Technical Bid

SEALED TENDER BOX IS AVAILABLE IN THE OFFICE OF AGM (TA)

FOR DROPPING TENDERS AFTER FILLING

BHARAT HEAVY ELECTRICALS LIMITED

RAMACHANDRAPURAM : : HYDERABAD 502 032

Township Administration Department

TELEGRAM : BHARATELEC, TELEPHONE NO: 23184286 & 23183585

FAX NO: 040 – 23021925

TENDER NOTICE NO: HY/TA/OT-01/2006-2007 DATED: 02.05.2006

ITEM NO: 5

1. Name of work : Providing false ceiling to

International club Library.

2. Earnest Money Deposit : Rs. 10,000/-

3. Time of Completion : 1 Months

4. Maintenance period : 2 Years

5. Last date of receipt of tenders : 05.06.2006

6. Date & time of opening of tenders : 05.06.2006, 13.15 Hours

(Technical Bids)

7. Cost of tender document including S.T : 250/-

Name, Address & Phone No:

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‘Contractor’
 TECHNICAL CUM COMMERCAL BID (TOBE FILLED IN BY TENDERERS)

1. Name of the Contractor / Firm :

2. Address & Phone No :

3. Name of work :

4. Tender Notice No & Date, Item No :

5. Details of DD / Cash paid

a. DD or Cash receipt amount & No

for EMD :

b. DD for cost of tender documents :

(tobe enclosed along with this bid
when down loaded) from web

6. Particulars of experience / credentials

a. Whether all details as per pre- :

qualification requirements enclosed

b. Whether financial turnover details :

enclosed

7. P.F.Code No (proof of having Code No :

to be enclosed)

8. ESI Code No (proof of having Code No. :

to be enclosed)

9. PAN No with proof (in case not :

available, proof of having applied
with acknowledgement from concerned
authorities to be enclosed)

10. APGST / VAT No with proof (in case :

not available proof of having applied with
acknowledgement from concerned
authorities to be enclosed).

11. Labour licence (Central / State :

Government if available or to be furnished
at the time of commencement of work

contd - Note
N O T E:-

1. The above documents should be given along with the tender as otherwise,
contractor’s bills can not be processed and payments may be held up.

2. Techno commercial bids will be opened on the same day of receipt.

After
scrutiny incase the agency has not fulfilled all the above conditions with
documentary proof, the bid is liable to be rejected and their price bid will
not be opened.

3. In case of a firm, the tender shall be in the name of the firm, and for individual
these can be in the name individual. In case of sole proprietorship of a firm
he should submit a notarized affidavit to that effect. For partnership firms, the
deed of partnership and power of attorney are to be submitted.

4. Though some of above documents are available with BHEL for those agencies
who are presently working with BHEL, they also should submit one copy of the
same.

5. All the columns shall be filled with proper information.

6. BHEL reserves the right to reject or cancel the tender at any stage of the
tender
process without assigning any reasons there of.

7. A tender may be rejected while scrutiny of technical bids in case there is

unsatisfactory past performance in the execution of an earlier contract.

Signature of Contractor (s)

 Tender Notice No: HY/TA/OT-01/2006-2007 Dated: 02.05.2006

PRE QUALIFICATION

I. The following conditions are to be satisfied by the tenderers, with

documentary
proof to be enclosed with technical bid. In case the agency fails to do so it is
liable for rejection.

1. Registration as contractor in suitable class as in the first para of NIT, for

Item (1) and for other items of works Registered / Reputed Contractor’s are
eligible.

2. Certificate from registered chartered accountant / auditor, showing the

average annual financial turnover during the last 3 years, ending 31 st March
of the previous financial year, which should be atleast 30% of the estimated
cost.

3. Certificates from concerned Government / Semi Government Engineering

Departments showing experience of having successfully completed similar
works during last 7 years, ending last day of month previous to the date of
this NIT, and they should contain either of the following (only letters of intents
are not acceptable).

a. Three similar completed works costing not less than the amount equal to 40%
of the estimated cost or

b. Two similar completed works costing not less than amount equal to 50% of the
estimated cost, or

c. One similar completed work costing not less than the amount equal to 80% of
the estimated cost.

4. ‘Similar Work’ is defined as experience in construction of bridges for item

(1)
of NIT and civil works for all other items.

5. ESI Code No with proof of allotment.

6. P.F. code No with proof of allotment.

7. APGST No / VAT No with proof of allotment or it may be submitted before

commencement of work (for works costing more than Rs. 5.00 lakhs TIN
Number is to be submitted).

8. PAN Number with proof.

contd
II.(1) Tenders must be submitted in sealed covers addressed to AGM/TA BHEL,
Ramachandrapuram, Hyderabad 502 032. Tenderer shall write tender
Notice No, and name of work and address of the tenderer on each sealed
cover. In case the agency fails to comply any of the above, the tender will
be
liable for rejection.

(2) The agency is responsible for all the statutory requirements & documentations
for ESI / PF / Labour Licences etc as per prevailing Government Rules /
Labour Rules. Any amount payable by BHEL on account of these requirements
shall be recovered from contractors bills / deposits.

III. NOTES:-

1. Period of contract shall be as mentioned in NIT.

2. Tenders are on two – part bid method (techno commercial bid and price bid).

3. Tender documents can be had through BHEL web-site http://www.bhel.com.

Cost of document shall be paid in the shape of Demand Draft or Bankers.
Cheque or Pay Order and separately enclosed to the technical bid.

4. The requisitions for tender documents shall be addressed to Addl.General

Manager/TA, Ramachandrapuram, Hyderabad 502 032 along with Demand
Draft / Banker’s Cheque drawn in favour of “BHARAT HEAVY ELECTRICALS
LIMITED, HYDERABAD’ or payment of cash in BHEL Cash Office (No other
Mode of payment will be accepted). Tender documents shall be collected
in
Person by the contractor or his authorized representative.

5. The agencies are advised to visit the work site to understand the nature of
work / quantum or work in its true perspective to avoid any mis - under
standing.

Signature of Contractor
 Issued to:________________________
________________________
________________________
________________________

BHARAT HEAVY ELECTRICALS LIMITED

RAMACHANDRAPURAM :: HYDERABAD–32
TOWNSHIP ADMINISTRATION

TENDER DOCUMENTS (TECHNICAL BID)

Name of the work : Providing false ceiling to International club Library.

