Sem 2 2024/2025 PBI 1072 /Assessment 01

Course – PBI 1072 English for Professional Communication

Semester – Semester 2, 2024/2025
Assessment 1 – Job application email and written curriculum vitae
Assessment Type – Individual (Take-home)

Assessment 1 : Job application email and written curriculum vitae (35%)

Topic : Job Application Process
Tasks : Part A: 15 marks – Job Application Email
Part B: 20 marks – Written Curriculum Vitae (CV)

Assessment 1 is a take-home assessment consisting of TWO (2) parts; Part A and Part B.
Students are required to complete the tasks in both parts based on the instructions and
requirements provided.

INSTRUCTIONS

As a recent graduate, you are actively seeking employment. You are required to conduct a
job search and apply for a position that aligns with your qualifications and career aspirations.
Follow the instructions carefully to complete this assessment:

1. Search for relevant job advertisements in your field on recognised job portals (e.g.,
JobStreet, JobsMalaysia, etc.).

2. Select a company or organisation that you are interested in and thoroughly research
the its values, career prospects, and benefits to determine if it aligns with your
professional goals.

3. Apply for a specific position is relevant to your field of expertise. Carefully review the
job requirements to ensure that your qualifications, skills, and experience meet the
necessary criteria for the position.

4. Consult your instructor to confirm that the job is suitable for your professional
development before you proceed further.

Part A: Job Application Email (15%)

1. Write a job application email using the email template provided (refer Attachment 3).

2. Address your email to the person with the authority to offer you the job.

3. Express your interest in the position and elaborate on your unique abilities and
potential to meet the organisation’s needs. Ensure that the details you provide are
relevant to the job requirements.

4. Refer to the marking scheme for further information.

Format:
• Full block format: left align, single spacing.

• Font type: Times New Roman; Font size: 12.

 Sem 2 2024/2025 PBI 1072 /Assessment 01

Part B: Written CV (15%)

1. Prepare a comprehensive written CV with specific details relevant to the position you
are applying for. Ensure it includes all content outlined in the marking scheme.

2. Refer to the marking scheme for further information.

Format:

• May use Microsoft Word or any online tools (e.g. Canva, Adobe, etc.) to create CV.

• Ensure design is professional and readable.

• Font type: Choose a professional and easy-to-read font; Font size: 10-12 (allow a larger
font size for name).

• Section headings should be in uppercase or bold.

• Use 1.0 line spacing.

Submission of Assessment 1

1. Compile the documents for your Assessment 1 in the following order:

• Assessment Cover Page (refer to Attachment 1)
• Job Advertisement (with source and date of retrieval; refer to Attachment 2)
• Email (refer to Attachment 3 for template)
• Curriculum Vitae (CV)

2. Submit the completed Assessment 1 via the submission link on eLEAP provided by your
instructor. The submission of printed copy is subject to your instructor’s request.

3. The deadline for this assignment is during WEEK 8 (12-18 MAY 2025). You are
required to submit your Assessment 1 by the deadline set by your instructor.

4. Late submissions without valid reason will result in a penalty of TWO (2)
marks per day deducted from the total marks (35 marks) for this assessment.
 Sem 2 2024/2025 PBI 1072 /Assessment 01

Attachment 1 – Assessment Cover Page

PBI 1072

ENGLISH FOR PROFESSIONAL

COMMUNICATION

ASSESSMENT 1

1A: Application email

1B: Written CV

NAME

MATRIC NUMBER

CLASS GROUP

INSTRUCTOR’S NAME

DATE OF SUBMISSION
 Sem 2 2024/2025 PBI 1072 /Assessment 01

Attachment 2 - Job Advertisement Sample

Job Advertisement Link:

https://www.jobstreet.com.my/job/74768023?type=standout&ref=search-
standalone&origin=cardTitle#sol=dfedde004bf9571a443e404553f36c58ef1b2eab

Retrieval Date: 18 March 2025

Sem 2 2024/2025 PBI 1072 /Assessment 01
 Sem 2 2024/2025 PBI 1072 /Assessment 01

Attachment 3 - Email Template

From
To
Subject
 Sem 2 2024/2025 PBI 1072 /Assessment 01

PBI 1072 EPC Assessment 1: Marking scheme for job application email (15 marks)

Format Marks

Single spacing lines and a space between paragraphs, Times New Roman size
1
12, and left alignment

Sender’s email address 1

Recipient’s email address 1

Subject line appropriately written 1

Correct salutation/greeting 1
• Dear Mr... /Ms... /Dr. …
• Dear Sir or Madam
• Dear Hiring Manager

Complimentary Close 1
• Yours sincerely
• Yours faithfully
• Kind regards
1
Sender’s name
Email Signature
Contact Information - at least 1 (e.g. phone number, 1
social media link such as LinkedIn, etc.)
TOTAL FORMAT MARKS 8

PENALTY
• Use of job advertisement not for fresh graduate -2
 Sem 2 2024/2025 PBI 1072 /Assessment 01

Content Features Marks

C1 Statement or expression of interest in the job 2

C2 States source of the job advertisement (where, when) 2

C3 Qualification(s) 3

• State the latest academic qualification that is relevant to

the advertised position and the awarding institution
• State the year of the degree conferment
C4 Skills and Abilities 4

• Describe how the applicant is able to contribute to the

organisation, highlighting at least TWO (2)
skills/abilities

C5 Work Experience 4

Describe latest work experience:

• Indicate position name, name of organization, and

duration of employment
• Include at least TWO (2) responsibilities of work
experience
C6 Personal Quality 1

Highlights specific characteristics or qualities that are of interest

to the prospective employer

C7 Organisation’s Attraction 1

State what draws applicant’s interest to work in the organisation

(e.g. values, culture, benefits, prospects, etc.)

