.
93 33(81)4/2001-EI 15.10.01 Scheme and Syllabus for Departmental Competitive
Examination for the posts of Section Officer (F&A)-
Revision regarding.
93- 14/21/81-E.II 31.10.01 Categorisation of the Security Staff for the purpose of duty
A hours.
94 27-1(1)/2001-RMU 12.11.01 Follow up action on the recommendation of the Joint
Secretaries(Admn) meeting held on 16-17th May 2001 –
Para 8.2(5) of the Minutes regarding clarification
94- 13-2(1)/2001-Pur 28.11.2001 1) Compulsory registration of Indian Agents of Foreign
A Suppliers with DGS&D.
2) Payment of Commission to Indian Agents of foreign
suppliers.

95 14(6)/1/86-E.II 27.11.01 Managing the security and cleaning jobs in the labs/Instts.
96 14(21)/93-E.II 6.12.01 Strict Observance of the laid down
rules/instructions/guidelines
97 2(RR-IV)2001- 7.12.01 Revised pay structure and career progression scheme for
R&A CSIR Group-IV (Scientific) Personnel.
99 2(RR)/2001-R&A 10.12.01 Amendment to CSIR Service Rules, 1994 for Scientific,
Technical and Support Staff and CSIR Administrative
Service (Recruitment & Promotion) Rules, 1982.
100 4-37(1)/2001-E.II 12.12.01 Relieving of Scientists who are granted extension in
service for routine administrative work.
101 14(22)/89-E.II 13/14.12.01 Concessions to the wards of Kashmiri migrants.
102 3-33(117)/2001-E.I 12.12.01 Amendment to Recruitment Rules for the post of S&PA
Gr.V.
103 17/66/EQV/94-PPS 14.12.2001 Equivalence of Qualifications under the provisions of
MANAS/Revised MANAS – review of qualifications
equated by CSIR
104 14(38)/98-E.II 14.12.01 Financial Assistance to CSIR employees from CSIR
Welfare Fund for reimbursement of medical expenses for
major illness etc……
105 9/203/2001-RPBD 29.12.01 Scheme for providing facilities to CSIR
Amend 10 Scientists/Technologists/Engineers for setting up
industries etc. – Scientist Entrepreneur Scheme.

7
106 9/203/2001-RPBD 29.12.01 Scheme for engagement of Consultants for Business
Amend 11 Development & Marketing.
107 19-1(2)/2001- 7.01.2002 Maintenance of Post-Based Rosters introduced w.e.f.
SC/ST-Cell 2.7.97.
108 CE/61/2002-Engg. 4.1.2002 Delegation of Powers to sign the Work Agreements
(Construction Work)
109 CE/61/201/Engg. 4.01.2002 Completion of Agreements – Work Contracts.
110 5-26/86- 28.12.2001 Reimbursement of journey fare to the candidates called for
Exam.Unit-I SPM Fellowship Test & Interview.
111 12-28/1/2001- 11.1.2002 CSIR (Residence Allotment) Rules, 1997.
Estate
112 12-28/1/2001- 16.1.2002 CSIR (Residence Allotment) Rules, 1997- Out of turn
Estate allotment of Council Accommodation to Security Officer.
113 34-1(7)/CSIR- 28.1.2002 Disbursement of Pension/Family Pension to CSIR
Pen./2001-02 dated Pensioners/family pensioners – streamlining of procedure.
114 14-5(3)/2001- 31.1.2002 Writing off obsolete surplus and unserviceable stores
Stores costing more than Rs. 10 lakhs.
115 27/389/Airtravel/ 4.2.02 Air Travel by CSIR employees – instructions reg.
2000-ISTADS
116 15-1(60)/81-Vig. 13.2.02 Re-employment of officials who had been imposed the
penalty from service – instructions reg.
117 13-2(1)/2002-SP 22.2.02 Acceptance of Tenders without EMD in respect of
Foreign Suppliers
117 17/68/2001-E.II 4.3.02 Recommendations of the Committee on Service
-A Litigations reg. representations made by the Govt.
employees, requiring examination in the
Ministries/Departments
118 15-6(82)/98-O&M 7.3.02 Fixation of time limit for disposal of applications/requests
received from officers/staff
119 7-1(1)/2002-R&A 8.3.02 Grant of additional increments and professional update
allowance to Group IVV scientist under the new
Recruitment & Assessment Rules – Clarifications reg.
120 13-2(1)/2001-PUR 11.3.02 Clearance of Imported consignments – payment of Custom
Duty.
120 6-1(30)/2002-E.III 13.3.02 Winding up of PTC Hyderabad w.e.f.1.4.2002
A
121 15-6(83)/98-O&M 11.3.02 Improving vigilance administration – no action to be taken
(Vol.II) on anonymous/pseudonymous petitions/complaints.
And Video taping of evidence.
122 15-7(13)/02-O&M 15.3.2002 2nd Stage advice of CVC- the Procedure-Reg.
122 26/35/2002-RPBD 20.3.2002 Unit for Research Development of Information Products
-A (URDIP) : Revised Implementation Schedule etc.
123 7-14(1)/2000-R&A 21.3.2002 Payment of Honorarium to official and non-official
external Members of Search/Selection/ Assessment
Committees.
124 7-1(2)/2002-R&A 26.3.2002 Revised blank ACR forms
124 17/66/94-PPS 26.3.2002 Incomplete APARs – Procedure regarding.
-A
125 DG/HRDG/2002- 28.3.2002 Merging of INSDOC & NISCOM into a single entity.
RPBD
126 RC/GB/AC- 28.3.2002 Enhancement of sitting fee to members of AC/GB/RC and
Cte/RPBD-2002 similar Committees.
127 13-5(1)/2002-S&P 3.4.2002 CSIR Purchase Procedure 2002.

8
128 4-2(28)/91-E.II 23.4.02 Grant of Ex-Gratia to the families of the casual workers
identified for absorption who die before being absorbed on
regular posts – reg.
129 27-1(8)/2002-RMU 22.4.02 Improving of file numbering system in CSIR Labs./Instts.
130 7-1(2)/2001-R&A 26.4.02 Advertisements for filling up of S&T posts.
131 7-1(2)/2002-R&A 29.4.02 Grant of additional increments and professional update
allowances to Group IV Scientist under the New
Recruitment & Assessment Rules – Clarifications
regarding
132 15-6(83)/98- 8.5.2002 Forwarding of copies from CVC.
O&M(Vol.II)
132 12-28/96/98-Estate 14.5.2002 Allotment of Scientist Apartments to Research Fellows –
-A reg.
133 15-1(60)/81- 20.5.2002 Promotion of Govt. servants against whom preliminary
Vilg.(Vol.II) inquiries are pending – clarification- reg.
134 6-9(131)/2002 E.III 22.5.2002 Provision of Computer at the residence of Officers of the
level of Joint Secretary or equivalent and above.
135 13-5(1)/2002-S&P 29.5.2002 Purchase procedure 2002-Incorporation of corrections –
reg.
136 4-16/2002/E.II 29.5.2002 Delegation of Powers to Directors of Labs./Instts. for
sanction of HBA to its employees.
137 13-5(1)/2001-Pur 31.5.2002 Purchase Procedure 2002’ – Clarification – reg.

139 7-1(2)/2002-R&A 7.06.2002 Revised ACR forms

140 7-14(2)/2002-R&A 7.06.2002 Amendment of CSIR Service Rules, 1994 for Recruitment
of Technical & Support Staff to provide for recruitment of
Civilian Pilot in Gr. III(4) for NAL Bangalore.
140 3/33/113/2002/E.I 17.6.02 Amendment in CSIR Administrative Services (Recritment
-A & Promotion) Rules, 1982.
141 7-1(4)/2002-R&A 12.6.2002 Setting up of Recruitment and Assessment Board (RAB)
142 7-1(1)/2002-R&A 19.6.02 Grant of additional increments and professional update
allowance to Gr.IV Scientists under the new Recruitment
& Assessment Rules – Clarification reg.
143 18-6(1)/2002-Cte 3.7.02 Delegation of powers to SPO to sign
Contracts/Agreements relating to Purchase and AMC on
behalf of CSIR and powers to countersign by Sr.
F&AO/FAOs
144 15-1(160)/81-Vig. 11.7.02 Promotion of Govt. Servants against whom preliminary
(Vol.II) inquiries are pending- clarifications reg.
145 7-4(15)/2002-R&A 25.7.02 Bhatnagar Fellowship Scheme-Revision and re-initiation
146 6-9(131)/2002- 29.7.02 Establishment of Human Resource development Centre at
E.III Ghaziabad
147 14(10)/91-E.II 1.8.02 Enhancement of Honorarium payable to part- time Doctors
148 15-11(1)/2002- 6.8.02 Procedure for disposal of unserviceable/obsolete and
O&M surplus stores

9
 CSIR SERIAL CIRCULARS 2002
Updated 7th August 2002

Serial circular No. 107

Copy of circular letter no. 19-1(2)/2001/SC/ST-Cell dated 07.01.2002.

Sub : Maintenance of Post-Based Rosters introduced w.e.f. 02.07.97.

I am directed to invite a reference to the GOI, Ministry of Personnel, Public

Grievances and Pensions, DOPT OM No. 36012/2/96-Estt(Res.) dated 02.07.97 on the
subject cited above a copy of which has already been forwarded to you vide CSIR letter
No. 20/95/SC/ST-Cell dated 25.7.97. In this connection certain instructions were issued
by CSIR as well vide circular letter No. 20/95/SC/ST/OBC –Cell dated 09.09.97 and
letter No. 20/95/SC/ST-Cell dated 28.08.98.

It has, however, been observed, at the time of inspecting Post Based Rosters in
one of the CSIR Labs. that even the date of appointment of employees which is crucial
was not mentioned in rosters. This gives an impression that Post Based Rosters are not
being maintained in Labs./Instts. in accordance with the instructions issued by the GOI &
CSIR from time to time. It was also observed that rosters were signed by the Liaison
Officers for SCs/ STs & OBCs only whereas it MUST be signed, as per rules, by the
Appointing Authority or any other officer authorised for the purpose. Since it is the
responsibility of the Appointing Authority to maintain all rosters as per rules & keep
them up to date you may kindly ensure that rosters are brought up to date and got signed
by the Appointing Authority or an officer authorized for the purpose at first & thereafter
countersigned by the Liaison Officers for SCs/ STs & OBCs.

The following points may be followed while Post Based rosters are
casted/maintained/updated :-

1. For each cadre / post separate post based rosters are to be maintained as per
their mode of recruitment.

2. Number of points in the roster should be equal to the number of posts of

the cadre in a particular mode of recruitment.

3. Excess staff in any particular mode of recruitment must be plotted in

other modes of recruitment as per CSIR instructions issued vide circular
letter No. 20/95/SC/ST –Cell dated 28.8.98.

4. The roster is to be operated on the principle of replacement and not as a

‘running account’.

10
 A model proforma to maintain uniformity in preparation of Post based rosters in
all CSIR Labs/Instts. is also enclosed herewith.

It is requested that the post based rosters may kindly be prepared & brought up to
date and a certificate may be furnished as per Annexure-I. A model proforma for
maintaining post based rosters is also enclosed for your convenience.

Annexure-I

CERTIFICATE

It is certified that the post based rosters as provided in Govt. of India, OM

NO.36012/2/96-Estt.(Res.) dated 02.07.97 and CSIR instructions contained in circular
letter No.20/95/SC/ST-Cell dated 09.09.97 & 28.08.98 are being maintained in this
Laboratory/Institute. These rosters have been brought up to date and signed by the
Appointing Authority or the Officer authorised and also countersigned by the Liaison
Officer for SCs/STs & OBCs.
Dated :

Signature
Name & Designation of Appointing Authority
OR
Officer authorized for maintaining roster

Model Proforma

POST BASED ROSTER

1. Name of Cadre / Post : Pay Scale :

2. Total No. of sanctioned } Mode of Rectt . : DR DPC DT

posts in the cadre } :

11
3. No. of posts in the cadre }
by DR/DPC/DTQ (strike } :
out whichever is not applicable)

4. Percentage of Reservation

SC ST OBC #

Sl.No. Category for which Name of DOB DOJ * DOV * Category of Signature of
earmarked employee * employee Appointing
SC/ST/OBC/UR Authority OR
Authorized Of

* DOB - Date of Birth

DOJ - Date of Joining
DOV - Date of Vacation
# in case of direct recruitment only

Serial circular no. 108

Copy of CSIR letter no. CE/61/2002-Engg. Dated 4.1.2002

Sub: Delegation of powers to sign the Work Agreements (Construction Works)

In partial modification of CSIR letter no. 6/1/86-CTE dated 24th May 1989 & 29th
March 2001, it has been decided to authorize the following officers of National
Labs./Instts. To sign and countersign all the Works Agreement relating to construction
works :

1. Signing Authority Executive Engineer/Asstt. Executive

Engineer.
2. Countersigning Authority Controller of Administration/Admn.
Officer.

