Reference Guide

INTERNAL - Authorized for SAP Customers and Partners

Document Version: 1H 2021– 2021-04-09

Employee Central Advanced Reporting

How to Use Standard Reports in Employee Central
Typographic Conventions

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Example Emphasized words or expressions.

EXAMPLE Technical names of system objects. These include report names, program names,
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Document History

Version Date Change

1.0 2016-08-15 New guide with how-to information for standard reports in Employee Central.

2.0 2016-11-16 New reports are added to this guide.

3.0 2017-02-10 New reports are added to this guide. Additionally, an overview table about
the different bundles of reports is added.

4.0 2017-05-05 New reports are added to this guide.

5.0 2017-08-04 New reports are added to this guide.

6.0 2017-11-03 No changes added to this guide.

7.0 2017-12-15 Minor changes included into this guide.

8.0 2018-03-09 New reports are added to this guide.

9.0 2018-08-03 New report added to this guide.

10.0 2018-11-02 No changes added to this guide.

11.0 2019-03-08 New report added to this guide.

12.0 2020-04-03 No changes added to this guide.

13.0 2020-10-09 New report added to this guide.

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Document History © 2021 SAP SE or an SAP affiliate company. All rights reserved. 3
Table of Contents

1 Overview of Advanced Reports ................................................................................................... 7

2 Apprentice Management ............................................................................................................ 12

Apprentice On-the-Job Training by Org Unit .....................................................................................12
Apprentice Department Assignment History ....................................................................................13

3 Benefits Information................................................................................................................... 15
Benefits - Cost Analysis .......................................................................................................................15
Benefits - Employee Claim ................................................................................................................... 17
Benefits - Enrollment............................................................................................................................18
Benefits - Insurance Enrollment ..........................................................................................................19
Benefits - Pension Fund Enrollment .................................................................................................. 22
Benefits - Enrollment Statistics.......................................................................................................... 23

4 Compensation Information ........................................................................................................ 25

Advances Overview ............................................................................................................................. 25
Alternative Cost Distribution .............................................................................................................. 27
Annual Compensation Overview ........................................................................................................ 27
Annual Compensation History ........................................................................................................... 29
Compa Ratio and Range Penetration ................................................................................................ 32
Deductions Overview .......................................................................................................................... 35
Nonrecurring Pay History ................................................................................................................... 37
Pay Ranges ........................................................................................................................................... 37
Payment Information .......................................................................................................................... 38
Recurring Pay History ......................................................................................................................... 39

5 Competencies ..............................................................................................................................43
Competency List.................................................................................................................................. 43
Worker Competency Assessment ..................................................................................................... 45

6 Employment Information ........................................................................................................... 47

Age Ranges .......................................................................................................................................... 47
Contingent Worker Register ............................................................................................................... 47
Direct Reports ...................................................................................................................................... 48
Direct Reports (Advanced) ................................................................................................................. 50
Employee Hierarchy Report Template (5 Levels) ............................................................................ 52
Employee Movements......................................................................................................................... 54
Employee Register............................................................................................................................... 56
Employment Changes ......................................................................................................................... 57
Global Assignments - Accompanying Dependents .......................................................................... 58
Global Assignment: Contact Details .................................................................................................. 59
Headcount and FTEs ........................................................................................................................... 60
Job Assignment ....................................................................................................................................61
Job Relationships ................................................................................................................................ 62

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 Multiple Employments.........................................................................................................................63
New Hires..............................................................................................................................................64
Pension Overview................................................................................................................................. 65
Seasonal Employees............................................................................................................................66
Service Anniversaries .......................................................................................................................... 67
Terminated Employment ....................................................................................................................68
Turnover Report...................................................................................................................................69

7 Payroll ........................................................................................................................................... 71
Data Replication Monitor .................................................................................................................... 71
Payroll Results...................................................................................................................................... 73

8 Personal Information .................................................................................................................. 77

Birthday List ......................................................................................................................................... 77
Challenged Employees ........................................................................................................................ 77
Company Address Book...................................................................................................................... 78
Dependents .......................................................................................................................................... 79
Employee Emergency Contacts ......................................................................................................... 81
Private Contact Information ...............................................................................................................82
Work Eligibility ......................................................................................................................................83

9 Position Management ................................................................................................................ 84

Disparities between Reporting Line and Position Hierarchy ...........................................................84
Position Details ....................................................................................................................................86
Position Overview ................................................................................................................................ 87
Position Hierarchy Report Template (5 Levels) ................................................................................88

10 Time Management ....................................................................................................................... 91

Absence Overview ............................................................................................................................... 91
Absence Frequencies and Duration ...................................................................................................93
Employee Times Overview ..................................................................................................................94
Employee Timesheet ...........................................................................................................................96
Time Account Overview ......................................................................................................................98
Time Account Snapshot ......................................................................................................................98
Time Pay Types Overview ................................................................................................................. 102
Time Account Payout ........................................................................................................................ 103
Time Collector Template ................................................................................................................... 105

11 Workflow Information ...............................................................................................................109

Open Workflow Requests .................................................................................................................. 109
Workflow Changes Activity Log ......................................................................................................... 112
Workflow Processing Statistics ......................................................................................................... 115
Workflow Processing Time Statistics ............................................................................................... 115
Workflow Request Analysis................................................................................................................118

12 Country/Region-Specific Reports .......................................................................................... 120

Employment Information .................................................................................................................. 120
12.1.1 FRA - Workforce Statistics ............................................................................................... 120
12.1.2 THA - Social Security Office (SSO) .................................................................................. 124
12.1.3 USA - Affirmative Action Plan (AAP) ............................................................................... 130

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 12.1.4 USA - Equal Employment Opportunity Analysis (EEO) ................................................. 132
12.1.5 USA - Veterans Employment (Form VETS 100) .............................................................137
12.1.6 USA - Veterans Employment (Form VETS 4212) ........................................................... 140
12.1.7 ZAF - Employment Equity Workforce Analysis (EEA2) ................................................. 146
RUS - Data Compliance for PII.......................................................................................................... 150

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
6 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Table of Contents
1 Overview of Advanced Reports

This reference guide outlines the pre-delivered standard reports that are available in Advanced Reporting in
Employee Central.

You can copy and adapt these reports as according to your company's needs. The resulting data can also be
easily exported and reused in other tools or applications such as Microsoft Excel.

Advanced reports can be roughly classified according to the following business categories:
• Benefits Information
• Compensation, for example, Advances Overview, recurring and non-recurring pay history, and Alternative
Cost Distribution
• Employment information, such as Employee Register, Employment Changes, Headcount and FTEs, New
Hires, Terminated Employment, and so on
• Payroll, for example, Payroll Results report
• Personal information such as Challenged Employees, Dependents, and contact information
• Position management, for example, Position Details and Position Overview
• Time-off reports such as Absence Overview, Time Account Overview and Time Account Snapshot
• Workflow Information

Additionally, there is a technical category where the reports are clustered into the following bundles:
• Basic: Subset of standard reports which are used by all Employee Central customers and which can be easily
implemented.
• Advanced: Subset of best practices and templates which need to be adjusted according to the specific needs
of each customer
• Country/Region-specific: Subset of country/region-specific reports, which are listed per country/region.

