TECHNICAL OPERATIONS MANUAL APPENDIX IV

SHIP MAINTENANCE GUIDELINES

APPENDIX IV
Guidelines for Owners and Ship personnel
On Ship Maintenance Checklist
1

SHIP MAINTENANCE CHECKLIST

(Recommended to be filled-in and retained onboard)
Name of Ship
Owner
Month / Year
Master Name / Sign

Chief Engineer Name /

Sign
2
 TECHNICAL OPERATIONS MANUAL APPENDIX IV
SHIP MAINTENANCE GUIDELINES

APPENDIX IV
Guidelines for Owners and Ship personnel
On Ship Maintenance Checklist
1

MAINTENANCE CHECKLIST
(Recommended to be filled-in and retained onboard)

2
 DOCUMENTATION
(1) As may be required by the Flag State Administration or Port State Authority
PS - Passenger or Ro-Ro Passenger Vessels, OT - Oil tankers, CT - Chemical tankers, GC - Gas carriers, BC - Bulk carrier, CS - Container sh
speed crafts.
CERTIFICATES
Item No. Certificates
2.1 Classification Certificates
2.2 Statutory Certificates
2.2.1 Intemational Load Line Certificate
2.2.2 International Load Line Exemption Certificate (1)
2.2.3 Passenger Ship Safety Certificate
2.2.4 Cargo Ship Safety Construction Certificate
2.2.5 Cargo Ship Safety Equipment Certificate
2.2.6 Cargo Ship Safety Radio Certificate
2.2.7 Safety Management Certificate
2.2.8 Document of Compliance
2.2.9 Exemption Certificate(s)
2.2.10 International Oil Pollution Prevention (IOPP) Certificate
2.2.11 International Pollution Prevention Certificate for the Carriage of Noxious Liquid Substances in Bulk
(NLS Certificate)
2.2.12 International Sewage Pollution Prevention (ISPP) Certificate
2.2.13 Intemational Certificate of Fitness for the carriage of Dangerous Chemicals in Bulk

2.2.14 Certificate of Fitness for the carriage of dangerous chemicals in bulk

2.2.15 Intemational certificate of Fitness for the carriage of liquefied gases in bulk

2.2.16 Certificate of fitness for the carriage of liquefied gases in bulk

2.2.17 International Tonnage Certificate (1969)
2.2.18 Cargo Gear Register book and certificates
2.2.19 International Ship Security Certificate
2.2.20 Continuous Synopsis Record
2.2.21 Engine International Air Pollution Prevention Certificate (EIAPP) for vessels built after 1.01.2000
2.2.22 International Air Pollution Prevention Certificate
2.3 OTHER STATUTORY CERTIFICATES
2.3.1 Document of authorization for carriage of grain
2.32 Document of compliance with the Special Requirements for Ships canying Dangerous Goods (1)
2.3.3 High speed craft safety certificate
3
ATION

BC - Bulk carrier, CS - Container ship, RR - Ro-Ro Cargo vessels, GS - General cargo ships, HS - High

S
According to PS OT CT GC BC CS RR GS HS
Class X X X X X X X X X

ILLC X X X X X X X X X
ILLC X X X X X X X X X
SOLAS I/12 X
SOLAS I/12 X X X X X X X
SOLAS I/12 X X X X X X X
SOLAS I/12 X X X X X X X
SOLAS IX/4 X X X X X X X X X
SOLAS IX/4 X X X X X X X X X
SOLAS I/12 X X X X X X X X
SOLAS I/5 X X X X X X X X X
MARPOL II/12, X X
II/12A
MARPOL IV X X X X X X X X X
SOLAS VlI X
IBC Code 1.5
BCH Code 1.6 X
SOLAS VlI X
IGC Code 1.6
IMO GC Code X
Tonnage X X X X X X X X X
IL0 152 X X X X X X X X X
SOLAS XI-2 X X X X X X X X X
SOLAS XI-I/5 X X X X X X X X X
MARPOL VI X X X X X X X X X
MARPOL VI X X X X X X X X X
Y CERTIFICATES
SOLAS Vl/9 X X X
SOLAS II-2 / 19.4 X X X X
SOLAS X/3 X
Item No. Certificates
2.3.4 Dynamically supported craft certificate

2.3.5 Dynamically supported craft permit to operate

2.3.6 Unattended Machinery Spaces Document

2.3.7 Special Trade Passenger Ship Safety Certificate (1)

2.3.8 Special Trade Passenger Ship Safety Certificate (1)
2.4 MANNING CERTIFICATES
2.4.1 Minimum Safe Manning Document

2.4.2 Certificates for Master, Officers and Ratings

2.4.3 Endorsements for tankers
2.4.4 Ratings certificates of proficiency in survival crafts
2.4.5 Certificates for Chief Engineer, Second Engineer and Watch Engineer Officers
2.4.6 Radio Officer / Operators certificates of competency
2.4.7 Medical examination certificate for all crew
2.5 OTHER CERTIFICATES
2.5.1 Certificate of Registry
2.5.2 Ship's radio station licence
2.5.3 Deratting Certificate
2.5.4 Document of Cornpliance for crew accommodations
2.5.5 Certificate of Insurance or Other Financial Security in Respect of Civil Liability for
Oil Pollution Damage (1)
2.5.6 TOVALOP Certificate
2.5.7 Noise Survey Report

2.5.8 Safety Approval Plate (1)

2.5.9 Suez Canal Special Tonnage Certificate (1)

2.5.10 Panama Canal Tonnage Certificate (1)

2.5.11 Document of Compliance: Suez Canal (1)

2.5.12 Document of Compliance: Panama Canal (1)

2.5.13 Document of Compliance: Kiel Canal (1)

2.5.14 Document of Compliance: St. Lawrence River (1)
2.5.15 Condition Assessment Scheme (CAS) Statement of Compliance
 According to PS OT CT GC BC CS RR GS HS
IMO X
Res.A.373(X)
IMO X
Res.A.373(X)
SOLAS II- X X X X X X X X
1/46.3
STP X
SPACE STP X
RTIFICATES
SOLAS V / 14, X X X X X X X X
14.2, 2000
Amendments
STCW X X X X X X X X X
STCW X X X
STCW X X X X X X X X X
STCW X X X X X X X X X
STCW X X X X X X X X X
ILO 73 X X X X X X X X X
TIFICATES
FAL X X X X X X X X X
ITU X X X X X X X X X
FAL X X X X X X X X X
ILO 92, 133 X X X X X X X X X
CLC 92 VII X X X X X X X X X

CLC 69 VII X X X
IMO X X X X X X X X X
Res.A.468 (XlI)
CSC X X X X
Suez Canal X X X X X X X X X
Regulations
Panama Canal X X X X X X X X X
Regulations
Egyptian Reg. X X X X X X X X X
Panama Canal X X X X X X X X X
Regulations
German Reg. X X X X X X X X X
Canadian Reg. X X X X X X X X X
MARPOL I X
 MANUALS

Item No. Manual, Book, Record Book

2.6.1 Loading and intact stability information booklet

2.6.2 Grain loading stability booklet

2.6.3 Manoeuvririg booklet and manoeuvring information
2.6.4 Life saving appliances training manual
2.6.5 Instructions for on-board maintenance of life saving appliances
2.6.6 Cargo securing manuals

2.6.7 Damage control plan

2.6.8 Shipboard oil pollution emergency plan

2.6.9 Shipboard Marine Pollution Emergency Plan for Noxious Liquid Substances
2.6.10 Instruction manuals for Inert Gas Systems
2.6.11 Dedicated clean ballast tank operations manual
2.6.12 Crude oil washing operation and equipment manual
2.6.13 Procedures for existing tankers having special ballast arrangements
2.6.14 Operational manual for oil discharge monitoring and control system
2.6.15 Procedures and arrangements manual

2.6.16 Safety Management Manual

2.6.17 Garbage Management Plan

2.6.18 Garbage Record Book
2.6.19 Fire control plan / Booklet

2.6.20 Emergency instructions and Muster lists

2.6.21 Emergency instructions of steering changeover procedures
2.6.22 Deck and Engine Room log books

Item No. Manual, Book, Record Book

2.6.23 Fire Safety Training Manual

2.6.24 Radio log book

2.6.25 Oil Record Book - Part I Machinery spaces operation
2.6.26 Oil Record Book - Part II Cargo / ballast operation
2.6.27 Cargo record book
2.6.28 Dangerous goods manifest or stowage plan