This is applicable for all the work agreements relating to staff quarters and other
construction works directly undertaken by the Lab./Instt. The other legal
documents/agreements/contracts will continue to be signed/countersigned as per existing
delegations.

12
 These instructions may please be brought to the notice of all concerned officials
of the Laboratory who are handling the construction works.
This issues with the approval of DGCSIR.

Serial Circular No. 109.

Copy of CSIR letter no. CE/61/201/Engg. Dated 4.01.02.

Sub: Completion of Agreements – Works Contracts.

A formal agreement is required to be entered into between the contractor and

department after issue of letter of award for any construction work. Adequate care needs
to be taken by the concerned officials to complete the agreement to be entered into the
Lab and the Contractor. Agreement documents should include the following :-
1. Notice inviting tenders
2. Conditions of Contract for Works issued by CSIR (with amendments)
3. Schedule of quantities indicating items of work, quality, rates , unit, amount etc.
4. Special conditions/special specifications (if any)
5. Drawings
6. Letter of contractor at the time of submitting the tender.
7. All correspondence of the contractor and the department before the tender is
accepted.
8. Letter of Award issued by the department communicating acceptance of tenders.
9. Any correction slips, additions/alterations to the above issued by the Department.
10. Articles of Agreement (duly filled) on stamp paper of appropriate value.

Computer set of Agreement should be duly page numbered with all the documents
as indicated above. Original agreement should be duly sealed and kept with the
Head of the Engineering Unit or COA of the Laboratory as the case may be.
Three other photocopies of agreement should be prepared for issue to Accounts,
Engineer Incharge and the contractor respectively. All pages of the agreement
should be signed by Engineer nominated for the particular work and
countersigned by COA/AO of the Lab. As per existing instructions on behalf of
the Laboratory. The other party i.e. the contractor is also required to sign all
pages of the Agreement.
It has been noted that in some Laboratories old practices are being followed
wherein a separate Bill of Quantity containing the rates and amounts quoted by
the contractor are typed and attached to the original agreement documents. It may
be mentioned that there is no requirement for attaching separate typed Bill of
Quantity to the original agreement which must contain all the original documents
as detailed above.

It is requested that the above guidelines may be issued to all the officials handling
the work contracts in the laboratory.

13
 Serial circular No. 110

Copy of OM No. 5-26/86-Exam. Unit.I dated 28.12.01

Sub: Reimbursement of journey fare to the candidates called for

SPM Fellowship Test & Interview.

The Governing Body of the CSIR at its 151st meeting held on 10th October 2001
has ratified the decision taken by the DGSIR to reimburse the journey fare to the
candidates called for SPM Fellowship Test and interview, from the station of their
residence to the centre for exam. And back, limited to AC III tier railway fare.
Serial Circular NO. 111

Copy of OM No. 12-28/1/2001/Estate dated 11.1.2002

Sub: CSIR (Residence Allotment ) Rules, 1997.

I am directed to state that as per Rules 7.2(b) of CSIR (Residence Allotment)

Rules, 1997, when an employee or his spouse who has been allotted Council
accommodation constructs or purchases or acquires without HBA from Council or
inherits a residence at the place of his posting within the Municipal Limits or
within a radius of 8 kms of Lab./Instt. whichever is more, he shall have to vacate
the residence within two months of completion of such construction or purchase
or acquisition or inheritance, as the case may be. Rule 7.2 (d) ibid stipulates that
notwithstanding the provisions under Rule 7.1 and 7.2 an employee shall become
eligible for Council accommodation on payment of normal licence fee, if the
house owned by him or his spouse jointly or severally is transferred by way of
sale to any person other than close relations.

Clarifications have been sought by some of the Labs./Instts. As to whether

acquisition of any property by executing irrevocable General Power of Attorney,
‘Will’ Agreement to sale and receipt etc. towards consideration will make an
employee ineligible for council accommodation under Section 7.2 (b) or vice
verse under Section 7.2(b) an employee will become eligible for council
accommodation if the house owned by him or his spouse severally or jointly is
transferred to any person other than close relation by the above mode i.e. by
executing irrevocable General Power of Attorney, ‘Will’, Agreement to sale and
Receipt towards consideration. The matter has been examined in consultation
with Legal Adviser, and with the approval of Director-General, CSIR, the
following amendments have been made in Rule 7.2(b) and 7.2(d) of CSIR
(Residence Rule 1997).

14
Rule Existing Amended
7.2.b When an employee or his spouse who has When an employee or his
been allotted Council Accommodation spouse who has been
construct or purchases or acquires allotted Council
without taking HBA from the Council or Accommodation construct
inherits a residence at the place of his or purchases or acquires by
posting within the Municipal Limits or way of executing
within a radius of 8 kms of the labs./instts irrevocable General Power
whichever is more he shall have to vacate of Attorney, WILL,
the residence within two months of Agreement to sell, Receipt,
completion of such construction or etc. towards consideration,
purchase or acquisition or inheritance, as without taking HBA from
the case may be. the Council or inherits a
residence at the place of his
posting within the
Municipal Limits or within
a radius of 8 kms of the
labs./instts whichever is
more he shall have to vacate
the residence within two
months of completion of
such construction or
purchase or acquisition or
inheritance, as the case may
be.
7.2 d Notwithstanding the provisions under Notwithstanding the
Rule 7.1 and 7.2 an employee shall provisions under Rule 7.1
become eligible for Council and 7.2 an employee shall
accommodation on payment of normal become eligible for Council
licence fee if the spouse jointly or accommodation on payment
severally is transferred by way of sale to of normal licence fee if the
any person other than close relations spouse jointly or severally
is transferred by way of sale
or by executing irrevocable
General Power of Attorney,
WILL Agreement to Sell,
Receipt, etc. towards
consideration to any person
other than close relations

The above amendment will come into force with immediate effect.

15
 Serial Circular No.112
Copy of CSIR Circular letter No.12-28(1)/2001-Estate dated 16.1.2002
Sub: CSIR (Residence Allotment) Rules, 1997
I am directed to state that in exercise of Powers conferred upon him under the
provisions of Rule 13 of CSIR (Residence Allotment) Rules 1997, DG., CSIR has been
pleased to incorporate the following proviso below Rule 5.1 (ii)(b) of CSIR (Residence
Allotment ) Rules, 1997 relation to the out of turn allotment as under:
No. 5.1(ii)(c )
“Out of turn allotment of council accommodation to at least one Security Officer
(if there are more than one in a lab/Instt) as per entitlement on the
recommendation of the allotment committee.”

The above provision will be effective from the date of issue of this letter.

Serial Circular No. 113

Copy of letter no. 34-1(7)/CSIR-Pen/2001-02 dated 28.1.2002

Sub:Disbursement of Pension/Family Pension to CSIR

pensioners/family
pensioners- streamlining of procedure

Sir,

This has a reference to this office letter No.35(1)/2001-PW & PG Cell dated 22nd
October,2001 regarding disbursement of pension to C.S.I.R. pensioners. This office is
receiving queries from Labs./Institutes regarding implementation of revised procedure of
disbursement of pension. The following guidelines/instructions are to be adopted for
implementation of new procedure.

1. All Labs./Institutes will function as co-ordinating institutes in respect of their

pensioners irrespective of the place of settlement of pensioners. State Bank of
India, branch in which the Labs./Institutes having its account will function as
link branch for payment of pension to their pensioners. The Lab shall forward
the pension papers of the pensioners to its bankers i.e. S.B.I. branch (now a
link branch). The Link Branch after receiving the PPOs and other pension
papers from the laboratory will maintain a proper record and transmit the
same to the paying branch with the instructions to make payment to the
pensioners and raise the debit to the link bank with the pension debit scroll.
The banker of concerned Labs. will debit the amount from their current
account (already maintained with them) and send the pension debit scroll to
the concerned lab for their accountal, verification and record.

16
2. The Labs./Institutes having their bankers other than S.B.I. may request to
CSIR for necessary permission for opening a separate account for pension
with S.B.I. Consequent upon opening the pension account with State Bank of
India, the Lab/Institute will provide the necessary facilities to their pensioners
for drawal of pension through bank in the same manner as mentioned in para-
1. The Lab/Institute will also inform their new current account No. and
address of S.B.I. Branch to their earlier co-ordinating Institute.

3. In case where pensioners are desirous to draw their pension with a branch
where institute/Lab have their main account, the Lab/Institute may issue a
consolidated cheque alongwith a detailed list, inter-alia name of pensioner,
account no. and amount of pension as it is done for payment of salaries
instead of cash payment and individual cheques.

4. As soon as, the pension account of all the Labs./Institutes are opened in the
State Bank of India, all earlier co-ordinating Labs./Institutes may prepare a list
of pensioners (Lab-wise) indicating the name of pensioners, address of
pension paying branch of S.B.I. and amount of pension and forward to the
concerned Lab/Institute. Simultaneously, the co-ordinating Lab/Institute will
also send the information to his bankers (S.B.I.) alongwith list of pensioners
and current account No. and address of S.B.I. branch of each Lab/Institute to
advise the pension paying branch to send the pension debits directly to them.

5. As per the existing instructions, consequent upon the death of pensioner the
pension papers are called back for authorizing the family pension. Since this is
a time taking process, it has now been decided that the paying branch may
start paying family pension to the spouse as authorized in the PPO after
receiving the intimation of death of pensioner and after proper identification
indicated in the descriptive roll. The paying branch is also required to send a
death certificate (in original) alongwith his/her new bank account No. and
address to the concerned laboratory through institutes’ bankers before first
disbursement of pension. However, in cases where family pension has not
been authorized in the PPO, such PPOs may be sent to the lab for making
authorization of family pension.

6. The paying branch will also be responsible for deducting the Income Tax from
the pension and obtaining the following certificates:

(i) Non-marriage certificate from the family pensioner

(ii) Life certificate from pensioner/family pensioner
(iii) Dependency certificate in the required cases
(iv) Certificate regarding residing in area not covered under CGHS in
respect of the pensioners who claim for fixed medical allowance.

However, the Lab/Institute is responsible for the above requirement in respect

of pensioners indicated under Para 3 of this letter.

17
 It is therefore, requested to follow the above guidelines/instructions for dealing
with pension cases. It may also be ensured that no pensioner should suffer on account of
implementation of this procedure.

Serial Circular No. 114

Copy of letter no. 14-5(3)/2001-Stores dated 31.1..2002

I am directed to invite a reference to this office circular letter No. 101(1)/98-R&I

dated 4.4.2001 regarding delegation of powers to Heads of the Department viz.
Directors/Heads for writing off obselete, surplus and unserviceable stores upto the limit
of Rs. 50,000/- and the Management Committee upto Rs. 10 lakhs subject to the
following the prescribed procedure as laid down in the CSIR/Govt. of India instructions
issued from time to time.

In the above context, the Director General, CSIR has further been pleased to
decide that for declaring items costing more than 10 lakhs as unserviceable a
representative (Scientist of the level of Group IV(5) in the related area from a Sister
Lab/Instt. may be co-opted in the Technical Committee in future. A suitable Agenda
item supported by the Report of the Technical Committee may be put up to the
Management Council and the cases may be referred to CSIR for approval of the
competent authority alongwith the recommendations of Management Councils.

It is requested that the above decisions may kindly be brought to the notice of all
concerned in your Lab./Instt. for their information, guidance and strict observance.

Serial Circular No. 115

Copy of letter no. 27/389/AIR Travel/2000-ISTAD dated 04.02.2002

Sub: Air travel by CSIR Employees – instructions reg.

I am directed to refer to this office letters No. 14(1)/98-Gen. Dt. 4.1.98

and 20.10.99 forwarding Govt. of India circulars No. GOI/RJ/98 dt. 6.1.98, 19036/8/95-
E.IV dt. 4.12.97 and AV 13025/1/96-A(Pt.) dt. 30.8.99. As per these circulars
instructions were issued that for travel abroad govt. servants should perform journeys
through Nationals carrier only and tickets should be booked either directly through Air
India/Indian Airlines who give 12% discount or though M/s Ashok Travel & Tours and
M/s Balmer Lawrie & Co. Ltd.