Here is an overview of the reports and to which bundle they belong to:

Report name Basic Advanced Country/Region-

Specific

Absence Overview X

Age Range Report X

Birthday List X

Challenged Employees X

Company Address Book X

Dependents X

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 Report name Basic Advanced Country/Region-
Specific

Direct Reports X

Employee Emergency Contacts X

Employee Register X

Employment Changes X

Headcount and FTEs X

Job Assignment X

Job Relationships X

New Hires X

Non-Recurring Pay History X

Open Workflow Requests X

Pay Range X

Payment Information X

Position Overview X

Private Contact Information X

Recurring Pay History X

Service Anniversaries X

Terminated Employments X

Time Account Overview X

Work Eligibility X

Workflow Processing Statistics X

Workflow Request Analysis X

Absence Frequencies and Duration X

Advances Overview X

Alternative Cost Distribution X

Annual Compensation History X

Annual Compensation Overview X

Apprentice Department Assignment History X

Apprentice On-the-job Training by Org Unit X

Benefits - Cost Analysis X

Benefits - Employee Claim X

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
8 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Overview of Advanced Reports
 Report name Basic Advanced Country/Region-
Specific

Benefits - Enrollment X

Benefits - Insurance Enrollment X

Benefit - Pension Fund Enrollment X

Benefit - Enrollment Statistics X

Compa Ratio and Range Penetration X

Competency List X

Contingent Work Register X

Data Replication Monitor X

Deductions Overview X

Direct Reports (Advanced) X

Disparities between Reporting Line and X

Position Hierarchy

Employee Hierarchy Report Template (5 X

Levels)

Employee Movements X

Employee Times Overview X

Employee Timesheet X

Global Assignment Contact Details X

Global Assignments Accompanying X

Dependents

Multiple employments X

Payroll Results X

Pension Overview X

Position Details X

Position Hierarchy Report Template (5 Levels) X

Seasonal Employees X

Time Account Snapshot X

Time Pay Type Overview X

Time Account Payout X

Time Collector Template X

Turnover Report X

Worker Competency Assessment X

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 Report name Basic Advanced Country/Region-
Specific

Workflow Changes Activity Log X

Workflow Processing Time Statistics X

Absence Quota - SVN X

Access to Professional Training (BIAF) - FRA X

Affirmative Action Plan (AAP) - USA X

Challenged Employees (DOETH) - FRA X

Data Compliance for PII - RUS X

Dependents - BRA X

Eligibility for Permanent Contract for X

Temporary Employees- SWE

Employee Address Directory - JPN X

Employee Details - JPN X

Employee Events - JPN X

Employee Register - FRA X

Employee Statistics - CHE X

Employees’ Age Ranges - CZE X

Employment Equity Workforce Analysis X

(EEA2) - ZAF

Equal Employment Opportunity Analysis X

(EEO) - USA

Foreign Employees - JPN X

Income Tax Declaration Overview - IND X

New Hires - FRA X

New Hires (T-1) - RUS X

Pension Fund (ADV-1) - RUS X

Personal Card (Form T-2) - RUS X

Preparation for Declaration of Challenged X

Employees - DEU

Preparation for Labor Contract - RUS X

Social Security Office (SSO) - THA X

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 Report name Basic Advanced Country/Region-
Specific

Summary of Recent Employee Events (My X

Simplification) - ARG

Terminated Employees - BRA X

Time Off - BRA X

Veterans’ Employment Report (VETS-100) - X

USA

Veterans’ Employment Report (VETS-4212) - X

USA

Work and Residence Permits (MoMi) - NLD X

Workforce Statistics - FRA X

Works Council Eligibles and Electors - FRA X

How to Read the Report Output

The report output shows the relevant data as of a specified date or a date range. For example, Employee Register
is as of a specified date: New Hires and Employment Changes are as of a specified period.
Depending on which details are the main focus of the report, the end results can be a mixture of data that is valid
as of the specified date (or date range) and data that is valid as of the current date. For example, you would like to
have an overview of the employee events for your department from the previous quarter. A new employee, who
was hired in this period, has since married and changed his or her last name. The Employment Changes standard
report shows the employee events for this employee for the selected period (e.g. last year), but will give by default
the current last name of the employee and not the old name. However, the standard report can easily be modified
so that the old last name of the employee is shown.
You can filter most reports by certain personal data, employment data, and organizational data. For example,
employee's last name or manager (if applicable to the report).

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2 Apprentice Management

Apprentice Management is a feature in Employee Central which serves the needs of apprentices, their on-site
supervisors, and the apprentice supervisors who are in overall charge. It supports the planning and management
of the (typically) 3-year educational programs, in which the apprentices rotate between on-the-job trainings and
study, both within the company and external.
For more information, see the Employee Central Apprentice Management guide.
Apprentice Management offers following reports for the evaluation of the practical on-the-job-training phases:
• Apprentice On-the-Job Training by Org Unit
• Apprentice Department Assignment History

Apprentice On-the-Job Training by Org Unit

Use

The Apprentice On-the-Job Training by Org Unit report provides an analysis of the accumulated number of on-
the-job-trainings in a given org unit, like the department and legal entity.

Remarks to Using the Report

• By default the report results are for the “Last Year” (of course, it is possible to select any date range when
executing the report); for example records of “Apprentice Practical Training Event” are considered when at
least a single day of the time span falls into the selected reporting date range (Driving table date option is
“Date Range (Validity)”).
Example: An apprentice starts his practical on-the-job-training at “Department ABC” on November 1, 2015.
This practical phase ends on January 31, 2016. Now assume that the report is run for full 2016. In this case the
overall number of days at “Department ABC” is reported with 92 days.
• Each apprentice is assigned is assigned to an "apprentice group" (see the example below where apprentice
“Markus Böge” is assigned to the "apprentice group" “Industrial Engineering”. Such "apprentice groups" are
also offered as runtime filters when executing the report.

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
12 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Apprentice Management
• An apprentice manager can be assigned to each apprentice (this happens in the portlet “Job Relationships”
and the ‘Relationship Type’ is “Apprentice Manager”). These apprentice managers are also offered as runtime
filters when executing the report.

Example of Report Output

Apprentice Department Assignment History

Use

The Apprentice Department Assignment History report provides an overview of all the departments where the
apprentices have been during the apprenticeship. As well as the duration within a department, the report shows
the amount of time an apprentice was absent during the assignment to that department, so that you can easily
derive the time actually spent in a department.

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Example of Report Output

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
14 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Apprentice Management
3 Benefits Information

There are different kind of benefits in Employee Central that are available for employees where they can enroll,
apply, initiate claims and check its current status, for example:
• Reimbursements for medical bills, electricity bills, child education
• Allowances for fuel, higher education, gym membership, house maintenance
• Benefits-in-kind, like company car, driver allowance, and birthday voucher
• Pension
• Insurance like life and medical insurance
• Other benefits like family day benefit.
Following pre-delivered standard reports are available in Advanced Reporting in Employee Central for Global
Benefits functionality:
• Benefits- Employee Claims
• Benefits - Cost Analysis
• Benefits - Enrollment
• Benefits - Pension Fund Enrollment
• Benefits - Insurance Enrollment
You can copy and adapt these reports as according to the needs of your company. The resulting data can also be
easily exported and reused in other tools or applications such as Microsoft Excel. If you have additional benefits
not covered by the reports offered, you can either modify existing reports or create your own.

Prerequisites
Before you can run one of these reports, Global Benefits must be enabled for your company in SuccessFactors
Business Execution Suite™ Provisioning. For details on how to set up and use Benefits, see the Implementing and
Configuring Global Benefits guide.

Benefits - Cost Analysis

Use

The Benefits - Cost Analysis report shows the total costs of claims, which were initiated by employees. The total
cost of claims was incurred for each benefit over a certain period of time (for example, for each quarter or
annually). The report also shows the list of enrolled employees with their entitlement amounts.
An HR admin can use this report to see the actual and predictive costs for employees, which are eligible and have
claimed benefits. For more information about pension enrollment, see the Global Benefits guide.

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
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 Example
An Indian-based company offers a benefit for higher education worth 80,000 INR to its employees. An
employee makes two claims: one for 1000 INR and another for 550 INR so the accumulated value is 1550
INR and the remaining value is then 78,450 INR.
Eligibility rules can affect the entitlement amount of an employee. Using the same example, employees
with a particular job are entitled to an additional allowance of 40,000 INR for higher education as part of a
company-wide retraining program. If the same employee met these criteria, then the employee has an
allowance of 120,000 INR.
The report consists of two pages:
• Page 1: Actual Costs page shows the total amounts of benefits claimed by employees. The totals of
allowances and benefits that were paid out to employees are also included.
• Page 2: Predictive Costs page shows the total amounts of benefits for which employees are eligible.

Remarks to Using the Report

• A runtime filter option can be applied to restrict the results, e.g. particular company, location, benefit name,
type etc. can be selected.
• The report result is shown for a date range, start date is defined as claim date, and default setting is current
year. It means all the claims active within the specified period will be listed. For the list report parts of each
page any change of claim with effective start date within the specified time interval will be listed in a separate
line of the report as well.

