Mawai computer & communication a leading Integrated Enterprise Software Company for the Sugar, Chemical, Electronic products

industry, maximizes customers return on investment. Better enterprise management results from our Mawai Computer & Communication system's flexibility and choice, delivered with proven in-depth functionality and advanced technology. As a business partner, Mawai Computer & Communication constantly pursues excellence for its software products and services using the theory of best practices. We are committed to the most comprehensive applications, best quality, and outstanding support. Simultaneously, we commit to your investment protection with a migration strategy that ensures your evolution to the next Mawai Computer advancement. The new millennium brings with it a thriving global economy. New markets for existing products. Unprecedented demand for new products. Unorthodox partner alliances. New technologies announced daily. The ERP & Internet E-commerce tidal wave installing itself as a major force in the world economy. With this large lot of opportunities, comes an even share of risks, the first of which is standing still. Mawai Computers role as a business partner is to ensure that our clients remain at the top of the heap while not having to bet the farm. Weve made it our priority to focus on the tangible and measurable business benefits of new technologies while protecting our customers investments in current Mawai systems. We investigate promising new technologies to learn what benefits can be provided to your business. The fully integrated nature of our systems, is your best guaranty that we will only select the technologies that work we do the experimenting, selection and integration of those technologies, you inherit a robust system to run your business. Mawai Computer helps you manage change. Combining expertise in application design, implementation methodologies and integration of a variety of enterprise applications and data sources, we establish, support and improve critical business processes. We concentrate on the core systems technologies critical to business

success and provide you with the highest level of Technical and Functional support to bring all the pieces together. Mawai Computer develops and delivers workable solutions to real problems. Our services and consultation create and enhance the connections that are critical success factors for your business. The Mawai Computer strategy is built on five technology principles:

Commitment to world class front end Developer 2000 Commitment to the World class Oracle Data Base Continued support of a flexible user interface Support of an open application architecture Dedication to evolutionary, progressive technology

These principles have guided our past development efforts and will continue to guide us as we move into the future. At the same time we are aware of current business issues that manufacturers and distributors are facing and represent key forces we must address with our applications. These drivers are: The move to ERP & electronic commerce (e-commerce) to improve competitiveness; The rise of network computing to support e-commerce. Flexible object oriented application

Integration and interoperability of flexible Mawai applications answering the needs of a demand driven world: (Available-toPromise, Advanced Planning/Scheduling System, Optimization, and Sales Automation, Financial Accounting, PPC, Costing, Engineering, Inventory etc).

What is ERP?
Enterprise Resource Planning or ERP is an industry term for integrated, muti-module application software packages that are designed to serve and support multiple business functions. An ERP system can include software for manufacturing, order entry, accounts receivable and payable, general ledger, purchasing, warehousing, transportation and human resources. Evolving out of the manufacturing industry, ERP implies the use of packaged software rather than proprietary software written by or for one customer. ERP modules may be able to interface with an organization's own software with varying degrees of effort, and, depending on the software, ERP modules may be alterable via the vendor's proprietary tools as well as proprietary or standard programming languages.

Brief History of ERP

The focus of manufacturing systems in the 1960's was on Inventory control. Most of the software packages then (usually customized) were designed to handle inventory based on traditional inventory concepts. In the 1970's the focus shifted to MRP (Material Requirement Planning) systems that translated the Master Schedule built for the end items into time-phased net requirements for the sub-assemblies, components and raw materials planning and procurement. In the 1980's the concept of MRP-II (Manufacturing Resources Planning) evolved which was an extension of MRP to shop floor and Distribution management activities. In the early 1990's, MRP-II was further extended to cover areas like Engineering, Finance, Human Resources, Projects Management etc i.e. the complete gamut of activities within any business enterprise. Hence, the term ERP (Enterprise Resource Planning) was coined.

Why is it Necessary?
By becoming the integrated information solution across the entire organization, ERP systems allow companies to better understand their business. With ERP software, companies can standardize business processes and more easily enact best practices. By creating more efficient processes, companies can concentrate their efforts on serving their customers and maximizing profit.

