Italy Study Visa Complete Guide 2023

Author: Sufian Saeed

Control System Engineer General Motors (Punch Torino)
MS Mechatronics Engineering (Politecnico Di Torino)
[email protected]

IN THE NAME OF ALLAH THE MOST MERCIFUL AND THE MOST BENEFICIENT

I decided to write this guide for those students who want to pursue their studies in Italy
and cut the consultant from the stream. This guide will guide you in getting your Italian
study visa, step by step. Easy and simple way. This guide will guide you things like,
➢ Required documents in getting admission.
➢ Getting admission in Italian university.
➢ Verification process of all educational documents
➢ Getting appointment in embassy for filing your case.
➢ Documents you need to take to embassy.
➢ Common questions asked by visa officer.
➢ Applying for scholarship.

NOTE: Italian universities offer only ONE INTAKE per year that means that you are
having just one chance to get admission in Italian universities per year. Admissions start
from end of December to May, and you will have to take appointment through
https://www.universitaly.it/ website for an embassy to file your case, we will discuss it
later.
 Step 1
Required Documents in Getting Admission

To get admission in Italian university. Here is the list,

Those students who want to apply for Bachelor studies they’ll need the following
documents,

1. Passport
2. Matric Degree (Detail Mark Sheet)
3. F.sc Degree (Detail Mark Sheet)
4. IELTS Certificate ( In some Universities not needed check details in University
websites)

Those students who want to apply for Master studies they’ll need few more documents
along with above documents, like,

5. Bachelor Degree
6. Bachelor Transcript/DMC
7. Two letters of recommendation from your previous university or college.
8. Course Outline (Syllabus stamped officially from University/College)
9. CV

Scan all the above documents from both front and backside, make a folder and save all
your documents in that folder.

Step 2
Getting Admission in Italian University
Now that you have all required documents, you can apply in any Italian university which
is offering the course of your choice, here is few universities and their websites.

a. University of Rome Tor Vergata (www.uniroma2.it)

b. Sapienza University of Rome (www.uniroma1.it)
c. Siena university (www.unisi.it )
d. Politecnico di Milano (www.polimi.it)
e. Politecnico di Torino (www.polito.it)
f. Univeristy of Turin (apply.unito.it)
 g. University of Milan (www.unimi.it)
h. University of Cassino (www.eng.unicas.it)
i. Ca’ Foscari university (www.unive.it/english)
j. University of Pisa (www.unipi.it )
k. University of Florence (www.unifi.it)
l. University of Bologna (www.unibo.it)
m. University of Genova (www.unige.it)

Above are some famous universities of Italy, for more universities, its national and
international rankings and other information byclicking the following link
http://en.wikipedia.org/wiki/List_of_universities_in_Italy

You can select any university according to your need, choice and course. Once you select a
university. You have to create your own ID on their website, look for the words “Sign up”,
“Register” or “Apply”. After creating your ID, you’ll be able to apply for the admission.

Upload all (scanned) required documents and click done. You will receive a confirmation
mail from your university (the email id on which you have registered yourself) confirming
that we have received your documents etc. After university evaluate your documents and if
you are eligible for the admission they will send you the Offer Letter or Letter of Acceptance.
Usually they take 14-30 days.
TIP: Apply to as many universities as you can because they won’t charge huge fee from
you. It is around 20 to 50 euros. If you don’t get the letter of acceptance from one
university then from other you will get then you can proceed to further process.

Question 1: My documents are not verified, will university issue “letter of acceptance”?
Answer: yes, university will issue you “Offer letter” or “letter of acceptance” with non-
verified educational documents however before going to embassy for interview and filing
your case youmust verify all your educational documents from concern board, IBCC,
university and HEC.

Question 2: I don’t have my IELTS certificate, will university give me admission?

Answer: Many Universities accept English Proficiency Letter, university will grant you
admission, IELTS is not required by some Italian university but by Italian embassy.

Question 3: How much bands do I need in IELTS?

Answer: Embassy requires min 5.5. However I’ve seen many students getting their visas
without IELTS in 2022.

Question 3: I don’t have my degree yet can I apply for admission?

Answer: Yes you can apply for admission on the basis of Hope Certificate and Grade report
of last 7 or 8th semesters.

Step 3
Verification of the Educational Documents

After apply in university you have to start documents verification process, one important
thing you should know that Italian Embassy will need 3, 3 Colour copies of your each
attested educational document. The verification process is as following,
1. First take your Matric and F.sc original educational documents (matric certificate,
matric DMC, FA/Fsc Certificate, FA/Fsc DMC, ) to the photostate shop and ask them
to take 5,5 copies of each document on 100grams paper.
You might be thinking that if embassy needs only 3 copies of our educational
documents then why should I take 5 photostate of my Matric and Fsc documents? Well,
answer to this question is that if you take 5 photocopies of your matric+Fsc documents
and you go to the Board office they will keep one one copy of your matric certificate,
matric DMC, FA/Fsc Certificate, FA/Fsc DMC in their office for their own record, while
they will give you one photocopy of each above mentioned documents in envelope. You
don’t have to open that envelope, its for the IBCC record, and at the end you will be
having 3 copies of your Matric and Fsc educational documents, I will discuss IBCC later.
 2. Ask them charges of verification per document.

