VIRTUAL

OFFICE
Register for GST

with Virtual office

STEP BY STEP PROCCESS
TABLE OF

CONTENT
01 REQUIRED DOC/ IMPORTANT POINTS/ GST PORTAL
Important documents/ few important points & step 1

02 NEW REGISTRATION/OTP & TRN GENERATION

step 2 & step 3

03 TRN GENERATED/ LOGIN WITH TRN

step4/ step 5 & my saved application window

04 SUBMIT BUSINESS INFORMATION

step 6

05 SUBMIT PROMOTER INFORMATION

step 7

06 SUBMIT SIGNATORY INFORMATION

step 8

07 PRINCIPLE PLACE OF BUISNESS

step 9

ADDITONAL PLACE OF BUSINESS/ AADHAR

09 AUTHENTICATION TAB
step 10 & 11

10 DEATILS OF GOOD AND SERVICES/

step 12

11 VERIFICATION OF APPLICATION/ARN GENERATED

step 13/ 14 & Status of your application
 Must have these documents before starting
PA
Aadhar (Active mobile number linked to aadhar
Professional tax registration number, in applicable stat
Proof of principle place of buisness
Additonal document required in case of Company or LLP
Certification of incorporatio
Authorization Letter on organization letter head with stam
PAN & Aadhar of all directors/ partners required

Few important points to keep in mind

Professional Tax - The states which impose professional tax are Karnataka, Bihar, West
Bengal, Andhra Pradesh, Telangana, Maharashtra, Tamil Nadu, Gujarat, Assam, Kerala,
Meghalaya, Odisha, Tripura, Madhya Pradesh, Jharkhand, Sikkim and Mizoram.
Maximum document size is 1MB
Use online tool to reduce PDF file. Also make sure PDF file must be clear and visible
properly after compressed.
To check Aadhar mobile link status please visit https://myaadhaar.uidai.gov.in/verify-
email-mobile

The Registration Application for Normal Taxpayer/ Composition/ Casual Taxable Person/Input
Service Distributor (ISD)/ SEZ Developer/ SEZ Unit is same.

For registering yourself as a Normal Taxpayer/ Composition/ Casual Taxable Person/ Input
Service Distributor (ISD)/ SEZ Developer/ SEZ Unit, perform the following steps :

tep
S 1 : G o to the GST Portal

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 Access the URL - https://www.gst.gov.in/ . The GST Home page is displayed
Click the Services > Registration > New Registration option.

Step 2 : Part A of Registration process

The new GST registration page is displayed. Select the New Registration option.

Select the Taxpayer type from the options provided

(Option to be selected-Taxpayer)
In the State/UT and District drop down list, select the
state for which registration is required and district.
Enter the legal name of the business/entity, as
mentioned in the PAN database. As the portal verifies
the PAN automatically, the applicant should provide
details as mentioned in the card
In the Permanent Account Number (PAN) field, enter
PAN of the business or PAN of the Proprietor. If
Proprietor then use your individual PAN, If business or
company or LLP use PAN of your Company or LLP.
Provide the email address of the Primary Authorized
Signatory. (Will be verified in next step)
Click the PROCEED button.

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Step 3 : OTP Verification & TRN Generation

After submitting the information, the OTP verification page appears. Enter the two OTPs
within 10 minutes to validate your email and mobile number.

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 In the Mobile OTP field, enter the OTP.
In the Email OTP field, enter the OTP.

Step 4 : TRN Generated

On successfully completing OTP verification, a TRN will be generated. TRN will now be used to
complete and submit the GST registration application.

Step 5 : Log in with TRN

Upon receiving TRN, the applicant shall begin the
GST registration procedure. In the Temporary
Reference Number (TRN) field on the GST Portal,
enter the TRN generated and enter the captcha text
as shown on the screen. Complete the OTP
verification on mobile and email. 


My Saved Application page is displayed. Under the Action column, click the Edit icon.
Click on the icon marked in red to start the GST registration proces
The status of the registration application is ‘Draft’ unless the application is submitted.
Once the application is submitted, the status is changed to ‘Pending for Validation’.

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 Step 6 : Submit Business Information
The Registration Application form with various tabs is displayed. On the top of the page, there
are ten tabs, click on each tab to enter the details. In the first tab, business details must be
submitted.

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 In the Trade Name field, enter the trade name of the business.

Input the Constitution of the Business from the drop-down list.

Enter the District and Sector/ Circle / Ward / Charge/ Unit from the drop-down list.

In the Commissionerate Code, Division Code and Range Code drop-down list, select the 

appropriate choice.

Pot for the Composition Scheme, if necessary

Input the date of commencement of business.

Select the Date on which liability to register arises. This is the day the business crossed the 

aggregate turnover threshold for GST registration. Taxpayers are required to file the
application for new GST registration within 30 days from the date on which the liability to
register arises.

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Step 7 : Submit Promoter Information

In the next tab, provide promoters and directors information. In case of proprietorship, the
proprietors’ information must be submitted. Details of up to 10 Promoters or Partners can be
submitted in a GST registration application.

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 The following details must be submitted for the promoters:
Personal details of the stakeholder like name, date of birth, address, mobile number, email
address and gender.
Designation of the promoter. 
DIN of the Promoter, only for the following types of applicants:
~Private Limited Company
~Public Limited Company 
Details of citizenship 
PAN & Aadhaar 
Residential address
In case the applicant provides Aadhaar, the applicant can use Aadhaar e-sign for filing GST
returns instead of a digital signature.