2.6.29 Cargo information / operation

2.6.30 Nautical charts / publications

2.6.31 International Code of Signals / IMSAR
2.6.32 HSC Technical manuals (route operational manual, craft operating manual, training manual,
maintenance manual, etc.)
2.6.33 Enhanced Survey Report file

2.6.34 Bulk chemical (BCH) Code

2.6.35 International Bulk Chemical (IBC) Code
2.6.36 International Gas Carrier (IGC) Code
2.6.37 Publications for ships fitted with radiotelegraph installations
2.6.38 Publications for ships fitted with radiotelephone installations
2.6.39 Publications for ships fitted with GMDSS installations
2.6.40 Records of accidents to personnel
2.6.41 Record of lost time, first aid and near miss accidents
2.6.42 Ship Security Plan
2.6.43 Technical File
2.6.44 Record Book of Engine Parameters
2.6.45 On board NOx Verification Procedures
2.6.46 On board Training and Drill records
2.6.47 Fire safety operational booklet
2.6.48 Search and Rescue co-operation plan
2.6.49 List of operational limitations
2.6.50 Decision Support System for Master
2.6.51 Cargo Information

2.6.52 Bulk Carrier Booklet

2.6.53 Record of oil discharge monitoring and control systern for last ballast voyage
2.6.54 Hydrostatically Balanced Loading (HBL) Manual
2.6.55 Subdivision and stability information
2.6.56 Noise Survey Report
 According to PS OT CT GC BC CS RR GS HS
SOLAS II-1/22, II- X X X X X X X X X
1/25.8; 1988
LL Protocol
SOLAS IV / 9 X X
SOLAS II-1/28 X X X X X X X X X
SOLAS III-35 X X X X X X X X X
SOLAS III-35 X X X X X X X X X
SOLAS VI/5, VII/5 X X X X X X X X X
MSC Circ.745
SOLAS II.1/23, X X X X X X X X X
23-1, MSC
Circ.919
MARPOL I/26 X X X X X X X X X
MARPOL II/16 X X X
SOLAS II-2 X X X
MARPOL I/13A X
MARPOL I/13B X
MARPOL I/13D X
MARPOL I/16 X
MARPOL II/5, X X
BCH 5A.3.1,
IBC 16A.3
ISM Code, X X X X X X X X X
SOLAS Ch.lX
MARPOL V/9 X X X X X X X X X
MARPOL V/9 X X X X X X X X X
SOLAS II-2/15.2.4 X X X X X X X X X
2000
Amendments
SOLAS III / 37 X X X X X X X X X
SOLAS V/26.3.1 X X X X X X X X X
SOLAS II- X X X X X X X X X
1/15.9.4,
II-1/15.10.2,
II-1/15, III/19.5

According to PS OT CT GC BC CS RR GS HS
SOLAS II-21 / X X X X X X X X X
15.2.4
SOLAS IV /17 X X X X X X X X
MARPOL I/20 X X X X X X X X X
MARPOL I/20 X X X
MARPOL II/9 X X X
SOLAS VII / 4.5, X X X X
VII / 7.2,
MARPOL III/4
BCH 5.2.2, X X
IBC 16.2.3,
IGC 18.1.1
SOLAS V / 27 X X X X X X X X X
SOLAS V / 21 X X X X X X X X X
SOLAS XI X

SOLAS XI/2 X X X
Res. A744(18)
BCH 5.2.1 X
IBC 16.2.1 X
IGC 18.1.3 X
ITU Convention X X X X X X X X X
ITU Convention X X X X X X X X X
ITU Convention X X X X X X X X X
ILO 134/2.1 X X X X X X X X X
 ILO 134/2.2 X X X X X X X X X
SOLAS XI-2 X X X X X X X X X
MARPOL VI X X X X X X X X X
MARPOL VI X X X X X X X X X
MARPOL VI X X X X X X X X X
SOLAS II- X X X X X X X X X
2/15.2.2.5
SOLAS II-2/16.2 X X X X X X X X X
SOLAS V/7.3 X
SOLAS V/30 X
SOLAS III/29 X
SOLAS VI/2, XII/8 X X X X X X X X X
MSC Circ.663
SOLAS VI/7, XII/8 X
MARPOL I/R, X
15(3a)
MARPOL I/13G X
MARPOL I/25 X
Res.A.468(XlI)4.3 X X X X X X X X X
 TESTS AND DRILLS

Item No. Periodicity Additional circumstances According to

2.7.1.1 Sailing from port Within 12 hours before departure from port SOLAS V / 26
25% of the Crew not having participated in abandon ship and
2.7.1.2 fire drills in the previous month, drills to be carried out SOLAS III / 19.3
within 24 hours of the ship's leaving
2.7.2.1 Weekly inspections SOLAS III / 20.6
and tests
2.7.2.2 SOLAS III / 20.6

2.7.2.3 SOLAS III / 20.6

2.7.3.1 Monthly drills and SOLAS III / 19.3
inspections
2.7.3.2 SOLAS III / 19.3
2.7.3.3 SOLAS III / 19.7
2.7.3.4 Emergency Escape Breathing Device SOLAS II-2 /
13.3.4, 13.4.3
2.7.4.1 Three-monthly drills SOLAS V / 19.2
2.7.4.2 For lifeboats other than free-fall lifeboats SOLAS III / 19
2.7.5 Six-monthly drills Applicable to free-faIl lifeboats SOLAS III / 19.3.4
2.7.6.1 Other operational Not later than 2 weeks after a Crew joins the ship SOLAS III / 19.4
requirements
2.7.6.2 Intervals of not more than 4 months SOLAS III / 19.4
S

Nature of test / drill

Test of the steering gear and change over procedures

Abandon ship drill and fire drill

Visual inspection of all survival crafts, rescue boats and launching

appliances to ensure that they are ready for use
Engines in lifeboats and rescue boats to be run ahead and astern
(at least 3 minutes)
Test of general emergency alarm
Practice musters and drills (Abandon ship drill)

Practice musters and drills (Fire drills)

Inspection of life saving appliances and lifeboat equipment
Practice during drill

Emergency steering gear test

Launching of each lifeboat and of the rescue boat
Free-fall lifeboat to be lowered to the water
On board training in the use of life saving appliances

Training for the use of davit launched liferafts

 CREW ACCOMMODATION, SAFETY AND HEALTH
ACCOMMODATIONS

Item No. Description Periodicity Type of Vessel Findings

3.1.1 Crew cabins, Mess rooms,
recreation room and Weekly All vessels
change rooms
Checking that crew cabins, rooms, recreation room and change room are kept in
clean and habitable condition and are free from any infestation.
Checking that no stores, equipment stores or cargoes are stowed in these places.
3.1.2 Heating and ventilation
systems, Weekly All vessels
ILO and STCW
Checking that ventilation and heating systems are in satisfactory
operating order.
3.1.3 Lighting systems Weekly All vessels
Checking that the accommodation spaces and corridors are property lit. Checking
that electrical features are in satistactory order and that electrical cables and
cable connectors are maintained duly isolated to avoid risks of electrical chocks.
3.1.4 Toilets, ILO and STCW Weekly All vessels
Checking that the toilets are neat and clean, that flushes are working and not leaking
and that floor tiles are in good condition. Checking that the doors can properly
close and lock. Checking that the floor drainage is in good condition.
3.1.5 Shower rooms and laundry Weekly All vessels
rooms, ILO and STCW
Checking the condition of the spaces and that bathrooms and sinks are neat clean.
Checking that the doors can properly close and lock. Checking that hot water is
3.1.6 available.
Galley, fridge rooms, Weekly All vessels
ILO and STCW
Checking that galleys, pantries and food preparation areas are clean and free of any
infestation with no blocked drain, damaged flooring or tiling. Checking that grease
traps are cleaned regularly, that fridges are kept in operating order, clean and
regularly defrosted.