18
 In view of the difficulties faced by scientists in CSIR Labs./Instts. And in view of
the provisions in Foreign Deputation Guidelines, 1996 approved by the Governing Body
of CSIR regarding international travel by other airlines in dispensation of the requirement
travel by national carrier subject to the condition that cost does not exceed and effect time
utilization is justified, the DG, CSIR is pleased to approve :

a) The labs./Instts. May book their tickets either directly through Air
India/Indian Airlines or from M/s Ashok Travel & Tours or M/s Balmer
Lawrie & Co. Ltd.

OR
b) Each Lab./Instt., CSIR Hqrs., PTC may prepare a panel of travel agents on the
basis of competitive offers of discount and credit facilities for domestic as
well as international air travel. The employees should be asked to get their
booking only through approved travel agents on the panel and the payment
should be released to travel agent only – not in cash to the employees. The
travel agents empanelled will –

(i) be approved by IATA

(ii) be registered with the Department of Tourism, Govt. of India,
(iii) extend credit facility for a minimum period of 30 days,
(iv) book the tickets keeping in view the discounts and incentives being
offered by the Airlines at that time.

Serial Circular No. 116

Copy of CSIR letter no. 15-1(160)/81-Vig. dated 13.02.2002

Sub: Re-employment of officials who had been imposed the penalty of

removal from service- instructions reg.

I am directed to state that the Hon’ble Vice-President, CSIR has desired

that utmost care should be taken at the time of re-employing any person who in
the past had been imposed the penalty of removal from service which is not a
disqualification for future employment.

19
 Serial Circular No. 117
Copy of CSIR letter No. 13-2(1)/2002-SP dated 22.2.02

Sub: Acceptance of Tenders without EMD in respect of Foreign Suppliers.

I am directed to state that we have been receiving proposal for grant of permission
for acceptance tenders not accompanied with EMD in case of foreign suppliers.

It may be stated in this connection that the issue is being addressed in Revised
Purchase Procedure which is likely to be placed before the Governing Body at its ensuing
meeting proposed to be held on 5.3.2002. Till such time Directors/Heads of National
Lab. may take a view and waive off the condition of EMD after recording reasons in
writing, if in their opinion, the parties quoting are genuine and highly reputed and the
completion gets restricted due to non-submission of EMD.

Serial Circular No. 117-A

Copy of CSIR letter No. 17/68/2001-E.II dated 4.3..02

Sub: Recommendations of the Committee on service Litigations regarding

representations made by the Govt. employees, requiring examination in the
Ministries/Departments.

I am directed to state that as per instructions issued by the Ministry of Personnel

Public Grievances & Pensions, Department of Personnel & Training, Govt. of India, New
Delhi, based on the recommendations of the Committee on service litigations regarding
representations made by the Government employees, the final reply sent to the employees
on their representations should be self-contained covering all the points, raised by them
and in case where the representations is rejected, the grounds, therefore, should be clearly
indicated.

It is requested that the above instructions may kindly be kept in view while
dealing with the employees representations and also be brought to the notice of all
concerned in your lab./Instt. for their information guidance and necessary action.
Serial Circular No. 118
Copy of CSIR letter No. 15-6(82)/98-O&M dated 7.3.2002

20
 Sub: Fixation of time limit for disposal of applications/requests received
from officers/staff
I am to forward herewith a copy of circular No. 18011/1/94-IWSU dated
28.6.1996 of MoP, PG & Pension (DoPT) on the above cited subject forwarded to this
office vide D.O.No.46013/1/2002-O&M dated 15.2.2002 by Dy. Secretary (D&D),
DoAR & PG (MoP, PG & Pensions) for your information, guidance and compliance.

Enclosure

Copy of circular No. 18011/1/94-IWSU dated 28.6.1996 of MoP, PG & Pension

(DoPT), New Delhi
Sub: Fixation of time limit for disposal of applications/requests received
from officers/staff

With a view to ensure that the applications/ requests received from the
officers/staff are disposed of by the Administration Divisions promptly, it has been
decided to lay down the following time limit for disposal of various types of
applications/requests:

S.N. Nature of application Maximum number of

working days allowed
for disposal
1 Grant of advance/withdrawal from GPF 7 days
2 Grant of Festival Advance 7days
3 Grant of Motor Cycle/Motor Car/Computer 15 days
Advance
4 Grant of LTC advance 7 days
5 Grant of TA Advance 7 days
6 Grant of cycle advance 7 days
7 Settlement of adjustment bills of TA/LTC 20 days
8 Grant of pay certificate/TD 3 days
Certificate/Certificate of accrual of interest on
HBA
9 Forwarding of applications for outside posts 5 days
10 Forwarding of application for type test 3 days
11 Forwarding of application for allotment of Govt. 3 days
accommodation
12 Issue of CGHS Card 3 days
13 Issue of temporary passes 2 days
14 Issue of Photo passes 10 days
15 Issue of No objection certificate for transfer 3 days
outside Delhi
16 Issue of No objection certificate for obtaining 7 days
personal passport
17 Sanction of medical reimbursement claim under 20 days
the delegated powers

21
 18 Sanction of Medical Advance 7 days
19 Grant of permission under Conduct Rules 7 days
20 Change of ‘Home Town’ recorded in the Service 10 days
Book

All officers/staff are requested to furnish their applications/requests complete in

all respects so that their applications/requests may be disposed of within the time limit
mentioned above. In case of delay, they may kindly bring the matter to the notice of the
Under Secretary concerned i.e. US (Admin) or US (Coord), as the case may be.

Serial Circular No. 119

Copy of letter no. 7-1(1)/2002-R&A dated 8.3.2002.

Sub: Grant of additional increments and professional update allowance to

Group IV Scientist under the new Recruitment & Assessment Rules –
Clarifications regarding.

I am directed to state that the consequent upon notification of the new

recruitment and assessment rules for Group IV Scientists, references are being
received from the Labs./Instts. Seeking clarification about the grant of additional
increments and the professional update allowance. The same are clarified as
under :-

1. All the existing Scientists as well as those who are

promoted/recruited in the scale of Rs. 18400-22400 will be
automatically entitled for the special pay of Rs. 2000/-
(without DA). This special pay will be entirely a separate
element not to be taken into account for any purpose such
as pay fixation, entitlement for various purposes, pension
etc.
2. Since the scale of pay of the Director is under consideration
for revision, they will not be entitled for a special pay of
Rs. 2000/- per month.
3. The professional update allowance of Rs. 5000/- p.a. to all
the Scientists of Group IV will be in lieu of the existing
reimbursement of subscription to professional/learned
societies.
It is requested that the above clarification may kindly be
brought to the notice of all concerned in your Lab./Instt. for
their information, guidance and necessary action.

Serial Circular No. 120

22
 Copy of letter no. 13-2(1)/2001-Pur dated 11th March 2002

Sub: Clearance of Imported consignments – Payment of Custom

Duty.

In the light of the Notification No. 24/2002- Customs dated Ist March,
2002, the Govt. of India, has levied a customs duty of 5% ad valorem on all
imports that were exempted by notification no. 51/96-Customs. All the CSIR
Labs./Instts. To pay the customs duty as mentioned above under protest in order
to clear the cargo without delay.

Serial circular No.120 A

Sub: Winding of PTC at Hyderabad w.e.f.1.4.2002*
Copy of CSIR O.M.No.6-1(30)/2002-E.III dated 13th March 2002
The Polytechnology Transfer Centre (PTC) at Hyderabad was set up by
CSIR in 1975 on the request of the Govt. of Andhra Pradesh to assist the industry
in the State, mostly in the tiny and small sector, through diagnosis and
identification of their S&T and Engineering Problems/needs and resolving them
by reference and follow up with the relevant sources of S&T expertise. The State
Government provided over the years, as per the arrangement in place, the rent-
free office accommodation and met 50% of the expenditure including its staffing
needs. However, since 1991-92, the State Govt. due to budgetary constraints has
been unable to meet 50% share of PTC expenditure. Recently, the State
Government asked the PTC to vacate the rent-free accommodation provided by it
in the Commissionerate of Industries, Hyderabad.

The Review Committee, appointed by the DG., CSIR for assessing the
performance, relevance and utility of all the Out-reach Centres of CSIR,
recommended the closure of PTC Hyderabad. The recommendations of the
Committee have since been accepted by the DG., CSIR and the Governing Body
has also approved of the same for implementation by 30th August 2002. However,
in the case of PTC Hyderabad, the closure is being advanced in view of the notice
by the State Government to vacate the premises by 31st March 2002.

DG., CSIR has accordingly been pleased to approve of the following:

i. the winding of PTC at Hyderabad w.e.f.1st April 2002

ii. transfer of all existing staff of PTC to IICT Hyderabad, in addition

to their present ceiling of staff strength, however, once these
incumbents vacate the posts on retirement/resignation etc, the posts
will revert back to CSIR Hdqrs.
iii. all the movable property and capital assets such as instruments,
office equipments, furniture and residual consumables etc will be
transferred to IICT on as-is- where-is basis; and entered into the
Asset Register of IICT, Hyderabad.

23
 iv. all the liabilities of PTC will be taken care of by IICT; and

v. All the records/documents/papers of PTC will be transferred to

IICT for necessary record and safe keeping.

* subject provided by the editors.

Serial Circular No. 121

Copy of letter no. 15-6(83)/98-O&M (Vol II) dated 11.3.02

Sub: Improving of Vigilance administration*

I am to forward herewith the copies of the following letters/circulars

which have been forwarded by the Central Vigilance Commission for your
information, guidance and necessary action :-
1. No. 98/DSP/9 dated 31.1.02 on the subject of “Improving vigilance
administration – no action to be taken on anonymous/pseudonymous
petitions/complaints.
2. No. 001/VGL/82 dated 11.2.02 on the subject of Video taping of
evidence.

* Subject provided by editors

Enclosure:
Letter no. 98/DSP/9 dated 31.3.02 from Central Vigilance Commission, New
Delhi.

Sub: Improving vigilance administration – no action to be taken on

anonymous/pseudonymous petitions/complaints.

The Commission had reviewed the instructions regarding action to be taken

on anonymous/pseudonymous petitions/complaints and observed that the enabling
provision in the DoPT’s orders No. 321/4/91 –AVD.III dated 29.9.92 had become
a convenient loophole for blackmailing and detrimentally affecting the career of
public servants whose promotions/career benefits were denied owing to
consequent investigation. Considering all aspects, the Commission by virtue of
powers invested under para 3(v) of the Ministry of Personnel, Public Grievances
& Pensions, Department of Personnel & Training, Resolution No. 371/20/99-
AVD.III dated 4th April 1999, had instructed all Govt. Departments/Orgn. PSEs
and Banks not to take action on anonymous/pseudonymous complaints. All such
complaints are to be filed vide CVC’s instructions No. 3(v)/99/2 dated 29.6.1999.

2. However, it has come to the notice of the Commission that some Govt.
Deptts./Orgns. And in particular banks are not complying with the CVC’s
instructions and have been taking cognizance/action on

24
 anonymous/pseudonymous complaints. Very often the content of the
complaint, described as verifiable, is used as a justification for such action.
The instructions of the Commission does not permit this line of action.
3. It is hereby reiterated that, under no circumstance, should any investigation be
commenced or action initiated on anonymous/pseudonymous complaints;
these should invariably be filed. Any violation of this instruction will be
viewed seriously by the Commission.
4. This issues with the approval of the Commission.

Enclosure

Copy of letter no. 001/VGL/82 dated 11.2.2002 from Central Vigilance

Commission, New Delhi.

Sub: Video taping of evidence.

It has been brought to the notice of the Commission that in Indian Airlines
departmental proceedings have been initiated and brought to successful
completion in a case which emanated from a complaint that an official had
demanded illicit gratification from a user. The crucial witness in the proceedings
was the complainant who could not be personally present; a videotape of the
complaint was utilized in the proceedings and it was considered sufficient to
establish the case though preponderance of probability.

2. This is being brought to the notice of all concerned for similar action in such
situations.
Serial Circular No.122

Copy of CVO CSIR letter No.15-7(13)/2002-O&M dated 15.3.2002

Sub: 2nd Stage advice of Central Vigilance Commission-the Procedure-Reg.

