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LESSON TWO WORD

This chapter covers essential word processing skills including creating and editing documents, formatting text, and utilizing features like SmartArt and tables. It provides step-by-step instructions for tasks such as inserting images, adding headers and footers, and performing spell checks. The chapter aims to equip learners with practical skills for effective document creation and management.

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Vokez Hitch
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11 views6 pages

LESSON TWO WORD

This chapter covers essential word processing skills including creating and editing documents, formatting text, and utilizing features like SmartArt and tables. It provides step-by-step instructions for tasks such as inserting images, adding headers and footers, and performing spell checks. The chapter aims to equip learners with practical skills for effective document creation and management.

Uploaded by

Vokez Hitch
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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CHAPTER FIVE

E-learning
Department of Information Technology
Tutor: Mr. Kevin Osanya (0713665783
LESSON TWO

CHAPTER FIVE

WORD PROCESSING

At the end of the chapter the learner shall be able to;


• Explain the different word processing terms
• Creating new documents and open existing ones
• Type and edit text
• Use Save and Save As
• Perform spelling and grammar check after typing a document
• Apply formatting to text and page
• Print preview a document and print it
• Follow the mail Merging wizard to mail merge a document

Using SmartArt

This feature enables you to create visually compelling text affects e.g.
slanting, curving text in a document.

1. From the insert tab, select smartart and click the smart art graphic desired.

Shapes
The insert tab has a variety of features used to create different shapes in a
document.
1. From the shapes icon, select a tool that you will use to draw a certain shape
e.g. a rectangle.
2. Click and drag to the desired position.

Insert a picture
You can insert a clip art or a picture from the clip Gallery.

1. Position the insertion point(cursor) where you want to insert a clip art or a
picture.
2. From the Insert tab, click the clip art icon.
3. Click a clip art category then choose a clipart and click insert clip.

To resize the objects


1. Click inside the object i.e. clipart, word art or a drawing.
2. Position the mouse pointer in either of the placeholders.
3. Click and drag to the desired size.
4. Release the mouse button.

5.5 Editing Your Document

To undo mistakes
Next to the office button, click undo or click the Undo button.

To undo several actions


1. Click the arrow next to the Undo button to see a list of the most recent
actions.
2. Click the action you want to undo. If you don’t see the action, scroll
through the list.

5.6 To insert page numbers


• Select insert, page numbers from the insert tab
• Choose the position of page numbers
• Choose alignment of page numbers

Removing Page Numbers


Select the page numbers icon to see the remove page numbers option as the last
option in the list.

Adding Headers and Footers


A header is the text that appears repeatedly at the top of a document while footers
is that text that repeatedly occurs at the bottom of a document.
To add a Header and Footers
• Under the Insert tab chose either the header or the footer
• Type the header/footer text
• You can switch from the header to the footer by clicking the switch
button to move to the footer
• Click close button to return to the document.

To remove a header /footer - refer to removing page numbers

Copying and Pasting Text


An existing piece of text may be required in a different document. Ms word allows
the user to copy this text rather than retype then paste it to the required area.
when text or graphic is copied or cut, it is stored in the clipboard and can be
pasted into as many documents as desired.

To copy and paste text


Select the text to copy.
Select Copy or copy icon on the home tab.
Position the cursor where the text is to be placed.
Select Edit, Paste or Paste icon on standard toolbar.

Moving text
Select the text to move.
Select Cut or click cut icon on the home tab.
Position the cursor where you want the text placed.
Select Edit, Paste or click paste icon on standard toolbar.

Note: When you cut, the text is completely removed from the original location.

To spell check a Document


Select Spelling and Grammar… on the review tab.
Follow the instructions as given to replace a word, ignore, edit etc
Click Ok button when spelling and grammar is complete.

To find text
On the home tab, click on Find.
In the find what box, type the word/text being sought
Click find next button
To close the dialogue box, click cancel button

To Replace Text
You can find and replace test at the same time
On the home tab, click on replace
In the find what box type word / text as above
In replace with box type the word/ text to replace the sought word
/ text
Click replace all button
To close the dialogue box click cancel button
Changing Page Setup
Depending on the size of the paper required and / or paper orientation and
layout,
Ms –word will allow changing of the default to users requirement.

To change page setup


• On the page layout tab, click size to change the paper to A4, A5, DL
etc
• Under orientation check the circle for either portrait or landscape

Working With Tables


A table is made up of rows and columns that can be filled with text and graphics.
You can sort and perform calculations on them. Tables make it easy to read
information that would otherwise have to be written in a representative and
lengthy fashion. Use tables to organize information and create interesting page
layouts with side-by-side columns of text and graphics.

The simple table:


1. In the insert tab click table.
2. In the no. of columns box enter the number of columns.
3. In the no of rows box enter the number of rows.
4. Click Ok.
Creating a table with a different format
1. In the insert tab click table
2. Choose a table format of your choice under quick tables
3. Click Ok.

Merging cells in a tab


1. Select the cells to be merged.
2. Right click to see the merge cells option.

Splitting the cells


1. Select cell to be split
2. From the shor tcut menu obtained by right clicking choose split cells
3. Type the number of columns and rows each cell is to be cell splitted
To delete rows and columns in a table
1. Select the row or the column to be deleted
2. From the shortcut menu choose deleted cells
3. In the deleted cell dialog box choose an option i.e. entire row or column
4. Click Ok

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