3.1.7 Garbage disposal Daily All vessels

Checking that shipboard waste are disposed in compliance with the waste
management plan.
CREW HEALTH

Item No. Description Periodicity Type of Vessel Findings

3.2.1 Medical equipment, Monthly All vessels
ILO 73 and STCW
Checking that adequate medical equipment is available and that proper medicines
are available and within validity dates.
H

Remarks

Remarks
Item No. Description Periodicity Type of Vessel Findings
3.2.2 Hospital, ILO 73 and STCW Monthly All vessels
Checking that hospital and sick bay are clean and free of any infestation, and that
equipment and instruments are clean and orderly. Call alarm to bridge is in working
condition. Confirming that the hospital is not used as an extra-accommodation
room and that doors can close properly.

3.2.3 Medical Chest, Monthly All vessels

ILO 73 and STCW

Checking that medical chest is stores in the medical locker and that instructions for
use of medicines and equipment are available. For ships carrying dangerous goods,
checking that suitable antidotes for the cargoes being carried are
available in sufficient number for the relevant cargoes.

3.2.4 Food and catering, ILO Daily All vessels

Checking ttiat there is adequate food and fresh water provided for the intended
voyage, free of any infestation and insects. Checking that refrigerated store rooms
are in good condition, at a suitable temperature. Checking that the fresh water
bunkering filling pipe is provided with a closing device in satisfactory order.

CREW SAFETY

Item No. Description Periodicity Type of Vessel Findings

3.3.1 Protection of the crew, Weekly All vessels
ILLC/25, IBC/14, IGC/14, ILO

Checking that guard rails and bulwarks on all exposed parts of the freeboard and
superstructure decks are kept in satisfactory condition.
Checking that stanchions ladders, gangways, etc. for access to and from living
quarters and working spaces are kept in satisfactory condition.
Checking the adequate provision of protective guards for rotating parts of the deck
machinery including derricks and cranes, workshops, etc.
Checking that warning signs are adequately posted in working spaces and that ear
protections are provided to the personnel working in excessively noisy spaces.

3.3.2 Electrical outlet Weekly All vessels

Checking that electrical outlets and fixtures fitted in crew working spaces are in
satisfactory condition. Checking that provisional lighting devices are duly insulated
in order to avoid the risk of electrical shock.
Remarks

Remarks
 LIFE SAVING APPLIANCES

Item No. Description Periodicity Type of Vessel Findings Remarks

4.1.1 Lifeboats and Weekly All vessels

rescue boats,
SOLAS III/20

General inspection of lifeboats and rescue boats

Checking the condition of hull inside and outside.
Checking that grab lines on both sides are in order.
Checking the bilge keel rails on both side. Checking the
bilge keel rails on both sides. Checking the reflective
tapes on hull.
Checking the engine, foundation, exhaust pipe.
Checking the propeller and shafting with clutch. Check
sufficient fuel for life boat engine.
Checking the rudder stock, rudder, tiller and stem frame
are in order.
Checking thwarts, side benches, crutch / rowlock holes
and gunwales are in good state. Checking the lifeboats
and rescue boats marking. Checking the plug(s) with
packing and a chain with indication of position.
Seating positions shall be clearly marked.
Checking the bilge pump with hose. Checking the visual
condition of stowage. Checking the condition of onboard
release mechanism.

4.1.2 Lifeboat inventory Three-Monthly All vessels

Inspection of lifeboat equipment
See GOI / IRS Safety Equipment Record and Annexes to
the Record.
A mast(s) with galvanized wire stays together with
orange coloured sails which shall be marked for
identification.
4.1.3 Lifeboats and Monthly All vessels
rescue boats
launching
arrangements,
SOLAS III/33
4.1.3

General inspection of lifeboat and rescue boat launching

arrangements. Checking the condition of deck plating
and attachment of launching appliances to deck.
Checking the condition of lifeboats / rescue boat
launching appliances for absence of corrosion.
Checking the condition of blocks, pad-eyes, and other
loose fittings.
Checking the operating order of i.vinch, brakes and
recovery system (mechanical, pneumatic, etc.)
Checking of last falls change (once every 5 years as a
minimum).
Checking of last falls end-to-end turn (once every 30
months as a minimum). Checking the condition of
embarkation ladder on each side induding securing
arrangement.
Check limit switch is in working condition.
Operating instruction in the vicinity of launching
arrangement is available. Checking that 2 sets of
lifelines are fitted to davit spans.
Checking the operating order of emergency lighting of
the embarkation deck.
Item No. Description Periodicity Type of Vessel Findings
4.1.4 Liferafts and stowage Monthly All vessels
arrangements, SOLAS III/33
General inspection of liferafts and stowage arrangements
Checking that inflatable liferafts are serviced at intervals not exceeding 12 months.
Checking that hydrostatic release gear has been serviced at intervals not exceeding
12 months.
Checking the marking and fitting of retro-reflective tapes.
Checking the condition of embarkation ladder including securing arrangement.
Checking the float-free arrangement (absence of obstructions or unapproved
fastening of the liferaft).
Checking the proper fitting of weak link.

4.1.5 Personal lifesaving

appliances Monthly All vessels
SOLAS III/7, 22, 33
Inspections of lifejackets, immersion, suits and thermal protective aids
Checking that there is a lifejacket for every person on board with retra-reflective
tapes, lights and whistle.
Checking the validity of lifejackets lights batteries.
Checking that there are additional lifejackets for persons on watch and for use at
survival craft stations.
Checking the marking of lifejackets.
Checking that the immersion suits are ready for inmmediate use and that there are
at least 3 sets for each lifeboat on boat the ship.
Checking that thermal protective aids for persons on board are not provided with
immersion suits, and are ready for immediate use.

4.1.6 Lifebouys, Monthly All vessels

SOLAS III/32
General inspection of lifebuoys and ancillaries
Checking that there are at least 8 lifebuoys with marking and retro reflective tapes.
Checking that there is one buoy with self-lighting lights on each side.
Checking the illumination of self-igniting lights.
Checking that there is one buoy with buoyant line of 30 meters in length on each
side. Checking that there is one buoy without attachment on each side. Checking
that there are two buoys with self-igniting light and smoke signal on bridge wings
with quick release gear. Checking the validity of smoke signals and the operation of
release gear. Checking the proper number of buoys with marking and retro-reflective
tapes:
- Ship's Length < 100 m: 8
- 100 m < Ship's Length < 150 m: 10
- 150 m < Ship's Length < 200 m: 12
- Ship'S Length > 200 m: 14
Checking that at least half of the total number of buoys are provided with self-
igniting lights.
Lifebuoy shall be marked with name and port of registry of the vessel.
Checking that there is at least one buoy with a buoyant line on each side (30 m or
twice the height at stowage position above water level, whichever is the greater).
Checking that the remaining buoys are without attachment on both sides.
Checking that two buoys with self-igniting lights and smoke signals are capable of
being released by quick release gear, having a mass of at least 4 Kg on bridge wings.
Checking the illumination of self-igniting lights, the validity of smoke signals
and the operation of quick release gear.
Remarks
Item No. Description Periodicity Type of Vessel Findings
4.1.7 Pyrotechnics, Six Monthly All vessels
SOLAS III/6.3, 18
Checking that there are at least 12 parachute rocket signals available on board.
Checking that there are at least 4 line throwing devices available on board.

FIRE FIGHTING EQUIPMENT

Item No. Description Periodicity Type of Vessel Findings
4.2.2 Emergency fire pump, Weekly All vessels
SOLAS II-2/10
Inspection and test of emergency fire pump and compartment Checking the prime
mover.
Checking the starting and operating condition of the prime mover. Checking the
heating arrangement for cold starting if any.
Checking that the service fuel tank capacity is sufficient to run the pump on full load
for at least 3 hours.
Checking that there is a sufficient reserve of fuel outside the main machinery space
to run the pump for an addition8l 15 hours.
Checking the pump:
Checking the operating condition of the priming system and / or non-retum valve.
Checking the operating condition of the isolating valves and cocks.
Checking the operating condition of the pump at the required pressure (for at least
20 min.).
Checking the space containing the emergency fire pump:
Checking that the boundaries of the spaces are insulated in accordance with
structural fire protection regulations.
Checking that, in case of direct access from the machinery spaces, there is suitable
air-lock or remote control watertight door provided and it is in operating order.