C8 Requests for an interview at employer’s convenience 1

C9 Indicate (s) supplementary materials enclosed or available upon 1

request.

C10 Express gratitude to the prospective employer for his 1

time/consideration

TOTAL CONTENT MARKS 20

 Sem 2 2024/2025 PBI 1072 /Assessment 01

Language (20 marks)

CEFR COMMUNICATIVE
ORGANISATION LANGUAGE MARKS
LEVEL ACHIEVEMENT
• Effectively uses the • Text is well-organised • Uses a range of professional and
conventions of a job and coherent, with a appropriate vocabulary to convey
application email to clear structure the message.
engage the reader and (introduction, body, • Uses a variety of sentence
B2 communicate relevant conclusion). structures (both simple and
(Upper- ideas clearly and • Paragraphing is clear complex) with good control over 16-20
Intermediate) persuasively. and logical, using grammar and punctuation.
• No contractions or appropriate transitions • Formal tone is maintained
informal short forms and cohesive devices. throughout, with minimal errors
are used. that do not impede
understanding.
• Communicates ideas in • Text is organised, with • Uses everyday vocabulary mostly
a generally appropriate a clear structure, but appropriately, with occasional
way, with clear minor lapses in the flow misuse of less common or
expression of interest of ideas. professional lexis.
B1 and qualifications. • Paragraphing is mostly • Uses simple and some complex
• More than one correct, though there grammatical structures with good 11-15
(Intermediate)
contraction or short may be slight issues control.
form used, but they are with transitions or flow. • Errors may be noticeable but
generally acceptable in meaning remains clear.
the context.
• Uses the conventions of • Email is connected but • Relies on basic vocabulary with
a job application email lacks clear transitions. some repetition, occasional misuse
appropriately, but ideas • Paragraphing may be of words, or errors in formal tone.
may lack depth or inconsistent or • Simple grammatical structures
B1-A2 clarity in some places. awkward. used with some errors that may
(Intermediate • More than one • Some issues with impact clarity. 6-10
to Elementary) contraction or short cohesion and flow. • Occasional non-English words
form is used, and used, but meaning is not
punctuation/capitalisati significantly affected.
on errors are noticeable.
 Sem 2 2024/2025 PBI 1072 /Assessment 01

• Communicates basic • Text lacks organisation • Vocabulary is basic and often

ideas with limited and coherence, with incorrect, relying heavily on
depth. minimal or poor simple sentence structures.
• Text contains multiple paragraphing. • Simple grammatical forms used
A2 contractions or short • Basic linking words are with some control, but errors may 2-5
(Elementary) forms used used, but the ideas are hinder meaning.
inappropriately. not well connected. • Non-English words used, which
may occasionally impede
understanding.
• Communicates very • Text lacks clear • Vocabulary is extremely limited
simple ideas in an organisation, and and often incorrect.
overly basic way. paragraphing is not • Uses very basic and incorrect
• Multiple contractions or used effectively. grammatical forms, which
A1 short forms are used • Ideas are not logically significantly hinder meaning and 1
(Beginner) incorrectly. connected, making the clarity.
email difficult to follow. • Multiple non-English words or
errors that severely impede
understanding.

Raw marks: Format (8) + Content (20) + Language (20) = 48 marks

Convert marks out of 15 from raw marks.

 Sem 2 2024/2025 PBI 1072 /Assessment 01

Marks Conversion Table for Application Email

Raw Marks Percentage (%) Raw Marks Percentage (%)

48 15.00 24 7.50
47 14.69 23 7.19
46 14.38 22 6.88
45 14.06 21 6.56
44 13.75 20 6.25
43 13.44 19 5.94
42 13.13 18 5.63
41 12.81 17 5.31
40 12.50 16 5.00
39 12.19 15 4.69
38 11.88 14 4.38
37 11.56 13 4.06
36 11.25 12 3.75
35 10.94 11 3.44
34 10.63 10 3.13
33 10.31 9 2.81
32 10.00 8 2.50
31 9.69 7 2.19
30 9.38 6 1.88
29 9.06 5 1.56
28 8.75 4 1.25
27 8.44 3 0.94
26 8.13 2 0.63
25 7.81 1 0.31
 Sem 2 2024/2025 PBI 1072 /Assessment 01

PBI 1072 EPC Assessment 1: Marking scheme for written CV (20 marks)

Design and Layout (4 marks)

Descriptions Marks
• All section headings are consistent either in bold or in
upper case.
• CV is easy to read, with appropriate and consistent spacing
and formatting (i.e. alignment, subsequent page heading if
applicable, etc.). 4
• CV is well-organised with clear sections (e.g., contact
details, qualifications, experience).
• CV appears professional with highly effective use of space
to curate ALL the content.
• Most section headings are consistent either in bold or in
upper case.
• CV is easy to read, with minor inconsistency and appropriacy
in spacing and formatting. 3
• Most information is logically organised with clear sections.
• CV appears mostly professional with moderately effective
use of space is to curate ALL the content.