Example of Report Output

Page 1

Page 2

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
16 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Benefits Information
 Benefits - Employee Claim

Use

The Benefits – Employee Claims report provides the following information:

• Lists all employees who have claimed for a benefit type in a certain period of time
• Lists all available information about an employee’s benefits, like:
o Benefit name
o Program name
o Benefit type
o Total amount
o Entitlement amount
o Claim date status
o Payment mode
• Shows the accumulated claim amounts
A HR admin can use this report to see who is eligible for benefits and which employees have claimed benefits.
Furthermore, it is possible to perform analysis by creating evaluations of the report results. For more information
about pension enrollment, see the Global Benefits guide.

Example
An Indian-based company offers a benefit for higher education worth 80,000 INR to its employees. An
employee makes two claims: one for 1000 INR and another for 550 INR so the accumulated value is 1550
INR and the remaining value is then 78,450 INR.
Eligibility rules can affect the employee's entitlement amount. Using the same example, employees with a
particular job are entitled to an additional allowance of 40,000 INR for higher education as part of a
company-wide retraining program. If the same employee met these criteria, then the employee has an
allowance of 120,000 INR.

Remarks to Using the report

The report only shows claims which are approved and not pending. Moreover, a runtime filter option can be
applied to restrict the results, e.g. particular company, location, benefit name, type etc. can be selected.

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
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The report result is shown for a date range, start date is defined as claim date, and default setting is current year.
It means all the claims active within the specified period will be listed. Any change of claim with effective start date
within the specified time interval will be listed in a separate line of the report as well.

Example of Report Output

Benefits - Enrollment

Use

The Benefits Enrollment report provides the following information:

• Lists all employees who have enrolled for particular benefits or benefits programs. Employees can only enroll
for benefits and programs, they are eligible for.
• Provides an overview of the details of benefit program (if applicable) and benefits, such as:
o Name
o Benefit type
o Effective start and end dates
o Enrollment amount
o Entitlement amount
An HR admin can use this report to:
• Give an overview of employees that are eligible for benefits
• Give an overview of employees that enrolled to benefits
• Perform internal analysis by creating evaluations of the report results
For more information about pension enrollment, see the Global Benefits guide.

Remarks to Using the Report

The report only shows enrollments which are approved and not pending. Moreover, a runtime filter option can be
applied to restrict the results, e.g. particular company, location, benefit name, type etc. can be selected.
The report result is shown for a date range, default setting is current year. It means all the enrollments active
within the specified period will be listed. Any change of enrollment with effective start date within the specified
time interval will be listed in a separate line of the report as well.

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18 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Benefits Information
Example of Report Output

Benefits - Insurance Enrollment

Use

The Insurance Enrollment report lists employees who have enrolled for a particular insurance in Global Benefits.
It can be used for example to prepare a data overview for insurance carriers or to provide the summary for HR
administrators. For more information about insurance enrollment, see the Global Benefits guide.
Employees can contribute to multiple insurances. Before an employee can contribute to an insurance, he or she
must first enroll and specify the contribution to be made. The employee can also specify if an insurance coverage
amount should be paid out to a dependent or to another nominated person (nondependent).
The report lists details about the insurance enrollments such as:
• Name of the employee (including details as for example national ID and employee class)
• Organizational data (for example location or company)
• Name of benefit
• Benefit Insurance plan, provider, and coverage
• Benefit Insurance employee and employer contribution
• Start and end dates
You can see the details of any nominated dependents and the respective details of a dependent, as for example
date of birth or national ID.
The report result is shown for a date range (default setting is the current year). All the enrollments active within
the period specified are listed. If any change was done to the enrollment and its effective start date belongs to the
timeframe specified, it is listed in a separate line.

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Remarks to Using the Report

• The report only shows employees which are (1) active and (2) not pending (hard-coded filters). Moreover, a
runtime filter option can be applied to restrict the results, e.g. particular company, location can be selected.
• The report result is shown for a date range, default setting is current year. It means all the enrollments active
within the specified period will be listed. Any change of enrollment with effective start date within the specified
time interval will be listed in a separate line of the report as well.
• Below a screenshot from the “Employee Benefits” UI (navigation to “Aetna Health Benefits”): You can see
there the dependent “Hans-Martin Chen”.

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
20 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Benefits Information
Dependents portlet at personal information UI for employee “Chan Chen”: You can there the dependent (“father”)
of employee “Chan Chen”. The dependent details are marked in red at the sample output below.

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
Benefits Information © 2021 SAP SE or an SAP affiliate company. All rights reserved. 21
Example of report output

Benefits - Pension Fund Enrollment

Use

The Pension Fund Enrollment report lists all employees who have active enrollments for particular pension funds
in Global Benefits. The report can be used for example to prepare the data overview for pension providers or to
provide a summary for HR administrators. For further details about pension fund enrollment, see the Global
Benefits guide.
Employees can contribute to multiple pension funds. Before an employee can contribute to a pension fund, he or
she must first enroll and specify the percentage or amount of contributions to be made. The contribution of the
employer can be specified as well. The employee can also specify if a pension fund should be paid out to a
dependent or to another nominated person (nondependent).
The report lists details about the pension fund enrollments such as:
• Name of the employee
• Date of birth
• Organizational data (for example, cost center, department, manager)
• Benefit name
• Pension fund name
• Employee contributions in percentage or amount
• Employer contributions in either percentage or amount
• Start and end dates
Following details of any nominated dependents are shown, including:
• User ID
• Last name
• First name
• Date of birth of the dependent
• Percentage to be paid out
The contact details of any other nondependent nominees and percentage to be paid out are also displayed. The
report result is shown for a date range. The default setting is the current year. It means all the enrollments active
within the specified period are listed. If any change was done to the enrollment and its effective start date belongs
to the time interval specified, it is listed in a separate line.

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
22 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Benefits Information
Remarks to Using the Report

The report only shows employees which are (1) active and (2) not pending (hard-coded filters). Moreover, a
runtime filter option can be applied to restrict the results, e.g. particular company, location can be selected.
The report result is shown for a date range, default setting is current year. It means all the enrollments active
within the specified period will be listed. Any change of enrollment with effective start date within the specified
time interval will be listed in a separate line of the report as well.

Example of Report Output

Benefits - Enrollment Statistics

Use

The Benefits - Enrollment Statistic report provides statistical information about the benefits enrollment process. It
allows for example the line manager, the responsible cost center manager or the HR admin to check how many
benefits have already been enrolled up by the employees.

Remarks to Using the Report

1. The first page of the report “Number of enrollments per Day” runs for a date range and lists all benefits
together with the enrollment Period and the respective enrollment start and end data where the employee’s
enrollment date falls. Each column of the page relates to a enrollment request data and the number in each
cell indicates the total number of benefits at the respective day. This report allows to get an overview how
many enrollments have already picked up, e.g. direct at the start or short before the end of the of the
enrollment window.
Additionally, the report provides column “All Enrollment Request Date” which is a kind of subtotal of the
overall benefit enrollments per benefit.
2. The second page of the report evaluates how many benefit enrollments fall into the respective portion of the
enrollment window. This ‘portion’ is displayed in percentages.
For example, „Aetna Dental Insurance“ benefit has two requests, one on April 26, 2017 and one on May 31,
2017 (shown on the first page of the report; the screenshot of the “Employee Benefits for “Paul Chopra”
shows the enrollment request of “Paul” from April 26, 2017. April 26, 2017 is 115 days after the enrollment

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 started and 249 days before the enrollment closes. 115 days is equal to 32% after begin of the enrollment
window (therefore a count of “1” for the range “30-40”). Very similar to the May 31, 2017 which is 150 days
(=41%) after the enrollment started (therefore a count of “1” for the range “40-50”).
All relevant data for the benefit „Aetna Dental Insurance“ are indicated by the red boxes in the screenshots
below.

Example of Report Output

Number of Enrollments per Day

Number of Enrollments by percentage within the enrollment window

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
24 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Benefits Information
4 Compensation Information

Advances Overview

Use

The Advances Overview report lists all employees who have requested an advance in a certain period of time.
This report lists all available information about a request of an employee, accumulation of all advances for each
employee, and details of eligibility.
The Advances Overview report consists of two pages. The first page (“Advances – Requests per Employee with
Installments”) shows requests made by employees along with the corresponding installments. The second page
(“Advances Overview – Eligibility”) lists all advance types and the eligibility criteria.