Tender Notice No. HY/TA/OT-01/2006-07 Item No. 5

INDEX
1. Tender Notice
2. Directions to Parties for Tendering.
3. Tender for the work.
4. Tenderer’s and Contractor’s Certificate.
a) Contractor’s obligation
5. General terms and conditions.
a) General terms and conditions (Part-2)

6. Schedule – B :--- Issue of stores to the contractor.

7. Schedule – C :--- Services : Viz.,
Water and Electricity to the site of Contractor.
8. Special Conditions
9. Special Conditions (Safety)
10. Drawings (if any)

CONTRACTOR(S) ISSUING OFFICER

Address:
 BHARAT HEAVY ELECTRICALS LIMITED
RAMACHANDHRAPURAM : : HYDERABAD-32

TENDER NOTICE

No. HY/TA/OT-01/2006-07, Date: 02.05.2006, Item No: 5

1. Sealed Tenders will be received by the Addl..General Manager (TA),

Bharat Heavy Electricals Limited, Ramachandrapuram, Hyderabad-32 at his
office up to 13.00 hours on 05.06.2006 for the work of “Providing false
ceiling to International club Library.” at Ramachandrapuram, Hyderabad-502
032.A.P., Tenders (Technical bid) will be opened by the Senior Engineer (Civil),
Bharat Heavy Electricals Limited, Ramachandrapuram, Hyderabad-32. on the
same day at 13.15 hours in Township Administration office. The tenderers or
their agents are expected to be present at the time of opening of the tenders. The
tender receiving officer will, on opening such tender, attest over writings or
corrections, if any, therein in the presence of the tenderer’s who may be present
at the time. The tender should be in the form of obtainable from the Office of the
Addl.General Manager (TA). The Andhra Pradesh Detailed Standard
specification and other documents relating to the contract such as additional
specifications, proforma for Bank Guarantees, descriptive specifications sheets
regarding materials etc., can be seen at any time between 09.00 A.M to 16.00
Noon in the office of the Addl.General Manager (TA). Tender forms and other
particulars regarding the proposed work can be obtained on any working day
from 09.00 to 16.00 hours upto 31.05.2006 on payments of the prescribe sum of
Rs. 250.00 per set as non-refundable.

2. Tenders must be submitted in sealed covers and should be addressed to the

Addl.General Manager (TA), Bharat Heavy Electricals Limited,
Ramachandrapuram, Hyderabad – 32, the name of the tenderer and the name of the
work being displayed on the cover.

Contd.….2
 :: 2 ::

If the tender is made by a individual, it shall be signed with his name and his full
address shall be given, If it is made by firm, it shall be signed with the co-partnership
name by a member of the firm, who shall also sign his own name and the name and
address of each member of the firm shall be given. If the tender is made by a
corporation, it shall be signed by a duly authorized officer who shall produce with his
tender, satisfactory evidence of his authorization. Such tendering corporation may be
required before the agreement is executed, to furnish evidence of it’s corporate
existence.

3. Each tenderer must pay as Earnest Money, a sum of Rs.10,000 (Rupees Ten
thousand only) and enclose with his tender the receipt endorsed accordingly.
The earnest Money prescribed for this work may be offered in any of the
following forms duly pledged to the Sr. Accounts Officer (CASH), B.H.E.L.,
Ramachandrapuram, Hyderabad-32.

a) Cash Receipt from B.H.E.L., Cash Office

b) Bankers cheque, Demand Draft.

The Earnest Money will be refunded to the unsuccessful tenderer after the intimation
of rejection of the tender is sent. The Earnest Money will be retained in the case of the
successful tenderer and get converted as a part of security Deposit for the due performance
of the contract and in either case will not carry any interest. It will be dealt with as
provided in the conditions attached to the tender.

Contd.…..3
 :: 3 ::

When a tender is to be accepted, the tender whose tender is under consideration, shall
attend the Office of Addl.General Manager (TA) upon written information to him. He
shall forth with upon intimation being given to him by the Addl.General manager (TA)
of acceptance of his tender, complete the execution of the agreement by signing all
documents connected there with, Failure to do so shall entail forfeiture of the Earnest
Money Deposit.

4. EMD by the Tenderer will be forfeited as per Tender Document if.

i) After opening the tender, the bidder revokes his tender within the validity period
or increase his quoted rates.
ii) The tenderer does not commence the work within the period as per
LOI/Contract.
EMD shall not carry any interest.
If only a part of the work as shown in the tender is awarded, the amount of
Earnest money will be forfeited with regard to the estimated cost of the work so
awarded.

5. Tenderers shall peruse carefully the instructions laid in General Conditions

of the contract and all other relevant documents before tendering for the work.
The approximate quantity of work to be executed under each class is given
in Schedule – “A”. The quantities are given with a view to enable the tenderer to
quote his over all rate to each clause of work in the tender form and for a uniform
comparison of tenders. It shall be definitely understood that the Bharat Heavy
Electricals Limited, does not accept any responsibility for correctness or completeness
by commissions, deductions or additions at the discretion of accepting authority.

6. The Addl. General Manager (TA) reserves the right to reject any tender or part
thereof or all the tenders with out assigning any reasons thereof.
7. Tenders not submitted in proper form or in due time will be rejected.
8. The offer shall be valid for a period of 90 days from the date of
opening of the tender.

Contd…4
 :: 4 ::

9a. Security Deposit should be collected from the successful tenderer. The
rate of Security Deposit will be as below:

Upto Rs. 10 lakhs 10%

Above Rs. 10 lakhs upto Rs. 50 lakhs Rs. 1 lakh + 7.5% of the amount exceeding
Rs. 10 lakhs
Above Rs. 50 lakhs Rs. 4 lakhs + 5% of the amount exceeding
Rs. 50 lakhs
If the work is awarded, the agency has to pay 50% of SD in advance on contract
value before commencement of work after adjusting of EMD amount.

9b. Security Deposit may be furnished in any one of the following forms.
i) Cash (as permissible under the Income Tax Act)
ii) Pay Order, Demand Draft in favour of BHEL.
iii) Local cheques of scheduled banks, subject to realization.
iv) Securities available from Post such as National savings Certificates, Kisan
Vikas Patras etc.
v) Bank Guarantee from schedules Banks / Public Financial Institutions as defined
in the Companies Act subject to a maximum of 50% of the total security
deposit value. The balance 50% has to be remitted either by cash or in the
other form of security. The Bank Guarantee format should have the approval of
BHEL.
vi) Fixed Deposit Receipt issued by scheduled Banks / Public Financial Institutions
as defined in the companies Act. The FDR should be in the name of the
contractor, A/C BHEL, duly discharged on the back.
vii) Security Deposit can also be recovered at the rate 10% from the running bills.
However in such cases at least 50% of the Security Deposit should be deposited
before start of the work and the balance 50% will be recovered from the
running bills.
viii) EMD of the successfully tender shall be converted and adjusted against the
security deposit.
NOTE: Acceptance of Security Deposit against sl. No. (iv) and (vi) above will be
adjusted to hypothecation or endorsement on the documents in favour of BHEL.
However, BHEL will not be liable or responsible in any manner for the collection of
interest or renewal of the documents or in any other matter connected therewith.
9c. Security Deposit shall not be refundable to the contractor except in accordance
with the terms of the contract.

The Security Deposit will be released along with final bill or after
2 Years maintenance period, whichever is later.

SIGNATURE OF CONTRACTOR (S) ACCEPTING AUTHORITY

 DIRECTIONS TO PARTIES FOR TENDERING

1. A list of materials, proposed to be supplied by the Bharat Heavy Electricals Limited,

Ramachandrapuram, Hyderabad – 502 032, and the places where and the prices at
which they are proposed to be supplied is given in Schedule-B. TENDERER MUST
ACCEPT THESE MATERIALS AT THE SPECIFIED PRICES AND QUOTE FOR
FINISHED WORK ACCORDINGLY. Not with standing any subsequent change in the
market value for those materials the charges to the party executing the work will remain
as originally entered in the Agreement. If at any time subsequent to the execution of
this agreement, materials of B.H.E.L., other than those specified in the agreement are
required by B.H.E.L., to be used on the work they will be charged at issue rate of
BHEL. The contractor will be informed in writing of this and he should intimate in
writing the rate which he demands for finished work in view of the fact that he is to use
materials of B.H.E.L, and at the issue rate. No cartage or incidental charges will be
borne by B.H.E.L., in connection with the supply of materials referred to in this
paragraph. If at any time, B.H.E.L., supplies materials other than those specified in the
agreement at the request of the contractor for use on work, they will be charged at the
market value prevailing at the time of supply or issue rate plus 12 ½% whichever is
greater.