Step 8 : Submit Authorised Signatory Information

An authorised signatory is a person nominated by the promoters of the company. The
nominated person shall hold responsibility for filing GST returns of the company. Further, the
person shall also maintain the necessary compliance of the company. The authorised
signatory will have full access to the GST Portal. The person shall undertake a wide range of
transactions on behalf of the promoters.

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 Step 9 : Principal Place of Business

Refund policy valid for 30 days from the time you receive the final virtual office service
Money Back documents

Guarantee ! Our partner spaces will be liable for a refund in case of any documentation error at their
end which results in GST/company registration rejection

*Terms & Conditions

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 In this section, the applicant shall provide the details of the principal place of business. The
Principal Place of Business acts as the primary location within the State where the taxpayer
operates the business. It generally addresses the books of accounts and records. Hence, in
the case of a company or LLP, the principal place of business shall be the registered office.
For the principal place of business enter the following:
Address of the principal place of business. 
Official contact such as Email address, telephone number (with STD Code), mobile
number field and fax number (with STD Code). 
Nature of possession of the premises.
In this section, upload documents to provide proof of ownership or occupancy of the property
as follows:
Own premises – Any document in support of the ownership of the premises like Latest
Property Tax Receipt or Municipal Khata copy or copy of Electricity Bill. 
Rented or Leased premises – A copy of the valid Rent / Lease Agreement with any
document in support of the ownership of the premises of the Lessor like Latest Property
Tax Receipt or Municipal Khata copy or copy of Electricity Bill. 
Premises not covered above – A copy of the Consent Letter with any document in support
of the ownership of the premises of the Consenter like Municipal Khata copy or Electricity
Bill copy. For shared properties also, the same documents may be uploaded.
For Virtual Office Registration:
Under Nature of Possession of Premises – Please select Shared.
Under Document Upload (Proof of Place of Business) – Please upload the documents as
below.

Lease Agreement between Landlord and space partner of myHQ

Membership Agreement between space partner of myHQ and Member
NOC from Landlord to space partner of myHQ allowing for sub-lease or allowing myHQ’s
members to use its place for Statutory Registrations
NOC from space partner of myHQ to Member allowing them to use its premises for Statutory
Registrations
Utility Bills (Electricity Bill) from Landlord

All the above mentioned documents can be accessed from the myHQ’s Virtual office portal

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 Step 10 : Additional Place of Business
Upon having an additional place of business, enter details of the property in this tab. Enter the
number of additional places of business and click the ADD NEW button. Enter the details
similarly like Principal Place of Business Details provided above.

Step 11 : Aadhaar Authentication Tab

This tab page displays the details of the verification for Aadhaar authentication submitted in
the form. You can opt Yes or No for Aadhaar authentication of Promoters/ Partners,
Authorized Signatories.

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 If you have opted “Yes” for Aadhaar authentication, while registering on the GST Portal
you will receive one of two possible links via email. The first option allows you to
authenticate your identity using an OTP-based Aadhaar verification process, which
remains largely unchanged from previous methods. Alternatively, you may receive a link
to book an appointment at a designated GST Suvidha Kendra (GSK), where you will
undergo biometric authentication and in-person, then your application will be deemed
approved within 7 Working days. The registration application submitted by you will
not be marked for mandatory site visit. If Tax Official raises SCN within 7 working days,
then you will have 7 working days to reply to it. Tax Official can take further action on that
reply within 7 working days. If Tax Official doesn't take any action in 7 working days,
thereafter, then application will get deemed approved after 7 working days.

In case, you have opted “No” for Aadhaar authentication, while registering on the
GST Portal, Registration application will not be deemed approved within 7 Working days.
Registration will be marked for mandatory site visit and approval thereafter, by the Tax
Official. Registration application will get deemed approved after 30 calendar days, if
Tax Official doesn't take any action. If Tax Official raises SCN within 30 calendar days,
then you will have 7 working days to reply to it. Tax Official can take further action on that
reply within 7 working days. If Tax Official doesn't take any action within 7 working days,
then application will get deemed approved.

Step 12 : Details of Goods and Services

In this section, the taxpayer must provide details of the top 5 goods and services supplied by
the applicant. For goods supplied, provide the HSN code and for services, provide SAC code

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 Step 13 : Verification of Application

In this step, verify the details submitted in the application before submission. Once
verification is complete, select the verification checkbox. In the Name of Authorized Signatory
drop-down list, select the name of the authorised signatory. Enter the place where the form is
filled. Finally, digitally sign the application using Digital Signature Certificate (DSC)/ E-
Signature or EVC. Digitally signing using DSC is mandatory in case of LLP and Companies.

Step 14 : ARN Generated

On signing the application, the success message is displayed. The acknowledgement shall be
received in the registered e-mail address and mobile phone number. Application Reference
Number (ARN) receipt is sent to the e-mail address and mobile phone number. Using the GST
ARN Number, the status of the application can be tracked.

There are six stages of GST ARN status, and each gives you an update on your GST
registration process. Here are the details about these six stages, which will help you
understand your ARN status better.

Form assigned to GST authority: Your GST application is assigned to an approving officer.
It does not indicate approval or rejection yet.

Waiting for clarification: The GST officer has requested more information, and you must
provide the required clarifications on the GST Portal.

Clarification filed: You have submitted the requested clarifications, and the application is
now pending approval.

Clarification not filed: You haven't provided the required clarification yet. Delaying this
may lead to rejection of your application.

Application approved: Your application has been approved, and you will soon receive your
GSTIN and registration certificate.

Application rejected: Your application has been rejected, and you'll need to re-submit the
form for registration.

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