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Report Writing

Reports are factual writings that convey organized information on specific topics, serving as essential tools for decision-making, planning, and evaluation within organizations. They facilitate information dissemination, measure organizational progress, and reveal gaps in reasoning, while also developing the writer's skills. Additionally, reports carry legal responsibilities and reflect the competence of employees.

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Report Writing

Reports are factual writings that convey organized information on specific topics, serving as essential tools for decision-making, planning, and evaluation within organizations. They facilitate information dissemination, measure organizational progress, and reveal gaps in reasoning, while also developing the writer's skills. Additionally, reports carry legal responsibilities and reflect the competence of employees.

Uploaded by

bhadboojaking
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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REPORT WRITING

A report is usually a piece of factual writing, based on evidence, containing organized information
on a particular topic. A person transmits certain facts, ideas, or suggestions useful for another
person through a report. It can also be the description of an event or a condition.
The following list will give an idea of the importance of reports and report writing to the
organizations and the individuals.
• A report is the only tangible product of a professional.
All the efforts of engineers, academicians, and researchers culminate in reports that convey to
others the efficiency with which they carried out their assignments.
• Reports enable decision-making and problem solving in organizations. Based on the
information presented, analysis discussed, or the suggestions rendered, administrators
can make important decisions and solve serious problems.
• Reports help the authorities in planning new ventures and in evaluating worker and material. If
an organization wants to open a new branch in a nearby locality, it can plan for the same
more effectively after going through the feasibility report prepared for this purpose.
Similarly, if the organization wants to assess the qualities and capabilities of a person, it
can do so by going through the annual assessment form submitted by the supervisor of
that person. It can also evaluate a newly introduced machine or product by listening to
or reading the report prepared for this purpose.
• Reports are an important means of information dissemination within and outside the
organization. Many of the routine reports, such as inspection reports, inventory reports,
or annual reports, transmit information across and outside the organization.
• Reports serve as a measure of the growth, progress, or success of an organization. The success
of any organization depends on the quality and quantity of information flown through its personnel
in the form of oral or written reports. For instance, an organization focusing on research can bring
out reports from time to time to provide information on the progress being made, which serve to
prove its worth to prospective clients. Also, a manager can measure the progress his/her
department is making by going through monthly reports on the status of all the projects.
• Reports serve as a valuable repository of information. Organizations of various kinds preserve
reports of importance and value for a long time so that they can refer to these reports
whenever needed. For example, an academic institution can refer to the previous assessment
reports it had received from some committee in order to improve its performance.
• Reports reveal gaps in thinking. A report can give the recipient an idea about whether the
writer had thought and proceeded logically and whether he/she had conducted an indepth
study of the topic.
A report is usually a piece of factual writing, based on evidence, containing organized information
on a particular topic.
Remember that all reports carry legal responsibility.
They can be used as legal instruments. Your activities, as an employee, and your competence at
work are reflected through reports.
• Reports develop certain skills in the writer. Reports not only help organizations but also
help the writer to develop certain skills, such as the ability to organize, evaluate, and
communicate with greater accuracy.

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