2. Subsidiary items such as water for work, clearing and marking out site, hire of tools
and plants should be separately entered. If such items are not so entered, it will be
assumed that the rates quoted, in the schedule include provision for them also.

3. The tenderer shall examine closely, the Andhara Pradesh Standard specifications kept
in Sr.Engineer, Civil’s Office and also the relevant clauses of the standard preliminary
specification before submitting his tender unit rates which shall be for finished work in
situ. The contractor should purchase a book of Andhra Pradesh Standards
Specifications for his references. He shall also carefully study the drawings and
additional specifications and all the documents which form part of the agreement to be
entered into by the accepted tenderer.

Contd.…2
 :: 2 ::

4. Each tenderer must quote the PAN no. with proof of allotment by the Income Tax
Authority. In the case of proprietary firm, it will be necessary to quote the
aforementioned for the proprietor or proprietors and for each of the partners as the case
may be.

5. Every tenderer is expected, before quoting his rates to inspect the site of the proposed
work. He should also inspect the quarries, and satisfy himself about the quality and
availability of materials. The best class of materials shall be used on the work. In
every case, the materials must comply with the relevant standards specifications.
Samples of materials as called for in the Standard Specifications, or in this tender or as
required by the Engineer-in-charge having jurisdiction for the time being over the
work, herein-after called Addl.General Manager(TA), shall have the due approval
before the supply to site of work is begun. Attention of the contractor is directed to
standard preliminary specification regarding payment of seigniorage, tools etc,.

6. Time shall be considered as the essence of the contract. The rate of progress as
mutually agreed to is required to be maintained. Date of commencement of this
programme will be the date on which the site (or premises) is handed over to the
contractor.

7. The tenderer should quote specific rates for each item in the schedule and the rates
should be in rupees and paise or as directed in the Schedule-A. The units and rates
should be written both in words and figures. The schedule accompanying the tender
shall be written legibly and free from erasures, over writings or corrections of figures.
Corrections where unavoidable should be made by crossing out, initialing, dating and
rewriting. No alterations which is made by the tenderer in the tender form, the
conditions of agreement, the drawings or specifications accompanying the same will be
recognized and if any such alterations are made, the tender will be void.

SIGNATURE OF CONTRACTORS(S) ACCEPTING AUTHORITY

 TENDER FOR THE WORK

I/We_____________________________________________do hereby tender to

execute works of the under mentioned description and in accordance with the conditions noted
below in consideration of payment being made for the quantity of work executed at the
respective rates specified in the following schedule.

I / We hereby distinctly and expressly declare and acknowledge that before the submission
of my / our tender I / We carefully followed the instructions in the tender notice and have read
the Andhra Pradesh Standard specification and the clauses of the preliminary specifications
and that I /We have made such examination of the contract documents and of the specifications
etc., and of the location where the said work is to be done and such investigation of the work
required to be done and in regard to the material required to be furnished as to enable me/us
thoroughly to understand the intention of same and the requirements, covenants, agreements,
stipulations and restrictions contained in the contract and in the said specifications and
distinctly agree that I /We will not hereafter make any claim or demand upon the Bharat Heavy
Electricals Limited based upon or arising out of the said requirements, covenants, agreements,
stipulations, restrictions and conditions.

Signature of Contractor (S)

Address
 TENDERER’S AND CONTRACTOR’S CERTIFICATE

1. I hereby declare that I have perused in detail and examined closely the Andhra
Pradesh Standard Specifications and it’s addenda volume and also BHEL General
Conditions of contract. I agree to be bound by and comply with all specifications
contained in Andhra Pradesh Standard Specification and General Conditions of
contract, for the various items of works specified in the Schedule “A” and the
work as a whole.

2. I hereby declare that I shall pay the statutory minimum wages to my workers as
applicable from time to time.
I shall also adhere to all the statutory obligations under Contract Labour (Regulation
and Abolition) Act 1971 and Rules framed thereunder with subsequent revisions if
any .

3. The daily wage rate of labour applicable as on date from 01.10.2005 is as follows as
per Sr.Dy.General Manager /HR Ref. No. HR/IR/CL/06 Date : 24.01.2006.

Unskilled worker - Rs. 110.75 / Per day

Semi Skilled Worker - Rs. 126.00 /Per day

Skilled Worker - Rs. 143.75 /Per day

4. The Contract/Job Executing Officers are required to ensure that Contractor pays the
‘Daily Wages’ as shown above to their Labour after deducting Employee contribution
towards PF & ESI at the rate of 12% and 4.75% respectively on the daily wages w.e.f
01.10.2005. Contract Labour are also entitled for Holidays which are applicable to
BHEL and 1 day Leave for every 20 days of working.

5. Contractor shall pay 12% PF and 1.61% Administrative charges towards PF and 4.75%
towards ESI as Employer’s contributions. The contractor shall remit the above
contributions along with Employee’s contribution to PF & ESI departments and file
monthly returns by 20th of every following month. Contractor shall also provide
uniform, shoes and other personal protective Equipments (PPEs) wherever applicable to
their Labour.

6. Any increase in rate of DA/Wages hike shall not be reimbursed to the contractor.
Contractor shall anticipate such hike, and quote in the tenders. It shall be noted that any
increase of DA/Wages shall be absorbed by the contractor himself and BHEL will not
reimburse the increase in DA/Wages.
 Date _________________ SIGNATURE OF CONTRACTOR(S)

Annexure-C

CONTRACTOR’S OBLIGATIONS

A) CONTRACTUAL

a. Contractor shall decide the number of employees to be deployed for execution

of the work awarded to him and he or his authorized representative will be
solely entitled to dictate such workers about the manner of carrying out the
work as per the prescribed specifications and quality plan.

b. Contractor shall supervise the work allotted to him and to be carried out by his
employees.

c. Contractor to ensure that the employees deployed in the premises of BHEL are
physically and mentally fit and do not have any criminal record. Such
employees should possess requisite skill, proficiency, qualification, experience
etc.

d. Contractor to maintain appropriate records of his employees deployed to carry

out the job (s).

e. Contractor should issue appropriate appointment letters to his employees.

f. Contractor to provide employment card / identity card with photograph duly

verified and attested by the Contractor to his employees. Contractor to indicate
the name of the proprietory / partnership firm / company, place of work,
contract number and duration of validity of card.

g. Contractor will be responsible for the good conduct of his employees. In case of
any misconduct / misbehaviour by any employee, the contractor will replace
such employee (s) immediately.

h. Contractor will ensure that the job is executed through his employees on his
rolls and under no circumstances the contractor will deploy any casual
employee to carry out the job nor shall sub-contract the job without prior
written permission.

i. Contractor will keep watch on his employees and he will be liable for any
pilferage / loss to BHEL due to acts of omission and commission by his
employees. Similarly, liability for any compensation to outsiders on account of
any act of omission and commission by the employees deployed by the
contractor shall lie exclusively with him.

j. Contractor to provide safety appliances and safety shoes to his employees. The
contractor shall be responsible and safety regulations as applicable.

k. The contractor has to provide a distinct uniform different from BHEL employees.
The Uniform should have logo of the Contractors firm / company. The uniform
shall be kept in neat, tidy and wearable condition. Wherever necessary, the
Cap shall be integral part of the uniform.

l. Contractor to ensure that all precautions are taken for safety of his employees
and equipments.
 Contd..2

::2::

m. In the event of termination of contract for any reason whatsoever, the

contractor shall withdraw all his employees from the establishment of BHEL. In
case contractor decides to terminate services of his employees, he should settle
all terminal dues including retrenchment compensation.

n. Contractor shall provide to his employees all tools, tackles and equipments and
maintain the same to carry out the job under the contract at his cost and if
necessary contractor may take insurance policy of his men, material,
equipments and tools and tackles.

o. Contractor shall provide safety appliances and maintain the same at his own
cost which may be required under the statute or otherwise.

p. Contractor shall provide material at his cost as mentioned in the contract to his
employees for carrying out the job.