Market Leaders
The top five ERP vendors : SAP America. Oracle Corporation. Peoplesoft, Inc.

 JD Edwards & Company. Baan International. Account for 64 percent of total ERP market revenue. These vendors continue to play a major role in shaping the landscape of new target markets, with expanded product functionality, and higher penetration rates.

The Future of ERP

Industry analysts expect that every major manufacturing company will buy the software, which ranges in cost -- with maintenance and training -- from hundreds of thousands of dollars for a small company to millions for a large company. AMR Research of Boston says consolidation among the major players will continue and intensify. ERP vendors are expected to put more effort into e-commerce, CRM and SCM initiatives, with leaders redirecting between 50% and 75% of their R&D budget to these projects. According to Gartner research group, the rapid evolution of ERP has already lead to a new corporate must-have, ERP II, which is supposed to help businesses gain more competitive edge in the future. The major difference is that ERP II involves collaborative commerce, which enables business partners from multiple companies to exchange information posted on eCommerce exchanges. "ERP (Enterprise Resource Planning Systems) comprises of a commercial software package that promises the seamless integration of all the information flowing through the company - financial, accounting, human resources, supply chain and customer information " (T.J. Davenport, Harvard Business Review, July-Aug., 1998). ERP Systems provide information management and analysis to organizations.

5 Major ERP Benefits:

4. On-line/real time information throughout all the functional areas of an organization

5. Data standardization and accuracy across the enterprise 6. "Best-practices" included in the applications 7. The efficiency they force an organization to undertake 5. The analysis and reporting that can be used for long term planning

PURPOSED SYSTEM ADVANTAGES

Information entered once into system. Forces use of "best practices". Allows customization. Based on reliable file structure. Provides functionality to interact with other modules. Provides tools for adhoc inquiries.

Financial Module
Introduction Financial Management & Accounting is one of the core functions of the organization Accounting is done through set of standard and procedures that is FINANCE SYSTEM. Mawai kenn's interest to taken the task to computerize the FINANCE SYSTEM of the Daurala Organics Ltd. as a part of ERP. Normally in manual system, same set of registers are maintained at many places, retrieval & presentation is time consuming process and prone to mistake. And also the monitoring and control of the system becomes man dependent. In computerized system all authorized person, retrieval, can access same set of control and presentation is faster, better and accurate. Since all the activities are controlled through predetermined program, the monitoring and control of the system is near perfect. A team of Mawai is ready to development of above modules. On the basis of approval of design and the post development presentation this report is prepared. The objective of this report is to document your future System. The report will be the basic document for maintaining the computerized FINANCE SYSTEM of DOL. FINANCE System is working on standard and defined procedures and functions. There are no proposals on redefining these procedures and functions. However operations of the procedures and function of computerized system and manual system are different.

Flow of Information
All the data will be stored on a central file server. All the relevant users can access this data. Verification requirement of all the procedures will be done in an on-line environment. Inter procedure controls will be available in the system Maintenance of duplicate register will not be required for verification/control purpose. All the documents currently being made manually will be entered into the computer. These documents will be printed only for the purpose of archiving. A level of security for access will be build in the system. Authorization Since all the documents will be entered into the system therefore forwarding of manual/printed documents for necessary sanction/authorization by the superior is unnecessary. These documents will be present in the system and authorization/sanction can be done by the designated person using information technology media. E.g. Password, Signature Floppy, pen computing etc. The signature/mark will be recorded on the document (record). The necessary infrastructure requirement will be provided. This has been discussed in the team discussion. Integration with other system System is being designed such that master/transaction records are verified/updated to/fro with other systems. 1.1 Brief description of the system

The Mawai Financial modules are designed to be both reliable and flexible. They provide a solid foundation for your company's accounting system.

