To open Microsoft word-

 Press window+r
 And type winword  ok
For demo data type-
=rand() By default it gives you five paragraphs
Short cut keys-
COPY CTRL+C
CUT CTRL+X
PASTE CTRL+V
FORMAT PAINTER COPY CTRL+SHIFT+C
FORMAT PAINTER PASTE CTRL+SHIFT+V
BOLD CTRL+B
ITALIC CTRL+I
UNDERLINE CTRL+U
SIZE INCREASE CTRL+SHIFT+>
SIZE DECREASE CTRL+SHIFT+<
LEFT ALIGNMENT CTRL+L
RIGHT ALIGNMENT CTRL+R
CENTER ALIGNMENT CTRL+E
JUSTIFY CTRL+J
FIND CTRL+F
REPLACE CTRL+H
SELECT ALL CTRL+A
PAGE BREAK CTRL+ENTER
NEW FILE CTRL+N
NEW FOLDER CTRL+SHIFT+N
SAVE FILE CTRL+S
Module : it tools & network basic

 Ms office
 Computer basic
 Network

MS office:
 It is a Microsoft product .
 MS office is a software package , which consist
more than 13 software .
 It is an application software collection which
help in all type of Official works.
o Document ,notice  ms word
o Calculation, compare ms excel
o Reports  ms powerpoint
o Record  ms access.

MS word (winword) :

 It is a text processor software , which help us

to store data in the form of paragraph . like
notepad , wordpad , ms word , notepad++ or
sublime
 Ms word file have extension is “.docx”.
Home Tab
To make an autocorrect –
 Go to file menu
o Click to option menu
o Click to proofing
o Select autocorrect option
o Replace |with
o ftp  file transfer protocol
o Click to add
o Ok

Assignment 1 :
1. Create your own folder and five files with
following name
a. DCAP introduction.docx
b. ADCE introduction.docx
c. MDCE introduction.docx
d. Student Details.docx
e. Report file.pdf
2. Create a file and start writing following :
a. Story teller : formatting 63 , border ,
underline and orange color , elephant
b. Headings: formatting 48, border, double
green color underline and grey color, Bodoni
MT.
c. Text: formatting 30 user-define color, Bodoni
MT.

To make your own style-

 Go to style group
o Click to create a style option
o And assign a name to the style after that click to modify
o And assign all the formatting whatever you want
 o And lastly click to OK

To make your own short cut key-

 Go to style group
o Click to create a style option
o And assign a name to the style after that click to modify
o And assign all the formatting whatever you want
o Click to format button
 Select short cut key option
 Then assign a short cut key like – ALT+C
 After that click to OK.

Insert Tab
Table

A table is a grid of cells arranged in rows and columns. Tables

are useful for various tasks such as presenting text information
and numerical data. In Word, you can create a blank table,
convert text to a table, and apply a variety of styles and formats
to existing tables.

HOW TO CALCULATE DATA IN WORD TABLE –

 Go to table layout tab
o Select formula option
o And write the formula with these options-
o For addition-
 =sum(left) - left,right,above,below
 =number 1 + number 2 + number 3
 =sum(a1 : d1) – cell referencing for adding
 =h4/4
 =a3*6
o When you want to edit or update your data in
table-
 Select the data and right click on it
 Select update field option
Smart Art

It is a useful tool to insert a SmartArt graphic and add text to it.

  Click on Smart Art option
o Select your favorite design according to you
o After that for applying the text on images of Smart Art
o Select Text Pane option on Design Tab
o And the data in list form on text Pane
 To write inner data use tab button
 To write external data use backspace button
o After you complete all the written work you can modify the Art by design option.

Charts

It is used to represent your numbered data into graphical way.

To modify chart-
Go to chart design option
first option is ADD CHART ELEMENTS
Where you can add extra elements in your chart
second option quick layout
Where you get pre-defined layouts
SELECT DATA
In this option you can transpose or switch your data – row to column or column to row.
EDIT DATA
In this option you can edit your data in excel sheet
CHANGE CHART TYPE
Here you can change chart style.

 When you want to change cell format

o Right click on the cell and then select format cells
 Click to TEXT option ok

Bookmark

It is a mark that is defined to identify the stopping point of the reader.

Rule while creating bookmark-

1. Never start the name of bookmark with number or any special symbols
2. Always start the name with character and always ignored space in between
name.

Hyperlink (CTRL+K)

It is used to create linking between headings, bookmarks, files, images or tables, etc.

To assign bookmark link in the document-

1. Open Hyperlink and then select place in this document option

2. After that select the bookmark and ok

To make heading link-

1. First convert the text into heading

2. And then go to hyperlink option
3. Select place in this document option
4. Then select the particular heading and then ok

Hyperlink (CTRL+K)
  To create an external file link-
o Firstly you have to create a file and saved it
o Then to assign a link in another file
o Open hyperlink dialog box
 Select Existing file or web page
 And then select the particular saved file
 And ok

To create image reference-

 First you have to assign a name to the picture

o Right click on the picture
 And then select insert caption option
 And select the category of name if you want to create your own label click to ->
new label button and assign it
 After assigning name
 Go to another location where you want to assign reference
 Go to insert tab -> click to cross-reference
 Then select reference type
 And insert the reference

Cross Reference
It is used to create referencing between headings, tables, images or any object present in the document.
To assign cross reference first you have to assign name to the object-
To assign name-

 Right click on the image or table

o Then select insert caption option and assign a label to it
 Also you can create your own label by clicking on new label option and
remember one thing while making label you don’t have to put numbering on it
ms-word automatically does this work
o After assigning name to the object
o Go to another where you want to create reference
o Select cross reference option
o Click on reference type
 And select the category and insert the reference -> close

Design Tab
The Design tab lets you set what the chart looks like and what data appears in it,
and the Format tab lets you control how it integrates with the page and do things
such as change the styles of the shapes and lines in the chart.