3. Once you know the charges, pay it in the concerned Bank, attach the payment slip
with your documents and submit your Matric and Fsc original and Copies in Board
office.
Wait for 7days (if you have paid the normal fee). Within these 7days I would suggest you
take an appointment Online from HEC or related department and upload your degree and
bachelor transcript for verification. (Usually they take 15 days to give you an appointment
so I suggest you to take an appointment 15 days prior to your planned)
4. After 7days go to board office again, collect your documents. They will hand a sealed
envelope, do not open it.

5. Take these documents to the IBBC office (Head Office in Islamabad, however you
can Board employees to give you address of regional office, usually it is located
inside the board office). Pay them fee only attest the original, regional office will
return you these documents within 7days at most, while if you submit your
documents before 11am in head office, you’ll get it the same day, or maybe the next
day.

6. Take your degree + transcript (DMC) to HEC head office Islamabad or your regional
HEC office. They verify them on the spot (HEC fees are 800/- pkr for original and
500/- pkr per copy). One thing you should know that HEC will verify you Degree
and Transcript IF your Matric and Fsc certificates and DMCs are already verified.
Or in simple words if you want to verify and attest your degree and transcript from
HEC, you must verify and your Matric and Fsc certificates and DMCs first from
concerned board. One thing more, before going to HEC office you should take
photostate of your Matric, Fsc, Degree and DMCs for HEC office record.

7. After verifying all your documents from Board, IBCC, and from HEC, you should take
all you documents to foreign office for attestation. It takes 1 complete day in Foreign
office. (Please Scan all QR codes with your mobile and check if it have all your
documents before leaving the Foreign Office)

8. After attestation, make 3, 3 colour copies of each attested documents.

Verification process takes about 15days at most, depends how lazy or active you are.
 Step 4

• As soon as you get admission from any university, you have to do Pre Enrollment on
Universitaly Portal as soon as it open for current academic year.
• Pre Register your self on Universitaly Portal.

• After Registration, Login and Complete the all 4 steps.

• If you have admission letters from multiple Universities, you have to fill only the details
of interested University.
• In the last step of the form you have to upload only the documents available at that
moment ( Don’t worry if you don’t have attested documents or Italian translations at
that moment, just upload the same documents that you upload at the time of
admission)
• After completing the form an internal email will be send to your University and they
will confirm your admission and send an email to your concerned Embassy. (It
normally takes 15 days, you can check it by visiting this portal) Once it’s completed you
have to download it and print it to attach with Embassy Documents.
• Once you apply for appointment, embassy will notify you on your email, your time and
 date ofappointment. Sooner you apply for appointment sooner will you get the
appointment, else you will wait for next year for appointment.

Step 5

1. Now all your Educational documents are attested , So it’s time to make a Italian
Translational of your attested documents. (You can only do this step after attesting
your documents from foreign Offices and HEC because attestions also have to translate
in Italian language).
2. There are many translators agencies in Rwp/ISB you can do it from anyone. Below is
the list of available agencies.
3. After getting Italian Tranlations make 3,3 coloured copies of them.

AGILE - ITALIAN SERVICES PAKISTAN PRIVATE LIMITED

Branch Office: House# 2-A, Street # 1, Beside Gerry's Fdex
Application Center, Park Road, Chatha Bakhtawar, Green Avenue,
Islamabad Capital Territory, Pakistan
Head Office: House: 17-B, STREET 34, F-7/1,
IslamabadPhone: +92 307 5526170
Email:
[email protected]
Website:
www.agilepakistan.org

AVANTI PAKISTAN translation service

N16, block 16/C
F8 Markaz,
IslamabadTel: +92-
51-2252 381
Cell: +92-333-5169 899
Fax: +92-51-2252 381
[email protected]

FLAIR translation
service2nd floor, block
9/E
F6 Super Market,
IslamabadTel. +92-51-
2601 658
 www.flair.com.pk

IN ITALIANO Italian language services

Office No.3 - 1st. Floor Hajivery Center, Queen’s
Road Near Ganga Ram Hospital, Opp. Gerry’s Office,
Lahore042-363084492 - 0332-1048492,
[email protected]
Islamabad Contact
0300-4669928 - 0336-5592383,
[email protected]
www.initaliano.com.pk