General Ledger Account Payable Budget and Financial Statements

General Ledger
Mawai's main strength is the way it can adapt easily to various organizational structures. To combine information from all sources, the Mawai General Ledger module has a multi-level structure integrated with the other modules. Handling operations for a number of companies to be consolidated is no more difficult than for a single one. Features of the General Ledger module: Easy management of multiple sites; Full integration with other modules for a summary view of results or detailed analysis; Management by profit centers or by cost centers, as you wish (e.g. Chemical Production, Account, Store, Quality, Finish Goods Godown etc.); Automatic and manual cost allocation by activity or by production step, with the option of calculating costs; Summary or detailed analysis of accounts; Option of analyzing consolidated results for different fiscal periods; Integrated multi-currency solution, ideally suited to today's global markets;

 Flexible fiscal year: 12 or 13 periods, no requirement to close interim periods; Automatic allocation of overhead throughout the company; Electronic link with your financial institution to automate bank reconciliation; Budget control, restrictive or non-restrictive.

Accounts payable
A good accounts payable module should be able to manage and monitor payments according to company standards and policies, not the reverse. The Mawai offers a series of options to satisfy the most demanding managers. Features of the Accounts payable module: Default values for calculating taxes, payment terms and the most frequent payment allocations for recurring transactions; Definition of temporary vendors, in order to process invoices from and payments to infrequent vendors without having to set up a new file; Variety of modes of payment: cheques, transfers, letters of credit, prepayments, partial or full payments; Tax management: complete and detailed, to avoid errors and omissions; Management of foreign currencies: flexible and simple; Management of discount policies and calculation of potential and lost cash discounts; Option of withholding payment for a specific invoice or vendor;

 On-line query and reporting using an integrated report generator: Vendor history, Account aging, Cash outlays forecast, Transaction reconciliation statement.

Budgets and financial statements

The Mawai has a highly flexible integrated report generator that lets you look at financial information in the form you need. The budget control function allows you to set up a management plan and control the expenditures of a department or project as closely as you wish, without imposing the same restrictions on the company as a whole. Features of the Budgets and financial statements modules: Powerful financial statements with possible on-line drill-down, to individual accounts and auxiliary transactions; Possibility of modifying the currency in which results are displayed or printed; Data exchange with a PC spreadsheet: functions already integrated in the module; Simulation of intercompany adjusting entries; Budget generation from historical or current data, actual or budgeted, with or without variances, and possibility of importing from a PC spreadsheet;

 Financial report generator fully integrated into the database; User-defined consolidations and ratios; Generation of cost reports, in dollars and units, from budget data.

The essential role of the financial module is to assemble and consolidate all data relating to your activities, from the details provided by other Mawai. With its thorough integration, the Mawai already a solid partner in the Chemical, Sugar, Electronic product industry, will help you along the road to success.

Purchasing and Receiving Module

The Procurement Management module is directly integrated with the Inventory/Parts Control modules and with the Preventive Maintenance, General Ledger and Accounts Payable modules. It also includes a decision-making tool that suggests orders to be placed to avoid stockouts. Features of the Purchasing and Receiving modules: Management of different orders: single orders, open orders, direct purchases, for goods in inventory or not, purchase contracts by vendor, tenders; Matching of orders with complete or partial shipments received;

 Calculation of accruals payable based on goods received; Allocation of payments based on goods received; Management of foreign currencies and automatic calculation of multiple taxes; Variance management for purchases/goods and received and creation of debit notes to balance accounts payable; Management of backorders and follow-up; Integrated fax function for confirming orders; On-line query and reporting using an integrated report generator.

Sales and Transportation Modules

We all know how much sales are the spearhead of your company. The Sales and Transportation modules include all the functions you need for efficient management of your customer's orders: entering orders and managing shipments, transportation and billing. Accounts Receivable Order entry and Billing Transportation Sales statistics

Accounts Receivable
The strength of the Accounts Receivable module is that it can adapt to the specific characteristics of each of your customers. It allows you to manage a number of accounts receivable ledgers, in Indian or other currency, and to monitor each customer's credit. Default values for defining discount and payment conditions, credit limits and method of calculating interest, tax conditions and even different shipment destinations for customers;

 Various modes of payment: cash, cheques, bank transfers, preauthorized payments, Electronic Data Interchange (EDI); Management of debit notes in case of discrepancy between a payment to be received and the actual reconciled amount of the deposit; Fast manual billing accompanied by automatic updating of inventory if you wish; Automatic credit control for checking customers' credit status and establishing a permanent or temporary credit limit; On-line query and reporting using an integrated report generator: Sales history collection and discounts history aging transaction reconciliation statement; Printing of dunning letters to speed-up payments.