Remarks to Using the Report

• By default, the report results are as of ‘today’ (current day). However, it is possible to select any date as
reporting date.
• You can use this report as a template for further report requirements, for example:
o By adding customer-specific or country/region-specific fields
o Using the list query for Pivot evaluations, for example evaluation of nationality, gender, part-/full-time
worker, temporary/regular workforce according to parameters like organizational units or job title

Example of Report Output

Page 1: Advances – Requests per Employee with Installments (Note, that the report output with almost 50
columns is very broad. Therefore, the sample output displayed below is split into two parts.)

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Page 2: Advances Eligibility

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 Alternative Cost Distribution

Use

The Alternative Cost Distribution report provides an overview of all employees whose compensation payments
are split into additional cost centers. Additional cost centers differ from their primary cost center as defined in Job
Information. Cost centers with an allocation percentage can now be maintained so that this information can flow
to payroll and costs are allocated correctly.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.

Remarks to Using the Report

The report displays only employees which have an alternative cost center specified
It is possible to select either a particular or dynamic date such as e.g. first day of last quarter at run time. The
respective date change has an impact on employee’s personal data: Last Name, First Name and Middle Name.

Example of Report Output

Annual Compensation Overview

Use

The Annual Compensation Overview report gives the total amounts of payments for each employee grouped by
pay component groups. The report takes the existing compensation values (as of the specified period) and
multiplies by a specified frequency (for example, number of payroll weeks) to give a prediction of the
compensation values, that are valid as of a certain point.
The first page of the report shows the annual total amount for each employee and pay component group. The
second page of the report, Annual Compensation Overview (Details), shows the details of the relevant pay
components that are used for the accumulations.

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The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.
Note: When you choose the default date value today, compensation amounts with the current validity are taken as
a basis for the annual calculation. If the date value is changed to another day, this date’s validity is the basis for the
calculation of the whole year.

Remarks to Using the Report

o The report only shows employees which are (1) not terminated and (2) not retired (hard-coded
filters). Moreover, a runtime filter option can be applied to restrict the results, e.g. employee type can
be limited to salaried, hourly etc.
o It is possible to select either a particular or dynamic date such as e.g. first day of last quarter at run
time. The respective date change has an impact on employee’s personal data Last Name, First Name
and Middle Name.
o If the values given in the relevant pay component group(s) are in different currencies, the related
currency totals are shown separately. See sample output of the first page below: Employee “Nicola
Bender” has pay components in USD and EUR. Therefore, the report provides separate columns for
the (sub-)total in USD and EUR.

Remarks to the Pay Component Group Configuration and the Consequences

for Reporting (Employee Central)

• The (compensation) amounts of the different pay components which belong to the Pay Component are
considered according to their “annualization factor” (from table ‘Frequency’). For example, if pay component
“Base salary” is paid monthly and pay component “Travel Allowance” is paid quarterly, then the
“annualization factor” of 12 (4, respectively) is considered for the creation of the annual total.
• It is possible to leave the “annualization factor” from table ‘Frequency’ empty (or to maintain it with zero). If
this is the case (i.e. basically this means, frequency = "Hours"), the “annualization factor” is calculated as
"standard weekly hours" multiplied with 52 weeks.
• A Pay Component can be of type AMOUNT but also of type PERCENTAGE. When it’s of type PERCENTAGE
the basis of the calculation can be a Pay Component but also a Pay Component Group.

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28 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Compensation Information
Example of Report Output

Page 1 – Consolidated view

Page 2 – Detailed view

Annual Compensation History

Use

The Annual Compensation History report displays the history of the total amounts of payments for each pay
component group and for each employee.
You can run the report for a date range, for example, the previous two years. If there was a change in the
compensation data during this period, the report provides two Annual Totals. One, that is valid before the change

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
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and one that is valid after the change. If there was no change in the compensation data, only one Annual Total is
given.
Annual Compensation History consists of two pages:
• The first page of the report displays the annual total amount for each employee and pay component group.
• The second page of the report displays the details according to the specific months and pay component. It
can also help to validate the accumulated figures from the first page.
Also in this report (similar as in the Annual Compensation Overview report) the annual total amounts are
converted from the currency maintained on the compensation UI into the respective configured target currency
as it is maintained (for example, as default currency for the pay component group or for the country currency).

Remarks to the usage of the report

• All the remarks provided for the report “Annual Compensation Overview” are also valid for the “Annual
Compensation History”.
• Note, that the time slices which are reported refer to changes of the compensation data only. Vice versa, NO
separate time slice is reported
o when the (effective dated) assignment of pay components to a pay component group changes
o when the currency of the (effective dated) pay component group is changed
o when the annualization factor of the (effective dated) frequency object changes
o when the currency rate of one currency changes which is relevant for the reported amounts

Example of Report Output

To illustrate the report output a concrete example is shown below. In the compensation history of employee
“Nicola Bender” you can see the initial set up of the base salary at 03/01/2015 and subsequently two changes of
the base salary on the same day (01/01/2016). One month later (01/02/2016), an additional change has taken
place (for example additional pay components have been added). In total, there are four time slices for the pay
component group “Annualized Salary” (and also for PCG “FBT”).
This is reflected also in the report. You find on the first page four records for the PCG “Annualized Salary” on three
different dates. Note, that there are two “sequence IDs” for the changes at 01/01/2016.
For illustration purposes the red boxes in all screenshots below show the second compensation change at
01/01/2016 with the respective information on the two report pages.

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First page:

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
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Second page – detailed view:

Compa Ratio and Range Penetration

Use

The Compa Ratio and Range Penetration report displays for compa ratio:
• The annual amount relevant for the compa ratio calculation
• The midpoint of the pay range for each employee
• The compa ratio (which is the quotient of the annual amount and the midpoint)
The compa ratio describes the position of an individual in the pay range against the pay policy reference point for
the range in Employee Central. It is called midpoint of the pay range. The compa ratio can be used to reposition a
pay of an individual in the range. In Employee Central, the pay range is configured according to parameters like for
example Legal Entity, Pay Group, and Geo Zone.
• The Annual Amount relevant for the range penetration
• The minimum and maximum amounts of the pay range for each employee
From these numbers, the range penetration can be derived, which is the level of an individual’s pay compared to
the total pay range. Both numbers can be exported from the report to, for example Excel. The range penetration

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
32 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Compensation Information
can be calculated according to Range Penetration = (Pay - Range Minimum) divided by (Range Maximum - Range
Minimum)

Remarks to the Pay Range and Pay Component Group Configuration and the
Consequences for Reporting (Employee Central):

• The pay range of each employee depends on the Employee Central default configuration from (1) Legal Entity,
(2) Pay Group and (3) Geo Zone. If the pay range depends in another instance on different parameters, it’s
required to adjust the report. Please refer to the technical description of the report for further details and how
to adjust the report.
• The “Annual Amount relevant for the compa ratio calculation” is a specific pay component group (PCG). The
amounts (Compensation-Amount) of the different pay components (PCs) which belong to the PCG are
considered according to their “annualization factor” (from table ‘Frequency’)
• It is possible to leave the “annualization factor” from table ‘Frequency’ empty (or to maintain it with zero). If
this is the case (i.e. basically this means, frequency = "Hours"), the “annualization factor” is calculated as
"standard weekly hours" multiplied with 52 weeks.
• A PC can be of type AMOUNT but also of type PERCENTAGE. When it’s of type PERCENTAGE the basis of the
calculation can be a PC but also a PCG. For example,
o PC ‘bonus pay A’ can be 10 % of the PC ‘base salary’
o PC ‘bonus pay B’ can be 15% of a PCG ‘Group C’ where ‘Group C’ comprises PC ‘base salary and PC
‘travel allowance’
o The report lists all employees grouped by their legal entity together with the minimum /maximum
amounts and midpoint of the pay range, the currency specified in the PCG, the Annual Amount for both,
relevant for the compa ratio and for the range penetration calculation and the compa ratio itself

Example
Employee ABC receives a monthly base salary of 5.000 USD, quarterly travel allowance of 750 USD and
annual spot bonus of 1.500 USD. The following amounts are then shown on the first page of the report
(64.500 USD = 5.000 USD x 12 + 750 USD x 4 + 1.500 USD x 1 while compa ratio 1,29 = 64.500 USD /
50.000 USD):