Kansa Enterprises Translation Centre

Office 16-B, Basement Panorama Centre
Double Road, Near Cricket Stadium, Rawalpindi
Tel. +92-51-4855304,4855376
Email: [email protected]

SHAKIL Diplomatic Services

Jundanwala, GT Road
Kharian, District Gujrat
Cell: +92-346-6822970
Fax: +92-53-7611889
[email protected]

UGL SEI translation service

N. 10, 1st floor,
Plot 32-33, Askaan
CentreE11 Markaz,
Islamabad Tel.
+92512557302

Step 6

• At this Step you have almost all Educational documents are ready which takes time to
make them ready.
• There are some other documents now you have to make to get Visa from Embassy.
Below is the list of Documents you needed.
 1. Your domicile +3 copies attested from notary public.
2. Your passport (take all your passports if you have more than one, even if it is expire)
3. ONE year (365 days travel insurance).

(APPROVED LIST OF PAKISTANI TRAVEL INSURANCE COMPANIES PROVIDING

TRAVEL MEDICAL INSURANCE FOR SCHENGEN VISA PROCEDURE)

• ACE
• AIG
• Asia Insurance Co Ltd
• Askari General Insurance Company Ltd
• CICL (Century Insurance Company Ltd
• East West Insurance Company Ltd
• EFU General
• IGI
• Jubilee General
• PICIC (Pakistan Industrial Credit Investment Corporation)
• Premier Insurance Limited
• Shaheen Insurance
• SPI Insurance Company Ltd (formerly Saudi Pak)
• TPL Direct Insurance Ltd
• UBL Insurers Ltd
• UIC

Note:
Visa Applicant should not obtain Travel Insurance for a single destination country but for
the Schengen States, You are required to contract a full Schengen Travel Insurance,
covering – for a Minimum amount of 30,000.00 Euros (Thirty Thousand Euro’s) - any
medical, hospitalization, repatriation and emergency evacuation costs, as Well as
associated care expenses which might occur during any single trip into the Schengen
countries.
4. Polio certificate+1 photocopy attested from notary public( you can get it from any
government office for free within 10mins).

5. Take 6 pictures with white background.

6. Minimum 15 lac bank statement, you have to submit 3 or 6 months old bank
statement, remember, you have to take affidavit of support with yourself signed by
your sponsor to embassy. You have to proof your bank statement by showing the
Payslips and Employment letter of the Job or Annual Sallary Certificate issued from
Company. You can show the land or property documents of your sponsor they have
more worth.

7. Tax Returns of last two years of your Sponsor issued from FBR. In case your sponsor
have it’s own business then it should be registered and you have to show NTN
number.

8. You have to fill Form D for Visa above 90 days. Below is the filled versions as an
example.

9. DOV form.

10. Flight Booking ( One sided only) You have to book flight with the gap of 30 days
minimum from the day of expected appointment in Embassy.

11. 15 days hotel booking (Booking start after the gap of 30 days of Embassy
Appointment) You can book it from booking.com by adding the filters of No pre
payment and free Cancellation) You have to add a bank card ( Please add card with
almost zero balance).

12. Important Note ( Your flight date, Hotel booking date and Insurance starting date
should be same).
Common questions asked by visa officer:
Q. Why can't you study in the previous country of your stay?

A. After graduation I have decided to first do a JOB in relevant fields and after gaining some experience I have decided to
study abroad for higher education as it gives me more exposure and dynamic environment that helps me to boost my studies.

Q. Will it be difficult for you to start your studies again?

A. I don’t think so as after graduation I have also spend some time writing research paper that requires a lot of attention and
also I am doing my job that also help me in some way to always study or learn new technology so it won’t be difficult to start
studies again.

Q. Why this University?

A. Politecnico do Torino is one of the best ranked universities in Italy and in Europe and also have well established reputation.
It gives good technical and practical knowledge as well so that’s why I have choose this university.

Q. Where is your University located?

A. The university is located in Metropolitan City of Turin which is also known for Neo-classical and Art Nouveau
architecture.

Q. Who's your Sponsor?

A. My father is the sponsor and bear all my expenses during the stay in Italy.

Q. What does he/she do?

A. My father…..

Q. Where will you live?

A. I will live in Turin

Q. How you will commute between your university and residence?

A. I booked a hotel in turin for 15 days in a mean time I will find a apartment near to my university and after getting contract I
will move there.

Q. What is the name of metro station near your residence?

A. It depends weather I will get an accommodation near to any metro station or not.

Q. Did you book your Accommodation and ticket by yourself?

A. Yes I have booked the Accommodation myself from booking.com website and Air ticket is booked by my Father.

Q. How much is your sponsor's monthly income?

A. You can tell around 1.5 lac is good enough.

Q. Will he/she support you throughout your stay?

A. Yes my father will support me throughout my stay and bear all my expenses

Q. How much will it cost you to stay in Italy per month?

A. Around 350 Euros

Q. How will you pay for your trip to Italy?
A. I will take 2000 euros cash from Pakistan and after that I will ask for money after each 4 months.