Ref: DoPT Notification dated 21.8.2000 issued vide CSIR letter No. 1(60)/81-Vig.
(Vol. II) dated 25.9.2000 and CVC circular No.99/Vigl/66 dated 28.9.2000
issued vide CSIR letter No. 6(83)/98-O & M (Vol. II) dated 1.11.2000

It is stated that in view of the references cited above, the following procedure may
be adopted on the subject cited above:

25
(a) On receipt of the IO’s Report, the Disciplinary Authority together with
his/her tentative view forward the case to CVO, CSIR for obtaining
second stage advice of CVC.
(b) On receipt of advice, it may be forwarded together with the tentative view
of the Disciplinary Authority to the charged officer for his/her
representation, if any.
(c) On receipt of the representation, the Disciplinary Authority may either
follow the CVC’s advice or again refer the representation to the CVO,
CSIR for obtaining recommendations of CVC.

Serial circular No. 122-A

Copy of letter no. 26/35/2002-RPBD dated 20.3.2002.

Sub: Unit for Research Development of Information Products (URDIP) :

Revised Implementation Schedule etc.

1. The Governing Body (GB) of CSIR in its 152nd meeting considered

URDIP’s proposal for revision in the approved implementation schedule
and related matters thereto.

(i) Revision of the approved time schedule for implementation of URDIP

Plan from September 2002 to March 2006 within the approved overall
financial allocation of Rs. 13.95 crore;
(ii) Modification in the condition of achieving full self-sufficiency in
generating recurring expenditure from 2002-03 onwards to achieving
50% self sufficiency in generating total budget of URDIP from 2005-
06 onwards;
(iii) Condoned the delay in the implementation of the project as this could
not be ascribed to any individual person.

2. The reallocation of the budgetary support in the remaining period to be

settled by Head, URDIP in consultation with the Head, RPBD.

Serial circular No. 123

26
 Copy of circular letter no.7-14(1)/2000-R&A dated 21.3.2002 to all the
Directors of Labs./Instt.

Sub : Payment of Honorarium to official and non-official external Members

of Search/Selection/ Assessment Committees.

In partial modification to CSIR letter no.2(Misc.)/79-PL dated 22.3.1994 on the

above subject, I am directed to convey the approval of the Governing Body for revision
of honorarium to external members (both official and non-official) as follows :

For Gr.’A’ posts carrying pay scale Rs. 2000/- per day
of Rs. 8000-13500 and above

For Gr.B, C & D posts i.e. for posts Rs. 1000/- per day
carrying pay scale lower than Rs.
8000-13500/-

The above revision of honorarium will be effective from 1.4.2002.

It is requested that the above decision may kindly brought to the notice of all
concerned in your Labs./Instts. for information and necessary compliance.

Serial circular No. 124

Copy of CSIR letter no. 7-1(2)/2002-R&A dated 26.3.2002.
Sub: Revised blank ACR forms.

CSIR has been receiving queries from Labs./Instts. Regarding implementation on

new format of ACRs/APARs due to implementation of revised Recruitment &
Assessment Promotion Rules for Group-IV Scientists. In this connection I am now
directed to clarify that the ACRs/APARs for the period 2001-2002 and onwards will have
to be recorded in the new format which is being finalised and will be circulated to all the
Labs./Instts in due course after approval of the competent authority.

Serial circular No. 124-A

Copy of CSIR letter no. 17/66/94-PPS dated 26.3.2002.
Sub: Incomplete APARs – procedure regarding.

As per CSIR Circular letter no. 3/80/85-O&M, dated 31.10.2000, the benefit of
averaging is available only in respect of cases of foreign assignment/deputation/study
level/EOL where APARs cannot normally be written under the given system. In practice,
however, it is observed that this provision is grossly misinterpreted and misused to give

27
undue benefit to those Officers who are intentionally avoiding submission of Self-
Assessment Report for fear that reports might not fetch them the grades as per their
liking.

The matter has been examined and it has been decided with the approval of the
DG, CSIR that :-
a) If APAR is not available for a year/part of year/a number of years because the
officer has not submitted his/her self-Assessment report inspite of one or more
reminders, and Reporting/Reviewing Officers are not in a position to grade the
officer without self-assessment report, a remarks to this effect will be placed in
the APAR Dossier of the officer by the COA/AO after getting the approval of the
Director.
b) The COA/AO will also place in the Dossier copies of the correspondence made
with the officer reported upon/Reporting Officer/Reviewing Officer in this regard;
and
c) The Officer will get zero mark for those APARs. In other words, computing the
marks of APAR component in respect of the laid down residency period the
officer, who has failed to submit his/her self-assessment report for some period
will not get any mark for the APAR in question.

It is, therefore, requested that all future assessment may be regulated accordingly.

Serial circular No. 125

Copy of CSIR letter no. DG/HRDG/2002-RPBD dated 28.3.2002

The CSIR Society and the Governing Body (GB) of CSIR in their meetings held
on March 5, 2002 and March 27, 2002 respectively considered the report of the Review
Committee constituted by the DG, CSIR with the approval of the Vice-President, CSIR to
review and assess the competencies, programmes, activities and functions of INSDOC
and NISCOM to gainfully serve and service the S&T Information and communication
needs of the potential users and to benefit from the emerging opportunities in the IT
domain.

The Society and GB in their aforesaid meetings have approved of the following :

(i) merging of INSDOC into a single entity w.e.f. 30th Sep. 2002;
(ii) naming the new merged entity as National Institute of Science Communication
and Information Resources (NISCAIR);
(iii) Permitting a split-location for the functioning of the merged entity; and
(iv) Authorizing DG, CSIR to implement the Business Plan of the new entity as
confirmed to by the Research Councils of the two Institutes including a scheme
for effecting the ‘right sixing’ of the new entity.

28
 Serial circular No. 126

Copy of CSIR Or no. RC/GB/AC-Cte/RPBD-2002 dated 28.3.2002

Sub: Enhancement of sitting fee to members of AB/GB/RC and similar

Committees.

1. Governing Body (GB) of CSIR in its 152nd meeting held on 5th

March 2002 has approved payment of honorarium of Rs. 2000/-
(Rs. Two thousand only) per day to members of
Search/Selection/Assessment Committee meetings for Gr.-A post
and Rs. 1000/- (Rs. One thousand only) per day for GR. B&C
posts to both official and non-official members.
2. Further DG, CSIR in consultation with Joint Secretary (Admn) and
Financial Adviser, CSIR has also accorded his approval to
enhancing the sitting fee from Rs. 1000/- (Rs. One thousand only)
to Rs. 2000/- (Rs. Two thousand only) for all the members of
AC/GB/RC and similar Committee considering that higher
Intellectual inputs are provided by them. This come into effect
from Ist April 2002.

Serial circular No. 127

Copy of circular letter no. 13-5(1)/2002-S&P dated 3.4.2002.

Sub: CSIR Purchase Procedure.

The Governing Body of CSIR at its 152nd meeting held on 5.3.2002 has
approved the CSIR Procedure, 2002. It was decided that the procedure may be notified
after including the suggestions of Ministry of Finance (if any).

The comments of the Ministry of Finance have since been received and
incorporated after the approval of DG, CSIR.
The procedure may be implemented with immediate effect.
As the Purchase Procedure is under print, the same is being sent through e-mail
now. As soon as the printed copies are received, the same will be sent to you. The
procedure can also be viewed at http://csiradmin.res.in.

Serial Circular No.128

Copy of circular letter No.4-2(28)91-E.II dated 23.4.2002

29
 Sub: Grant of Ex-Gratia to the Families of the Casual Workers identified
for absorption who die before being absorbed on regular posts – reg.

I am directed to state that CSIR has been receiving references from various
Labs./Instts. For grant of ex-gratia payment to the families of the casual workers
identified for absorption who die before their absorption on regular posts. Accordingly,
the matter was placed before the Governing Body at its meeting held on 5.3.2002.

The Governing Body considered the proposal and decided that in case of death of
an identified casual worker, a maximum ex-gratia payment upto Rs. 25,000/- (Rs. Twenty
five thousand only) could be paid to his family. However, the decision should be taken
on case to case basis looking into the length of service and other circumstances of the
case. It has also been decided that CSIR instructions not to engage any casual worker by
the laboratories should be strictly followed so that no further liability is created.

The above decision may be brought to the notice of all concerned for information
and compliance.

Sercial Circular No. 129

Copy of circular letter no.27-1(8)/2002-RMU dated 24.4.2002

Sub: Improving of file numbering system in CSIR Labs/Instts.

I am directed to state that it has been observed that the File Numbering pattern
being followed in most of the laboratories is not in accordance with the instructions laid
down in the Manual Of Office Procedure. In some cases the officers are using their initial
name in official communication. The mentioning of Laboratories in name in the file
number is a common feature. In the conventional Filing system, which we had been
following hitherto, the use of alphabet other than the name of the Division/Section or
Unit at the end of the file number was not permissible but with the passage of time these
norms got obliterated and people started giving file numbers in their own way which is
not a healthy practice. We in the CSIR Hdqrs Office have already switched over to
Functional Filing system vide our O.M. No.101/5/98-R&I dated 17th May 2001, a copy of
which was endorsed to all the National Labs/Instts. However, even if, your laboratory is
still following conventional filing system, the proper file number should be as follows:

(i) ‘Standard Head’ which shall be a numeral e.g. Standard Head No. for
Recruitment for Group IV could be 7.
(ii) ‘Sub-Head’ to be written in bracket, which shall also be a numeral
followed by stroke e.g. ‘Recruitment for the post of Scientist Gr. IV
(1)’ could be (10).
(iii) Year of opening of file followed by dash e.g. /2002
(iv) The abbreviated name of the Section/Division/Unit as the case may be.

30
 The proper File No., thus arrived at, will read as F. No. 7 (10)/2002-Rectt. Use of
other alphabets/tags shall be avoided.

The draw back of the conventional filing system is that a limited number of
standard heads are allocated to each Division/Section and then the Division/Section
concerned had to operate only the allocated standard heads, which become insufficient
with the passage of time. On the other hand if the standard heads are not allocated then
each Division Section will be opening files with the same number creating problem for
Departmental Record Room. It is also seen that in the conventional filing system a large
number of files are opened under the miscellaneous head. In fact the number of
miscellaneous files becomes so large that none has patience to see the entire list before
opening the new file as a result of which several files are opened on the same subject.
Recently, in case of one Institute we came across the File No.1(665)/….Now, who has
the patience of going through the list of 665 files to ascertain whether a file on the same
subject already exists or not.

We can, however, overcome this difficulty by adopting of Functional Filing

System as is the case with most of the Ministries/Departments in which case each
Division/Section/Unit is to be allotted a unique Functional number which is to be
prefixed to the standard Head separated by a dash. After allocation of one functional
number to each Division/Section Unit, they can prepare the list the key areas of their
work which will form the list of standard head for the respective Division Section. The
standard head should be broad head under which several files could be opened which will
form the list of sub-heads each of which is to be denoted in numeral form to be written in
bracket. Now, suppose the Functional Number of Recruitment Section is 4, and
‘Recruitment of Scientist’ is Standard Head No. 7. And the ‘Recruitment of Scientist
Group IV (1) is the sub-head No. 10, then the File No. for ‘Recruitment of Scientist
Group IV (1)’ shall read as F. No. 4-7(10)/2002-Rectt. The Functional Filing System
allows ample scope for use of standard Heads by each Division Section avoiding
duplicity of file numbers. For further details instructions contained in the Manual of
Office Procedure may kindly be referred.

Accordingly, you are requested to kindly advise your COA/AO to rectify the
defects in the filing system in your laboratory and adopt Functional Filing System as
early as possible. It may also be mentioned here that proper filing system is the backbone
of good record management, which is essential for smooth functioning of any
organization.

Serial Circular No.130

Copy of letter no. 7-1(2)/2001-R&A dated 26th April 2002

Sub: Advertisements for filling up of S&T posts.

31
 I am directed to refer to letter of even no. dated 3.10.2001 on the subject cited
above and to state that the instructions regarding filling up of S&T posts at a level lower
than the advertised one, have been reviewed by the DG, CSIR.

In partial modification of the afore-mentioned letter, it has been decided that

henceforth the posts should be filled up at the same level at which they have been
advertised. In case suitable candidates are not found for the advertised level, then
selection at a lower level can be made only after re-advertising the post at that lower
level.

Serial Circular No. 131

Copy of circular letter no. 7-1(2)/2002-R&A dated 29.4.2002

Sub: Grant of additional increments and professional update allowance to

Group IV Scientist under the new Recruitment & Assessment Rules –
Clarifications regarding.