B) TOWARDS STATUTORY LIABILITY

a. All statutory requirements under Minimum Wages Act 1948 Payment of Wages
Act 1936 Workmen Compensation Act 1923, EPF & MP Act 1952, Payment of
Gratuity Act 1972 ESI Act, 1948, the Contract Labour (R&A) Act 1970, Payment
of Bonus Act 1965, Income Tax Act, Service Tax Act and all other applicable
Acts shall be complied with by the contractor.

b. Contractor shall comply with all statutory requirements, rules, regulations,

notifications in relation to employment of his employees issued from time to
time by the concerned authorities.

c. Contractor shall ensure payment of statutory prescribed minimum wages as

applicable from time to time in the presence of authorized representative of
BHEL and maintain proper records of their timely disbursement. These records
need to be preserved for a period of atleast 3 years and should be made
available even after the contract is over for any verification by the statutory
authorities / BHEL authorities.

d. Contractor to provide PF pass book to his employees and ensure payment of PF,
EDLI, pension dues under EPF & MP Act 1952 to the RPFC.

e. Contractor shall ensure payment of ESI contribution under ESI Act 1948 and
provide ESI membership No / Card of each employees.

f. Contractor shall produce proof of deductions as well as remittances of PF, EDLI,

Pension, ESI contribution, administrative charges etc., wherever applicable and
shall maintain proper records. Contractor to issue wage slips to his employees.

g. Contractor shall furnish proper returns to the concerned statutory authorities

and provide a copy of the same to BHEL.

h. Contractor shall be solely responsible for non payment / delayed payment of

wages / DA, contributions under EPF & MP Act, ESI Act etc.
 Contd..3

::3::

i. In case the contractor fails to make payment of wages to his employees or

remittance of contribution to the concerned authorities, the security deposit /
other dues / running bills under the contract can be utilized by BHEL to
discharge the liability of the contractor.

j. Contractor shall indemnify BHEL against all claims and losses under various
Labour Laws, statutes or any civil or criminal law in connection with employees
deployed by him.

k. The liability for any compensation on account of injury sustained by an

employee of the contractor will be exclusively that of the contractor.

l. Contractor to obtain insurance cover for his employees / equipment, tools and
tackles etc and take third party risk insurance coverage at his own cost. BHEL
shall not be responsible for any loss, damage pilferage of his property and / or
his employees.

m. Contractor should have independent code numbers / exemptions under EPF &
MP Act 1952 and ESI Act 1948 and shall cover his employees under the said
codes.

n. Payment of bonus under the Payment of Bonus Act Payment of gratuity under
the Gratuity Act, and retrenchment compensation under Act will be the sole
responsibility of the contractor.

o. Over and above the daily wage rate, payment shall be made for leave with
wages.

p. Contractor shall observe Provisions of the Factories Act in respect of working

hours, holidays, rest intervals, leave and over time to his employee. No work
shall be done on second / third shift, overtime, Sundays or on other declared
holidays without written permission.

q. In case a contractor employs women as employee he will discharge his

obligation under law in respect of such women workers such prohibition of
engaging them during night-hours, prohibition of employing them for more than
9 hours per day, provision of crèche facility, grant of maternity leave as per
rules etc.

r. Contractor shall be responsible for making payment of wages before expiry of 7

days from the last day of wage period and to ensure disbursement of wages in
the presence of the authorities representative of contract operating division
who shall record under his signature at the end of entries in the Register of
wages.

s. Contractor to obtain license under CL (R&A) Act 1970.

 CONTRACTOR (S) ACCEPTING AUTHORITY

GENERAL TERMS & CONDITIONS (Part-2)

1. The contractor shall comply with the following general terms conditions and special
instructions.

2. The contractor shall fully comply with the following enactment’s:

a. Contractor Labour (R&A) Act, 1971.

b. Wage Rates not less than that notified by State Labour department from time to
time.
c. Payment of Wages Act.
d. ESI Act, 1948.
e. EPF Act, 1952.
f. Workmen’s Compensation Act, 1923.
g. The company’s instructions as issued from time to time in regard to working hours,
wages, leave, holidays etc.

3. The Contractor shall obtain license from the Assistant Labour Commissioner (Central),
or appropriate Government if he engages 20 (Twenty) or more workmen only.

4. The contractor shall produce the following Registers and forms before commencement
of work, for verification by the Executing Officer of the company.

a. Form XIII - Register of workmen employed by contractor (Rule 75).

b. Form XIV - Employment card issued by contractor (Rule 76).
c. Form XVI - Muster Roll (Rule 78 (1) (a) (i)).
d. Form XVII - Register of Wages (Rule 78 (1) (a) (i)).
e. Form XVII - Register of wages - cum Muster Roll (in case
of weekly payment).
f. Form XIX - Wage slip (Rule 78 (b)).
g. Form XX - Register of deduction for damages or loss
(Rule 78 (1) (a) (ii)).
h. Form XXI - Register for fines (Rule 78 (1) (a) (ii)).
i. Form XXII - Register of advances (Rule 78 (1) (a) (ii)).
j. Form XXIII - Register of overtime (Rule 78 (1) (a) (iii)).
k. Form XXIV - Register to be sent by the contractor to licensing
officer (Rule 82 ) (1).

The contractor shall maintain the above neatly, completely an legibly for inspection by
various statutory authorities and the company officials even at short notice.

