Formal letter format examples for each type of letter
Formal letter format examples for each type of letter
L=>A:NDJ6G:6L6NDC =DA>96N
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3/BC@3A
(63 '/:CB/B7=<
(63=>3<7<5>/@/5@/>6
.=>HE6G6<G6E=8DCI6>CH68A:6GHI6I:B:CI G:6HDC;DGLG>I>C<I=:A:II:G
.NE>86ADE:C>C<H6G:R
P # 6B LG>I>C<L>I=G:;:G:C8:IDR
P # 6B LG>I>C<>C G:HEDCH: IDR
P # 6B LG>I>C<ID8DBEA6>C67DJI R
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;>C>H= .NE>86AH:CI:C8:HLDJA97:R
P # ADD@;DGL6G9ID=:6G>C<;GDB NDJR
P # =DE:NDJL>AAG:HEDC96I NDJG :6GA>:HI 8DCK:C>:C8:R
P .=6C@NDJ>C69K6C8:;DG NDJG 8DCH>9:G6I>DCR
P *A:6H: ;>C9:C8ADH:9
(63 3<27<5
P #;NDJGH6AJI6I>DC>C8AJ9:9I=:C6B:D;I=:E:GHDCV:6G'GH(9ADKJWI=:C
NDJGA:II:GBJHI:C9L>I=V3DJGHH>C8:G:ANW DI=:GL>H::C9NDJGA:II:GL>I=
V3DJGH ;6>I=;JAANW
P 3DJBJHIH><C7:ADLI=:LDG9HV3DJGHH>C8:G:ANW V3DJGH;6>I=;JAANW6C9LG>I:
NDJG >C>I>6AH6C9HJGC6B:7:ADLNDJG H><C6IJG:
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1B7D7BG
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7JIC::9BDG:>C;DGB6I>DC7:;DG:B6@>C<67DD@>C< 1G>I:6A:II:G
G:FJ:HI>C<6AAI=:C:8:HH6GN>C;DGB6I>DCNDJC::9G:<6G9>C<I=:
EA6CC>C< D; NDJG IG>E
((& # #!$ "(
1=:CNDJLG>I:6A:II:GD;8DBEA6>CI NDJBJHI:MEG:HHNDJG
9>HH6I>H;68I>DC 9>H6EED>CIB:CIIDI=:G:8>E>:CI 3DJBJHIC:K:G7:GJ9:DG
D;;:CH>K: 7JI NDJBJHI 8A:6GANHI6I:NDJG EJGEDH:
-DB:8DBBDCDE:C>C<H:CI:C8:HLDJA97:
P # 6B E6GI>8JA6GANJC=6EEN 67DJIR
P # 6B HDGGN ID=6K:ID>C;DGB NDJ 67DJIR
P -69AN I=: EGD9J8I I=6I # EJG8=6H:9G:8:CIAN;GDB NDJR
P # 6B LG>I>C<ID8DBEA6>C 67DJIR
1B7D7BG
6 3DJ G:8:CIAN EJG8=6H:9 6C 6EEA>6C8: ;GDB 6 HIDG: >C 6CDI=:G 8>IN /EDC
G:68=>C<=DB: NDJ9>H8DK:G:9I=6II=:6EEA>6C8:>H;6JAIN 1G>I:6A:II:GD;
8DBEA6>CI IDI=:B6C6<:G D; I=: HIDG:
3/BC@3A
P -I6GI7NJH>C<6C6EEGDEG>6I:<G::I>C<
P !>K:68A:6GHI6I:B:CID;NDJGG:6HDC;DGLG>I>C<
P MEA6>CNDJG8DBEA6>CI67DJII=:>I:B>C9:I6>A GG6C<:NDJG>C;DGB6I>DCAD<>86AAN
P C97NH6N>C<L=6I68I>DCBJHI7:I6@:CG:;JC9 8DBE:CH6I: G:EA68: :I
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.DBNH=::G9>HEA:6HJG:#;DJC9I=6IRRRRRRRRRRRRRR RRRRRRRRR
RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
#=69IDJC9:G<D6ADID;IGDJ7A:RRRRRRRRRRRRRRRRRRRRRRRR
RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
#H>C8:G:AN=DE:I=6II=>HEGD7A:BRRRRRRRRRRRRRRRRRRRRRRRR
3DJGH;6>I=;JAAN
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6 3DJG8:AAE=DC:L6HH:CI768@IDI=:8DBE6CN;DGG:E6>GH .=:LDG@
JC9:GI6@:CDC>IL6H9DC:JCH6I>H;68IDG>AN 1G>I:6A:II:GD;8DBEA6>CIIDI=:
8:AA E=DC:8DBE6CN:MEG:HH>C<NDJG9>HEA:6HJG:
7 G:8:CIK>H>IID6G:HI6JG6CIID8:A:7G6I:V'DI=:GWH6NWL6HHED>A:97N
I=:EDDGH:GK>8:6C9;DD9 1G>I:6A:II:GIDI=:G:HI6JG6CIDLC:G ID
:MEG:HHNDJG 9>H6EED>CIB:CI
.=>HA:II:G>HLG>II:CIDI=::9>IDGD;6C:LHE6E:GDG6B6<6O>C: .=:EJGEDH:D;
I=:A:II:G>HIDG:;A:8IDCDG=><=A><=I8JGG:CI>HHJ:HDGEGD7A:BH .=:A:II:G8DJA9
EG6>H: 8G>I>8>H:DG >C;DGB
3/BC@3A
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o 22@3AA =4 B63 A3<23@