In continuation of this office letter of even number dated 8.3.2002 on the above
subject, I am directed to state as follows :-

1. The professional update allowance for a scientist who has joined

after 1.1.2001 and for those who have retired from service after
1.1.2001, may be paid to those scientists from the date of their
joining the post/till the date of their retirement, on pro-rata basis.
2. The professional update allowance payable for the year 2001-02 to
Group IV scientists will be subject to deduction of the amount paid
towards membership of professional societies.
3. Regarding special pay of Rs. 2000/- per month to Group IV
scientists in the pay scale of Rs. 18,400 -–22,400 w.e.f. 1.1.2001,
the scientists who have retired after 1.1.2001, will be entitled for
special pay till the date of this retirement.

It is requested that the above clarifications may kindly be brought to the notice of
all concerned in your Lab./Instt. for their information, guidance and necessary action.

Serial Circular No. 132.

Copy of circular no. 15-6(83)/98-O&M (Vol.II) dated 8th May 2002.

I am directed to forward herewith the copies of the following letters/circulars

which have been forwarded by the Central Vigilance Commission for your information,
guidance and necessary action :-

32
 1. No. 98/ORD/1 dated 28.3.2002 on the subject of Applicability of
CVC’s instruction No. 8(1)(h)/98-(I) dated 18.11.1998 on the post
tender negotiation (forwarded vide CSIR letter no. 6(83)/98-O&M
dated 2.2.1999).
2. No. 001/VGL/3 dated 5.3.2002 forwarding therewith CVC’s letter
of even number dated 08/1/2002 on the subject of ‘Mobilising
Civil Society to Fight Corruption – Role of retired Public
Servants.
3. No. 001/VGL/21 dated 28.3.2002 on the subject of ‘Missing files
in vigilance cases – regarding.

Enclosure I

Copy of CVC letter no. 98/ORD/1 dated 28.3.2002.

Sub: Applicability of CVC’s instructions No. 8(1)(h)(1) dated 18.11.98 on

post - tender negotiation.

During the review meeting of CVOs in Mumbai on 18.1.2001 one of the

issue raised athe applicability of the CVC guidelines banning post tender negotiation
except with L-1 to such projects as are funded by sources other than the consolidated
Fund of Govt. of India.
It has been decided after due consideration that in so far as funding from sources
other than consolidated Fund of Govt. of India, the Commission’s instruction dated
18.11.98 is not applicable.
All concerned may ensure strict compliance of this instruction..

Enclosure II

Copy of CVC letter no. 001/VGL/3 dated 5th March 2002

Sub: Mobilising Civil Society to Fight Corruption – Role of Retired Public

Servants.

Please find enclosed herewith a copy of the Central Vigilance

Commissioner’s note dated 008.1.2002 on the subject cited above for information and
further necessary action.
The same is also available on the Commission’s web-site http://cvc.nic.in.

Enclosure III

Copy of CVC letter no. 001/VGL/21 dated 28th March 2002.

Sub: Missing Files in vigilance cases – regarding.

33
 It has come to the notice of the Commission that many a time, sensitive files or
basic files needed for conducting disciplinary inquiry are found to be missing. This is
more likely to be a problem in PSEs some departments have a regular system of the
maintaining and tracing files. This could be used as an excuse to deny access to files
required on the proceedings itself, liability for the cause of there distortions is never
pinpointed.
It has, therefore, been decided that officer responsible for custody of files need to
be held accountable for missing files. Therefore, all CVOs are advised to take up for
consideration initiation of disciplinary proceedings against the custodians who report that
files required in vigilance enquiries are missing.
This issues with the approval of the Commission.

Serial Circular No. 132-A.

Copy of circular no. 12-28/96/98-Estate dated 14th May 2002

Sub: Allotment of Scientist Apartments to Research Fellows – Reg.

With reference to your letter no. 1(8)/2001-Genl. Dated 8.3.2002 on the

above subject, I am directed to clarify that Research Fellows appointed in the projects
sponsored by Departments, such as DST, DBT, etc. may be treated at par with the
Research Fellows appointed in the CSIR Schemes, for allotment of Scientist Apartments
under Rule 3.2.1 © of CSIR (Residence Allotment)Rules, 1997.

Serial Circular No. 133.

Copy of circular no. 15-1(60)/81-Vig. (Vol.II) dated 20th May 2002.

Sub: Promotion of Govt. servants against whom preliminary inquiries are

pending – clarification regarding.

I am to forward herewith the copy of Central Vigilance Commission’s

letter/circular No. 3S/DSP/1 dated 28.3.2002 on the subject cited above for your
information, guidance and necessary action.

Enclosure

Copy of CVC letter no. 3S/DSP/1 dated 28th March 2002.

Sub: Promotion of Govt. servants against whom preliminary inquiries are

pending – clarification regarding.

34
 During the meeting of the CVOs (Norther Region) held on 31st August
2001, one of the points that came up for discussion pertained to the
manner of according vigilance clearance to those in the zone of
consideration for promotion.
2. Para 12.1 to 12.14 of Chapter V and para 6.1 to 6.2 of Chapter III of the
Vigilance Manual Vol.I deals exhaustively with the information required
to be placed before the Departmental Promotion Committee to enable the
DPC to fellow the scaled cover procedure in specified cases. Cases of
official falling in the specified categories, alongwith those of officers who
are undergoing a penalty when the clearance is sought, are the ones which
require vigilance clearance to be withheld.
3. It may be observed that the circumstances mentioned in these paras are :-
(a) Govt. servants under suspension
(b) Govt. servants in respect of whom disciplinary proceedings are pending or
a decision has been taken to initiate disciplinary proceedings.
(c) Govt. servants in respect of whom prosecution for a criminal charge is
pending or sanction for prosecution has been issued or a decision has been
taken to accord sanction for prosecution.
(d) Govt. servants against whom an investigation, serious allegation of
corruption, bribery or similar grave misconduct is in progress either by the
CBI or by any other agency, departments or otherwise.

4. The Hob’ble Supreme Court in UOI vs. K.V. Jankiraman (AIR 1991 SC
2010) has since ruled on the issue. An employee who is otherwise eligible
and who is not undergoing any penalty under the Rules governing
disciplinary proceedings should not be denied consideration for promotion
by the Departmental Promotion Committee. All such cases will have to be
considered by the selection committee and sealed cover procedure resorted
only to in circumstances which have been enumerated in the above
referred judgement.

These circumstances are :-

(a) Government servants under suspension;

(b) Government servants in respect of whom a charge sheet has been issued
and the disciplinary proceedings are pending; and
(c) Government servants in respect of whom prosecution for a criminal charge
is pending.

5. It, therefore, follows that vigilance clearance will not be accorded to

employees who are undergoing a penalty imposed by a Disciplinary Authority
or sentence ordered by a court of law. In the cases of employees who are
covered by the circumstances enumerated in para 4, promotion cannot be
denied but the selecting authority is required to follow the sealed cover
procedure. The sealed cover is to be opened and the decision implemented
only if the said employee stands exonerated; should a penalty be imposed, the

35
 sealed cover decision will not be implemented and the employee will be
considered for promotion afresh after penalty period is over. Therefore, in
cases where the employee has been placed under suspension, is being
prosecuted or has been issued with a charge-sheet, the CVO is to withhold
vigilance clearance informing the competent authority about the
circumstances that are applicable to the employee concerned.
6. Pending investigations or inclusion in agreed list/list of officers of doubtful
integrity will not bar the promotion of an employee and the CVO is to accord
unqualified vigilance clearance to these employees. In view of the un-
ambiguity of the judgement, CVOs are also to ensure that there is no delay in
issuing the charge-sheet after a decision has been taken to initiate penalty
proceedings. Any delay resulting in promotion of the erring public servant
shall be construed as a deliberate attempt to derive undue and unintended
advantage from the ruling of the Hon’ble Supreme Court. This is for strict
compliance by all CVOs.
This issues with the approval of the Commission.

Serial Circular No. 134

Copy of CSIR letter no. 6-9(131)/2002-E.III dated 22nd May 2002.

Sub: Provision of Computer at the residence of Officers of the level

of Joint Secretary or equivalent and above.

I am directed to enclose herewith a copy each of OM No. 7(4)E(Coord)/99

dated Ist August 2002 and 4th March 2002 received from the Govt. of India,
Ministry of Finance, Deptt. Of Expenditure on the above subject for information,
guidance and further action.

Copy of OM No. 7(4)/E(Coord)/99 dated 1st August 2002 from

Ministry of Finance, Deptt. Of Expenditure.

Sub: Provision of Computer at the residence of Officers of the level

of Joint Secretary or equivalent and above.

The High Powered Committee constituted under the Chairmanship of the

Cabinet Secretary for improving administrative efficiency by using Information
Technology (IT), had decided that computers with internet facility will be
provided at the residence of the officers of the rank of Joint Secretaries or
equivalent and above and had constituted an Executive Committee to suggest
norms for the same. These norms have been recommended by the Ministry of
Information Technology and the same have been examined in this Department . It
has accordingly been decided that the following norms may be adopted :-

i) Pentium III-500 Mhz or above CPU and 128 MB RAM

36
ii) 8 GB Hard Disk Drive
iii) Floppy Drive
iv) 40XCD-ROM/DVD with Multimedia kit
v) 15”/17” SVGA Colour Monitor
vi) 56.6 kbps modem
vii) 101 keys keyboard
viii) one Inkjet Printer with Colour Kit
ix) UPS.5 KVA
x) Windows 2000
xi) Office 2000

II) Internet connectivity will be provided by NIC

III) No further enhancement of the telephone calls beyond existing ceiling of
650 free calls bi-monthly allowed by the Govt. and 150 free calls allowed
by the MTNL will be allowed.
IV) Officers who are entitled and avail of the facility of the computers and
peripherals indicated above should pay an amount of Rs. 300/- per month
from the date they are installed.
V) On handing over the charge of the post, the officer may be given the
option to retain the computer on payment of book value. For the purpose
of calculation of book value a depreciation of 15% per year may be
adopted. Thus, an officer who has had a term of five years will be
required to pay 25% of original cost of the computer at the time of
handing over charge at the end of the term deducting depreciation of 75%
( 15% x 5 ).

Copy of letter no. 7(4)E-Coord./99 dated 4.3.2002 from Ministry of

Finance, Deptt. Of Expenditure.

Sub: Provision of Computer at the residence of Officers of the level

of Joint Secretary or equivalent and above.

The undersigned is directed to invite a reference to this Department’s OM

of even number dated Ist August 2000 on the subject cited above. The
instructions therein contain guidelines for providing computers with internet
facility at the residence of the officers of the rank of Joint Secretary or equivalent
and above.

2. In view of the prevailing configuration of hardware, their costs, the

updated and revised versions of software suites available, it has been
found necessary to revise the earlier instructions.
3. Accordingly in partial modifications of the provisions of the aforesaid OM
dated Ist August 2000, the following norms and guidelines may henceforth
be adopted for th3e procurement of computer system, software and
accessories for the residence of officers of the level of Joint Secretary or

37
 equivalent and above, subject to the conditions that the overall cost of the
computer should not exceed Rs. 1.00 lakh per piece.

(i) Pentium IV 1.6 GH or successor products as per market availability

(ii) 128 MB RAM or above
(iii) 40 GB HDD or above
(iv) 48 X CDROM/DVD with Multimedia Kit
(v) 1.4 MB Floppy diskdrive
(vi) 15”/17” SVCA Monitor
(vii) 56.6kbps modem
(viii) USB Port, Serial Mouse
(ix) 101 keys key board
(x) Deskjet printer with colour kit
(xi) UPS, o.5 KVA
(xii) Window 2002/8 DX or later version
(xiii) Office 2000/8 XP or later version
(xiv) CD Writer
(xv) Web USB PC Video Camera

II Internet & e-mail connectivity will be provided by NIC.

III All other terms & conditions in OM No. 7(4)E-Coord./99.

Serial Circular No. 135
Copy of CSIR letter No. 13-5(1)/2002-S&P Dated 29th May, 2002
Sub: Purchase Procedure 2002- Incorporation of corrections-Reg.