5. The contractor shall observe

(a) Weekly rest day.
(b) The company list of holidays.
 Contd….2

:: 2 ::

6. Contractor shall obtain complete bio-data of the labour, employment certificate and
Antecedent verification in the prescribed form for each labour and supervisor engaged
by him and shall submit the same to the Personnel Department / IR section through the
contract executing officers before commencement of the work.
7 The Entry permits are to be issued to the Contract Labour by Assistant Commandant /
CISF (Plant), based on the requisition submitted by Contract Executing Officer and
forwarded by Dy.General manager / Personnel.
8. Every contractor shall submit a notice regarding commencement and completion, of
work in form – VI A&B [Rule 25 (VIII) & 81 (3)] to Personnel Department, IR section
through his contract executing officer, for forwarding the same to State Labour
Department.
9. The contractor shall make himself of his representative available at the work spot
everyday during execution of work, for effective supervision.
10. The contractor shall attend to all inspections notified / conducted by the Personnel
Department, Labour Department, P.F. authorities. Factory Inspectors ESI Inspectors, or
any other such authorities under the act.
11. Non – compliance of any provisions under the act/ rule/instructions / guidelines shall
make the contractor liable for penal action including termination of contract.
12. Contractor shall furnish in a separate letter his place of residence and postal address.
The delivery at the above named place or posting in a Post box regularly maintained by
the post and telegraph Department or sending letters registered for acknowledgement of
any notice, letter or other communication to the contractor. Change in address shall
come into force at any time by an instrument executed by the contractor and delivered
to the Company official who has signed the contract.
13. The contractor must satisfy himself by personal study and examination of the
drawings / specifications furnished and understand thoroughly the scope of proposed
work in detail and all conditions affecting the work before entering into the contract.
There shall not be at any time dispute / complaint of any misunderstanding with regard
to scope of work and interpretation of specifications or any misunderstanding with
regard to nature or omission of the work to be done not shall any application for
compensation in terms of time and money shall be accepted by company regarding the
above.
14. Contractor shall in his absence keep competent agent constantly on the works and any
directions or explanations given by the “Contract Signing Officer” or his representative
to such agent shall be held to have been given to the contractor himself.
15. Contractor on the advise of company official shall immediately remove any person
employed by him, who may in the opinion of the company official is incompetent or
misconducts himself and such persons shall not be again employed on the works
without permission of the company official.
 Contd.…3

:: 3 ::

16. The contractor shall erect and maintain at his own cost temporary weather proof sheds
at such places approved by the company for keeping materials under cover.

17. The contractor shall give all notices required by the acts regulations, bylaws, legal acts
and pay all fees in connection therewith unless and otherwise arranged and decided in
writing with the company. He shall also ensure that no attachments are made against
materials or work forming part of or for the use of the contractor. In all such cases,
contractor shall protect and indemnify the company against any claim or liability
arising from or based on the violation of any such laws, ordinances, regulations ,orders,
decrees or attachments either by himself or by his employees,

18. It shall be contractor’s sole responsibility to protect the public and his employees
against accident from any cause and provide required safety equipments and shall
indemnify, the company against any claims for damages for injury to the person or
property resulting from any such accidents and shall, where the provisions of the
workmen’s compensation act apply, take steps to properly insure against any claims
thereunder.

19. In the event of any accident in respect of which compensation may become payable
under the workmen’s compensation act. VIII of 1923 whether by the contractor or by
the company as principle employer, it shall be lawful for the company to retain out of
monies due and payable to the contractor such sum or sums of money as may, in the
opinion of the company shall be final in regard to all matter arising in this clause.

20. No work shall be done on Sundays or on other declared holidays of the company
without the written permission of the company officer incharge o f the work. The
contractor shall comply with the provisions of the Factories Act Rules framed
thereunder if the same are applicable.

21. The contractor shall keep his work place clean and safe to avoid injuries to men and
damage to finished products / equipments.

22. On the occurrence of an accident, which results in the death of any of the workmen
employed by the contractor or which is so serious as to be likely to result in the death of
any such workmen, the contractor shall within 24 hours of the happening of such an
accident intimate in writing to the company official incharge of the work.

23. The contractor shall indemnify the company against all losses or damages sustained by
the company resulting directly or indirectly from his failure to give intimation in the
manner aforesaid including the penalties or dues if any and become payable by the
company, as a consequence of failure, the company to give notice under the workmen’s
compensation act or otherwise confirm to the provisions of the said act in regard to such
accident.
 Contd.…4

:: 4 : :

24. The contractor shall ensure adherence to all statuary requirements applicable to
BHARAT HEAVY ELECTRICALS LIMITED, RAMACHANDHRA PURAM,
HYDERABASD-502032.

25. The contractor shall ensure abidance by all the labour laws especially including contact
labour (R & A ) Act, payment of wages Act, workmen’s compensation act, minimum
wages Act ESI Act and Provident Fund Act as amended from time to time.

26. The contractor shall comply with provident Fund Act either through PF code allotted to
him are by the code provided by PF Department to work Centers in the FACTORY
/TOWNSHIP CIVIL OF B.H.E.L. Ramachandrapuram, Hyderabad –502032

27. Not withstanding the clause, in case of any financial loss incurred by the company on
account of contravention of the Provident Fund regulations or any regulations of rule
touching the same by the contractor, the contractor shall submit an undertaking to
indemnify the company to the extent of the loss incurred by the company.

28. The contractor should engage only those labourers who shall be more than 18(eighteen)
years of age.

29. The contractor shall not resort to sub-contracting under any circumstances. If found
subcontracting at a later date, BHEL reserves the right to take whatever action it deems
fit, including cancellation of the contract.

30. The contractor shall provide the required safety equipment to the labours engaged by
him.

31. Contractor shall issue “Employment Card” as per statute to all the labour and
supervisors covered under the job work contract.

32. The contractor shall be responsible to settle any grievances of the labour deployed by
him.

33. Whenever the term “CONTRACTOR” is used, it shall be understood to refer to the
particular person, firm or corporation with whom an agreement has been made by the
concerned company official for executing the work defined in the concerned agreement
and for the purpose of instructions regarding compliance with contract conditions, it
shall include the contractor’s authorised agents, who are entrusted with the work by
contractor.

34. The quantities mentioned in the agreement schedule are worked out from the relevant
drawings in the company and may not be the actuals required for execution.
35. The company does not expressly or by implication agree that the actual amount of the
work to be done shall correspond there with, but reserves the right to increase or
decrease the quantity of any class or portion of the work as he deems necessary.

Contd.…5

:: 5 : :

36. All the works shall be carried out in accordance with the directions and to the
satisfaction of the company official in accordance with the drawings, specifications and
instructions. Supplementing or explaining the same as may from time to time shall be
done by the company official.

37. For all modifications, omissions or additions to the approved drawings and
specifications, the company shall issue revised plans or written instructions and no
modifications, omission or addition shall be made unless so authorized and directed by
the company in writing at any time before completion of the work.

38. The company shall have the privilege of ordering modifications, omissions, or additions
at any time before completion of the work.

39. All materials, articles, and workmanship shall be the best of their respective kinds for
the class of work described in the contract specifications and schedule and materials to
be obtained by the contractor shall be from sources approved by the company.

40. Sample of materials shall be furnished by the contractor at his expense to the company
when called for before execution of any work.

41. The company shall have power to reject at any stage, any work which is considered to
be defective in quality of materials or workmanship and shall not be debarred from
rejecting wrong material by reasons of having previously passed them in an unworked
condition. Any portion of the work or materials rejected or pronounced to be inferior or
not in accordance with specifications shall be taken down and removed from the work
site at the contractor’s expenses.

42. The decision of the company shall be final and binding on the contractor on all
technical questions which may arise in the contract with respect to material,
workmanship, removal of improper work, interpretation of the working drawings,
specifications, notes, procedures etc.

43. The decision of the “Contract Signing Officer” or any officer deputed by him duly
authorised on his behalf, in respect of the rate of progress and the quality of work or
material shall be final.

44. Contractor shall be deemed to have included in his tender price of all the plant.
Machinery and appliances required for the purpose of all operations connected to secure
a satisfactory quality of work within the opinion of the company will ensure the
completion of the work within the time specified.