Employee Midpoint Currency Annual Amount Compa Ratio

Employee ABC 50.000 USD 64.500 1,29

The underlying list query of the Pivot report shows (compa ratio 1,29 = 1,2 + 0,06 + 0,03):

Employee Amount Currency Annualization Annual Mid- Compa Ratio

Factor Amount point

Employee ABC 5.000 USD 12 60.000 50.000 1,2

Employee ABC 750 USD 4 3.000 50.000 0,06

Employee ABC 1.500 USD 2 1.500 50.000 0,03

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
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• Both, the compensation amounts and the pay range amounts which are shown in the report are converted
into the PCG currency. For example, employee XYZ has annual base salary of 60.000 USD, annual travel
allowance of 3.000 USD and annual spot bonus of 5.500 €. The pay range amounts are in GBP (mid-point:
45.000 GBP) and the PCG currency is EUR. Then all amounts are converted into EUR (= PCG currency) and
for Employee XYZ following amounts are shown:
o Mid-point = 50.000€ (45.000 GBP with currency conversion: GBP => EUR = 1.1111)
o Annual Amount = 62.500€ = 57.000€ (63.000 USD with currency conversion: USD => EUR = 0.9047) +
5.500 €
o Compa Ratio of 1,25 (= 62.500€ / 50.000€)
• Frequency of the Pay Range: The Min Pay, Mid Pay and Max Pay amounts shown in the report are not
multiplied with an annualization factor. For example, if frequency of the pay range is “Hours”, then the
respective Min Pay, Mid Pay and Max Pay amounts are shown without being multiplied with an annualization
factor.
However, note that the Min Pay, Mid Pay and Max Pay amounts are converted into the PCG currency.
• When there are more than one pay ranges defined for one employee (i.e. several pay ranges for one
combination of pay grade, legal entity and geo-zone), the report provides multiple records for this employee.
See the example below, there are 3 pay ranges defined for employee “Nicola Bender”. Therefore also 3
records with the respective pay ranges are shown.

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34 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Compensation Information
Example of Report Output

Deductions Overview

Use

The Deductions Overview report lists all employees who had special deductions taken from their salaries in a
certain period of time. The report also lists available information about the deduction such as pay component,
amount, currency, frequency, deduction start date.
The report consists of two pages. The first page (One Time Deductions) lists all one-off deductions of an
employee in the specified period. The second page (Recurring Deductions) lists all recurring deductions of an
employee in the specified period.

Remarks to Using the Report

The recurring and one time deductions are displayed on the employment information UI. See an example below.
The respective records are shown in red in the report output examples below.

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
Compensation Information © 2021 SAP SE or an SAP affiliate company. All rights reserved. 35
Example of Report Output

Page 1 - One Time Deductions

Page 2 - Recurring Deductions

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
36 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Compensation Information
 Nonrecurring Pay History

Use

The Nonrecurring Pay History report lists all nonrecurring payments made to employees in the specified date
range.

Example of Report Output

Pay Ranges

Use

The Pay Ranges report lists the pay ranges of employees according to the pay grade of an employee,
geographical location, and company assignment. Besides the basic pay range data as minimum pay amount,
midpoint and maximum pay amount, also the currency and the frequency are provided.

Remarks to Using the Report

• Pay Range configuration and the consequences for reporting (Employee Central): The pay range of each
employee depends on the Employee Central default configuration from (1) Legal Entity, (2) Pay Group and (3)
Geo Zone. If the pay range depends in another instance on different parameters, it is required to adjust the
report. Please refer to the technical description of the report for further details and how to adjust the report.
• For illustration, compare the pay range assigned to employee “Alma Aprila” (1st record of the report example
below) with the configuration of the pay range “ODSArg001”. Note, that the geo-zone is an attribute of the
location (while legal entity, pay grade and location are attributes of the employee’s employment, i.e. from the
technical table ‘job information’)

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
Compensation Information © 2021 SAP SE or an SAP affiliate company. All rights reserved. 37
• Employees for those no pay range is defined are not reported (for example no pay range can be found for the
combination of pay grade, legal entity and geo-zone). Vice versa, when there are more than one pay ranges
defined for one employee (for example several pay ranges for one combination of pay grade, legal entity and
geo-zone), the report provides multiple records for this employee.

Example of Report Output

Payment Information

Use

The Payment Information report provides an overview of all payment details of employees belonging to a specific
company. The report lists the personal and employment data of an employee, organizational details, and also
payment information details like payment method, bank details, and amounts. Each row represents the payment

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
38 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Compensation Information
information of an employee. You can view bank details or payment methods that depend on the employment
contract of an employee, such as global assignments.
The report result is shown as of date. Default setting is current date. You can select any other date at runtime,
which enables you to consider for example upcoming future changes.

Remarks to Using the Report

• Report shows only employees with payment information details specified. This information is stored in
Payment Information Portlet under Personal Information:

• It is possible to select either a particular or dynamic date such as e.g. first day of last quarter at run time.

Example of Report Output

Recurring Pay History

Use

The Recurring Pay History report gives an overview of all recurring payments made to employees in the specified
date range. You can also filter by organizational details such as by department or location. By default, the current
year is shown and the list is sorted by the name of the employee.

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
Compensation Information © 2021 SAP SE or an SAP affiliate company. All rights reserved. 39
Remarks to Using the Report

The report is run for a specific date range and lists all compensation information records with are valid within the
selected date range. E.g. assume that there are 2 compensation data changes within the selected date range of
"last year". Then the report lists all compensation records which have been valid before the first change, which
have been valid between the first and second change and all compensation records which are valid after the
second change.

See below the portlet "Compensation Information" for employee "Nicola Bender". Note, that this employee has
pay components of "pay component type" AMOUNT (e.g. 'base salary') and PERCENTAGE (e.g. 'swim
bonus').Compare the way how this information is shown in the example report output shown below (see the red
box).

See below the portlet "Compensation Information" for employee "Renate Hamm". Note, that this employee has
pay components of "pay component type" AMOUNT (e.g. 'base salary') and NUMBER (e.g. 'apple juice').
Compare the way how this information is shown in the example report output shown below (see the violet box).

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
40 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Compensation Information
Example of Report Output

Further details for an advanced version of the report

In particular for the pay component types PERCENTAGE and NUMBER it might be helpful to show in addition to
the fields listed above also further details:
o Pay component types PERCENTAGE:
o To show the amount which is related to the percentage (note, that the amount field in the sample
output above is empty but only the percentage is filled)
o To show the "Base Pay Component/Base Pay Component Group" and the "Base Amount"
o Pay component types NUMBER:
o To show the number and the rate which are also shown on the compensation information portlet
o To show the "Pay Component Currency" (which could differ from the 'Compensation Currency')
To achieve this a major redesign of the report is required. Briefly, it's required to adjust a copy of the second page
of the report "Annual Compensation History". See the chapter "Recurring Pay History" of the "Technical Guide"
for further details how to derive such a report.

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 Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
42 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Compensation Information
5 Competencies

The Job Profile Builder (JPB) builds complete job profiles with multiple content types and create families and
roles. Competencies can be mapped against those families and roles. You create Job Profile Builder data including
competency data, families, roles, role-competency mapping data, and so on, in the Admin Center -> Manage Job
Profile Content. For more information, see the Job Profile Builder administration guide.
Following reports are provided to cover Competencies:
• The Competency List report lists competencies and respective child competencies and competency types.
• The Worker Competency Assessment report can be used as template to create a list of employees with their
respective competencies and the assessment details for each competency.

Competency List

Use

The Competency List report provides a list of competencies available in the system together with the
competency type. The competencies can be structured in a hierarchical way. Therefore, the respective child
competencies (together with the related child competency types) are also provided in the report.

Remarks to Using the Report

The report does not run for any date (or date range) but simply all competencies in the system are listed.
The following examples of competencies are presented as they are shown on the “Manage Data”-UI. The red/blue
color refers to the competency records highlighted in the sample output below.

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
Competencies © 2021 SAP SE or an SAP affiliate company. All rights reserved. 43
Example 1
One “Competency” refers to two “Competency Types”. Therefore, the report shows two records (for example for
each “Competency Type”).