I am directed to invite a reference to this office Memo of even No. dated 3.4.2002
( Sl. Circular No.127) conveying the approval of the Governing Body to the Purchase
Procedure 2002, and to state that the following corrections may kindly be carried out in
the same:

S. No. Para No. Correction to be incorporated in CSIR Purchase Procedure 2002

1 10.1.0 The year “2001” may be read as “ 2002”
2 10.5.0 The word “confirm” may be read as “ conform”
3 11.3.0 The word “And” may be deleted.
4 17.1.0 The word “erasers” may be read as “erasures”
5 19.0.0. The word “Indent” may be replaced by the words” Purchase
Proposals”
- - The words Purchase Officer, wherever appearing in the Purchase
Procedure 2002, shall mean “Sr. SPO” or “SPO”, as the case may
be.
- - The word “estimate” appearing in the check list below ityem 6.0
(page 34) may be replaced by “Price”

38
 It is requested that the foregoing corrections in the Purchase Procedure 2002 may
kindly be brought to the notice of all concerned for their information/ guidance and
compliance.

Serial Circular No 136

Copy of circular no. 4-16/2002-E.II dated 29.5.2002.

Sub: Delegation of Powers to Directors of Labs./Instts. for sanction of HBA

to its employees.

A centralised system for sanctioning of House Building Advance by CSIR was,

hitherto followed for its employees including those working in National Labs./Instts. IN
this sytem the applications duly scrutinised at La./Instt. level, were processed at CSIR
Hqrs. for clearance from legal and technical angle by Legal Advisor, CSIR and ESD,
CSIR respectively and thereafter sanctioned by CSIR. This involved duplicacy of work
and correspondence with Labs./Instts. which resulted in unnecessary delay causing
hardship to the employees. This was engaging consideration of CSIR for quite sometime.
To mitigate hardship of employees and speedy disbursement of HBA to them, it was
considered necessary to simplify the existing system. Keeping the above, in view,
DGSIR has now been pleased to delegate power to Directors of CSIR Labs./Instts. (who
have been declared as Heads of the Departments) to sanction HBA to its employees with
immediate effect subject to the following conditions :-

i) Legal Documents attached with the HBA application may be examined by

COA/AO and scrutiny of Plan, specifications and estimates may be done by the
Assistant Executive Engineer/Assistant Engineer posted in the Lab./Instt. and
wherever there is any doubt they may seek the opinion of the Legal Advisor,
CSIR/ESD. While sanctioning HBA, COA/AO and Sr. F&AO/F&AO of the
Lab./Instt. should ensure that all documents required for grant of HBA are in
order, as per HBA rules/instructions issued by CSIR from time to time.
ii) Lab./Instt. should restrict disbursement of HBA to the extent funds are allocated
to the respective Lab/Instt. and any demand for additional funds should be sent
well in advance to FA, CSIR/Dy. FA (Budget).

However, HBA cases pertaining to CSIR Hqrs. including CSIR Complex, New
Delhi will be dealt by Central Office, CSIR Hqrs.

All proposals for grant of HBA in relaxation of HBA rules and/or the guidelines issued
by CSIR from time to time will continue to be referred to Laboratory Administration,
CSIR Hqrs.

Budget allocation for HBA will be made by Dy. FA(Budget) CSIR for the
financial year 2002-03 on the basis of demand received from Labs./Instts. Accordingly,
for allocation of funds, Labs./Instts. may send their demand to Financial Advisor, CSIR
alongwith their budget requirements directly.

39
 Each Laboratory/Instt. should submit by October every year a six-monthly report
for the period ending September and thereafter submit three bi-monthly reports by middle
of December, February and April for the period October-November, December-January
and February-March, indicating the value of sanctions issued as well as the amount
disbursed by them in the enclosed proforma (Appendix I).

APPENDIX I

Name of the Lab._________________

Address ________________________

Expenditure return on House Building Advance for the year _____________

Value of sanctions issued Expenditure incurred

Particulars During the Accumulative During the Accumulative
period of upto the period under up to the
report period of report period of the
report report.
1. Land
2. Construction
Advance
3. Ready built
Flats.
4. Enlargement
of the existing
house for which
no advance had
been taken
earlier
5.Enhancement/
additional
Advance
Total

Signature of Sr. FAO/F&AO Signature of COA/AO

Name _____________ Name _____________
Designation___________ Designation __________

40
 Serial Circular No. 137

Copy of CSIR circular letter no. 13-5(1)/2001-Pur dated 31st May 2002.

Sub:- ‘Purchase Procedure 2002’ – Clarification – reg.

I am directed to invite a reference to this office memo of even no. dated 3rd April
2002 regarding implementation of “Purchase Procedure 2002”. Subsequently, with a
view to speedy and smooth implementation of the revised Purchase Procedure, CSIR
conducted workshop on the subject at New Delhi, Lucknow, Kolkata, Pune and
Hyderabad on various dates in which the Chairman of the SPC II, other scientists and
officers from Stores & Purchase, Finance & accounts, Administration of the laboratories
participated. While the points of doubts raised by the participants were clarified to the
participants on the spot, it was felt necessary that these clarifications be brought to the
notice of all concerned so that uniformity could be maintained.

Accordingly, the competent authority with the concurrence of FA, CSIR has
approved the clarification on various points as per annexure I which may kindly be
brought to the notice of all concerned in Administration, Finance, Stores & Purchase for
their information, guidance and compliance. These clarifications are also being placed on
CSIR web site at http://csiradmin.res.in.

Para Points raised Clarification

2.0.0 What are the stages of The para 2.0.0.(j) may be added which
Procurement beyond shall read as “Arrival of equipment, its
Installation? installation & commissioning and
Payment.”

4.0.0 What does Sponsored Project The Sponsored project means all
mean? externally funded projects of a
laboratory/Instt.

8.1.0 How will the SPC I maintain the The SPC I will decide the maximum &
maximum & minimum levels? minimum levels depending upon the past
consumption pattern as per para 8.4.0 a).
8.3.0 & The lines “The senior most These may be deleted.
9.3.0 member will act as Chairman in
absence of the chairman” are
superfluous.

41
8.3.0 & Will a Sr. SPO or Sr. FAO (SG) The senior most members of the
9.3.0 be not member of the SPC? purchase and finance stream posted in
the laboratory shall be the members of
the SPC.
11.5.0 How will the SPO call for For routine items, the SPC may
tenders when Specifications are authorise the SPO at the beginning of the
yet to be decided by the SPC ? year itself to call for quotations without
waiting for the SPC’s approval.

11.9.0 The procedure for repeat order is The detailed guideline for repeat order
not spelt out. will follow.

12.2.0 21 days may be given for 15 days may be changed to 21 days.

producing PBG.

12.2.0 Is PBG mandatory for the For Purchase of equipments of small

purchase of all equipment? value of say Rs. 1.00 lakhs, it may be
difficult to obtain the Performance BG.
In such cases the matter can be brought
to the notice of the competent authority
for decision as provided in the
procedure.

12.4.0 Will the EMD on a percentage The EMD will be quoted as lump sum.
basis or be quoted as lump sum? Further, the EMD of the unsuccessful
bidders will be returned to them within
15 days from the date of award of the
contract without waiting for the firms to
request its return.

12.4.0 Will the SSI units registered No.

with the NSIC who enjoy the
exemption from tender
document fee, submission of
Performance Bank Guarantee be
allowed exemption?

12.4.0 Will the firms registered with No.

Govt. PSUs are exempt from
EMD.
16.1.0 Whether a separate notice is It is sufficient if the date of opening of
necessary if the date of opening tenders is mentioned in the NIT/ Enquiry
is mentioned in the NIT/ letters.
enquiry?
21.0.0 Whether buy back of scientific No.

42
 equipments is allowed?

22.0.0 What is the procedure for First a show cause notice is required to
blacklisting the firms. be issued to such firm. On receipt of
reply from the firm it will be put up to
the Director. If the reply is not
convincing, the Director may issue
orders for blacklisting the firm in
consultation with CSIR HQ. The order
must specify the period of blacklisting of
the firm. The list of such blacklisted
firms/ suppliers will be circulated to all
labs of CSIR as well as be put up in the
Web site of CSIR/ CVC.
24.0.0 Will the bills be sent through Sr. SPO/ SPO will act as DDO for bills
DDO? arising out of their divisions/ sections.

25.3.0 Can the payment be made by Yes.

credit card for purchase of
emergency requirements made
through Committee or local
Purchases?

25.4.0 Can the Director approve the The lab should explore the possibility of
payment through Letter of making a part payment on Delivery/
credit? Proof of despatch and a part after
installation (say 80% on delivery & 20%
on installation) as is being done by some
of the labs in cases of imports. In case
this is not feasible payment may be
allowed subject to the guidelines of RBI
with the approval of the Director.

27.0.0 In the case of Purchase through No. The SPO should make a comparison
the Web, will it be sufficient if of other websites that offer similar item
the prices of one firm are and place the order on the lowest one.
downloaded? Can the order be
placed on it?

Serial Circular No. 139

Copy of CSIR circular letter no. 7-1(2)/2002/R&A dated 7th June2002.

43
 Sub: Revised ACR forms.

In continuation to CSIR letter of even number dated 26.3.2002 (Serial Circular

No. 124), I am directed to state that :

(i) the critical appraisal/grade for the period ending 31.3.2001 as per the existing
APAR format and instructions thereon, may be communicated to the
respective scientists for the full reporting year i.e. 2000-2001;
(ii) as per instructions issued so far, the new ACR format for Gr. IV scientists was
to be introduced from 2001-02 and onwards. However, since the exercise to
devise the new ACR format is going to take more time, it has been decided
that till such time as the new format is approved and introduced, the existing
format of APAR may be used as ACR proforma. The gradings except the
adverse remarks, if any, shall not be communicated;
(iii) The CSIR Recruitment & Assessment Promotion Rules, 2001 are applicable
only to Gr. IV scientists; hence the existing recruitment and assessment
promotion rules for Gr. I, II, III will continue to apply. Therefore, the existing
APAR format for these group will continue to be operative.

Serial Circular No. 140

Copy of CSIR circular letter no. 7-14(2)/2002/R&A dated 7th June2002.

Sub: Amendment of CSIR Service Rules, 1994 for Recruitment of Technical and
Support Staff to provide for recruitment of Civilian Pilot in Gr.III(4) for
NAL Bangalore.

I am directed to state that the Governing Body in its 153rd meeting held on Ist
May 2002 has approved the following amendment to CSIR Service Rules, 1994 for
Recruitment of Technical and Support Staff to provide for recruitment of Civilian Pilot in
Gr. III(4) for National Aerospace Laboratory (NAL) Bangalore :-

Rule No. 8.1 (Gr. III (4) for recruitment of Civilian Pilot for NAL only,

Qualification : 10+2 or equivalent with current and valid Commercial Pilot Licence for
Single Engine (fixed wing) air craft approved by DGCA.

Experience : Should have a minimum flying experience of 400 hours.

Age : 40 years.

44
 Serial Circular No. 140=-A
Copy of OM No. 3-33(113)/2002-E-I Dated: 17/06/2002

Sub: Amendment of CSIR Administrative Services (Recruitment & Promotion)

(ASRP) Rules-1982.

The Governing Body (GB), CSIR in its 153rd meeting held on 1st May, 2002
considered the proposal for adoption of the Government of India, (GOI), Department of
Personnel & Training (DoPT) OM No. 35034/7/97-Estt(D) dated 8.2.2002 regarding
implementation of guidelines for consideration of eligible candidates by Departmental
Promotion Committee (DPC) for promotion to various posts in Common Cadre. After
careful consideration the GB, CSIR approved the amendment of CSIR (ASRP) Rules,
1982 for promotion to various Group ‘B’ posts of common cadre viz. Section Officer
(General), Section Officer (Finance &Accounts), Deputy Stores & Purchase Officer and
Private Secretary, to the extent indicated below :-

Existing Rules Amended Rules

Section Officer (General) Section Officer (General)
Scale of Pay of Rs.6500-200-10,500 Scale of Pay of Rs.6500-200-10,500

(i) 33-1/3% by promotion from amongst (i) 33-1/3% by promotion to be made on the
permanent Assistants (General) who recommendation of the DPC, on the basis of
have rendered not less than 8 years “selection-cum-seniority”, from among
approved service in that grade, on the Assistants (General) who have rendered not
basis of seniority, subject to rejection of less than 8 years approved service in that
unfit, on the recommendations of the grade.
DPC which shall interview the eligible
candidates.
Section Officer (Finance & Accounts) Section Officer (Finance & Accounts)
Scale of Pay of Rs.6500-200-10,500 Scale of Pay of Rs.6500-200-10,500

(i) 33-1/3% by promotion from amongst (i) 33-1/3% by promotion to be made on the
permanent Assistants (Finance & recommendation of the DPC, on the basis of
Accounts) who have rendered not less “selection-cum-seniority”, from among
than 8 years approved service in that Assistants (Finance & Accounts) who have
grade, on the basis of seniority, subject rendered not less than 8 years approved
to rejection of unfit, on the service in that grade.
recommendations of the DPC which
shall interview the eligible candidates.

