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9std Digital Documentation

The document provides a comprehensive overview of digital documentation, including instructions for using Find and Replace, the essentials for mail merge, and the concept of word processing. It lists various word processing software, compares text editors and word processors, and explains LibreOffice components. Additionally, it covers document views, text selection methods, special characters, word counting, and the importance of password protection.

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don5120e
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7 views

9std Digital Documentation

The document provides a comprehensive overview of digital documentation, including instructions for using Find and Replace, the essentials for mail merge, and the concept of word processing. It lists various word processing software, compares text editors and word processors, and explains LibreOffice components. Additionally, it covers document views, text selection methods, special characters, word counting, and the importance of password protection.

Uploaded by

don5120e
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Digital Documentation

Q1. In a document all the occurrences of word “this” have to be changed


to “these”. Which option is suitable for this and what is the shortcut
command used for it?
Ans. Find and Replace option is suitable to replace all the occurrences
of word “this” by another word “these”. Shortcut command for Find and
Replace is Ctrl + H in LibreOffice. Shortcut command for Find and
Replace is Ctrl + F in OpenOffice

Q2. Which two documents are essential for mail merge?


Ans. Two documents essential for mail merge are :
1 Main Document
2 Data Source

Q3. Explain the concept of Word Processing.


Ans. The term Word Processing was invented by IBM in the late 1960s.
Word processing is the use of computer software to enter, edit, format,
store, retrieve and print the document. The document can be a letter,
notice, report, business correspondence, etc

Q4. List the various software available for word processing.


Ans. Various software available for word processing are :
1. Microsoft Word
2. OpenOffice Writer
3. LibreOffice Writer
4. Google Docs
5. Office 365 Word
6. Microsoft OneDrive Word

Q5. Write difference between a text editor and a word processor


software. Write the name of any text editor or word processor available
in market.
Ans. Differences are:
Word Processor Text Editor

1. It helps to enter, edit and 1. It helps in editing plain text


format the text

2. It provides many formatting 2. It has no such formatting


features like features.

3. format paragraphs as well as 3. It does not allow to insert


pages such objects.

4. It allows insert table, images,


graphs

Q6. List the various components of LibreOffice suite. Explain each


component in one line.
Ans. The various components of LibreOffice are:
1. Writer (Word processor): It is used for creating documents like letters,
reports, thesis etc.
2. Calc (Spreadsheet): It is used for storing data in tabular format and
also provide many mathematical and statistical functions.
3. Impress(Presentation): It is used to create beautiful slide shows in
which audio, video, images, graphs etc. can be inserted.
4. Base(Database): It is used to create and manage database.
5. Draw: It is used for drawing objects.
Q7. Compare the features of manual typewriter, electronic typewriter
and word processing software.
Ans:
Manual Typewriter Electronic Word Processor
Typewriter

1. It is a hardware. 1. It is a hardware. 1. It is a software.

2. Once typed can not be 2. Minor changes can 2. All type of Changes
changed. be done. can be done.

3. No screen to display 3. Very small size 3. Entire content is


the contents. screen to display the visible on Monitor.
contents.

4. Special symbol can not 4. Special symbol can 4. Special symbol can
be inserted. not be inserted. be inserted.

Q8. Explain the different views to display a document.

Ans. Different views to display a document in LibreOffice Writer are:


1. Normal View: It is default view in Writer. This view allows to do
formatting of document. Page break is visible in this view.

2. Web: This view shows that how your page will look like when you
publish your page on internet. Page break not visible in this view.

Q9. What are the various methods for selecting the text in a document?
Give the steps to select a paragraph

Ans. Various methods for selecting the text in a document are:

To select a single Position the mouse pointer


word at a anywhere on that word and
time double click.

To select a Position the mouse pointer anywhere in


complete sentence the sentence and
at a time triple click.
To select a Position the mouse pointer anywhere in
complete the paragraph and
paragraph at a time quadruple click

To Select complete
Press Ctrl + A on the key board.
document

Q10. What are the special characters? How can you insert them in a
document?

Ans. Those characters which can not be typed from keyboard are called
special characters. Steps to insert special characters in a document are.

1. Place the cursor where you want to insert the special character.
2. Select Insert → Special Character
3. Select the required character from the special character dialog box.
4. Click on insert.

Q11. How will you count the total words of a document?

Ans. LibreOffice Writer automatically count the number of words in a


document and display on the Status Bar.
Q12. What are the various menu of Writer GUI?

Ans. The various menu of Writer GUI are:


1. File
2. Edit
3. View
4. Insert
5. Format
6. Styles
7. Table
8. Form
9. Tools
10. Window
11. Help

Q13. What is the default extension assigned to the document in Writer


when you save it? Write down the steps to save the document to
Microsoft Word document?

Ans. Default extension is .odf

Steps to save the document to Microsoft Word document are:

1. Open LibreOffice Writer and create a new document.


2. Click on File —> Save.
3. Save as dialog box appear.
4. Type the file name in “File Name” box.
5. Select Word 97 – 2003 from “Save as type” drop down.
6. Your file will be saved in .docx (Microsoft Word) extension.

Q14. What is the importance of password in the document? How will you
protect the document using password in Writer?

Ans.
The importance of password in the document are:
1. It protects our documents from any unauthorized access.
2. It provides security to the important documents.

Steps to Save a document using password are:

1. Select File → Save


2. Type a suitable name for the document
3. Put a tick on the checkbox Save with a password.
4. Type the password to open the file in Set password dialog box
5. Type the same password in the second box and click OK button

Q15. What is mail merge? Write down the steps to create mailing labels
to paste on wedding cards.
Ans. Mail merge is the process of merging the main document (letter or
certificates) with the mailing address of various persons. It is used to
create a series of same documents with multiple addresses.
It is used to send invitations, letters or to print certificates for several
people.

Steps to create mailing labels are:

1. Choose File > New > Labels


2. On the Labels tab, select the Database and Table.
3. Click the drop-down arrow under Database field and move the
required field to Label text area.
4. On the Options tab, ensure that the Synchronize contents option is
selected.
5. Click New Document. You now have a new, single-page document
containing a series of frames, one for each label of the selected type
and filled with the data source address fields that you selected.

Q16. What are the advantages of table?

Ans. Advantages of table are :


1. It helps to summarize data in the form of Rows and Columns.
2. It gives better understanding of data which involves number like
budget, comparison in prices of various Authors book etc.

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