• Several section headings are in bold or in upper case.

• Some parts of the CV are not readable, with moderate
inconsistency in spacing and formatting.
• Some information is not well-organised, with some sections 2
either incomplete or poorly structured.
• CV appears rather professional, with slight ineffective use
of space to curate ALL the content.

• Most or all section headings are not written in appropriate

format.
• Inconsistent spacing or alignment or missing subsequent
page heading (if the CV has more than one page).
• Information is not logically organised with lack of clear 1
structure or sections, making it difficult to follow.
• CV does not appear professional with ineffective use of
space to curate ALL the content.
 Sem 2 2024/2025 PBI 1072 /Assessment 01

Content (16 marks)

Marks are awarded accordingly for each of the following criteria.

Content Features Marks

C1 Career goal/objective – appropriate and concise 2
C2 Personal Details
• Provide full name, home address, contact information (i.e. contact
number, email address, social media handle, etc.)
2
* May also include other relevant information such as age, photo,
gender and marital status depending on the requirement of the
advertisement.
C3 Education and Academic Background
(University/College/Diploma/ Matriculation/STPM/STAM/SPM)
• List education in reverse chronological order (starting from the
most recent). 2
• Include name of institutions, dates, degree completed.
• Highlight the most relevant and recent educational experiences
that align with the job requirements.

C4 Working Experience (industrial training, relevant part-time job, etc.)

• List all periods of employment starting with the most recent one.
• Begin with job titles, then employers and dates, specific duties and
tasks performed. 4

* No marks will be awarded if the experience is not relevant to the job

applied.
C5 Skills/Interests (relevant to job requirements)
• Language, soft skills, hard skills, management skills, etc. 2
• Each skill/interest listed must be relevant to the job advertised.

C6 Activities and Achievements (relevant to job requirements)

• Begin with position/role held, organization, then responsibilities, 2
and the achievement/award received.

C7 Referees
• Include at least TWO (2) referees. Indicate referee’s name, position, 2
organisation, email address, and contact number of the referee(s).
*Only 1 mark will be awarded if details of referee(s) are inadequate.
 Sem 2 2024/2025 PBI 1072 /Assessment 01

Language (25 marks)

Communicative
CEFR Level Language Marks
Achievement
• Effectively uses the • Uses a range of professional
conventions of a CV to vocabulary and phrasing with good
present relevant control over grammar and
information clearly and punctuation.
persuasively. • Uses a variety of sentence
B2 (Upper- • Information is clearly structures, including parallelism,
presented, highlighting and maintains a consistently 16-20
Intermediate)
strengths and formal tone throughout the CV,
achievements. ensuring the use of professional
language.
• Errors are minimal and do not
impede understanding.

• Communicates ideas • Uses basic professional vocabulary

clearly, though less with occasional errors or
persuasively than B2. misapplication of more complex
• Information is terms.
presented in a • Uses simple grammatical
B1 straightforward structures with some errors. 11-15
(Intermediate) manner, but some Parallelism may be
points may lack clarity underdeveloped.
or depth. • The tone is generally professional
but may occasionally slip into
informal language.

• Communicates basic • Relies on basic vocabulary with

ideas but lacks noticeable repetition or misuse of
sufficient detail. terms.
A2 • Limited use of • Frequent grammar and
professional punctuation errors, with some 6-10
(Elementary)
terminology. misuse of formal terms.
• Tone is inconsistent, with informal
language or contractions.

• Communicates very • Extremely limited vocabulary,

simple ideas with little with frequent misuse of terms.
depth or relevance to • Non-English words or overly basic
the job. phrases are used frequently,
A1 (Beginner) 1-5
• Inappropriate use of impeding understanding.
informal language or
excessive short forms.

Raw marks: Layout (4) + Content (16) + Language (20) = 40 marks

Convert marks out of 20 from raw marks

 Sem 2 2024/2025 PBI 1072 /Assessment 01

Conversion table for CV

Raw Marks Percentage (%) Raw Marks Percentage (%)

40 20.00 20 10.00
39 19.50 19 9.50
38 19.00 18 9.00
37 18.50 17 8.50
36 18.00 16 8.00
35 17.50 15 7.50
34 17.00 14 7.00
33 16.50 13 6.50
32 16.00 12 6.00
31 15.50 11 5.50
30 15.00 10 5.00
29 14.50 9 4.50
28 14.00 8 4.00
27 13.50 7 3.50
26 13.00 6 3.00
25 12.50 5 2.50
24 12.00 4 2.00
23 11.50 3 1.50
22 11.00 2 1.00
21 10.50 1 0.50