45
Deputy Stores & Purchase Officer Deputy Stores & Purchase Officer
Scale of Pay of Rs.6500-200- Scale of Pay of Rs.6500-200-10,500
10,500
(i) 33-1/3% by promotion to be made on the
(i) 33-1/3% by promotion from amongst recommendation of the DPC, on the basis of
Stores/ Purchase Assistants Grade III in “selection-cum seniority” from among
the grade of Rs.5500-9000/- who have Stores & Purchase Assistants Grade-III who
completed not less than 8 years have rendered not less than 8 years approved
approved service in the grade, on the service in that grade.
basis of seniority (on all India basis)
subject to rejection of unfit and on the
recommendations of the DPC which
shall interview the eligible candidates
Private Secretary Private Secretary
Scale of Pay of Rs.6500-200-10,500 Scale of Pay of Rs.6500-200-10,500

(i) 50% by DPC from amongst Senior (i) 50% by promotion to be made on the
Stenographers who have rendered not recommendation of the DPC, on the basis of
less than 8 years of approved service on “selection-cum-seniority”, from among
the basis of seniority subject to rejection Senior Stenographers who have rendered
of unit; the employees should be not less than 8 years approved service in that
permanent either in the lower post or on grade.
the post of Senior Stenographer.

The GB, CSIR has approved that promotions to and within Group ‘A’ of
Common Cadre shall continue to be made as per the DoPT guidelines on DPC as were in
force prior to notification of the revised guidelines vide their OM No. 35034/7/97–Estt-
(D) dated 08.2.2002. In other words, the guidelines followed in these cases hitherto, shall
continue to be followed.

Serial Circular No. 141

Copy of OM No.7-1(4)/2002-R&A dated: 12th June, 2002

Sub:- Setting up of Recruitment and Assessment Board (RAB)

CSIR Scientists Recruitment & Assessment Promotion Rules, 2001 provide for
setting up of a Recruitment and Assessment Board (RAB). Accordingly, the Governing
Body in its 153rd meeting held on 1st May, 2002 has approved establishment of
Recruitment and Assessment Board as follows:

46
1. Chairperson

a) Should be a person of eminence in the S&T domain who commands a

high respect amongst the CSIR scientific community. The Chairperson
would have the flexibility to pursue his interests/and other activities,
provided there is no conflict of interest with the responsibilities and duties
as Chairperson of the RAB with the proviso that the first priority and
adequate time is afforded to the responsibilities as Chairperson of RAB.

b) Appointment of the Chairperson

The selection of the chairperson will be made by a Search-cum-Selection

Committee to be constituted by the Vice-President, CSIR on the
recommendation of DG, CSIR comprising an eminent scientist as
Chairman with three other members respected in the S&T community.

No applications will be sought. The appointment of Chairperson shall be

approved by the President, CSIR as provided for in the Rules.

Notwithstanding the above, in case of exigencies or due to the delays in

filling up a vacancy or non-availability of the Chairperson for whatsoever
reasons, the President, CSIR on the recommendations of the VP, CSIR,
may appoint a Chairperson for a period not exceeding one year.

c) Compensation Package for the Chairperson:

Considering that the Chairperson may not be collocated with the office of
RAB and he may also continue to pursue his other interests/activities, he would
not be a full time employee of CSIR. Thus, a regular salary scale has not been
proposed but the following compensation package appropriate and adequate to his
high level position has been approved:-

• Fixed Remuneration of Rs.25,000/- pm

• Expenses for residential accommodation for Rs.10,000/- pm.
• Secretarial Assistance (when not collocated with office of RAB)
Rs.10,000/- pm.
• Residential phone/electronic mail –Rs.5000/- pm
• Staff Car/conveyance allowance only when collocated at the
location of the office of RAB - Rs.7,000/- pm
• Mediclaim/other medical insurance charges/medical
reimbursement not exceeding Rs.50,000/- per annum
• TA/DA as admission to/for DG, CSIR

47
 1. The Office of RAB and Staffing Pattern:-

The office of the RAB shall be located at New Delhi in the premises of the
present day INSDOC.

The day-to-day affairs will be managed by the Head of Office preferably a

Scientist `F’ made available from the available strength of Scientists in
CSIR. The other supporting staff shall be qualified persons from within
the CSIR, conversant with the electronic/digital O & M work. The staff
shall comprise:
1. Head, RAB [preferably of the level of Scientist Gr.IV(5)] -1
2. SO (Gen.) -1
3. SO (F&A) -1
4. Assistant (Gen.) -2
5. JTA -1
6. Steno -1
7. LDC -1
8. Group D/Group 1 staff -1
The staff for RAB shall be provided from amongst the existing manpower
of CSIR by way of posting/transfer from the Labs./Instts. and/or CSIR
Hqrs.

2. Budget for RAB

The annual budget for RAB shall be worked out by the

Head/Office of RAB and settled mutually between the Chairman, RAB
and DG, CSIR.

Sl. Circular No.142

Copy of CSIR letter No.7-1(1)/2002-R&A dated 19.6.2002
Sub: Grant of additional increments and professional update allowance to Gr. IV
Scientists under the new Recruitment and Assessment Rules- Clarification
Reg.

In partial modification of CSIR letter of even number (Sl. Circular No.119) dated
8.3.2002 on the subject mentioned above, I am directed to state that the competent
authority has decided to allow the benefit of special pay of Rs.2000/-p.m. to all Group IV
Scientists including the Directors, till further orders.

It is requested that the above decision may kindly be brought to the notice of all
concerned in your lab/Instt for their information guidance and necessary action.

Sl. Circular No.143

Copy of CSIR letter No.18-6(1)/2002-Cte dated 3rd July 2002

48
 *****
Sub: (i) Delegation of powers to SPOs to sign Contracts/Agreements and
AMCs relating to Purchase on behalf of CSIR; and
(ii) Delegation of Powers to Sr. F&AO/ F&AO to countersign the
Agreements/ Contracts /AMCs

I am directed to state that in exercise of his powers conferred on him vide

Bye-law 18 of ‘CSIR Rules Regulation and Bye-laws,’ the Director General CSIR
with the concurrence of FA. has been pleased to authorize Stores & Purchase
Officer to sign Agreements/ Contracts and AMCs pertaining to Purchase.

The DG., CSIR has, further, been pleased to approve that in supercession
of all previous orders, all Agreements including works undertaken by the CSIR
directly and Contracts/ AMCs and other Legal Documents in the CSIR Labs
/Instts including CSIR Hdqrs requiring countersignature will henceforth be
countersigned by Sr. F&AO/ F&AO.

These orders shall come into force with immediate effect.

It is requested that these orders may kindly be brought to the notice of

COA/AO., Sr F&AO/F&AO and SPO of your Lab./Institute for their information
guidance and compliance.

Sl. Circular No.144

Copy of CSIR letter No.15-1(60)/81-Vig.(Vol.II) dated 11th July 2002

Sub: Promotion of Govt. servants against whom preliminary inquiries are

pending – clarification reg.

Ref: CSIR letter of even No. dated 20.5.02

I am to inform you that the instruction contained in CVC circular No.

3S/DSP/1 dated 28.3.2002 on the above cited subject forwarded vide CSIR letter
of even No. dated 20.5.2002 has been withdrawn by the Central Vigilance
Commission vide its letter No. 3S/DSP/1 dated 14.6.02. The Commission
however, desires that the instructions on this subject matter contained in DoPT
OM NO. 22011/4/91-Estt. (A) dated 14.9.1992 may be followed strictly. It is
stated that this DoPT OM had been circulated vide letter No. 1(60)/81-
Vig.(Vol.II) dated 20.10.1992.

Sl. Circular No.145

Copy of CSIR letter No.7-4(15)/2002-R&A dated 25th July 2002

Sub: Bhatnagar Fellowship Scheme – Revision and Reinitiation.

49
 The Governing Body in its 153rd meeting held on 1st May, 2002 has
approved the re-initiation of Bhatnagar Fellowship Scheme, as approved earlier
by the Governing Body in its 122nd meeting held on 25.9.1990 and notified vide
CSIR letter No. 13/35/91-TU dated 10.12.1991 (Refer to para 11.6.2 of
Compendium on CSIR Rules, Regulations & Procedures, Vol. I – Page 190-192),
on the same terms & conditions except the following :

1. Remuneration:
The amount of remuneration shall be equivalent to that drawn by the
Secretary to Government of India from time to time.

2. Grant & Facilities

The annual grant has been raised from Rs. 5 lakhs to Rs. 20 lakhs, out of
which upto Rs. 5 lakhs will be earmarked for travel.

For international travel, in case the visit is on invitation and no part of

expenditure is to be made out of the grant provided by CSIR, the Fellow is
not required to seek permission but otherwise foreign visits will be
approved by VP, CSIR.

Sl. Circular No.146

Copy of CSIR letter No.6-9(131)/2002.E.III dated 29th July 2002

Sub: Establishment of Human Resource Development Centre at Ghaziabad.

The Governing Body in its 152nd meeting held on 5th March 2002, has considered
and approved of the proposal to –

1. establish a Human Resource Development Centre (HRDC) at the

laboratory and residential complexes of the erstwhile Structural
Engineering Research Centre (SERC) at Ghaziabad;
2. sanction manpower strength (ceiling) of 48 for the Centre to be made
available from the overall sanctioned staff strength of CSIR; and
3. approve of funds of Rs. 24.85 crore for the Tenth Five Year Plan subject
to the condition that no additional grant would be sought from the
Government in the Plan period for the Centre.

Sl. Circular No.147

Copy of CSIR letter No.14(10)/91 -E.II dated 5th August 2002

Sub: Enhancement of Honorarium payable to part time Doctors – reg.

In continuation of this office letter of even number dated 30.12.1998, I am

directed to inform you that the DG, CSIR, on the recommendation of the

50
 Committee constituted for the purpose and with concurrence of FA, CSIR has
been pleased to accord approval to the enhancement of rate of honorarium
payable to the part time Doctors from Rs. 1300/- to Rs. 1600/- on a per hour per
day per month basis subject to a ceiling of Rs. 4800/- for 3 hours per day per
month.

The other conditions for engagement of part time Doctors will continue to
be the same as contained in CSIR Circular of even number dated 3.2.1988 and
3.10.91.

The revised rates will come into force from the date of issue of this order.

Serial Circular No.148

Copy of CSIR O.M No. 15-11(1)/2002-O&Mdated 6th August, 2002

Sub: Procedure for “Disposal of unserviceable/obsolete and surplus Stores”

The procedure to be followed for disposal of stores in CSIR is attached as an

annexure to this letter. This procedure, which has the approval of the DG, CSIR, shall
come into force with immediate effect. The procedure can also be viewed on the website
http://csiradmin.res.in.

2. Hindi version will follow.

Enclosure
DISPOSAL OF STORES

1.0.0Introduction

Disposal of stores is one of the most important functions of materials management

in any organization. This has become necessary as the equipment and other items
tend to become surplus/obsolete, unserviceable etc. over a period of time due to
its long usage. The disposal of this type of stores is needed to be done on periodic
basis.

2.0.0Stages of disposal

The steps in disposal are as under :

a.Identification of types of disposable stores - surplus, obsolete, Unserviceable or
scrap.
b.Categorization of item as surplus, obsolete etc.
c.Consideration by the Standing Disposal Committee
d.Inspection.

51
 e.Deciding mode of disposal
f.Fixation of reserve price
g.Approval of the Competent Authority
h.Evaluation of the offers
i.Accounting Entries
j.Removal of the disposed off stores by the Purchaser.

3.0.0The stores for disposal is divided into the following categories:

i)Surplus Stores – Items that are in working order but are not required for use in a
particular Section/Division/Institute and stock lying in stores for more than five
years shall be deemed as surplus unless there is any good reason to treat them
otherwise.
ii)Obsolete Stores – Items in working order but cannot be put into use effectively
being outdated due to change in technology/design.
iii)Unserviceable stores – Items which are not in working order, outlived its
normal span of life and are beyond economic repair.
iv)Scrap- Process waste, broken & any other item not covered above but has got
resale value.
v)Empties – Empty containers, crates, bottles, plastic jars, drums etc.