45. If at any time, during the progress of work or any part of it such methods or equipment
appear to the company official to be insufficient or inappropriate for ensuring the
quality of work required or rate of progress, he may order the contractor to increase
their efficiency or to improve their quality of work and the contractor shall comply with
 such order and on failure of which the company may take such action as it deems it fit
to improve the quality of work or the rate of progress required from the contractor and
all such actions taken by the company shall be at the cost and risk of the contractor.

Contd.…6

:: 6 ::

46. It is open to the company to lend or supply to the contractor any tools, implement,
material and machinery that are needed by the contractor, which in the opinion of the
company is essential to improve the quality or progress of work. The contractor shall
pay such deposit or charges that may be fixed or determined by the company for any
such articles or machinery lent or hired to the contractor.

47. Any electric power required for contractors machinery for the purpose of work shall be
supplied by the company at the written request of the contractor at one point subject to
the observance of rules an regulations of Electric board / company and charges there on
shall be recovered from the contractor.

48. The contractor shall confirm to the regulations and laws of central / state govt. or any
local authority and that of the company with whose system the machinery is supposed
to be connected.

49. All rubbish as it accumulates shall be removed from the site to the point of disposal as
indicated from time to time by the company. If this is not adhered to, the company shall
remove the scrap and recover the cost of these operations from the bills of the
contractor.

50. Any sum due from the contractor on account of tools and plants, stores, or any other
items provided by the company shall be deducted from the respective bill due to him.

51. In case of breach of any of the terms and conditions of the contract, a claim shall be
lodged under the bank guarantee with the guarantor at the discretion of the competent
authority of the company. On successful completion of the contract to the satisfaction
of the company, the bank guarantee shall be released after due claim period.

52. In the event of any question or dispute under this contract, the same shall be referred to
a competent Authority in the company for sole arbitration and his decision shall be final
and binding on the parties to the contract.

53. In case of any suit or other legal proceeding arising under this contract, the courts at
Sangareddy (Medak Dist.) A.P only shall have the Jurisdiction.

54. The company reserves the right to enter into parallel agreement with one or more
contractors at their direction.

55. Disputes, grievances between the contractor and his labour, will have to be settled by
the contractor only.

56. The labour employed by the contractor, if found in abetting and fellow labour or
contractors or any BHEL employee, the same shall be considered as an act of
indicipline. Such labourers shall be removed from the services of the contractor, on the
 advice of BHEL. Further the contractor shall initiate every necessary action in
accordance with the relevant Laws, Rules & Regulations and enactments of State and
Central Government.

Contd.…7

:: 7 ::

57. Wherever, BHEL/COMPANY standards are mentioned, copies of which are enclosed
they shall by strictly followed.

58. Nothing contained in the contract agreement and its conditions shall be deemed to
preclude or render inoperative the service of any notice, letter or other communication
upon the contractor personally.

59. The decision of the “Contracting Signing Officer” shall be final and binding on the
contractor on all technical questions which may arise touching the contract with respect
to the quality of material, workmanship, removal of improper work, interpretation of
the working drawings, specifications, notes, procedures etc.

II) Special Instructions:

1. If an individual makes the tender, it shall be signed with his full mane and his
address shall be furnished. If it is made by firm, it shall be signed with the co-
partnership name by a member of the firm, who shall also sign his own name,
also furnish the name and address of each member of the firm, if the tender is
made by corporation, it shall be signed by a duly authorized officer who shall
produce with the tender, satisfactory evidence of his authorization. Such
tendering corporation / firm is required to furnish evidence of its existence along
with bid.

2. The EMD will be refunded to the unsuccessful tenderers on application after

rejection of the tender is intimated. The earnest money will be retained in the
case of the successful tenderers and either of the cases will not carry any
interest. If will be dealt with as provided in the conditions attached to the
tender.

3. Whenever a tender is to be accepted, the tenderer, whose tender is under

consideration, shall attend the office of “Office Inviting the Tender” on the date
fixed by written intimation to him. He shall forthwith, upon intimation being
given to him by the “Officer Inviting the Tender” [Ex. AGM (T.A)] for
acceptance of his tender, complete the execution of the agreement by signing all
documents connected therewith. Failure to do so and not to commence the work
within the time specified in the Letter of Intent shall entail forfeiture of the
earnest money.

4. Tenderers shall peruse carefully the instructions and directions to parties

tendering and the conditions of the agreement and all other relevant documents
before tendering the rates for the work. The approximate quantity of work to be
executed under each class is given in the schedule. The quantities are given
with a view to enable tenderer to quote his overall rate for each class of work in
the tender form and for an uniform comparison of tenderers. It shall be
definitely understood that BHEL does not accept any responsibilities for the
 correctness or completeness of this schedule and that the schedule it liable to
alterations by omission deductions, or additions at the discretion of accepting
authority.

Contd.…8

:: 8 ::

5. The tenderer shall keep the offer valid for a period of 90 days from the date of
opening of tender. It is being understood that the tender documents have been
sold / issued to the tenderer and the tenderer is being permitted to tender in
consideration of the stipulation on his part that after submitting the tender, he
will not recall his offer or modify the terms and conditions thereof in a manner
not acceptable to the “Officer Inviting the Tender” Should the tenderer fail to
observe or comply with the foregoing stipulation, the EMD shall be forfeited.

6. Tenderers have to quote their rates in the tender schedule legibly written in
figures and words and those not submitted in proper form are liable for
rejection.

7. The submission of tender shall be strictly in accordance with the terms and
conditions stipulated in this tender notice. No counter conditions will be
acceptable or valid.

8. The tenderers must satisfy themselves by personal sturdy and examination of

the drawings / specifications furnished and understand thoroughly the scope of
proposed work in detail and all conditions affecting the work before entering
into the contract. There shall not be at any time after submission of the tender
dispute/ complaint of any nature regarding the scope of work and interpretation
of specifications or any misunderstanding with regard to nature or omission of
the work to be done nor shall any application for compensation in terms of time
and money shall be accepted by BHEL in regard to the above.

9. Contractor shall be deemed to have included in his tender price of all the plant,
machinery and appliance required for the purpose of all operations connected
with the work embraced under the contract to secure a satisfactory quality of
wok and rate of progress which in the opinion of the “Contract Signing Officer”
will ensure the completion of the work within the time specified.

10. The contractor has to produce the bank guarantee in the prescribed proforma
valid for the contract period for a value calculated at the rates mentioned
towards security deposit. The claim period under the guarantee shall be valid
for six months after expiry of the contract.

11. This is a time bound contract for period mentioned, and does not envisage any
escalation of price.

12. The rates quoted by the contractor shall be firm for the contract period. There
shall be no revision in contract rates due to increase in any statutory levies
during the period of the contract and this increase shall be absorbed by the
contractor himself in full.
 SIG. OF CONTRACTOR(S) ACCEPTING AUTHORITY

Annexure-D

GENERAL TERMS & CONDITIONS

1. BHEL shall have privity of the contract with the contractor only and will give
instructions to the contractor or his authorized representative. BHEL will
have nothing to do or be concerned with the employment of employees
working for the contractor. The relationship between BHEL and the
contractor will be that of independent entities and nothing herein contained
will amount to joint venture, partnership or an employer-employee
relationship.

2. The contractor shall maintain regular contact with the designated

employee(s) of BHEL and will interact on matters relating to the work
awarded under this contract.