Example 2
One “Competency” has two “Child Competencies”. Therefore, the report shows two records (for example the
“Competency” with each “Child Competencies”).

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
44 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Competencies
Example of Report Output

Worker Competency Assessment

Use

The Worker Competency Assessment report provides a list of employees with their assigned competencies
together with the competency type and the assessment information of the employee’s competencies.

Remarks to Using the Report

The report does not run for any date (or date range) but simply all employee’s competencies and assessments
are listed.
Below, one example of the “Worker Competency Assessment” for employee “Renate Hamm” (Competency: Java
Programming Skills) is shown as provided on the “Manage Data”-UI. The sample output also shows how the
respective competency assessment record is reported for “Renate Hamm”.

Employee Central Advanced Reporting Internal - Authorized for SAP Customers and Partners
Competencies © 2021 SAP SE or an SAP affiliate company. All rights reserved. 45
Example of report output

This report is just a template which can and should be modified by customers. For example, if it is required to
count the employees within a business unit with specific competencies it is possible to use the Pivot evaluation
functionality based on the delivered list report. On the following screenshot, you can see that two employees are
available in the business unit “DEU01 Finance” with the competency “Project Management”):

Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
46 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Competencies
6 Employment Information

Age Ranges

Use

The Age Ranges report provides an overview of the age distribution of employees within the organizational units
of a company, separated by gender.

Remarks to Using the Report

By default, the report results are as of ‘today’ (current day). However, it is possible to select any date as reporting
date.
The age ranges of the report are “1-20”, “21-30”, “31-40”, “41-50”, “51-60” and “61-65”. When employee is older
than 65, he is reported in the age range “66 and above”. When the birth of date is not maintained, the respective
employee is reported in the range “Age Unknown”.

Example of Report Output

Contingent Worker Register

Use

The Contingent Worker Register report provides an overview of the employment data of both, each employee
and contingent worker along with their organizational details and manager assignment according to a particular
date. For contingent worker's details of the work order and the vendor information are provided.

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Remarks to Using the Report

• Check the Contingent Workforce Management guide for all details regarding SAP Fieldglass integration.
Although using the Contingent Worker Register report is also possible without using SAP Fieldglass (only the
flag “Is Contingent Worker”, the MDF objects “Work Order”/ “Vendor Info” and the MDF picklist for the
“Worker Type” are required), the benefit of the report is only given when using SAP Fieldglass integrated
within Employee Central.
• By default, the report results are as of ‘today’ (current day). However, it is possible to select any date as
reporting date.
• Main purpose of this report is using it as template for further report requirements. For example, using the list
query for Pivot evaluations regarding evaluations of regular workforce compared to contingent workers or
analysis of the expiration date of the employment of contingent workers.

Example of report output

Direct Reports

Use

The Direct Reports report provides the overall number of employees who directly report to the respective
manager. Each number of employees is separated by the employee status. For example, line manager <last
name> <first> has ten ‘active’ direct reports and two direct reports on a ‘paid leave’. The result of the report is
shown for a certain date. Default date is today, but you can select any date as date filter, for example ‘last day of
last year’. A second page “Detailed View” lists each direct report individually with further details as for example
job title and hire date of the direct report.

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48 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Employment Information
Remarks to Using the Report

• The underlying list query of the Pivot tables contains further fields as e.g. Job Title of the Direct Report.
Therefore, the report can easily be modified / extended by the usage of other measures and columns/rows.
• The report only shows both, managers and direct reports that are ‘active’, on a ‘paid/unpaid leave’ and
‘suspended’ (hard-coded filters). However, also a runtime filter value can be applied for the employee status,
for example not to show employees in ”unpaid leave” or “suspended” status.

Example of Report Output

First page – Number of direct reports for each manager

Second page –Direct reports (Detailed View)

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 Direct Reports (Advanced)

Use

The Direct Reports (Advanced) report provides similar information compared to the ‘basic’ version of the Direct
Reports report. Additionally, it considers global assignments and concurrent employments.

Remarks to Using the Report

• The comments in section “Remarks to the usage of the report” of the report “Direct Reports” are also valid for
the advanced report variant
• If an employee is on global assignment,
o On the 1st page of the report the employee is listed under his or her ‘host’ manager, i.e. the manager to
whom he or she temporarily reports.
o On the 2nd page of the report the employee is listed under both, his or her regular manager (‘home
manager’) as well as the ‘host’ manager. Here, the respective employments are indicated as illustrated in
the example below.
• For example, Franz Maria Aepinus’ home manager is ‘Galileo Galilei’ and his contract is based in Germany on
company “SFSF Germany”. However, he is working for a certain period in the US subsidiary (company
‘Thomin enterprises’) and his host manager is ‘Isaac Newton’.
o On the 1st page of the report Franz Maria Aepinus is counted under his ‘host’ manager ‘Isaac Newton’.
o On the 2nd page of the report Franz Maria Aepinus is listed under ….
o …..the direct reports of his ‘home’ manager (Galileo Galilei). Here, a separate column “Employee
currently on Global Assignment – Host Manager” is filled with the host manager’s name (Isaac
Newton).
o …..the direct reports of his ‘host’ manager (Isaac Newton). Here, a separate column “Home manager
(employee currently sent to Global Assignment)” is filled with the home manager’s name (Galileo
Galilei).
• If an employee has multiple active employment contracts in the company, he or she is listed under both
managers to whom he or she reports. This is valid for both pages of the report. However, on the 2nd page of
the report the concurrent employments are indicated as illustrated in following example:
Michael Jackson has 2 employments: (1) The main employment is under his manager ‘Isaac Newton’ and (2)
and secondary assignment under ‘Galileo Galilei’.
o On the 1st page of the report, Michael Jackson is counted under both, ‘Isaac Newton’ and ‘Galileo Galilei’.
o On the 2nd page of the report, Michael Jackson is reported under …
o … the direct reports of his ‘main’ employment (manager ‘Isaac Newton’). Here, a separate column
“Number of secondary assignments” is filled with “1”.
o … the direct reports of his ‘secondary employment (manager ‘Galileo Galilei’). Here, a separate
column “Number of secondary assignments” is filled with “1” and a separate column “Secondary
Assignment” is filled with “X”.
• For your reference, check the numbers as shown in the screenshots above.
o Galilei Galileo with 13 and Isaac Newton with 14 direct reports

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50 © 2021 SAP SE or an SAP affiliate company. All rights reserved. Employment Information
 o Employees on a global assignment indicated by the red boxes shown with their home manager. Note, that
these employees are not counted with their home manager on the 1st page of the report.
o Employees on a global assignment indicated by the dark yellow boxes shown with their host manager.
Note, that these employees are counted with their host manager on the 1st page of the report.
o Employee ‘Michael Jackson’ with a concurrent employment indicated by the green boxes.

Example of Report Output

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Employment Information © 2021 SAP SE or an SAP affiliate company. All rights reserved. 51
 Employee Hierarchy Report Template (5 Levels)

Use

The Employee Hierarchy Report Template (5 Levels) report provides the overall number of employees with the
appending managed employees, separated by different employee levels.
The report consists of two pages:
• Page 1: Employee Hierarchy (Manager View) displays the numbers for each ´Level 1 Manager´ on the upper
part of the screen. On the lower part of the screen the respective details are displayed (each record
corresponds to one employee). The report result is shown for a certain date. Default date is today, but any
date can be selected as date filter (for example, ‘last day of last year’).
• Page 2: Employee Hierarchy (Employee View) shows similar information as page 1 but the starting point is the
employee itself.