4.2.3 Fire Main, Monthly All vessels

SOLAS II-2/10.2.1
Inspection and test of Fire Main
Inspection and hammer testing of the Fire Main under pressure, with particular
attention to:
Areas where dirt may accumulate (entrapped areas in way of hatch coamings,
stays...)
Areas prone to corrosion (lower parts of the pipe, crossing of coaming stays, areas of
collars, etc...)
Valves isolating the Fire Main section in the machinery space from the other
section(s) of the Fire Main in operating order.
Remarks

Remarks
Item No. Description Periodicity Type of Vessel Findings
4.2.4 Hydrants, hoses and Weekly All vessels
nozzles, SOLAS II-2/10.2.1
General inspection of fire cabinets on deck, in the accommodations and in the
machinery spaces.
Hydrants:
Adequacy of hydrants and hoses couplings. Valves handles are in operating
condition.
Hoses and cabinets:
Fire cabinets and hose wheels are in satisfactory condition. Spanners provided in
each fire cabinet.
All hoses in place and in satisfactory condition.
Number of hoses in compliance with the fire control plan. Hoses ring seals are in
satisfactory condition.
Nozzles:
Provided in the vicinity of the fire hose. All nozzles are in operating order.
Adequacy of nozzles.
All nozzles are of a dual purpose type (spray / jet) incorporating a shut-off.

4.2.5 EEBD, Monthly All vessels

SOLAS II-1/13.3.4, 13.4.3
Emergency Escape Breathing Devices Check the numbers as per fire control plan.
EEBD shall be maintained as per manufacturer instruction. EEBD, when stowed shall
be protected from the environment.

4.2.6 Portable and semi-portable Monthly All vessels

fire extinguishers
(foam, CO2, dry powder)
and portable foam
applicator units
SOLAS II-2/10.3

Checking the number of portable fire extinguishers of each type according to the fire
control plan.
Checking that cylinders are in good condition, without serious corrosion.
Fire extinguishers:
Checking the number and type of all fire extinguishers against the fire control plan.
Checking the contents by hand weighing estimation.
Checking the next servicing due date and that the label is property posted.
Portable foam applicators units:
Checking the air / foam nozzle, condition of emulsifier tank and spare tank. Testing
the applicator with water with particular attention to the priming on the emulsifier
side.
Remarks
 CONSTRUCTIVE FIRE PROTECTION
Item No. Description Periodicity Type of Vessel Findings
4.3.1 Fire doors, fire dampers, Weekly All vessels
means of escape, skylights,
and fire detection,
SOLAS II-2/5.2.2.1, 7,
9.9.4.2, 13

General inspection of accommodation, various decks and machinery spaces with

particular attention to fire doors, fire dampers, means of escape, skylights and
portable and semi-portable fire extinguishers.
Test at random of a number of fire detectors.
Fire doors: Checking that they operate satisfactorily and are not obstructed.
Checking that self-closing doors are not fitted with hold-back hooks.
Checking remote operation if fitted.
Fire dampers: Checking that closing arrangements, including automatic means of
closure when fitted, are in satisfactory order.
Skylights: Closure of opening in funnel which is normally allows exhaust ventilation
(Funnel Flap).
Checking that the closing arrangements including remote control and automatic
means of closure when fitted are operating satisfactorily.
Means of escape: Checking that the escapes are unobstructed, that steps and
handrails are in satisfactory order and that lighting is operating properly.
Fire extinguishers: Checking that they are stored in their assigned places andn are in
external satisfactory order.

4.3.2 Fire detection, Three-Monthly All vessels

SOLAS II-2/7
Complete test of the whole installation and detectors. Test of manually operated call
point.

4.3.3 International shore

connection Monthly All vessels
SOLAS II-2/10.2.1.7
Checking the shore connection.
Checking that shore connection with standard flange dimensions is available on
board. Checking the four sets of bolts and nuts.
Checking that at least one gasket packing is available on board.

4.3.4 Firefighter's outfit, Monthly All vessels

SOLAS II-2/10.10
Checking the firefighter's outfit. Checking the two sets for cargo ships. Checking the
four sets for tankers.
Checking that the stowage condition is in good order according to the fire control
plan.
Checking the protective clothing, boots and gloves, helmet, belt, electric safety lamp,
axe.
Checking the breathing apparatus with a smoke helmet or smoke mask,
and air pump, with proper length of air hose, or a self contained compressed air
operated breathing apparatus.
Checking that 200% spare air cylinders are available on board, and correctly
charged.
Checking that there is a fireproof lifeline of sufficient length for each breathing
apparatus attached by snap hook to belt.
Remarks
 FIRE FIGHTING / FIXED SYSTEMS

Item No. Description Periodicity Type of Vessel Findings

4.4.1 Fixed fire extinguishing Three-Monthly All vessels
arrangement in cargo
spaces,
SOLAS II-2/10.7

Inspection and test of fixed fire extinguishing systems

Checking that the fixed fire extinguishing room is property marked and in
satisfactory condition, free of improperty stored heavy items.
Checking that the operating instructions of the fixed extinguishing system are
permanently posted.
Checking that the gas cylinders are complete and property stowed.
Checking the external condition of gas cylinder for absence of heavy corrosion.
Checking the next due weighting date of the cytinders (as a minimum once every 2
years).
Checking the next due servicing date of the piping system. Checking the next due
pressure testing of the cylinders.
Checking that the piping lines ate in satisfactory order and that there is no heavy
corrosion.
Testing the audible alarm for the release of gas.

4.4.2 Fixed fire extinguishing

system in Engine Room, Three-Monthly All vessels
SOLAS II-2/10.5
Inspection and test of fixed fire fighting system (for gas installations, see above)
Checking the water spray system.
Checking that the operating instructions of the water spray system are permanently
posted.
Checking the operating order of the water feeding pump including its automatic
starting in case of pressure drop in the system.
Checking that the pipelines are in satisfactory condition, showing no trace of
corrosion not leakage.
Checking that the distribution valves outside the space are in operating condition.
Inspection of water nozzles at random.

4.4.3 Fire extinguishing Routine All vessels

arrangement
in paint locker,
SOLAS II-2/10.6.1.3

Inspection of the fire extinguishing arrangement in paint locker

Checking that fire fighting system is in good working order.

4.4.4 Inert Gas System, Routine Tanker

SOLAS II-2/4.5.5
Checking the inert gas system
Checking that it operates satisfactorily.
Checking that the alarms in the control panel function properly.
Remarks
 NAVIGATION REQUIREMENTS
Item No. Description Periodicity Type of Vessel Findings
5.1.1 Compass, SOLAS
V/19.2.2.1, Routine All vessels
19.2.2.2
Checking that it is clearly readable by the helmsman at the main steering position.
Checking the communication between the standard compass position and the main
steering position.
Check spare magnetic compass.
Checking that the table / curve of residual deviation (every year) is available and
deviation record is maintained.
Checking the condition of the master gyro and gyro repeaters.

5.1.2 Radar, Routine All vessels

SOLAS V/19.2.3.1
Checking the operating condition.
Check performance of the monitor that it’s working satisfactorily. Checking that the
plotting facilities are available and in working order.

5.1.3 ARPA, Routine All vessels

(Ships of at least
10,000 tons GT SOLAS V

Checking the operating condition.

5.1.4 Echo sounder, Routine All vessels

SOLAS V/19.2.3.1
Checking the operating condition.

5.1.5 Bridge indicators (Speed

and distance log) Weekly All vessels
SOLAS V/19.2.3.4
Checking the working condition.

5.1.6 Heading information to Weekly All vessels

emergency steering
position,
SOLAS V/19.2.3.5

Checking the condition of the compass at emergency steering position and the date
of last deviation updating.
Checking the availability of the compass and the date on which it was last
calibrated.
Checking the condition of the cradle and lighting.
Testing the communication system between the main steering position and
emergency steering position.

