WEST BENGAL STATE COUNCIL OF TECHNICAL & VOCATIONAL EDUCATION

AND SKILL DEVELOPMENT

(A Statutory Body under the Government of West Bengal Act XXVI of 2013)
Department of Technical Education, Training & Skill Development, Government of West Bengal
Karigari Bhawan, 4th & 5th Floor, Plot No. B/7, Action Area-III, Newtown, Rajarhat, Kolkata–700160

Memo No. WBSCTVESD/TED/2025-26/0150 Date: 06.05.2025

NOTIFICATION

Guidelines for the concerned Institutes and examinees regarding forthcoming external examinations of theoretical subjects
for the even semester diploma students (Regular & Casual) in Engineering & Technology/MOPM/3DAG & part time
diploma students in Engineering & Technology (Academic Session 2024-25)

The WBSCT&VE&SD has decided to conduct external theoretical examinations for the even semester
diploma students (Regular & Casual) in Engineering & Technology/MOPM/3DAG and Part time diploma students in
Engineering & Technology (Academic Session 2024-25) in May 2025 at the respective diploma Institutes.
General guidelines for the aforesaid examinations are placed here in under for convenience of all
concerned.

1. Guidelines for Institutes :

i) Saraswaty Press Ltd. (SPL) shall deliver the confidential materials directly to the local Police
station (Safe Custody) of the examination centers.

ii) SPL will supply question papers directly to the local Police station of the concerned Institutes by
19.05.2025. SPL will supply Blank answer scripts and loose sheets in sealed packets to the
Institutes by 16.05.2025.

iii) The packets containing question papers will be distributed to the Institutes in sealed packets of
20 copies in each packet.

iv) Two members of the examination committee of the concerned Institute have to be present at the
Police station during receipt of the confidential materials. One member of the team must be a
teaching faculty. The members of the examination committee have to verify the confidential
materials in the safe custody in presence of Police Personnel.

v) One room has to be earmarked for all confidential activities related to the examinations. All
teaching and non-teaching staff are prohibited from entering the aforesaid confidential room
with mobile phones.

vi) Concerned Institutes must send room wise seat plan of their examination halls latest by
17.05.2025. Seating arrangement should be made in strict compliance with the following
principles :
a) If benches are placed for seating arrangement, only two examinees are seated per bench with
adequate space between them.
b) If desks are placed for seating arrangement, only one examinee is seated per desk & the gap
between two desks should enough to maintain dignity of examination.
c) A definite place should be assigned to each candidate and / or the desk allotted for the
candidate should have the supplied Table Sticker pasted on it.
d) Adequate space should be allowed between two rows and candidate must not be seated on
opposite side of the same table.

vii) All concerned Institutes have to circulate the Public Examinations (Prevention of Unfair Means)
Act, 2024 (Attached herewith) to all concerned students of their Institutes for prevention of any
unfair means during the aforesaid examination.
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 viii) Students with mobile phones are strictly prohibited from entering the examination centre.
Following THREE-LAYER checking must be done to prevent entry of students with mobile
phones in the examination hall.

LAYER I: Entry Point Screening (At the Gate/Entrance)

a) A dedicated security checkpoint must be established at the entrance of the examination center.
Each student must be required to pass through a security check, where a security personnel will
conduct a visual inspection and ensure no mobile phones are visible or concealed.
b) All bags must be thoroughly checked by security personnel.
c) Students must be required to place all their belongings, including mobile phones, in a
designated holding area or locker before entering the examination hall.

LAYER II: Identification and Bag Inspection (At the Examination Hall Entrance)-
a) Before students enter the examination hall, they must be asked to show their examination
admit cards and undergo a secondary inspection. An additional bag check will be conducted to
ensure no mobile phones or unauthorized items are hidden within clothing or belongings.
Students must be instructed to switch off their phones and deposit them in designated areas (if
any students forget to submit them during initial checks).

