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Excel is key for managing Its functions are crucial for

data. It allows for complex accuracy, time-saving, and
calculations, creating charts, decision-making across
and working together in real- sectors.
time.

Excel continuously updates Proficiency in Excel open

with new functions, features, doors to various
and integrations to stay opportunities in the data-
ahead in data analytics. driven era.

Sumit Gulati, CEO & Founder, FINEXCELACADEMY

 ABOUT US

FINEXCELACADEMY (8DUZITE LEARNING AND CONSULTANTS) is a

training and consulting provider whose core focus is to reshape how
you learn Finance, Excel, Power BI, AI Tools in Education, MS Projects,
etc. FINEXCELACADEMY was established in 2017, with a vision to
create world-class content and provide a world-class learning
environment to participants worldwide. With a strong focus on
processes, we have touched the lives of more than 70,000
participants from over 100 countries. We cater to the requirements of
corporations, professionals, colleges, universities, and students.

About the Founder

Sumit Gulati is the Founder of ‘8DUZITE LEARNING AND CONSULTANTS

and ‘FINEXCELACADEMY’. He has more than 16 years of experience in
industry, academia, and training. He has touched the lives of more than
50,000 students/professionals including more than 1,000 international
delegates/executives from 100+ countries.

His training in Data Analysis Using Advance Excel, Data Visualization

Using Excel, Power BI, Financial Modelling, Start-up Modelling, MS
Projects, Corporate Finance, etc, has received tremendous feedback
from participants, including international delegates.

He shares his Excel knowledge over various social media platforms, viz
Instagram, Facebook, and YouTube. On April 17, 2018, he was featured
in an International Podcast: ‘The Entrepreneurial You with Heneka
Watkis Porter’. The interview talk was titled: ‘Leveraging Microsoft Excel
for Optimal Productivity & Performance, with Sumit Gulati’.

He is the author of the book ‘Financial Management’ (I.S.B.N: 978-93-

90219-26-1), published by one of the top publishers; ‘McGraw Hill
Education’. His book is referred to and has been adopted by many
institutes both in India and Abroad .He is associated as a visiting faculty
in many premier institutes of India. He has also taken guest sessions in
many institutes of India and Abroad. He is qualified as an MBA
(Finance), B.E, DIBF, and CFA (Level 1).

CLICK HERE TO LISTEN THE PODCAST

 EDITION 1 - JUNE 2024

THE EXCEL HUB

UNLEASH THE POTENTIAL
WITH EXCEL

Unlock the full potential of Excel with us! Our monthly newsletter is your
ultimate guide to mastering data management, analysis, and visualization.
Our new Excel newsletter is your secret weapon for conquering complex data
challenges. Stay tuned for invaluable tips, tricks, and strategies!

Highlights of this Edition

Advanced Excel Functions

VLOOKUP
SUMIF
SUMIFS

New Additions to Excel

Resizing Arrays
Shaping Arrays

Test Your Understanding

cing
cti
Practice Sheets a
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pP
Kee

Sumit Gulati, CEO & Founder, FINEXCELACADEMY

 VLOOKUP Function
The VLOOKUP Function in Excel stands for “vertical lookup” and is one of the
most useful functions in Excel. It is a fast way to look up a value when your
information is arranged in a table with rows and columns.

= VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

This is the This is the table This is the column Here you specify
value you are array in which index number from whether you want
trying to find. you are looking where you want to exact or approximate
for the value. fetch value. match.

VLOOKUP with Exact Match:

You have sales data of a mobile store and want to retrieve total sales data of Rohan
(Employee ID 987).

Employee ID
Exact Match

Column Number
Exact Match Table Array

VLOOKUP with Approximate Match:

Refer to the commission table and retrieve the commission to be paid on sales of
$3000.

Column Number
Sales

Table Array Approximate Approximate Match

Match

A single SUMIFS formula can hold up to 127 pairs of criteria ranges and criteria.
Combining VLOOKUP with IFERROR can handle errors gracefully, providing a cleaner
output, especially in extensive datasets.

https://beacons.ai/sumitexceltipsandtricks
 SUMIF
The SUMIF function in Excel sum up the cells that meet the given criteria. The
criteria are based on dates, numbers, text and it also supports logical operators.

= SUMIF(range, criteria, [sum_range])

The range of cells that The criteria in form of The actual cells to add, it
you want to be evaluated number, expression, text, is optional, given when
by criteria or function that defines you have to add other
which cells will be added than specified in range

t’s Simple ..
I Find out the total sales of fruit from sales data:

Range of cells
to be added

Range of cells to Criteria

be evaluated

SUMIFS
The SUMIFS function in Excel calculates the sum of a range based on multiple
criteria.

= SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2, criteria2, criteria_range_n, criteria_n])

Additional ranges
Range of cells Range of cells Criteria1 in form of
along with their
to be added against criteria1 number, expression, text,
criteria
or function

Find out the total sales done by Tom in North region:

Range of cells to be Range of data
added against criteria 2

Cell holding data Cell holding data

Range of data mentioned must be mentioned must be
against criteria 1 added added
https://beacons.ai/sumitexceltipsandtricks
 New Additions to Excel
1. Resizing Arrays: This method allocates a new array with the
specified size, copies elements from old array to the new one, and
then replaces the old array with the new one.
CHOOSECOLS Function: Returns the specified rows from an array.

=CHOOSECOLS ( array, column number1, [column number2, ...] )

This denotes the column This is optional,

This represents the
number of the first represents second
whole selected array
column to be returned column to be returned

You have to retrieve Employee names and their Region wise Sales:

Columns to be
Range of cells
chosen from
of data
data

What should I
choose ?

Click on the image for

a video example of
CHOOSECOLS.
 New Additions to Excel
2. Shaping Arrays: This method changes the shape of data in Excel,
especially from arrays to lists and vice versa.
WRAPCOLS Function: Creates a two-dimensional array of a specified height by
wrapping data from a column of data once the prescribed height is achieved.

=WRAPCOLS ( vector, wrap count, [pad with] )

This represents the This represents the This is optional, defines

row or column vector max. number of values to pad with
values for column

Number of students
in each group

Range of cells
to wrap
Wrap it !!!

Click on the image for

a video example of
WRAPCOLS.
 Difference between Excel Functions
COUNTA
It on the other hand
COUNT counts everything
numbers, dates, text or
It is used to count a range containing mixture
range of cells of it, but excludes blank
containing numbers cells.
or dates excluding NOW
blanks. This function returns
the date and time
value, which includes
TODAY
integer representing
This function returns the date and fractional
the date value, which value representing the
is stored as a whole time.
number in internal
Excel system.

MATCH XMATCH
Argument set to 1: It Argument set to 1: It
searches for exact or searches for exact or
next smallest match. next largest match.
Argument set to -1: It Argument set to -1: It
searches for exact or searches for exact or
next largest match. next smallest match.
Requires lookup array Does not require any
sorted in ascending or sorting.
descending order.
Windows Shortcuts
Macbook Shortcuts

Find/Search Command + F Find/Search Ctrl + F

Edit the active cell Ctrl + U Edit the active cell F2

Insert Table Ctrl + T Insert Table Ctrl + T

New Workbook Ctrl + N

New Workbook Command + N

Open File Command + O Open File Ctrl + O

https://beacons.ai/sumitexceltipsandtricks
 Test Your Understanding
1) How would you sum values in
2) Which of the following is a
range C1:C10 having “Total Sales”
limitation of the VLOOKUP
corresponding to range A1:A10
function?
containing the word “North”?

A) It cannot handle numeric

A) SUMIF (A1:A10,“North”,C1:C10)
values

B) SUMIFS (A1:A10,“North”,C1:C10) B) It gives #REF! error if cannot

find a match in Approximate match

C) SUMIF (C1:C10,“North”,A1:A10) C) It can only handle numeric

values

D) SUM (C1:C10,“North”) D) It can look up values from left

to right column only

3) What unique feature of Excel offer to visually

represent data changes over time in a single
cell?
ANSWER KEY

Ans-1 (A)
A) Color Scales B) Data Bars Ans-2 (D)
Ans-3 (C)

D) Conditional
C) Sparklines
Formatting

ABC company's data , which includes Brand Name, Model Name, Colour,Interior,
Quantity Sold, Price, and Total Sales, is shown below. .
The management aims to evaluate the sales performance of given car brand and its respective model
and assign corresponding grades. For example, if the sales is between 100 - 300, award a D rating.

Use the appropriate formula in cell M5 to assign the grades based on the total
sales corresponding to the Brand and Model name in cell M2 & M3.

NOTE: If you will enter wrong combination of brand and model name then your grade output will be reflected as E.

Right click on the given link

to download the data set. Formula-
Download data =VLOOKUP(SUMIFS(G1:G510,A1:A510,
M2,B1:B510,M3),I1:J6,2,TRUE)
https://beacons.ai/sumitexceltipsandtricks
 #REF! #DIV!

#ERR! #NULL!

Feeling weary from the weight of Errors?

#NAME! Don’t worry!! We are here to offer support
#VALUE! and alleviate your burden!!

Ready to become a Pivot Table expert?

Click on the link for full Masterclass video. FREE PIVOT TABLE
MASTERCLASS
MIND BOGGLING EXCEL PRO TRICKS

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