4.0.0 Categorization

The Head of section/ Division shall obtain from users of his section/ division and
compile a list of stores that have become surplus/unserviceable etc. citing reasons
in the enclosed format. Similarly, Dy. SPO (Stores) will review the stock of all
items to determine the slow moving and non-moving items, which will also be put
up to the SD Committee for further action. While reviewing such items, SPC, at
the time of Purchase will review the usage of such items that are lying unused so
as to take a final view on Purchase.

5.0.0Standing Disposal Committee

The Standing Disposal Committee may be constituted by the Director in each

Labs where a Scientist of the level of Scientist F and above will act as Chairman.
The other members of the Committee are one Scientist, one Technical Officer
who have the knowledge of the stores related for disposal, COA/AO (SO (G) if
there is no COA/AO), SFAO/FAO (SO (F&A) in absence), SSPO/SPO (Dy. SPO
in absence). Dy. SPO (Stores) will act as Convener to this Committee. The
quorum will be 50%. In case of dissent by any member, the proceedings of the
Committee will be referred to the Director whose decision shall be final. The
Committee shall meet periodically at least twice in a financial year as and when
required.

52
5.1.0. The functions of the Standing Disposal Committee will broadly include the
following:
a)It will inspect the materials that are proposed to be declared as Surplus,
Obsolete, and Unserviceable etc. by the Heads of the sections/divisions and
decide whether the stores are surplus or obsolete or unserviceable as the case
may be.
b)It will decide the mode of disposal. The detailed procedure is at para 7.0.0.
c)It will fix the reserve price for disposal of items and also arrange to ensure that
the lifted items are as per the disposal list.

6.0.0Inspection

The Committee shall examine the stores to be declared as surplus/obsolete and

unserviceable taking into account the stipulated life period of each item, overall
condition of the items, the reasons for obsolesce etc., requirement of such items in
future, negligence or mischief or frauds on the part of any individual for such loss.
The SDC may appoint a technical committee for the purpose, if required.

7.0.0Mode of Disposal

The standing Disposal Committee (SDC) will decide one of the following modes
off disposal:

i)By gift to Education Institute within the State

ii)By transfer to other CSIR Labs.
iii)By public action
iv)By limited tendering
v)By press tender

7.1.0Gift to Educational Institutes

The items that have been declared as Surplus or Obsolete and are in working
order can only be gifted to other recognized educational institutions on the
following terms & conditions:
a)The items of equipment will be offered as gift on “as is where is basis”.
b)Imported items can be gifted to an educational institution as per the provisions
of FEMA/Exchange Control manual (ECM) of RBI.
c)The title of the equipment will pass on to the receiving organizations on receipt
of a formal acknowledgement.
d)Any cost associated with transfer shall be borne by the receiving organization.
e)Equipments received as gift under agreement with the international bodies like
UNDP/UNESCO etc. would be disposed only in accordance with the terms
and conditions agreed to between CSIR & such bodies.
f)Preference may be given to schools situated within the campus of CSIR labs,
Central Govt/ State Govt schools/ training institutes.

53
7.2.0. By transfer to other CSIR Labs.

A list of surplus/obsolete stores only will be circulated among all CSIR Labs after
the Standing Disposal Committee recommends the items as surplus or obsolete.
The transfer of these stores from one Lab. to the other will be made on book
transfer basis as per enclosed form. The SPO shall furnish the copy of approval
of the Competent authority along with copy of transfer voucher to accounts
branch to make necessary adjustment in the Balance sheet. However, the
confirmation regarding adoption of the value of such assets by the receiving lab
must be ensured.

7.3.0 By Public Auction

The Lab. may consider disposal by public auction if the Standing Disposal
Committee is of the opinion that this is the most suitable course of action for
disposal and the chances of forming a cartel is not there. The decision of
engaging a Government recognized auctioneer to conduct a public auction may
also be taken by the competent authority if the value of disposal is substantial.
Every bidder in Public auction shall have to deposit caution money to become
eligible for bidding. The SD committee shall fix the amount of caution money.
An EMD of 25% has to be paid by the successful firm at the fall of hammer after
adjustment of the caution money. The caution money of the unsuccessful bidders
shall be refunded immediately after the auction. The highest bidder shall pay the
balance 75% within 5 days and the stores will be handed over to them. The
Standing Disposal Committee may attend the public auction or nominate a sub
committee to attend.

7.5.0 By limited tendering

The SDC can recommend disposal of stores costing upto Rs.5.000 lakhs by
limited tendering for sale of the stores. The tender enquiry should include a
condition of EMD as 10% of the quoted price in the shape of DD/BC. The EMD
of unsuccessful bidders will be returned immediately in any case within 15 days
from the date of opening. The Tender Opening Committee in the presence of the
bidders will open the quotations on a particular date and time. The Standing
Disposal Committee should ensure fixation of reserve price after the bids have
been received but before the same are opened. The time limit for the bidders for
taking delivery of the goods after payment of the bid value including amount of
penalties for late lifting may be decided on case to case basis by the SDC. EMD
of unsuccessful bidders will be refunded immediately.

7.6.0 Press tender

The SDC can recommend disposal of stores costing more than Rs.5.000 lakhs by
open tendering. In this case all the procedure outlined above at 7.5.0 will be
followed. In addition a charge of Rs.100/- to Rs. 200/- depending upon the cost

54
 of disposal may be levied from the bidders towards the cost of tender document.
A sample tender document governing the terms and conditions of the sale is
enclosed.

7.7.0 Sale of Newspaper etc.

Articles of low or nil value like empties, News papers, Packing wood, plastics,
bottles etc. which are voluminous in nature and also hazardous i.e. flammable etc.
may be disposed off directly by the SPO after adequate publicity without
reference to the SDC whenever, the need arises on periodic basis, so as to make
space available for other purposes.

8.0.0Fixation of Reserve price

Once the bids have been received either by the limited tendering or by Press
tendering the Standing Disposal Committee will meet to decide the reserve price
for disposal of such stores. The reserve price shall be kept in a sealed cover and
will be opened after opening of the bids to compare the bid prices with the reserve
price. While fixing the reserve price the Committee shall take the overall
condition of the item vis-à-vis the market price of such second hand product.

9.0.0Approval of the Competent Authority

As per the provision of GFR the authority competent to purchase stores shall be
competent to declare the store as obsolete/surplus/unserviceable. Since the powers
to purchase store has been decentralized in the Purchase Procedure the Director
shall be the competent authority to declare the store as
obsolete/surplus/unserviceable and order its disposal as per the recommendations
of the Committee irrespective of its value.

10.0.0 Evaluation of the offers.

After the bids were opened, a comparative statement will be prepared by SPO.
The highest bid will be compared with the reserve price. If the highest bid price
is more than the reserve price, the approval of the competent authority will be
taken and the items will be offered to the highest bidder. In case, the highest bid
price is less than the reserve price, the SDC will once again go through the reserve
price to take a decision either to recommend disposal at the highest bid price if the
difference between the reserve price and highest bid price is less than 20% or to
negotiate with the highest bidder to increase his bid price above the reserve price
or to re-tender.

11.0.0 Accounting Entries

Immediately after obtaining the approval of the Director to declare the items
surplus/obsolete/unserviceable, these items will be removed from the Stock

55
Ledgers with suitable entries and shall be entered in the Disposable Stores
Register, which will be maintained in the Stores in the format given as Annexure.
Office Memorandum containing details of item, its value and head of account etc.
will be issued by the Stores & Purchase Officer conveying the approval of the
Competent Authority to declare such items surplus/obsolete/unserviceable and
also convey the items to be written off in the books of Accounts of the
Laboratory/CSIR. A copy of each order declaring Stores surplus/ obsolete/
unserviceable should be endorsed to the Finance & Accounts Officer of the
Laboratory as per the procedure.

Based on the OM issued by the SPO, Finance & Accounts Officer of the
Laboratory shall reduce the value of assets & liabilities in the Annual Accounts of
the Laboratory/CSIR.

12.0.0 Removal of the disposed off stores by the Purchaser

The delivery of the stores will be given to the highest bidder or his authorized
representative only after the full payment is deposited in cash or through BC/DD.
On production of the receipt, the Stores Officer will physically hand over the
item(s) sold to the party and issue the Gate Pass enabling the purchaser to take out
the items sold. The details of the items sold to him should be available with the
out gate pass in order to facilitate security check etc. Stores Officer shall also
record disposal/removal of the stores in the relevant columns of the Disposable
Stores Register, which has to be a permanent record with the Stores.

COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH

RAFI MARG NEW DELHI 110 001

FORM FOR DECLARING A STORE AS SURPLUS / OBSOLETE/

UNSERVICEABLE.

Name: Designation
Section

Sl. No. Description of stores Quantity Issue Voucher No. &

date/ PIR ref.

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1.0 Certified that the item referred above is in working order but is no longer used by
me/ my division. The item may be declared as surplus.
2.0 Certified that the item referred above has become outdated technically and is not
useful within the laboratory. The replacement parts are also not available for its repair
and so same may be declared as obsolete.
3.0 Certified that the item mentioned above has lived a normal life of _____ years and
become unserviceable due to normal wear & tear. The item is beyond economic
repair and thus may be declared as unserviceable.

Indentor HoD/ PL

Section B to be filled in by the Stores Disposal Committee

The material in question has been inspected by us and found to be surplus/ obsolete/
unserviceable due to its normal wear & tear. The committee recommends the
following course of action for its disposal.
•By gift to Education Institute within the State.
•By transfer to other CSIR Labs.
•By public action
•By limited tendering.
•By press tendering.

Member Member SPO Sr. FAO COA

Chairman
Sample Tender Document
1.The tenders should be submitted in sealed covers. Open tenders will be
rejected.
2.The materials offered for disposal is on “ AS IS WHERE IS & WHAT IS
BASIS” Ex-godown in unpacked condition. Taxes & duties that may be
levied by the Govt. will be extra as applicable.
3.The purchaser may inspect the materials on any working day between 10:00
AM to 1: PM by prior appointment to satisfy themselves about the quality
& condition of the materials offered. No complaint whatsoever will be
entertained after the tenders are submitted or before or after the materials
are lifted. No request for samples or inspection after submission of the
tender will be accepted.
4.Tenders should clearly quote their rates Per Kgs/ Per Lot/ Per unit as asked
for both in figures and in words exclusive of any taxes and duties. Any
overwriting in rates or any change and/or alteration without attestation is

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 liable to culminate in the outright rejection of the tender. In case there is
any error between the amount specified in figures and words, the higher of
the two will be taken for consideration.
5.Tenders should be valid for a period of 30 (thirty) days from the date of
opening of the tenders.
6.Earnest Money deposit equivalent to 10% of the amount quoted is to
accompany the bids in the shape of Bankers Cheque/ Demand Draft/ cash
receipt showing deposit of cash with the lab/ bank guarantee. Tenders not
accompanied by EMD will be rejected. No interest will accrue on the
EMD so deposited.
7.The balance money less the EMD already deposited should be paid within 5
days from the date of issue of award letter by cash or DD/BC. The cash
receipt will be presented to the Dy. SPO (stores) for delivery of the goods
within 10 days from the date of issue of award letter. In case the store is
not lifted within the time specified ground rent as decided by the
committee per lot per day will be charged from the purchaser for a further
period of 7 days. The materials not so removed will be treated as
abandoned lots and the EMD and other sums paid for the lot will be
forfeited without any reference to the purchaser.. For such abandoned lots,
the institute/ lab reserves the right to re-sell.
8.The materials will be allowed to be lifted between 10.00 AM to 4.00 PM on
any working days. No picking, Choosing or sorting will be allowed in the
premises for the disposal lots.
9.Mis-description or error in quantity will not invalidate a sale. A
proportionate refund will be made to the purchaser when the weight or
number delivered is less than that have been specified in the tender.
10.The facility for weighing if available will be provided at the site of the
materials. But the labour, transport and other arrangements will have to be
made by the purchaser at their risk, cost and responsibility. In case such
facility is not available, the purchaser shall have to make its own
arrangement and weighing is to be made in the presence of our
representative.
11.The person authorized by the purchaser will be allowed to take delivery.
12.The lab reserves the right of withdrawing from the sale of any material or
lots at any stage without assigning any reasons therefor.
13.The address given in the tender shall be deemed to be the Purchaser’s
address and correspondence sent on that address shall be considered to
have been delivered to the purchaser. No claim will be entertained for the
reason of forfeiture of the sum deposited in case the correspondence is
returned back undelivered.
14.The tenders duly completed as per the instructions given herein will be
delivered upto __________________ at ___________.
15.Tenders so received will be opened in the presence of the bidders, if any at
3.30 PM on ___________.

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