LAYER III: Final Verification by Invigilators (Inside the Examination Hall)

Upon entering the examination hall, invigilators must conduct a final check to ensure no mobile
phones have been smuggled inside. Random checks may be conducted by invigilators. Clear and
visible signage must be placed inside the hall, reminding students that mobile phones are strictly
prohibited.

Girl students are to be checked for mobile phones only by lady staff/ teachers/ invigilators.

ix) The sealed packets of question papers must be opened only at the respective examination halls in
presence of the Centre-in-Charge/Observer/One examinee of the hall.

x) Question paper distribution will start only after invigilators and Centre-in-Charge are completely
certain that no student is carrying a mobile phone.

xi) Minimum two invigilators should be allotted in each examination hall.

xii) Institutes should hold the examination in the classes which have CCTV installed and functioning
as far as practicable. The CCTV should be switched on at all time of holding the examination and
daily record must be sent to the Council by the concerned examination centres. Concerned
Institutes should provide access of CCTV to the respective Observer(s) during examinations.

xiii) In case there is any complaint of lawlessness, cheating and other malpractice from any
examination centre, the result of the concerned examination centre may stand ‘WITHHELD’.

2. Guidelines for Examinees:

i) All concerned students must carry the following documents:

a) Admit Card
b) Id Proof (Aadhar Card/Voter Id/Pan Card)
The students are allowed into the exam hall after properly verifying Admit Card and ID card of the
students.

ii) All concerned students must display their ID card and Admit on the top right hand corner of the desk,
so that an invigilator/Observer can check it.

iii) No student will be allowed to enter the examination hall if they are found to possess anything other
than admit card, ID card, non-programmable calculator, pen, pencil and instrument box.

iv) Students must enter the examination hall 30 (thirty) minutes before the commencement of the
examination.

v) No students should be allowed to enter the examination hall after commencement of examination.

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3. Guidelines for Centre-in-Charge:

i) The Centre-in-Charge shall ensure all necessary arrangements in the Examination Halls at the Centre
for smooth conduction of examination. Discipline of the examination centre must be maintained by the
Centre-in-Charge. Discipline should also be so enforced that instances of adoption of unfair means of any
kind or such malpractice can be prevented.

ii) To prevent entry to the examination centres with mobile phones, the Centre-in-Charge is requested
to inform the students in advance that the students will not enter the examination centre with mobile
phones. If anyone is caught in the examination hall during examination with a mobile phone, then the
student’s examination will be cancelled and the concerned student(s) will be debarred from appearing
subsequent examinations, if applicable.

iii) Every Centre-in-Charge is requested to mark the students R.A. (Reported Against) if any one of the
below mentioned reasons occur during the examination. The reasons are:

a) Entering the examination hall with a mobile phone,

b) Cheating and other malpractice or using dishonest means,
c) Harassing the invigilators or staff by the students,
d) Destroying the examination centre’s property,
e) Tearing the answer scripts, secretly taking it outside the examination hall,
f) Repeated talking with other students in the examination hall during the examination ignoring the
warning of invigilators.

iv) Centre-in-Charge must send the name of the Observers who fail to report at the examination
centre(s) by 10 am to the Council for necessary action.

v) Centre-in-Charge will be responsible for safe custody of answer scripts after each day of
examination.

4. Guidelines for Invigilators:

i) Non teaching staff should not be posted as invigilators.

ii) Subject teachers should not be posted as invigilators in the examination halls where the students are writing/
write the examination in that subject.

iii) Carrying mobile phones or any reading material by the invigilators is strictly prohibited. The invigilators are
expected to be vigilant and take frequent rounds in the exam hall.

iv) Invigilators shall make announcement in the Examination hall that the use of electronic devices by the
students shall not be permitted in the Examination hall. In this context, electronic devices include and are not
limited to mobile phones, tablet devices, laptops, data storage watches (‘smart-watches’) with means for
inputting or storing information and or capable of transmitting or receiving information.