5.1.7 AIS, Routine All vessels

SOLAS V/19.2.4
Checking the operating condition.

Item No. Description Periodicity Type of Vessel Findings

5.1.8 Rate of Turn Indicator (For Routine All vessels
ships > 50,000 GRT)
SOLAS V/19.2.9
5.1.8

Checking its working condition. Check the records.

5.1.9 Pelorus Routine All vessels

SOLAS V/19.2.2

Provided and in usable condition.

5.1.10 Voyage Data Recorder Routine Passenger, Ro-Ro

SOLAS V/20 & Others > 3,000 GRT

Check VDR Type approval Certificate, Annual performance test report.

SAFETY OF NAVIGATION

Item No. Description Periodicity Type of Vessel Findings

5.2.1 Navigational lights Daily All vessels
COLREG

Checking the fore & aft masthead lights (main and emergency power in service and
reserve lights available).
Checking the side lights. Checking the stem light. Checking the anchor lights.
Checking the Not-Under-Command lights. Checking the distribution panel.
Check Audio alarm.

5.2.2 Black ball shapes, Monthly All vessels

COLREG

Checking that at least 3 sets are available and in satisfactory condition.

5.2.3 Daylight signal Monthly All vessels

SOLAS V/19.2.2.2

Checking the availability and the condition. Testing on both 12/24 V circuit and a
battery.

5.2.4 Forecastle bell, gong, Monthly All vessels

COLREG

Checking the availability and the condition. Testing.

5.2.5 Whistle, Monthly All vessels

COLREG

Checking the availability and the condition. Testing.

Remarks

Remarks
Remarks
 NAUTICAL PUBLICATIONS AND CHARTS

Item No. Description Periodicity Type of Vessel Findings

5.3.1 Sailing directions Routine All vessels
SOLAS V/27

Checking that sailing directions in use for the voyage are available and up to date.

5.3.2 List of lights Routine All vessels

SOLAS V/27

Checking that list of lights in use for the voyage are available and up to date.

5.3.3 Notices to mariners Routine All vessels

SOLAS V/27

Checking that notices to mariners in use for the voyage are available and up to date.

5.3.4 Tide tables Routine All vessels

SOLAS V/27

Checking that tide tables in use for the voyage are available and up to date.

5.3.5 Charts Routine All vessels

SOLAS V/27

Checking that charts in use for the voyage are available and up to date.

PILOT BOARDING ARRANGEMENTS

Item No. Description Periodicity Type of Vessel Findings

5.4.1 Pilot transfer arrangement Monthly All vessels
SOLAS V/23 (for each operation)

Checking the condition of side ropes, rubber steps, wooden steps and spreaders.
Checking that the proper handholds are available.

5.4.2 Accommodation Monthly All vessels

ladder (for each operation)

Checking the satisfactory condition including wires and means of raising and
lowering.

5.4.3 Arrangement for Monthly All vessels

safe boarding (for each operation)

Checking the satisfactory condition and that the boarding arrangements are properly
lit.
Remarks

Remarks
 PROTECTION AGAINST FLOODING

Item No. Description Periodicity Type of Vessel Findings

6.1.1 Freeboard marks Monthly All vessels
Reg. ILL A XI 5,6
Checking that they are clearly marked on shell plating on each side and correspond
with ILLC.

6.1.2 Cargo hatches coamings

and covers Monthly
All vessels
ILL A Xl 13,14,15,16 (after each cargo operation)

Mechanically operated cargo hatch covers Checking the satisfactory condition of:
- hatch covers, for absence of corrosion, deformation and fractures
- tightness devices of longitudinal, transverse and intermediate cross junctions
(gaskets, gaskets lips, compression bars, drainage channels)
- clamping devices, retaining devices, cleating
- chain or rope pulley
- guides, guide rails and track wheels, stoppers, etc.
- wires, chains, gypsies, tensioning devices
- hydraulic systems essential to closing and securing
- safety locks and retaining devices
Checking of the satisfactory operation of mechanically operated hatch covers:
- stowage and securing in open position
- proper fit, locking and efficiency of sealing in closed condition (including hose
testing in case of doubt)
- operational testing of hydraulic and power components, wires, chains, and link
drives Portable covers, wooden or steel pontoons
Checking the satisfactory condition of:
- wooden covers and portable beams, carriers and sockets for the portable beams
and their securing devices
- steel pontoons
- tarpaulins
- cleats, battens and wedges
- hatch securing bars and their securing devices
- loading pads / bars and the side plate edge
- guide plates and chocks
- compression bars, drainage channels and drain pipes if any Checking the
satisfactory condition of the hatch coamings and stays:
- absence of plating corrosion and fractures, with particular attention to cut-out and
notches, end stay brackets, fillet weld connection of the coaming to the deck,
and hatch coaming extension bracket

6.1.3 Ventilators Monthly All vessels

ILL AX.IR.19 (after each cargo operation)
Checking of the conortion of the coamings and covers, for absence of corrosion,
holes and deformations.
Checking that the closing appliances / dampers are not seized or missing. Checking
that the gaskets and closing devices are in order.
Remarks
Item No. Description Periodicity Type of Vessel Findings
6.1.4 Air pipes Monthly All vessels
ILL AX.I R.20 (after each cargo operation)

Checking of the condition of the coamings and heads, for absence of corrosion, holes
and deformations.
Checking that the floats in the heads are free and in satisfactory condition. Checking
that the flaps, seals and cleats are free and in satisfactory condition.
For fuel oil tanks, checking that wire gauzes are in place and in satisfactory
condition. Examination of automatic air pipe head (classification requirement).

6.1.5 Freeing ports Monthly All vessels

ILL AX.I R.24 (after each cargo operation)

Checking the condition of the drainage arrangements.

6.1.6 Bulkwarks and stays, Three-Monthly All vessels

guard rails, life lines,
gangways, passages
ILL AX.I & R.25

Checking of the condition for absence of corrosion, deformations, fractures with

particular attention to the bulkwark stays ends.

6.1.7 Doors of all access openings

in bulkhead at ends of
enclosed uperstructures
ILL AX.I R.12 & 17 Three-Monthly All vessels

Checking overall condition for absence of heavy corrosion and deformations.

Checking effective watertightness: checking that the gaskets are not hardened or
painted over, the condition of channel bars and compression bars, checking that no
dogs are missing and that they are all free.

6.1.8 Access hatches Three-Monthly All vessels

ILL AX.I R.13 & 14

Checking overall condition for absence of heavy corrosion and deformations.

Checking effective watertightness: checking that the gaskets are not hardened or
painted over, the condition of channel bars and compression bars, checking that no
dogs are missing and that they are all free.
Checking the condition of hatch coamings, for absence of corrosion and fractures
and checking that they have not been pierced even temporarily (unauthorised
passage of piping, loose electrical cables, etc.).

6.1.9 Manholes, flush scuttles Three-Monthly All vessels

ILL AX.I R.18

Checking the cover for absence of deformation.

Checking that the studs and nuts are complete and in satisfactory condition.
Remarks
Item No. Description Periodicity Type of Vessel Findings
6.1.10 Cargo ports and similar
openings Three-Monthly All vessels
ILL AX.I R.21
Checking general condition and water tightness.
Checking that the steel plating and attachments are in good condition and that there
is no heavy corrosion.

6.1.11 Scuppers, inlets, discharges

ILL AX.I R.22 Three-Monthly All vessels

Checking that remote operation means are operating satisfactorily and that non-
return valves and manual closures are in satisfactory condition.

6.1.12 Side Scuttles Three-Monthly All vessels

ILL AX.I R.23
Checking the condition of the glass, the means of closure. Checking the deadlights
and means of closure.

HULL STRUCTURE

Item No. Description Periodicity Type of Vessel Findings

6.2.1 Shell Plating Three-Monthly All vessels
SOLAS l/Part B
Checking for absence of corrosion in way of the plating and welds, and for absence
of deformations, cracks.