o /B3 (632/B37AE@7BB3< 03:=E B63A3<23@LA /22@3AA
o &317>73<I .=: 9>IDG
o 22@3AA =4 B63 @317>73<B.=:699G:HH D; I=: G:8>E>:CI D; I=: A:II:G > : I=: :9>IDG
o '/:CB/B7=< ->G '696B
o 'C0831B:7<3.=:HJ7?:8IA>C:DJIA>C:HI=:B6>CEJGEDH:D;I=:A:II:G>I
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o #"("(
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o 'C7B/0:3 3<27<5J 3DJGH ;6>I=;JAAN
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3DJ =6K: =69 B6CN :A:8IG>8>IN 6C9 L6I:G 9>HGJEI>DCH >C
NDJG 6G:6 1G>I: 6 A:II:G ID I=: :9>IDG D; NDJG AD86A
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RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
.=:8DCH:FJ:C8:HD;I=:H:9>HGJEI>DCHRRRRRRRRRRRRRRRRRRR
RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
-:K:G6AG:FJ:HIHL:G:B69:IDI=:BJC>8>E6A>INID>CK:HI><6I:I=:86JH:D;I=:H:
9>HGJEI>DCH7JIID96I:I=:N=6K:CDIG:HEDC9:9 !D>C<EJ7A>8L>I=DJGEA><=I>HDJG
A6HIG:HDGI
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A:8IG>8>IN6C9L6I:G9>HGJEI>DCH
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RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
.=:8DCH:FJ:C8:HD;I=:H:9>HGJEI>DCHRRRRRRRRRRRRRRRRRRR
RRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRRR
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9>HGJEI>DCH7JIID96I:I=:N=6K:CDIG:HEDC9:9 !D>C<EJ7A>8L>I=DJGEA><=I>HDJG
A6HIG:HDGI 3DJ86CJH:6EH:J9DCNB6HHJB:9C6B:>;NDJ9DCDIL6CINDJG
>9:CI>ING:K:6A:9 I=:CGJA:D;;7:;DG:LG>I>C<NDJG68IJ6AC6B:
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Activities
,:HEDC9ID)(D;I=:;DAADL>C<IDE>8H
6 .=:9:E6GIB:CID;:9J86I>DC=6H9:8>9:9ID>BEDH:676CDCB6IG>8
96C8:6I6AAH8=DDAH JCI>A6;I:G;>C6A:M6B>C6I>DCH
1G>I:6A:II:GIDI=:AD86AC:LHE6E:G :MEG:HH>C<NDJGK>:LHDCI=:B6II:G
7 '6CNH8=DDAH=6K:G:EA68:9;68: ID ;68:I:68=>C<6C9A:6GC>C<L>I=DCA>C:
A:HHDCH .=:G:=6K:7::CB>M:9G:68I>DCHID I=>H
1G>I: 6A:II:G IDI=:EG:HH >CL=>8=NDJEG:H:CI NDJG K>:LHDCI=>H>HHJ:
8 .=:EJ7A>8A>7G6GN>CNDJG8DBBJC>IN9D:HCDIB6@:EGDK>H>DC;DGE:DEA:
A>K>C<L>I= 9>H67>A>I>:H
1G>I: 6 A:II:G ID I=: AD86A C:LHE6E:G >C L=>8= NDJ KD>8: NDJG K>:LH 6C9 HJ<<:HI
B:6HJG:HI=6I I=: A>7G6GN H=DJA9 :BEADN ID B6@: I=: A>7G6GN BDG: 688:HH>7A: ;DG
E:DEA:A>K>C<L>I=9>H67>A>I>:H
A:II:GD;G:FJ:HIID A:II:GD;G:FJ:HIID6
NDJGC:E=:L;DG 8DBE6CN ;DG 6HH>HI6C8:
6HH>HI6C8:L>I=6 L>I= 6 EGD?:8I 6I H8=DDA
9>;;>8JAI HJ7?:8I
A:II:GD;8DBEA6>CIID6 A:II:GD;8DBEA6>CIID
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9D<H G:BDK6A D; G:;JH:
A:II:GD; A:II:GD;
8DC<G6IJA6I>DCHID6 8DC<G6IJA6I>DCHID NDJG
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3/BC@3A
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o 22@3AA =4 B63 A3<23@
o /B3 .=:96I:>HLG>II:C7:ADLI=:H:C9:GWH 699G:HH
o &317>73<I
o 22@3AA =4 B63 @317>73<B
o '/:CB/B7=<
o 'C0831B:7<3.=:HJ7?:8IA>C:DJIA>C:HI=:B6>CEJGEDH:D;I=:A:II:G>I
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o #"("(
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