v) The invigilators are expected to be tactful while dealing with complex situations and not to disturb the
tranquility in the exam hall. In case of any problem he/she may bring the matter to the notice of the Centre-in-
Charge/Observer.

vi) Invigilator should arrive at the venue at least 30 minutes before the start of the examination.

vii) Invigilator should remain in the Examination Hall throughout the period of the examination and shall make
necessary announcements before, during and at the end of the Examination.

viii) The invigilators must ensure that no student will be allowed to seat for the examination if he/she appears
after the start of examination.

ix) The invigilators must ensure that no student will be allowed to leave the examination hall during the
examination for whatever purpose without submitting the answer script. In case of any emergency in this
regard, the Centre-in-Charge will take the decision.

x) The invigilators must ensure that no student will be allowed to enter the examination hall if they are found to
possess anything other than admit card, ID card, non-programmable calculator, pen, pencil and instrument box.
Proper frisking should be done.
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 xi) The invigilators must ensure that no bags / books are allowed in the examination hall.

xii) Attendance of the students must be recorded in presence of invigilators during the examinations. A blank
format of Attendance sheet is attached here in under as Annexure-I.

5. Answer scripts packing & submission Instructions:

i) After completion of each day’s examinations, answer scripts must be shorted branch wise and shorted
answer scripts must be kept in separate packets. Answer scripts of all concerned branches of a common
subject must not be kept in a single packet. The packets containing answer scripts must be signed by the
Observer and Centre-in-charge and sealed in presence of the Centre-in-Charge and Observer of the
examination centre immediately after completion of each day's examination. Each sealed packet of answer
scripts of the students must also contain two copies of question paper of the respective subject, one duly
filled in and signed Attendance Sheet and one blank Marks foil for the appearing students in prescribed
format (attached herewith as Annexure-II). A standard Top Sheet must be attached on each sealed packet. A
blank format of Top Sheet is attached here in under as Annexure-III.

ii) Answer scripts of the students marked as R.A. must be separately packed and necessary proofs must be
attached with the answer scripts of the concerned students. Written confession of the R.A. students must also
be attached with the answer scripts. Sealed packed containing answer scripts of the R.A. students must be
sent to the Council’s office at Karigari Bhawan, (4th Floor, Room No: 408), Plot No. B/7, Action Area-III,
Newtown, Rajarhat, Kolkata–700160 by special messenger latest by 10.06.2025.

iii) There will be no separate packet for the answer scripts of casual candidate.

iv) Signed and sealed packets containing answer scripts of the students have to be submitted to the
respective Centralized Distribution Centres (CDCs) through hired vehicle latest by 09.06.2025. Necessary
guidelines regarding submission of answer scripts of the said examination will be issued in due course of
time.

v) Concerned Institutes must email the details of the answer scripts of their students in prescribed Excel File
format (attached here in under as Annexure-IV) to the concerned Centralized Distribution Centres (CDCs)
latest by 09.06.2025.

vi) Concerned Institutes must submit branch wise hard copies of blank Marks foil for each subject of the
appearing students in prescribed format (attached herewith as Annexure-II) to the respective Centralized
Distribution Centres (CDCs) during submission of answer scripts at CDCs.

vi) All other modalities of the aforesaid examinations will be same as that of the 1st semester external
theoretical examination held in January 2025.

Head of the Institute of all concerned Institutes must take note of the above and do the needful for
successful completion of the examinations.