3. In case the contractor does not carry out the Contractual / Statutory
obligations or the services rendered by him are found to be unsatisfactory,
BHEL shall bring the same to his notice and he will be obliged to discharge
the obligations and rectify the deficiency / anomaly within three days time
failing which, BHEL reserves the right to terminate the contract without
assigning any reason whatsoever. In such an event, no damages will be
payable for short closure of the contract.

4. The contractor shall deposit an amount as per clause 9a,b,c of tender notice
as security with BHEL. This security deposit shall be liable to be returned to
the contractor after termination of the contract or at the end of maintenance
period subject to deduction on account of company dues, non-deposit of
statutory dues etc. No interest shall be payable on the security deposit.

5. The decision of BHEL regarding interpretation of any of terms and conditions

set forth in this agreement shall be final and binding on the contractor.

6. Any matter arising out of or in connection with the agreement shall be under
jurisdiction of Sangareddy Court, Medak District, A.P.

7. Not with standing anything contained in this Agreement, the contract may
be terminated by BHEL without assigning any reason there of by giving a
notice of 30 days to the contractor.

8. The contract will commence on ________________ date and will remain valid
for a period of ___1 Months___ year (s) till _________ date. The parties
reserve the right to extend the contract on mutually agreed terms and
conditions.

9. All disputes arising in connection with the contract shall be settled by mutual
consultation. If no agreement is reached the dispute shall be settled in
accordance with the provisions of the Arbitration and Conciliation Act, 1996
and the rules made there under. The dispute shall be referred for arbitration
to any arbitrator to be appointed by the Head of the Unit. The award of the
arbitrator shall be final and binding on both the Parties. The venue of the
 Arbitration shall be Ramachandrapuram, Hyderabad in India. The Award to
be given by the Arbitration shall be a speaking award. All questions,
disputes, differences arising under, out of or in connection with this contract
shall be to the exclusive jurisdiction of Sangareddy courts, Medak District,
A.P.

CONTRACTOR (S) ACCEPTING AUTHORITY

BHARAT HEAVY ELECTRICALS LIMITED

RAMACHANDRAPURAM :: HYDERABAD - 32

SCHEDULE “B“

ISSUE OF STORES TO THE CONTRACOTR

The following materials will be issued to the contractor unless otherwise specified in any
item in the SCHEDULE ‘A’ by BHEL.

SL. Particulars ISSUE RATE Place of issue

NO. Unit Rupees
1. Cement Non-Returnable 50 Kg. 1 Bag 140 At BHEL
Bags. Central Stores,
2 Mild Steel Rounds & Torsteel all 1 Tonne 25,000 Ramachandra-
diameters. puram or any
other place
specified within
the premises.

a) It will be the responsibility of the contractor to submit his demands for stores in writing
atleast 7 days in advance of the actual requirements.

b) Issue of all stores in subject to the extent of their availability at the place of issue noted
above. The contractor should bring any of the materials shown above in case the BHEL
desire so. The contractor shall not be entitled to any claim or compensation for non-supply
of the materials, or for delay in the supply of stores under any circumstances.
c) The materials will be issued only during the working hours. The contractors shall have to
transport them to site of the work at his own cost as soon as these are issued to him.
d) Where cost of stores issued is recoverable from the contractors, recoveries will be made
from the running bills for the gross quantity issued and not for the net measured quantity
of finished work.
e) The contractor shall from time to time, render proper account of all materials issued to him
by BHEL. If he fails to do so, no further issues of the materials will be made to him and
he shall be held responsible for any delay in the execution of the work which may occur on
this account.
Contd…2
 :: 2 ::

f) Where doors, windows, pipes, fittings, specials, glass, paints or other items are issued free
of cost to the contractor, the contractor will have to make good at his own cost any loss or
damage to part or whole of the items issued to him as above.

g) All surplus materials in good condition whether issued free of cost or on cost recovery
basis and which are not returned to the BHEL Stores and also quantities of materials
consumed in excess of the actual requirements shall be charged for at punitive rates which
will be 100% more than the issue rates of BHEL. The decision of the Engineer-in-Charge
as to the extent to which the materials have been rendered surplus or have been consumed
in excess of the actual requirements shall be final and binding on the contractor.

i) CEMENT

For the purpose of determining the actual requirement of cement, the theoretical
consumption of cement as per Annexure “D” of General conditions of contract shall be
considered by the Engineer-in-Charge.

ii) STEEL

Steel will be issued at lengths as stocked by the Bharat Heavy Electricals Limited. The
surplus steel is represented by the difference between the quantity received and the
quantity required and utilized on the work with an allowance of 5% towards scrap. The
scrap will be the property of the contractor, who will be responsible for the removal from
the site in time as directed by the Senior Engineer-in-Charge. The cut pieces and surplus
returned shall not be shorter than three meters in length.

SIGNATURE OF CONTRACTOR(S) ACCEPTING AUTHORITY

 BHARAT HEAVY ELECTRICALS LIMITED
RAMACHANDRAPURAM :: HYDERABAD - 32

SCHEDULE “C“

SERVICE VIZ., WATER & ELECTRICITY TO THE SITE OF CONTRACTOR

1. WATER

Water required for the purpose of executing the contract shall be supplied by Bharat Heavy
Electricals Limited and charged at Rs.15.00 per 1,000 liters. The supply will be made at a
convenient point to be determined by the Engineer-in-Charge and Contractor has to make his own
arrangements to distribute the water to places where required including cost of providing and
fixing water meters. The charges for consumption of water will be as under, where water meters
could not be provided by the contractor and prior permission for the same has to be obtained in
writing from the Engineer-in-Charge.

i) On the total value of periodical maintenance ….. 0.25%

items of building

ii) On the total value of other Civil works ….. 0.50%

iii) On the total value of road works ….. 0.75%

NOTE: In respect of items (i) & (ii), only items where water is consumed on the work,
will be considered for arriving at the total value.

In respect of items (iii) only the value of work on non-water consuming items such as
picking metal, earth work, Asphalting etc. will be excluded from the total value of road
works.

2. ELECTRICITY

Electric current if required will be supplied at a convenient metered point to be determined by the
Engineer-in-Charge. Any extension required to the different work sites will have to be arranged by
the Contractor himself. Energy consumed will be metered and charged at Rs.4.95 (Rupees four &
Paise Ninety five only) per unit. Where meter could not be provided for structural steel works
current charges will be recovered at 70 units per each tonne of structural steel fabrication work
done.

SIGNAUTRE OF CONTRACTOR(S) ACCEPTING AUTHORITY

N O T E:

(GENERAL CONDITIONS)

1. The quantities shown above are approximate and liable for variation.

2. All BHEL general conditions of the contract shall be applicable.

3. The contractor shall affix his signature at the end of each page of this
tender documents and put rubber stamp wherever he signs in the
Contract agreement or bills for making payment.

4. Any statutory increase in the labour wages during the period of execution
shall be borne by the agency. The agency shall quote the rates
considering the possible labour escalation also.

5. The rates quoted shall include all lifts, leads and other incidental charges
mentioned in the General conditions of contract unless otherwise
specified.

6. The department reserves the right to split and award the work to more
than one agency.

7. The contractor should engage labours who should not be less than 18
(eighteen) years of age.

8. The contractor must give a break of FIFTEEN DAYS for his workers, on
rotation without effecting the work after completion of six months of
contract period.

9. All the bills of contractors will be cleared by Finance Department subject

to production of "Clearance Certificate" by the contractors in respect of
compliance of all statutory requirement, issued by IR section of Personal
Department.