Page Layout Tab

The Page Layout Tab holds all the options that allow you to arrange your
document pages just the way you want them. You can set margins, apply themes,
control of page orientation and size, add sections and line breaks, display line
numbers, and set paragraph indentation and lines.
Breaks

To insert a section break, follow these steps:

1. Click where you want to insert the section break.
2. On the Page Layout tab, click on Breaks, and then under Section Breaks,
click Next Page. This will insert the section break, and text following the
section break will begin on a new page.
3. If you want the text to continue on the same page, under Section
Breaks, click Continuous.
4. To separate the page in even odd rule for header/footer  open header of
the page and tick different odd even page under the design which is visible
when your header is open.
5. To break link from the previous section unselect the link to previous option.
6. To apply page border to particular section use-
Apply to Option in Page border dialog box
Reference Tab
Table of contents
This group is used to create heading index. To use this option you just have create
the content topic as a heading after making all the headings.
Go to table of contents option and select the style.
Footnotes and Endnotes
Footnotes is used to create word meaning at the bottom of page and endnotes is used to create word
meaning at the end of document.
To create footnotes and endnotes you just have to select the particular word and then click to insert
footnote and endnote.

Citations and Bibliography

This option is used to assign reference of another document like- book, article, web site etc.
To create bibliography-
 First select the paragraph
o Go to reference tab click to insert citation
 Select add new source
 And put all the fields
o After that go to bibliography option
 And then select the category
Captions
This group is to create figure and table link index.
 First assign all the name to the figure or table by
o Selecting first the object and then click to insert caption option
o After that go to insert table of figures
o Then select the category and style  ok
Index
This option is used to create dictionary of the document.
 First you have to mark the mark entry
 By selecting the word and go to mark entry option and the put the sub entry  ok
o After marking all the word
o Go to home tab and click the paragraph tag(show/hide) option
o After that click to insert index
o Then select the category and style  ok
Table of authorities
This group is used to create the rules, regulations, or any topic points of the document.
 First you have to make the category of the document
o For this go to mark citation option
 Click to category button
 Then put the category button and replace the name with the current
entry  ok
 Then make all the topic of document and mark all of them under the suitable
category
 After that go to insert table of authorities
 Then select the category and style  ok
Mailing Tab
Mail Merge is most often used to print or email form letters to multiple recipients. Using Mail Merge,
you can easily customize form letters for individual recipients. Mail merge is also used to create
envelopes or labels in bulk.

1. In a blank Microsoft Word document, click on the Mailings tab, and in the Start Mail
Merge group, click Start Mail Merge.
2. Click Step-by-Step Mail Merge Wizard.
3. Select your document type. In this demo we will select Letters. Click Next: Starting document.
4. Select the starting document. In this demo we will use the current (blank) document. Select Use
the current document and then click Next: Select recipients.

a. Note that selecting Start from existing document (which we are not doing in this demo)
changes the view and gives you the option to choose your document. After you choose
it, the Mail Merge Wizard reverts to Use the current document.
5. Select recipients. In this demo we will create a new list, so select Type a new list and then
click Create.
6. Create a list by adding data in the New Address List dialog box and clicking OK.

7. Save the list.

a. Note that now that a list has been created, the Mail Merge Wizard reverts to Use an
existing list and you have the option to edit the recipient list.
8. Selecting Edit recipient list opens up the Mail Merge Recipients dialog box, where you can edit
the list and select or unselect records. Click OK to accept the list as is.
9. Click Next: Write your letter.
10. Write the letter and add custom fields.
11. And add all the required fields in your letter through more items option
12. Preview your letter and click Next: Complete the merge.
13. Click Print to print your letters or Edit individual letters to further personalize some or all
of the letters.

Review Tab
1. Spelling & Grammar (f7)
This option check spellings and grammar of your document.
2. Track changes
This option always keep track of changes made to the document.
3. Compare
This option compares your document with the another document.
4. Restrict editing
This option prevents editing to another from another user by locking your file.

View Tab
1. Layouts
a. Read Mode
Convert your file into book formatting where you can only read your document.
b. Print Layout
This is the default layout where we create or edit the document.
c. Web layout
Convert your file into web page format, it shows the file just like any browser represents to
you.
 d. Outline
This layout shows your document in wide page and also each paragraph represents bulleted
form
e. Draft
This layout shows also your document in wide page which basically focuses on text.
2. Window
a. New Window
This option creates a new file just like CTRL+N command does but there is a difference that
this option create as it is new document just like your current document.
b. Arrange All
This option arranges all the open ms-word file in a single screen.
c. Split
This option splits multiple files in a single word file
d. Switch windows
This option switch files with another files.
3. Macros
Through macro we can record activities in a button or any shortcut key.
To create shortcut key through macro-
 Click to macro option – select record macro
 Click to keyboard option – ok
 After that apply all the formatting that you want in your short cut key
 After applying all formatting – go to macro option again – and click to stop recording