Q. How do we know you will leave Italy when your visa expires?

A. My family lives here so After study I have to come back for my family and with experience and more knowledge, I will
start my own software house.

Q. Do you intend to take up a temporary job/internship in the Schengen area?

A. I will prefer to do my thesis and internship from a company to get more experience while studying.

Q. What will you do if we reject your visa application?

A. I will continue my job and will apply again on next cycle.

Q. Why do you think you should be granted the Schengen visa?

A. I love to travel and explore new places, during my BS degree I did many trips with my class fellow in Northern Areas of
Pakistan, So I think it would be a great opportunity to have a Schengen visa to explore Europe and experience new culture and
taste different food during my Masters degree.

Q. Are you going anywhere else in the Schengen area outside of Italy?

A. I haven’t decide it yet, but Of course during my summer break I will love to go on beach and explore Europe.

Q. Do you know how long your Schengen visa is valid?

A. Yes I know it’s for 1 year.

Q. How your previous degree is relevant to this degree

A. My previous degree that is software engg relates with the datascience degree as both degrees have similarities with each
other on the basis of principles, methodologies and data science has prerequisite of engineering degree in Software, CS or in
IT.

Q. What is your last degree and what have you been doing since

A. Computer Software Engineering is my last degree and after obtaining that degree I have decided to do a job as a Software
Engineer before pursuing the Master degree, So after graduation I have worked in different software companies and developed
software solutions.

Q. You have large family ?

A. No I don’t have large family we are only 5 family members.

Q. Why is your hotel expensive and away from University?

A. Right now I have a hotel booking which is 30 minutes away from my university, and in a mean time I will search for a
nearby apartment.
Don’t Tell to Visa officer about this scolarships.

Regional SCHOLARSHIPs

Mostly students ask about scholarships in Italy So I am trying to provide you very brief
but effective details about this. I think in European Union only it’s now Italy which is
providing you all benefits of living and studying without any merit.
Italy offers regional scholarships to both Italian citizens and international students who
wish to pursue their studies in the country. These scholarships are offered by the
individual regions of Italy and vary in terms of eligibility criteria, application procedures,
and award amounts.
To apply for a regional scholarship in Italy, you should first determine which region you
are interested in studying in and research the available scholarships offered by that
region. Each region has its own application process and requirements, so it is important
to carefully review the eligibility criteria and application instructions before applying.
Some examples of regional scholarships in Italy include:
EDISU is an acronym for Ente per il Diritto allo Studio Universitario, which is an Italian
organization that provides financial support to university students. EDISU scholarships are
available to Italian and international students who are enrolled in a degree program at a
university in Italy.
To be eligible for an EDISU scholarship, you must meet certain criteria, including having a
family income below a certain threshold, being enrolled in a degree program at an Italian
university, and maintaining a certain grade point average. The exact eligibility criteria may
vary depending on the region and university.
The EDISU scholarship covers various expenses related to university education, such as tuition
fees, accommodation, and meals. The amount of the scholarship varies depending on the
region, the university, and the student's financial situation.
To apply for an EDISU scholarship, you should contact the EDISU office in your region or
visit their website to obtain information about the application process and eligibility
requirements. Generally, you will need to submit an application form, FRC in Italian, Income
Certificate Issued from Pakistan Consulate in Milan or Pakistani Embassy in Italian, ISEE
certificate from CAAF Office in Italy. All these Certificates are made after coming to Italy.
Before coming to Italy you have to book and apply online on their website by signing up. And
you have to reach Italy within mentioned deadlines.
The application deadlines and requirements may vary depending on the region and university,
so it is important to carefully review the instructions and submit your application on time.

These are the following:

1. Family Registration Certificate (FRC) from NADRA
2. Income certificate of you or your father from FBR showing annual income earned
for last year.
3. Assets declaration if you don’t have any property you can submit Rent agreement of
 house inwhich you are living (it is better to show rent agreement signed by tehsildar).
4. Income certificate on FBR letter head andRent/property certificate on tehsildar office
letter head , do not make it on stamp paper.

REMEMBER THAT THESE DOCUMENTS MUST BE ATTESTED FROM FOREIGNOFFICE

AND PAKISTAN EMBASSY IN ROME, ITALY!!!!

For Quries or any other information contact me through my email address

mentioned in a start of this guide Thanks.

Hope that all above information will be useful to all of you. Best of Luck for your
career!!!! Remember me in your Prayers (Sufian Saeed)