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Fitness Center Charter

The document outlines the project scope for replacing the existing Fitness Center Tracking system, detailing the need for enhanced functionality such as clock-in/out times, participant management, and health information handling. Key deliverables include a new app for tracking time and health info, a display for visit durations, and a finger scan system for security. The implementation plan involves acquiring third-party software, configuring it, testing with users, and rolling it out after user acceptance testing.

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rowen prather
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6 views4 pages

Fitness Center Charter

The document outlines the project scope for replacing the existing Fitness Center Tracking system, detailing the need for enhanced functionality such as clock-in/out times, participant management, and health information handling. Key deliverables include a new app for tracking time and health info, a display for visit durations, and a finger scan system for security. The implementation plan involves acquiring third-party software, configuring it, testing with users, and rolling it out after user acceptance testing.

Uploaded by

rowen prather
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Fitness Center Tracking App

Project Scope
Overview

1. Project background and description

Replace the existing Fitness Center Tracking system. The current system:

1. A method of time entry and exit for length of time in Facility

2. Paper copy of health waiver with concern on that paper

3. Counter for number of visits throughout the “Fitness year” (Nov 1 – Oct 31)

2. Project scope

 Replace an existing PC based system that needs have additional functionality included.

3. High-level requirements

System must include the following:

 Visible Clock-In and Clock-Out times (so participants can easily identify their 30 mins)
 Ability to activate or deactivate participants
 Ability to create new accounts or delete unwanted ones
 Ability to add information (I.E. – Type 2 Diabetes, broke their left humorous, torn right labrum) to participants
accounts
 Weekly or biweekly report sent out through distribution list
 Picture capturing ability (to make sure individuals are not clocking in for someone else) finger scan

4. Deliverables

Parts

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Fitness Center Tracking App

1. App (TBD – buddypunch.com)


 track time,

 health info (handle as HIPPA)

 workout routines

 Report number of visits

 Email number of qualifying visits

 Integrate with UA Map my fitness (?) API?

 Annual Physical

2. Display of how long per visit (rolling screen)

3. Finger scan (Ccure)


 Door Open Technology

 Feed to app

 Exit plan to trigger exit from fitness center

5. Affected parties

 HR

 All FTE plant personnel who use fitness center or track outside activity

6. Affected business processes or systems

HR fitness rate per pay period for FTEs

7. Specific exclusions from scope

Custom software will not be written for this effort due to condensed timeframe and complexity of the
effort

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Fitness Center Tracking App

8. Implementation plan

Identify and acquire software that meets requirements – 3rd party app

Configure per Design

Test with 5 known users

Rollout out after UAT

9. High-level timeline/schedule

TBD

2023 2024
November

December

February
October

January

March
Milestones
Gather Requirements
Software identificatiin and purchase
Configure software for Fitness
Finger Scan design and configure
Display
Reporting
UAT
Move to production
HyperCare

Approval and Authority to Proceed


We approve the project as described above, and authorize the team to proceed.

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Fitness Center Tracking App

Name Title Initials Date

Dan Elliott Software Solution Lead

Stephen Heilman Trainer

Mike Wittrock Manager HSM Operations

Joshua Guest IT Manager

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