6.2.2 Exposed deck Three-Monthly All vessels

SOLAS II/1 Part B
Checking for absence of corrosion in way of the plating and welds, and for absence
of deformations, cracks:
- fracture at the hatch corner and at the connections of the hatch end beams and top
side tanks.
- corrosion, fracture and deformation of cross deck plating between hatches and the
underdeck structure.
- corrosion and fracture of the deck plating around the foundations of deck fittings,
toes of end / stay brackets of hatch coamings, toes of bulkwark stays, especially at
the expansion joints, the connections of air pipes, ventilators.

6.2.3 Cargo holds Three-Monthly All vessels

SOLAS II/1 Part B
Checking of the condition of side shell frames and transverse bulkheads, tanktop
plating for absence of corrosion, deformation, fracture, weld corrosion and
detachment of frames and brackets, with particular attention to:
- corrosion, fracture and detachment of side shell frames on their webs.
- corrosion fracture and detachment at the toes of the upper and lower brackets of
the side frames.
- fracture at the weld connections of the corrugated bulkhead to the stool.
- fracture at the other weld connections of transverse bulkheads or stools structure
to boundaries.
- corrosion at the mid-height and bottom of the transverse bulkheads.
- fracture at the transition regions with fore bulkhead due to discontinuities of the
longitudinal structure.

Item No. Description Periodicity Type of Vessel Findings

6.2.4 Ballast tanks Six-Monthly All vessels
SOLAS II/1 Part B
6.2.4

Checking of the coating condition with a general inspection.

Further checking if the coating of the ballast tanks is in fair or poor condition, for
absence of corrosion, deformation, fracture with particular attention to:
- corrosion of the internal structure of the top side tanks and inlet or outlet sea water
valves due to the heat of upper deck and moisture in the tank.
- fracture at the corners of transverse webs side tank, hopper tank and at the
transverse brackets where there is no transverse web.
- fracture in way of the connections of longitudinals to transverse webs, i.e. at the
cut out of the transverse web in top side tank and hopper tank.
- fracture in way of the knuckle between the inner bottom and hopper tank sloping
plating.
- fracture in the double bottom in way of the connections of the longitudinals to
floors,
i.e. at the cut out of floors and at the discontinuities of the longitudinals.
- fracture at the edge of the unreinforced openings and manholes.
- fracture at the connections of the deck longitudinals to the bulkheads.

6.2.5 AFT / FOREPEAK Six-Monthly All vessels

TANKS

Checking of the condition for absence of corrosion, deformation, fracture, weld

corrosion and detachment of frames, with particular attention to:
- corrosion at the top of fore / aft peak.
- fracture of the side shell and damage of the internal structure in the forepeak due
to collision.
- fracture of the internal structure of the afterpeak due to propeller vibrations.
- inspection of the coating and / or anodes if applicable.

6.2.6 Engine Room Six-Monthly All vessels

Checking of the condition for absence of corrosion, deformation and fracture, with
particular attention to:
- corrosion of the inner bottom plating.
- corrosion and fracture at the web connections of side shell plating to the fore / aft
bulkheads.

6.2.7 Other compartments - Six-Monthly All vessels

Bosun store, deck stores
SOLAS II/1 Part B

Checking of the condition for absence of corrosion, deformation and fracture, with
particular attention to:
- corrosion at the bottom of forecastle spaces and bosun store.
- corrosion at the joint of the top of forepeak and the aft wall of forecastle.
- corrosion and deformation at side shell plantings of the forecastle due to rough
seas or contact with other objects such as quay, buoy or other vessels.
Remarks

Remarks

Remarks
Item No. Description Periodicity Type of Vessel Findings
6.2.8 Inner bottom and lower part Monthly All vessels
of bulkheads and (after each cargo operation)
side shell structure

Checking of the condition for absence of deformation and fractures due to damages
during loading / unloading operations.

6.2.9 Supersturcture end Six-Monthly All vessels

bulkhead
ILL AX.I R.11

Checking for absence of corrosion, deformation and fractures, with particular

attention to lower part of superstructures and deck houses’ walls.

MOORING ARRANGEMENTS

Item No. Description Periodicity Type of Vessel Findings

6.3.1 Anchor, chain Monthly All vessels
and cables

Checking the condition for absence of heavy wastage, cracks, missing studs and for
completeness of the equipment.
Checking that the stowage condition is in order.

6.3.2 Windlass Monthly All vessels

Checking the condition with particular attention to:
- operating condition of the winches and their clutches.
- condition of the brake lining, brake control, and brake bends.
- condition of the windlass foundation and gratings.

6.3.3 Mooring system Monthly All vessels

Checking the operating condition of winches and their foundations, capstans with
foundations, fairleads, bollards, mooring bitts.
Checking the number and condition of mooring lines and towing lines.

CARGO GEAR

Item No. Description Periodicity Type of Vessel Findings

6.4.1 Masts, posts, booms Monthly All vessels
ILO (before each cargo operation)

Checking the condition.

Checking that there is no serious wear, no heavy corrosion or damage.
Remarks

Remarks

Remarks
Item No. Description Periodicity Type of Vessel Findings
6.4.2 Loose gear (blocks, sheaves, Monthly All vessels
hooks, (before each cargo operation)
shackles, wire ropes)
ILO

Checking the condition.

Checking that there is no heavy wear, no corrosion or damage. Checking the
distinguished numbers stamped on loose gear. Checking that the test certificates are
available.

POLLUTION PREVENTION

Item No. Description Periodicity Type of Vessel Findings

7.4.1 Oily Water Separator
MARPOL Annex I Weekly All vessels
R.16/17/19
General examination of the equipment to check that the casing, pumps, valves and
pressure indicators are in satisfactory condition.
Testing of the separating equipment and of the oil discharge monitoring and control
system and / or 15 pprn alarm and automatic discharge stopping activation
(3-Way valve) if fitted.
Checking the satisfactory calibration of the oil content meter.
Checking sufficient supply of consumables for oil content recorder, if fitted. Checking
that the operating instructions of the installation are permanently posted. Checking
that no unauthorized bypass has been made to the oil filtering equipment.

7.4.2 Discharge Piping MARPOL

Annex I Weekly All vessels
R.16/17/19
Checking the piping for absence of corrosion, and checking that warning placards
against prohibited discharges, when required, are satisfactorily posted.
Open and check a section of discharge pipe to ensure that there’s no oil traces.
Checking the satisfactory operation of the valves.

7.4.3 Sludge Pump and Tank

MARPOL Annex I Weekly All vessels
R.16/17/19
Testing of the sludge pump and checking that the volume of the sludge tank remains
sufficient for the intended voyage.
Checking that the sludge discharge piping leading to deck for discharge ashore is not
blocked.
Checking that there is no unauthorised piping leading from the sludge tank(s) to sea,
whether permanently or provisionally installed. In case of existing installation,
checking that such piping is suitably blanked off or permanently disconnected and
that warning placards are satisfactorily posted.

7.4.4 Standard Discharge Monthly All vessels

Connection
Checking that the standard discharge connection is readily available, including the
required number of bolts in the required dimensions.
Remarks

Remarks
 POLLUTION PREVENTION FOR OIL TANKERS

Item No. Description Periodicity Type of Vessel Findings

6.5.1 Oil discharge monitoring Monthly Oil tankers
MARPOL I/15 (each operation)

Testing of the installation, in terms of response time, alarms activation and zero
setting / calibration, according to the maker's instructions.
Flushing of the sample probes and piping with fresh water.
Checking that the print out records are kept for at least 3 years and there enough
consumables for the recorder available.

6.5.2 Oil water interface detector Monthly (each Oil tankers

MARPOL I/15 operation)

Checking the availability and the satisfactory operating order of the oil / water
interface detector(s).

6.5.3 Cargo piping and pumps Monthly Oil tankers

(each operation)

Checking that cargo piping is kept painted, clearly marked and free from any leakage
and corrosion signs with the scrutinization on areas of difficult access. Checking the
piping fittings for absence of leaks, seizure.
Checking that the drip trays in way of the cargo manifolds are in satisfactory
condition.
Checking the validity of the cargo hoses.
Checking that there is no cross-connection permanently installed between cargo
piping and segregated ballast piping.
Checking that the pressure / vacuum valves are kept in operational condition.
General inspection of the cargo pump room for absence of leakage, excessive oil
residues and for operational order of the ventilation.
Checking that cargo pumps, stripping pumps, alarms, are kept in satisfactory
operational order.