Senior Administrative Officer (Technical Education)

WBSCT&VE&SD

Memo No. WBSCTVESD/TED/2025-26/0150(2/4) Date: 06.05.2025

Copy forwarded for information to:

1. The Chairperson, WBSCT&VE&SD
2. The Director, DTET
3. CAO, WBSCT&VE&SD
4. SAO (Examination), WBSCT&VE&SD

Senior Administrative Officer (Technical Education)

WBSCT&VE&SD

4
 Annexure-I
ATTENDANCE SHEET FOR EXTERNAL THEORETICAL EXAMINATIONS (MAY 2025)

NAME OF THE INSTITUTE

Name of the Subject Name of the Branch

Date of Examination:________________________________

Total Number of enlisted students:____________________

Sl Name of the Registration Roll Number Status Signature of

No Student Number (Regular the Student
. /Casual)

Total Number of students present: _______________________

Total Number of students absent: _______________________

Signature of the Invigilators with

date:________________________________________________________________

Signature of the Observer with date:

___________________________________________________________________

Signature of Centre-in-Charge with

date:________________________________________________________________

5
 Annexure-II
MARKS FOIL FOR EXTERNAL THEORETICAL EXAMINATIONS ( MAY 2025)

NAME OF THE INSTITUTE

Name of the Subject Question Code

Name of the Branch

Date of Examination:________________________________

Total Number of students present:____________________

Sl Institute Registration Roll Number Status Marks Marks

No Code Number (Regular Given by Obtained
the After
. /Casual) Examiner Scrutiny

Full Name of the Examiner (IN BLOCK LETTERS):

Designation:
Institute Name:
Mobile No:_________________________________ Email Id:
____________________________________
Full Signature of the Examiner with date:

Full Signature of the Scrutinizer with date:

N.B: STUDENTS DETAILS MUST BE FILLED BY THE CONCERNED INSTITUTE.

6
 Annexure-III

Question Code:
External Theoretical
Examinations (May 2025)

TOP SHEET

WEST BENGAL STATE COUNCIL OF TECHNICAL & VOCATIONAL EDUCATION

AND SKILL DEVELOPMENT

Name of the Centre of Examination: ___________________________________________________________________________

Name of the Branch:________________________________________________________________________________________

Name of the Subject:______________________________________________________________________________________________

Semester/Section: ____________Question Code: ________________________

Date of Examination:_________________________

Details of the candidate(s) whose answer Details of the candidate(s) who are absent
scripts are enclosed in the packet
Roll Number(s) Roll Number(s)

Total Number of answer scripts in the packet: Total Number of candidate(s) absent:

CERTIFIED THAT CONTENTS OF THE ABOVE PACKET HAVE BEEN SEALED IN OUR PRESENCE.

_______________________________________ ____________________________
Signature of Observer Signature of Centre-in-Charge with official seal

Date:
Please Note: Top sheets should be filled in carefully and be pasted on the packets containing
answer scripts. Another copy of the top sheet (duly filled in) should be placed inside the inner
sealed cover containing answer scripts.

7
 Annexure-IV

Total
Number
Institute Name of the Branch Name of the Question
Sl No. Semester/Section of
Code Institute Code Subject Code
Answer
scripts

________________________________________________________________________________________________________________
Signature of the Head of the Institute with Official Seal

8
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Separate paging is given to this Part in order that it may be filed as a separate compilation.

MINISTRY OF LAW AND JUSTICE

(Legislative Department)
New Delhi, the 12th February, 2024/Magha 23, 1945 (Saka)
The following Act of Parliament received the assent of the President on the
12th February, 2024 and is hereby published for general information:—

THE PUBLIC EXAMINATIONS (PREVENTION OF

UNFAIR MEANS) ACT, 2024
NO. 1 OF 2024
[12th February, 2024.]

An Act to prevent unfair means in the public examinations and to provide for
matters connected therewith or incidental thereto.
BE it enacted by Parliament in the Seventy-fifth Year of the Republic of India as
follows:—
CHAPTER I
PRELIMINARY
1. (1) This Act may be called the Public Examinations (Prevention of Unfair Means) Short title and
Act, 2024. commencement.

(2) It shall come into force on such date as the Central Government may, by
notification in the Official Gazette, appoint.
 ]

Kshitiz Digitally signed

by Kshitiz Mohan

Mohan
Date: 2024.02.13
15:21:03 +05'30'