Order Entry and Billing

Chemicals sales are sensitive to market fluctuations. Producers need up-to-date information on prices, production and inventory levels at each warehouse or reload center. In addition, transportation costs depending on origin and destination must be easily accessible if the company is to negotiate effectively with its customers. The Mawai solution handles this type of transaction as easily as sales of valueadded products.

 Centralized sales office for all Units, or decentralized by individual Units; Notepad-format order entry, to make sales representatives more efficient; Management of special rates for recurring orders or price setting based on certain products for a given period of time; Possibility of entering multiple shipping dates on a single order or producing several waybills for a single order and grouping them together under a single carrier, if necessary; Management of multiple orders and automatic production of each order (customs documents, waybills and invoice) from a limited amount of information; Integrated fax function for order confirmation, offered as an option; Management of reload centers, including inventory control, transfers of products from the originating plant to the reload center, accruals payable and customs documents, if necessary; Vendor Managed Inventory (VMI); Different billing options: pre-billing, immediate or post-billing; Interactive price query, eliminating the need for price listings for value-added products; Customer credit control and credit check upon shipment confirmation; Follow-up on orders.

Transportation
Since the Transportation module is integrated with the Sales module,

Mawai lets you identify the point of origin of the product, destination and means of transportation, all at the time the order is entered. When the order is shipped, the actual transportation cost is recorded, so that the profit or loss associated with transportation can be calculated for each transaction. Immediate allocation of transportation costs and management of accruals payable, by carrier; Billing features unique to Mawai; By weight, by volume, by means of transportation, by zone, etc.; Multiple carrier types; Management of miscellaneous expenses; Management of points of origin, destinations and means of transportation; Calculation of profit or loss attributable to transportation and printing of factory price and sales statistics; Management of routing by section or by all sections combined, and management of accruals payable, by carrier, by section; Selection of the most efficient routing based on experience of different routings used.

Sales Statistics
Mawai groups together all sales statistics in a separate data warehouse that allows powerful analysis in a constantly evolving sector. Choice of items and combinations of reports: by customer; by customer and product, by customer, product and region; by sales representative and product family, etc.;

 Election of criteria for report layout: quantities, Rs., weekly or other periods, grouping of periods and comparison with previous periods or sales forecasts; Monitoring of cost of sales, sales revenues, gross margins, and quantities sold.

With the four dimensions of the Sales and Transportation modules, you can systemize all the standard processes and easily integrate situations normally considered as exceptions. The Mawai solution gives you control over information and guarantees you a better evaluation of the gross margin on each product, from lumber to valueadded products.

Inventory Control

This is where the flexibility of the Mawai really standscture of products, transactions And inventory is suited to all kinds of operations and can be adapted instantly as Your organization's needs change. The Mawai solution lets you use standard industry Practices to manage your inventory and so maximize your return on investment. Whe It is inventory of spare parts, a link with the preventive maintenance program, or Inventory of Chemical products, Mawai gives you complete control over stock Movements and the associated costs. Finished products inventory Inventory/Parts Control

Finished Products Inventory

The system manages inventory of any product your company may sell. It monitors The different quantities from raw materials right up to the semi-finished or finished products. Features of the Finished Products Inventory Control module:

Preparation of production sheets to monitor inventory inputs and outputs at eac Production step. Multiple units of measure and automatic conversion to ensure the accuracy of the inventory value; Integration with the product costing module: monitors grade, quantities and quality from the Chemical right up to storage, allowing you to re-evaluate the cost of inventory according to the actual cost of production activities;

Integration with programmable logic controllers (PLC's) to directly record invent as an option; Possible bar-coding integration;

HRM/PAYROLL MODULE
PAYROLL