CONTRACTOR (S) ISSUING OFFICER

 SPECIAL CONDITIONS

1. Time is the essence of contract and the specified time of completion is upto
1 Months which will be reckoned from the date of commencement of work.

2. These special conditions supplement the conditions to tenders and contracts

and the General conditions of contract and from part of the contract
documents. Where these special conditions are at variance with the General
conditions of contract, these special conditions shall prevail.

3. All rates quoted shall be for finished work in situ inclusive of all leads, lifts
and other incidental charges and those in general conditions.

4. Before quoting his rates of the work, the tenderer shall inspect the site of
work and the quarries from which various materials are to be brought and
should satisfy himself about the nature and scope of work to be executed
and quality of materials procurable from the quarries. In every case the
materials shall conform to the relevant APSS and shall be got approved by
the engineer-in-charge before they are used on the work. The Bharat Heavy
Electricals Limited will not, however, after acceptance of a contract rate, pay
extra charges for any other reasons, in case the contractor is found later on
to have misjudged the nature and scope of the work and also the availability
of materials.

5. The tenderer is not allowed to alter the specifications of the unit of work
noted in the Schedule-A. For the sake of uniformity in comparisons of
tenders, the tenderers should not add any conditions of their own. Tenders
not complying with these conditions are liable to be rejected.

6. The issues of materials are governed by the conditions specified in

Scheduled-B. The contractor himself shall supply all other materials and the
rates for the relevant items are inclusive of all such supplies.

7. The cement concrete work plain and reinforced shall be executed as per IS :
456 (latest). A tentative sketch/drawing of work is available in the office,
which is intended to give a general idea of the work to be executed and is
liable for modifications during the actual execution based on the designs
prepared and approved by the Competent authority.

8. The rate quoted for Reinforced Cement Concrete items shall include smooth
finishing of exposed faces. The top surfaces of roof slab shall be laid to
specified slope and mortar that comes to surface due to vibrations shall be
trowelled so as to obtain smooth and even surface.

9. The paint to be used shall be of standard make and shall be approved by the
Engineer-in-charge before applying.

Contd…2.
 // Page – 2 //

10. The tenderer should specify the plant and machinery such as pan mixers,
concrete mixers, vibrators, steel shuttering etc., that he possesses and is
going to use them on the work.

11. The Andhra Pradesh Standard Specification / I.S. Specifications, those in

Schedule-A shall be followed for all items of works. Wherever there is
difference between the A.P.S.S. and I.S. Specifications, the later shall prevail.

12. The Addl.General Manager (T.A) reserves the right to deviate either by
addition or by deduction from the schedule of items of work given in the
tender document after awarding the work.

13. In case of any difference between agreement wording and detailed drawings
the interpretation of the Addl.General Manager (T.A) shall be final and
binding on the contractor.

14. The final acceptance of work in all items is subject to proper behaviour after
testing regardless of whether the items are paid for or not.

15. All debris and surplus materials shall be cleared from the site as and when
directed by the Engineer-in-charge. Any temporary structure / stores made
by the contractor for the work shall be demolished and site cleared before
payment of final bill.

SIGNATURE OF CONTRACTOR (S) ACCEPTING

AUTHORITY
 BHARAT HEAVY ELECTRICALS LIMITED
RAMACHANDHRAPURAM : : HYDERABAD – 32.

(SPECIAL CONDITIONS – SAFETY)

1. The following are a few safety measures suggested while carrying the work.
However all the items of work should be carried out in safe working manner taking all
precautions.

2. Proper and necessary precautions shall have to be taken wherever the work involves
breaking of reinforced cement concrete slab and dismantling of brick work. These
items of work will have to be carried in the presence of the Engineer-in-charge.

3. Proper and necessary scaffolding is to be erected wherever dismantling of brick work

is carried out at height more than 1.80 M

4. Reinforced cement concrete slab should be dismantled parallel to the main

reinforcement, each piece not exceeding 300mm wide. Under no circumstances the
supporting wall shall be cut or removed until the supporting slab is demolished.

5. The contractor shall keep supply all safety equipment like safety boots, goggles,
helmets and safety belts, to all the workers.

6. The contractor shall keep a supervisor always at work site.

7. Power shut down shall be taken before commencement of the work wherever power
cables are running.

8. Proper and necessary scaffolding and ladders are to be used for carrying out all types
of works.

CONTRACTOR (S) ISSUING/ACCEPTING AUTHORITY

 Issued to: ________________________
________________________
________________________
________________________

BHARAT HEAVY ELECTRICALS LIMITED

RAMACHANDRAPURAM :: HYDERABAD–32
TOWNSHIP ADMINISTRATION

TENDER DOCUMENTS PRICE BID)

Name of the work : Providing false ceiling to International club Library.

Tender Notice No.HY/TA/OT-01/2006-07 Dt. 02.05.2006 Item No.5

INDEX

1. Schedule ‘A’ : Schedule of rates and approximate quantities

CONTRACTOR(S) ISSUING OFFICER

Address:
 Pg. 1 of 2

BHARAT HEAVY ELECTRICALS LIMITED Tender Notice No.

RAMACHANDRAPURAM :: HYDERABAD-32 HY/TA/OT-01/2006-07
(TOWNSHIP ADMINISTRATION) Date: 02.05.2006
SCHEDULE ' A' Item - 5

Name of work: Providing False Ceiling to International Club Library.

Rate in
S.No Description of Item Qty. Unit Figures Words Amount

(1) (2) (3) (4) (5) (6) (7)

01 Supply and fixing in true Horizontal level false ceiling grid of 137.00 Sq.M
prelude XL system manufactured by M/s.Armstrong World
Industries U.S / U.K using hot dipped galvanised steel sections,
exposed surface chemically cleared capping prefinished in baked
polyster paint, Main Tee of size 15 x 38 x 0.33 mm at every 1200
mm c/c intervals and rotary stitched 1200 cross tee of size 15 x 38
x 0.254 at every 600 mm c/c and 15 x 22 x 0.457 mm wall angle
alround the wall to form a grid size 600 x 600 mm and suspending
the grid using 2 mm prestraigitened GI wire and 6 mm Nylon
Rawal Plug at every 1200 mm intrvals at the Main Tee and laying
Armstrong mineral Fibre Dune Premier 99 Microlook Boards
manufactured by ARMSTRONG WORLD INDUSTRIES U.S / U.K
having Fire Rating of 60 minutes as per BS 476 / 23 of 1987,
Noise Reduction co-efficient (NRC) of 0.50, sound attenuation of
34 DB. Thermal conductivity of K = 0.052 w/m weight of 3.5 kg /
sq.mtr humidity resistance of RH-99 of size 600 x 600 x 15 mm

CONTRACTOR'S ISSUING OFFICER

 Pg. 2 of 2

Conditions:

1) The quantities shown above are approximate and liable for variation.

2) A penality of 0.5% of the gross value of work will be levied for every weeks delay in work subject to a maximum penality of 10% of the
gross value of work.

3) If the contractor has not quoted rate for any item, the tender will not be
considered.
4) In case there is any difference in the quoted rates between figures and in words, the higher value will be taken for evaluation of
tender priority and while awarding lower value will be taken and this should be binding on the contractor.

5) All BHEL general conditions of contract are applicable to this work.

CONTRACTOR'S ISSUING OFFICER