6.5.4 Crude oil washing system Monthly Oil tankers

MARPOL I/13 (each operation)

Checking that all components of the crude oil washing system such as piping, valves,
washing machines are kept in satisfactory operational condition,
free of leakage.
Examining deck mounted machines and their anchoring devices. For non-integral
driving units, checking that the required number of operational drive units
is provided.
Checking the satisfactory condition of the isolating means of the steam heater.
Remarks
 MACHINERY ARRANGEMENTS

Item No. Description Periodicity Type of Vessel Findings

7.1.1 Main Engines and Routine All Vessels
Auxiliaries
SOLAS II-1/26

Ensuring that main and auxiliary engines are kept in safe operating condition, clean
and free from leakage, with a particular attention being paid to the following
systems:
- Remote and emergency starting system working properly without air leakage,
including operational condition of safety valves, pressure gauges, etc.
- Fuel oil and lubricating oil systems (including pumps, purifiers, filters, heaters and
piping) to be maintained in satisfactory condition, free of any leakage.
- Fresh and sea water systems to be kept without any leakages, patches, etc.
- Exhaust gas system to be properly insulated and free of any leakage.
- Safety devices operational.
- Local and remote monitoring systems and temperature / pressure gauging systems
to be kept in satisfactory operational condition.
- Machinery control room equipment and indicators, alarms, etc. to be kept in
satisfactory operational condition.

7.1.2 Boilers Routine All Vessels

SOLAS II-1 Part C

Checking that auxiliary oil fired boilers and exhaust gas boilers and associated
systems are kept woriting properly, in particular:
- Valves, water, steam and fuel systems, gauge glass mountings.
- Boiler external insulation.
- Local and remote control of safety devices.
- Safety valves, automatic and manual control systems.
- Manual and automatic starting systems.
- Local and remote visual alarms / indicators.
- Securing arrangements of the boiler, foundations, rolling and ramming stays.

7.1.3 Steering Gear Three-Monthly / All Vessels

Each departure

Examination and test before departure from port. Three-monthly test of the
emergency steering gear.

7.1.4 Communication Monthly / All Vessels

Each departure

Checking the satisfactory operational order of the means of communication between

the navigation bridge and engine control room as well as steering gear room
(telephones, telegraph, public address system, etc.)
Remarks
Item No. Description Periodicity Type of Vessel Findings
7.1.5 Fire Prevention Routine / All Vessels
SOLAS II-1, Part C Monthly
Checking that the Engine Room is clean of rubbish and / or waste oil. Checking the
condition of fire- and / or smoke detection system.
Checking the emergency escape routes.
Checking that fire hoses, nozzles, applicators and spanners are at their allocated
position and in satisfactory condition.
Checking that the main and emergency fire pumps are kept in satisfactory operating
condition.
Checking that the fixed fire fighting system and portable fire extinguishers are kept
in satisfactory condition and within the due dates for servicing / testing.
Checking and testing the proper operation of local and remote control closing
devices of fuel oil tanks outlets pipes.
Checking and testing the local and remote control closing devices of ventilators, fans,
funnel annular spaces, skylights, doorways, and tunnels.
Checking the operation of the fire doors.
Checking the condition of high pressure fuel pipes with particular attention to the
pipe shielding, clamping from the high pressure pump to the injection valves and
joints and couplings for absence of leakage / weeping.

7.1.6 Protection against flooding Monthly All Vessels

SOLAS II-1, Part C
Checking that bilge pumps, piping and valves are in satisfactory operational order,
free of any leakage.
Test of the bilge flooding alarms and of the automatic start of the bilge pumps when
fitted.

7.1.7 Personal Protection

Guards and Fencing Routine / Monthly All vessels
SOLAS II-1, Part C
Checking that insulation of exhaust pipes, thermal oil pipes, steam pipes and all hot
surfaces in general is not damaged.
Checking in general that all movable parts which may be a source of injury to the
Crew are suitably protected / guarded (such as rotating machinery, diesel engines in
operation with rocker covers removed).
Checking that Engine Room floor plating is free of oily spills.
Repairs of sources of leaks such as missing, damaged or loose shielding on fuel
pipes, untightened flanges, damaged packing, etc.
Checking that the electrical equipment is satisfactorily maintained in a view of
prevention of electrical shocks, looking for damaged, overheated or loose wiring,
unprotected junction boxes and fittings, missing rubber mats and guard rails around
the switchboards.
Checking that the personal protective equipment such as safety helmets, ear
protection, eye protection, gloves, etc. are readily available in sufficient number.
Checking that handrails, lifelines and ladders are in satisfactory order.

7.1.8 Miscellaneous Routine / Monthly All vessels

equipment
Checking that all auxiliary systems and equipment are in satisfactory condition,
covering all aspects of operation, absence of leaks and working safety devices.
Remarks
 ELECTRICAL ITEMS

Item No. Description Periodicity Type of Vessel Findings

7.1.5 Lighting in Engine Room, Weekly All Vessels
accommodation spaces,
control rooms, workshops,
Steering gear room,
other spaces
SOLAS II-1, Part D

Checking that all spaces are properly lit and that lighting equipment is maintained
satisfactorily in a view of prevention of electrical shocks.
Repairs where necessary to be carried out (such as missing or broken lights, missing
or damaged protective covers, unprotected switch panels or junction boxes,
unprotected / loose electrical cables, damaged cable glands and and various
electrical connections).

7.2.2 Electrical Cables Weekly All Vessels

SOLAS II-1, Part D
Checking all electrical cable trays with a particular attention to the insulation and
possible sources of fire ignition.
Repairs to be carried out where necessary (such as damaged fixation on cable trays,
damaged cable trays or cable conduits, unsatisfactory cable bulkhead glands,
unsatisfactory electrical connections).

7.2.3 Emergency Lights Weekly All Vessels

SOLAS II-1, Part D
Testing of the emergency lighting on battery source of power and on emergency
generator source of power as applicable.
Checking that all emergency lights are in good working order. Repairs to be carried
out if / where necessary.

7.2.4 Main and Emergency

Switchboards Weekly All Vessels
SOLAS II-1, Part D
Checking that the main and emergency switchboards are maintained satisfactorily,
clean and well protected.
Particular attention to be paid to safety protections tightening and cleanliness of bus
bars, protection against electrical shocks, condition of indicator lights and
instruments.

7.2.5 Intrinsically Safe Electrical Tankers and all

Equipment Weekly vessels -
SOLAS II-1, Part D paint stores
Checking that all intrinsically safe electrical equipment and associated electrical
cables are in satisfactory condition, with particular attention being paid to
the protection of electrical cables, condition and proper tightening of light fixtures,
and absence of unauthorised wiring.
Checking that the tightening tools are readily available on board.
Checking that the maintenance record book of electrical safety equipment contains
up-to-date records and maintenance recommended by the makers is duly carried out
by the maker or by a recognised workshop.

7.2.6 Megger Test Three-Monthly All Vessels

Insulation testing of all electrical equipment records to be kept readily available.

Remarks
 SAFETY RELATED MACHINERY ITEMS

Item No. Description Periodicity Type of Vessel Findings

7.3.1 Motors of Lifeboats and Weekly All Vessels
Rescue Boats
Starting and running test of lifeboats and rescue boats engines for at least three
minutes. Testing of engine reverse gear in both ahead and astern positions.
If the starters are battery operated, checking that the batteries are fully charged.
Checking the level of fuel in the tank.
Checking that there are no exhaust gas leaks, fuel oil or lube oil leaks.

7.3.2 Emergency Generator Weekly All Vessels

Testing of the emergency diesel generator in both manual and automatic modes, as
applicable, for af least 20 minutes.
Checking that the compartment is kept in satisfactory condition of cleanliness,
ventilation and that no materials are improperly stored inside.
Checking the level of fuel in the tank and that batteries are charged.
Switch the emergency generator on the emergency switchboard, checking the
operation and checking that all emergency functions are satisfactory.