Remarks to Using the Report

• The report is just a template; it works with exactly 5 hierarchy levels. However, if a company uses less/ more
levels, the report needs to be adjusted according to the used hierarchy levels. When for certain employee on
the 2nd page of the report the ‘Employee Level’= “6” is displayed. Furthermore, the term “Too many
hierarchy levels” is displayed for the fields “Level 1 Manager”,…. , “Level 4 Manager” (see below sample
“report output – 2nd page”). For such a case, it’s required to join the table “(Supervisor)n Global Job
Information” additionally to the report schema. Note, that ‘Employee Level’ = “6” only means, that the
employee level is larger than 5 (it does not mean that it is exactly 6)
• See below an example of manager “Isaac Newton”:
o The “Org Chart” shows “Isaac Newton” with 13 direct reports and a team size of 14
o The Pivot table of the 1st page of the report shows “Isaac Newton” with 1 employee on level 1 (that’s
“Isaac Newton” himself), 14 employees on level 2 and 1 employee on level 3. The discrepancy between 14
(as shown in the report) and 13 (as shown in the Org Chart) can be explained with an employee (“Andre-
Marie Ampere”) which is currently on a global assignment (see further explanation below).
o The list on the lower part of the 1st page of the report shows the details of each employee which are used
for the accumulation in the Pivot table.
o At the 2nd report page, each employee is separately displayed together with the ‘employee level’ and the
respective managers.
• Employees on a global assignment: See here the report output restricted to “Andre-Marie Ampere” which is
currently on a global assignment.

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Please note, that “Andre-Marie Ampere” is reported twice, once with home manager (“Isaac Newton”) and once
with host manager (“Ivan Klaus”). Also, for the global assignment-record the employee name is indicated with an
“*” (here, “Andre-Marie Ampere *”).

Example of Report Output

Page 1

•
•

Page 2
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•
•

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 Employee Movements

Use

The Employee Movements report provides an overview of all employees that have started and finished their
employment in the respective legal entity within a selected reporting period.
The report has two pages: While the first page lists the hired employees (‘movements-in’), the second page shows
the leavers (‘movement-out’). The first page shows the employees that have been hired and rehired as well as the
employees that started in legal entity after being transferred from another legal entity. The second page shows
the employees that have been terminated as well as the employees that left a legal entity because they are
transferred to another legal entity.
The report is run for a date range, for example last year, current year or any other freely defined time span
entered by the report user. It also lists personal data of each employee, for example name, Person ID, and gender
as well as employment details, for example organizational units, event reason and employee status. All these
attributes are also available as filter criteria.

Remarks to Using the Report

Page 1 - Employee Movement In

The report output is identical to the report “New Hires” when restricting the output for hires and rehires (i.e. filter
of ‘Hire/Rehire/Transfer-In’ = “Hire” and “Rehire”). The column “Hire/Rehire/Transfer-In” shows in case of a
‘transfer-in’ also the sending company; indicated with the prefix ‘Transfer From’. Here, an example of the output:

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It is possible to use the outcome of the list report for further statistical evaluations, as e.g. (not part of the list
report ‘movements-in’ but can easily be created with the Pivot function):

Page 2 - Employee Movement Out

The report output is identical to the report “Terminated Employments” when restricting the output for
terminations. The column “Termination/Transfer Out” shows in case of a ‘transfer-out’ also the receiving
company; indicated with the prefix ‘Transfer To’. Here, an example of the output:

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Remark to both pages

For the determination of the transfer-in and transfer-out only inter-company changes are considered, i.e. when an
employee is transferred from legal entity A to legal entity B. However, intra-company changes are not considered,
e.g. when an employee is transferred from Department A to Department B while both departments belong to the
same legal entity (however, also such intra-company changes could be reported if required with a minor
modification of the logic of the calculated columns “Hire/Rehire/Transfer In” and “Termination/Transfer Out”).

Employee Register

Use

The Employee Register report provides an overview of the employment data of each employee along with the
organizational details of an employee and manager assignment according to a particular date.

Remarks to Using the Report

• By default, the report results are as of ‘today’ (current day); however, it is possible to select any date as
reporting date.
• Main purpose of this report is the usage as template for further report requirements, e.g.
o By adding customer-specific or country/region-specific fields
o Usage of the list query for Pivot evaluations, e.g. evaluation of nationality, gender, part-/full-time worker,
temporary/regular workforce according to parameters like e.g. org. units or job title

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Example of Report Output

Employment Changes

Use

The Employment Changes report provides an overview of job event changes during a selected reporting period.
The job events shown in the report include:
• Changes in the job of the employee
• Position
• Pay rate as well as any demotions
• Promotions
• Transfers
• The output is ordered by the name of the employee and Person ID

Example of Report Output

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 Global Assignments - Accompanying Dependents

Use

The Global Assignments – Accompanying Dependents report lists the dependents of employees who are
temporarily assigned to business units in another country/region. These dependents have relocated with the
employee. Details include the organizational data and contact data of an employee. The name of the dependent,
date of birth, and relationship with the employee are also given.

Remarks to Using the Report

• It is possible to select either a particular or dynamic date such as e.g. first day of last quarter at run time. Only
‘active’ global assignments are reported, i.e. when the employment status of the global assignment is ‘active’,
‘un/paid leave’ or ‘suspended’.
• The main report shows almost the identical information as the report “Global Assignments Contact Details”
(while “Global Assignments – Accompanying Dependents” shows the ‘home’ phone number, the report
“Global Assignments Contact Details” shows the ‘cell’ phone number). In addition, a subreport shows all
accompanying dependents of the employee on his global assignment.
• See the example below for the contacts details of employee “Ernst Abbe” (indicated with the red box in the
sample output below): This employee is on a global assignment within company “Thomin enterprises”. Only
for one of his two dependents (“Kevin Abbe”) the attribute “Accompanying” is set with “Yes”. Therefore, only
this dependent appears in the report output.

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Example of Report Output

Global Assignment: Contact Details

Use

The Global Assignment: Contact Details report gives an overview of the global assignments of employees (for
example, project assignments) including organizational and contact data. The report lists employees with their
organizational data and global assignments including the address of an employee, phone numbers, and e-mail
addresses. The report output is ordered by the last name of the employee, first name, global assignment start
date, planned end date, and the actual end date.

Remarks to Using the Report

• It is possible to select either a particular or dynamic date such as e.g. first day of last quarter at run time. Only
‘active’ global assignments are reported, i.e. when the employment status of the global assignment is ‘active’,
‘un/paid leave’ or ‘suspended’.
• See the example below for the contacts details of employee “Franz Maria Aepinus” (indicated with the red box
in the sample output below): This employee is on a global assignment within company “Thomin enterprises”.
Company “Thomin enterprises” is located at location “ARGLocation1”; see also below the screenshot of the
location address (=company address).

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Example of Report Output

Headcount and FTEs

Use

The Headcount and FTE report lists the following measures for each combination of company, business unit, and
division. Each measure is separated into male and female (gender = “M” and “F”):
• Number of employees (headcount)
• Accumulated FTE of all employees
• Average age of the respective employees
• Average length of service of the respective employees
The report result is displayed for a certain date. Default date is today, but any date can be selected as date filter.
For example: Currently we have month March and the report is run for the last day of last year. An employee, who
had birthday in the previous month and also increased FTE in the previous month (February), is considered in the
report with the age and FTE, which has been valid at the end of the previous year.

Remarks to Using the Report

The underlying list query of the Pivot tables contains several additional fields as e.g. Division, Cost Center,
Location, Employee Type, Employee Status, Pay Grade, Pay Group and Regular / Temporary indicator. Therefore,
the report can easily be modified / extended by the usage of other measures and columns/rows.

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The report only shows employees which are 'active', on a 'paid/unpaid leave' and which are 'suspended' (hard-
coded filters). However, also a runtime filter value can be applied for the employee status, for example not to show
employee in status ‘unpaid leave' or 'suspended'.

Example of Report Output

Job Assignment

Use

The Job Assignment report provides an overview of the organizational data of an employee. The report lists the
following data of the employee:
• Personal data
• Employment data
• Position data
• Organizational data

Remarks to Using the Report

In case the Last Name of the employee is not available in the system, the report does not show any other details of
this employee.

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Example of Report Output

Job Relationships

Use

The Job Relationships report provides an overview of the employee’s employment details and job relationship for
a specified date.

Remarks to Using the Report

• There are following relationship types delivered as picklist values: Additional Manager, Custom Manager,
Custom Manager 1, HR Manager, Matrix Manager, Matrix Manager 1 and Second Manager. Of course, it’s
possible to extend these picklist values.
• See below, where the “Job Relationships” of employee “Alex1 Bell14” are compared with the report result
(indicated in red).

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Example of Report Output

Multiple Employments

Use

The Multiple Employments report can be used to identify which employees are assigned to more than one
employment contract in your organization. The report can be run for any date (for example today or last day of
last year) and shows the employments which have been or are valid at the respective date.

