25/11/2024

Objectives

ADVANCED 01 02
PRESENTATION Explain the benefits of being
able to prepare an electronic
presentation.
Use presentation applications
to effectively prepare visual
aids by maximizing the use of its
APPLICATION advanced features.

Microsoft Powerpoint 03 04
LESSON 5 Utilize the appropriate feature Value the benefits of
and functions of MS Powerpoint presentation productivity tools
as the needs arise in a in making better presentations
presentation. for academic and professional
purposes.

Table of contents

MS Powerpoint 01 02 03 04
Rules in Slide Master Animation Transition
Making and Timings And Timings
A powerful easy-to-use presentation graphics Effective
Presentation
software program that allows you to create
professional-looking electronic slide show. 05 06 07
It is a standard component of the company's Hyperlinks Action Buttons Embedding Object
Microsoft Office suite software, and is bundled
together with Word, Excel, and other office
productivity tools.

Guides for Making an Effective

Presentation
01

Information Overkill

1
 25/11/2024

Minimalism
• Do not put too many slides
in a presentation, it will
only make the audience
disinterested and count the
remaining slides.
• Do not put everything in
the presentation,
otherwise, the presenter Boring Fonts and Unnecessary Fancy Fonts
will just be a reader.

Clarity
• Fonts should be big
enough to be read and
appropriate to the topic.

Long paragraphs

Simplicity
• Use key phrases and
include only necessary
information
• Use bullets and short
sentences
• Follow 6 x 7 rule (six lines
and seven words per slide)
Low Quality & Uninteresting Images and Sloppy Organization

2
 25/11/2024

Visual-Orientedness
• Use relevant graphics to
make the presentation
interesting
• Graphics should be used
only when needed, should
not be overused, and
should not distract the
audience
• Use charts and graphs Inconsistent slides
instead of tables

Consistency
• Slides should be uniform in
every slide.
• Elements like fonts and
colors should be
consistent.

Haphazard color schemes

Contrast
Slide Master
• Make the presentation
readable. Enables the user to apply a
02
predesigned slide with consistent
• Colors must be in contrast
formatting to all slides like bullet list,
for text and background
images, background color or picture.
Light background = dark text
In using background picture, it must be
Dark background = light text ensured that it will not cause any
distraction to the audience.

3
 25/11/2024

Animations
Animations Used to shot how the object or text

Useful in making interesting

03 Entrance

Emphasis
will apprear in the side
Used to focus or point attention to
a certain object or text.
presentations, adds overall value to the Exit
Used to show how the object or
text will disappear from the slide.
message and increase focus of the Used on how the object or text will
audience to the presentation, but needs Motion
move from one point to another in
paths
to be used with care to avoid distraction. the slide

It can be applied to texts and objects, There are some animations that has
additional option like Fly. Once this
which are only added feature to the
animation is used, the Effect Options
presentation. will be activated.

Timing Timing
Used to automatically set
03 On Click
Object or text will start animating
after mouse click
when a particular animation will take With Object or text will appear together
effect to appear, move, and disappear Previous with the previous object or text
from the presentation. After Object or text will appear after the
Previous previous object or text
Duration Set how long an effect will animate
The presenter should be aware of the Set when an object will start
timing so that the discussion will be Delay
animating
synchronized with the presentation.

Transition
Transition
Allow the user to set effects 04 Duration
Used to set the length of time the
transition effect will animate
when transitioning to other slides to Set the length of time the slide will
make it more interesting and engaging, remain in view before the
After
presentation moves to another
but can be a distraction when not used slide
properly. If selected, the presentation will
Timing can also be applied to set the have an option to move the next
On Mouse
slide when mouse is clicked even
time when the presentation should Click
before the end of the time set in
move to the next slide. After option
Uniform transition to all slides makes it
formal and organized.

4
 25/11/2024

Hyperlink options
Hyperlinks
Used to easily navigate on the
05 1. Existing File or Web Page – creates a hyperlink to website or a
local file saved in your hard drive
slides during a presentation (one slide to a. Link to an existing filed in your hard drive – browse the folder
where the file is located
another), or to a Word document, an b. Link to a webpage – type the complete web address in the
Excel, or any website. address box
2. Place in this Document – creates a hyperlink that allows you to
jump to a specific slide in your presentation
3. Create a New Document – creates a hyperlink that once clicked,
creates a new document on your specified location
4. E-mail Address – creates a hyperlink that opens MS Outlook that
automatically adds your specified recipient on a new e-mail

Built-in action buttons

Action Buttons
It acts like hyperlink which
06 1. Go back or previous – proceeds to the previous slide
have a clickable object that will direct 2. Go forward or next – proceeds to the next slide
the presentation to another slide, Word
3. Go to beginning – proceeds to the first slide
document, Excel spreadsheet, or any
website. 4. Go to end – proceeds to the last slide
5. Return – brings back the slide that was navigated
Action button utilizes shapes, hyperlink
uses plain text with link. before the current slide

Embedding Object
Used to make it easy to
07
manipulate an object using other
applications.

One can embed, MS Excel file, bitmap

images, MS Word file, and other types of
files supported by MS Powerpoint.