7.3.3 Emergency Fire Pump Weekly All Vessels

SOLAS II·2/10
Inspection and test of emergency fire pump and compartment. Checking the prime
mover.
Checking the starting and operating condition of the prime mover. For diesel engine
prime mover:
- Checking the heating arrangement for cold starting if any.
- Checking that the service fuel tank capacity is sufficient to run the pump on full load
for at least 3 hours.
- Checking that there is a sufficient reserve of fuel outside the main machinery space
to run the pump for an additional 15 hours.
For electric prime mover:
- Testing the emergency fire pump using the emergency source of power. Checking
the pump:
- Checking the operating condition of the priming system and / or non retum valve.
- Checking the operating condition of the isolating valves and cocks.
- Checking the operating condition of the pump at the required pressure and
checking that the two required jets of water at the farthest possible extremities of
the firemain are effectively produced.
Checking the space containing the emergency fire pump:
- Checking that the boundanes of the spaces insulated are in accordance with
structural fire protection regulations.
- Checking that, in ease of direct access from the machinery spaces, there is suitable
air-lock or remotely controlled watertight door provided and it is in operating order.

7.3.4 Diesel Driven Pumps of Weekly All Vessels

Fire Extinguishing System
When fitted, tested of diesel driven pumps for fire extinguishing purposes. Same
operations as for emergency fire pumps to be carried out.
Remarks
 RADIOTELEPHONE INSTALLATION

Item No. Description Periodicity Type of Vessel Findings

8.1.1 Radiotelephone Station Daily All Vessels

Checking the operation order of the means of communication between the station
and the navigation bridge, of the clock, of the independent powered emergency
lighting. Checking that the card of instructions for the distress procedure is
satisfactorily displayed and that documents accordingIy to radio requlations are
available and up to date.

8.1.2 Radiotelephone Daily All Vessels

Equipment

Checking the satisfactory work of the radiotelephone transceiver (2182 kHz and
other frequency) for adequate power output and modulation with a coastal station.
Testing of the alarm generating signal using the artificial antenna on a frequency
other than 2182 kHz, and checking the operation of the auto alarm.

8.1.3 Source of Energy Daily All Vessels

Examination of the energy source. If battery operated, checking of the batteries

installation, capacity, voltage, discharge current and charger.
Checking that the battery room is properly ventilated.

8.1.4 Antennae Weekly All Vessels

Checking the antennae and their protection against breakdown. Checking the spare
antenna, or in the case of reserve antenna wire and insulator, checking that same is
stowed safely and ready for use.

8.1.5 Radio Officer and Radio Daily All Vessels

Logs and Records

Radio log book to be kept permanently updated in terms of incidents connected to

radio services of importance for the safety of life at sea, details required by radio
regulations: watch times, details of maintenance of batteries, VHF communication
related to distress, urgency and safety of traffic.
Remarks
 RADIOTELEGRAPHY INSTALLATION

Item No. Description Periodicity Type of Vessel Findings

8.2.1 Radiotelegraphy Station Daily All Vessels

Checking the operation order of the means of communication between the station
and the navigation bridge, of the clock, of the independent powered emergency
lighting, the electric lamp, spare tolls and testing equipment.

8.2.2 Radiotelegraphy Daily All Vessels

Equipment

Operating the main and reserve installations. Testing of the reserve transmitter with
the artificial antenna.
Testing of the automatic radiotelegraph alarm signal keying device on main and
reserve transmitters.
Testing of the radio telegraph auto alarm through built-in test generator and
checking alarm bells in radio room, officers' sleeping accommodations and bridge.

8.2.3 Source of Energy Daily All Vessels

Examination of the supplies from the main source of power (radiotelegraphy

installation, charger, radiotelephony equipment).
Examination of the supply from the reserve source of electrical power to the reserve
installation. If battery operated checking of the batteries installation, capacity,
voltage, discharge current and charger.
Checking that the battery room is properly ventilated.

8.2.4 Antennae Weekly All Vessels

Checking the antennae and their protection against breakdown. Checking the spare
antenna, or in the case of reserve antenna wire and insulator, checking that same is
stowed safely and ready for use.
Checkinq the reserve of spare antennae.

8.2.5 Radio Officer and Radio Daily All Vessels

Logs and Records

Radio log book to be kept permanently updated in terms of incidents connected to

radio services of importance for the safety of life at sea, details required by radio
regulations: watch times, details of maintenance of batteries, VHF communication
related to distress, urgency and safety of traffic.
Remarks
 GMDSS INSTALLATION

Item No. Description Periodicity Type of Vessel Findings

8.3.1 Radio Installation - Daily All Vessels
General

Checking the satisfactory operation of the independent lighting. Checking the

satisfactory operation of the VHF control on the bridge.
Checking that the call sign, the station identity and other required codes are clearly
marked.
Checking that operation and maintenance information regarding the radio
equipment, and the tools and spares are stowed and readily available.

8.3.2 VHF Radio Daily All Vessels

Installation

Checking the operation of the VHF installation on the prescribed channels (DSC
Channel 70, Radiotelephony Channels 6, 13 and 16) by using routine test calls to a
coastal station or another ships and watching other known stations.

8.3.3 MF and MF/HF Radio Daily All Vessels

Installation

Checking the operation of the MF station on a number of prescribed frequencies (DSC

frequency 2187.5 kHz and radiotelephony or direct printing telegraphy within either
1605 kHz and 400 kHz, or 4000 kHz and 27500 kHz, if fitted).
Checking the operation of the MF/HF installation on Distress and Safety frequencies
using DSC, radiotelephony and direct printing telegraphy between 1605 kHz and
4000 kHz and between 4000 kHz and 27500 kHz.

8.3.4 INMARSAT Ship Daily All Vessels

Earth Station

Checking the operation of the ship earth station according to the approved test
procedure.

8.3.5 Source of Energy Daily All Vessels

Examination of the supply of the main source of power to the radio installation and to
the charger of the batteries used as reserve source of energy.
Examination of the supply from the reserve source of electrical power.
If battery operated, checking the batteries installation, capacity, voltage, discharge
current and checking the means for automatic charging.
Checking that the battery room is properly ventilated.
Remarks
 Item No. Description Periodicity Type of Vessel Findings
8.3.6 Other GMDSS Installation Daily All Vessels

Confirming that adequate methods to ensure maintenance are available and applied:
duplicated equipment, validity of the contract with a maintenance company and / or
adequate manning.
Checking the operation of the EGC facilities through incoming message or running
the self-test programme if provided.
Checking the operation of the HF NBDP receiver through incoming message or
running the self-test programme if provided.

8.3.7 Radio Officer and Radio Daily All Vessels

Logs and Records
Radio log book to be kept permanently updated in terms of incidents connected to
radio services due to importance of the safety of life at sea, details required by radio
regulations, watch times, details of maintenance of batteries, daily statement of
bringing batteries up to their full charge condition, details of tests of reserve
transmitter and reserve source of energy, VHF communication related to distress,
urgency and safety of traffic.

OTHER RADIO EQUIPMENT

Item No. Description Periodicity Type of Vessel Findings

8.4.1 Radio Telephone Distress Daily All Vessels
Frequency Watch Receiver
(Until 1st February 1999).
Checking the operation of the watch receiver, in particular, mute / demute functions,
sensitivity against known coast station, audibility of the loudspeaker.

8.4.2 VHF Radio Telephone Daily All Vessels

Installation
Checking the operation of the VHF radiotelephone, in particular, the transmission
quality and the power output through a test call with a coast station or another ship.

8.4.3 NAVTEX Receiver Daily All Vessels

Testing the NAVTEX receiver by incoming message or running the self-test

programme if provided.

8.4.4 Satellite EPIRB Weekly All Vessels

Checking the EPIRB position and mounting for float free operation.
Confirming the condition of the battery and hydrostatic release device expiry date.
Self-test routine to be carried out according to the Manufacturers instructions.
Confirming that the ship's identification number is clearly marked outside the EPIRB.

8.4.5 Radio Life Saving Weekly All Vessels

Appliances
Checking the operation of the VHF units on channel 16 with another VHF installation.
Checking either the expiry date of the batteries or their charge.
Checking the position and mounting of the radar transponders and the expiry dates
of the batteries.
Remarks

Remarks