Remarks to Using the Report

• This report does not show employees on a global assignment. It considers “normal” employments.
• The “Main Employment” field indicates the main place of employment. This field is also available as runtime
filter and can be used to restrict the employments that are shown only the main employments.
• The “Number of secondary assignments” field indicates the number of secondary assignments, i.e. for
employees without concurrent employment the column is filled with “0” or filled with “2” when there exist two
concurrent employments.
This field is also available as runtime filter and can for example be used to restrict the employees which are
shown to those which have at least one secondary assignment (runtime filter “Number of secondary
assignments” greater than “0”).
• See for example employee “Ramesh Ramani” in the screenshot below. “Ramesh Ramani” has the main
employment in legal entity “rlms ARG” and two concurrent employments (“GLO Argentina” and “Success
Factors USA”). Therefore, the “Number of secondary assignments” is reported as “2”.

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Example of Report Output

New Hires

Use

The New Hires report provides an overview of all employees hired in a selected reporting period. The report lists
the personal and employment data of each new or rehired employee as well as organizational details. The output
is ordered by:
• Last and first name of the employee
• Person ID
• Event

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Example of Report Output

Pension Overview

Use

The Pension Overview report provides an overview of the pension data of employees as well as their
organizational details and personal information, such as name and date of birth.

Remarks to Using the Report

• By default, the report results are as of ‘today’ (current day); i.e. all pension data are shown that are valid at the
respective day. However, it is possible to select any date as reporting date.
• The pension payment is considered as ‘particular’ employment. This is reflected on the employment
information UI by a special UI section called “Pension Payments” (see the screenshot below). The particular
fields related to the “Pension Payment” are the “Pension Start Date”, the “Pension Actual End Date”,
“Pension Planned End Date” and “Pension Payroll End Date”. Note, that the report field “Pension Provider” is
identical with the legal entity of the “Pension Employment”.
• It is also possible to have more than one “Pension Payment”, see the example below of the employee “Andre-
Marie Ampere” (indicated in red).

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Example of report output

Seasonal Employees

Use

The Seasonal Employees report lists all employees whose hire or rehire date was less than 12 months prior to the
reporting date and the termination is after the reporting date. These employees are listed with additional
attributes as the organizational assignment, the line manager, hire and termination date and the length of service.
The report output is ordered by the last and first name of the employee.

Remarks to Using the Report

The report only shows employees, which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hard-
coded filters; "employee status (external code)" = "A", "P", "U", "S") at the day for which the report is executed.
Moreover, a runtime filter option can be applied to restrict the output.

In scenario of HIRE – TERMINATION1 – REHIRE1 – TERMINATION2 - … (HIRE and REHIRE1 within one year) the
following situation can occur:
• Assume, you run the report for any “report date” between HIRE and TERMINATION1 (and the HIRE happened
within one year before the “reporting date”). Then, there are two future terminations (from a reporting date
perspective) and the employee is reported twice, i.e. one record with “Termination Date” of TERMINATION1
and one record with “Termination Date” of TERMINATION2 (you can get rid of this by applying a Pivot table
on top of the list output to consider just the earlier termination).
• Now assume, you run the report for any “report date” between REHIRE1 and TERMINATION2 (also here, the
HIRE and REHIRE1 happened within one year before the “report date”). Then, the employee is also reported
twice. For example, one record for the HIRE and one record for the REHIRE1. In both cases the future
“Termination Date” of TERMINATION2 is reported.

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Example of report output

See below the example of employee "Brad Gomez". He was hired at Jan 5, 2016 and the employment was
terminated at July 28, 2016. If you run the report for 5/28/2016, the report result shows a record for " Brad
Gomez" because the hire date is less than one year before the reporting date and the termination is in the future
(from the reporting date perspective). A Lengths of Service of 144 days (~ 5 months; from Jan 5, 2016 until
5/28/2016). Also for the other 4 employees shown below in the sample output the hire date was less than 12
months prior to the reporting date and the termination is after the reporting date.

Service Anniversaries

Use

The Service Anniversaries report provides an overview of the years of service of employees. It can help to
highlight specific anniversaries of an employee within a company. Service Anniversaries lists employees along
with their name, organizational data (including manager), and their service and hire dates. The report output is
ordered by the name of the employee.

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Remarks to Using the Report

• By default, the report results are as of ‘today’ (current day); however, it is possible to select any date as
reporting date.
• Only the “length of service” in completed full years is provided in the standard report. Alternatively, the
“length of service” in days can be derived as difference between ‘report date’ and ‘service date’.

Example of Report Output

Terminated Employment

Use

The Terminated Employment report provides an overview of all employees within the company whose
employment has been or will be terminated during a selected reporting period. It lists the relevant names of the
employees, the termination reason and date, organizational data, employee class, and the employee type. Payroll
related dates are also given as well as an evaluation of the possibility of rehiring the same employee. The report
output is ordered by the last and first name of the employees.

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Remarks to Using the Report

Note, that the effective start date of the ‘employee status‘ “Terminated” (or “Retired”) is always one day after the
“Termination Date”. See the example below for employee “Patrick Dupas”: While the “Termination Date” is
08/12/2016, the event “Termination” (which leads to the employee status “Terminated”) has an effective start
date of 08/13/2016. Keeping this in mind, this means that “Patrick Dupas” was still an ‘active’ employee at his
termination date.
Check also the report example below: The report provides both, the “Termination Date” as well as the “Effective
Start Date” of the event “Termination”.

Example of Report Output

Turnover Report

Use

The Turnover Report gives you an overview about the development of the headcount over the course of 12
months. It provides:
• The total number of employees (12 months back) of each company

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• The number of employees which began to work in the respective company (hires and rehires as well as
employees which were transferred from another company within the last 12 months)
• The number of employees which did not continue to work in the respective company (terminations,
retirements, or transfers to other companies within the last 12 months)
• The number of employees at the current date.
The report consists of two pages:
• Page 1 - Turnover Report: Provides the calculated numbers (Total number of employees (12 months back) +
Number of hires/transfer in (within last 12 months) – Termination/transfer out (within last 12 months) = Total
number of total employees (current date).
• Page 2 - Turnover Report (Details): Shows the complete employment history of each employee together with
the relevance for the turnover report (for example, changes of legal entities already a few years back or
manager, job title or other changes which didn’t affect the overall number of employees in the legal entity)

Example of Report Output

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7 Payroll

Data Replication Monitor

Use

The Data Replication Monitor report provides information about the successful or failed status of the employee
data replication between Employee Central and Employee Central Payroll and other target systems. Data
includes:
• Employee name and ID
• Country
• Replication content type
• Replication update status
• Last replication timestamp
• Last successful replication timestamp
• Replication target system
• Schedule replication time and details regarding failed replication, for example source message text

Remarks to Using the Report

• The report “Data Replication Monitor” provides exactly the same information as it is provided from the
administrator activity “Data Replication Monitor” which is accessible via “Admin Center”. While the focus of
the “Admin Center”-activity “Data Replication Monitor” is mainly on the correction of employee master data
(here, it’s possible to navigate directly from a failed replication to the employee’s master data), the focus of
the advanced report is mainly the usage of the Employee Central Advanced Reporting capabilities like
o Excel download of the report output
o Scheduling of the report (i.e. via the “Report Distributor” functionality)
o More flexible filter settings of the report compared to the admin activity. Of course, selection criteria
provided on the admin UI like “Company”, “Location”, “Employee Class”, “Pay Group”, “Replication
Target System”, “Replication Content Type”, “Replication Status” and “Replication Time” are also
provided in the Employee Central Advanced Report. However, the Employee Central Advanced Report
provides in addition filters as the “Message Type ID”, “Last Successful/Last Replication Timestamp”,
“Job Title”, “Replication Content Type” are several more.

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• No date range restriction is by default applied to the report output (date option = “Show All”). However, it is
possible to restrict the data replication records for certain “Replication Processing Times” by using the filter
capabilities (technical reason: field “Replication Processing Time” is not a ‘date’ field but a ‘string’).

• The (‘failed’) employee data replication record highlighted above, is also highlighted in the report output
below to illustrate the similarity between the admin UI and the Employee Central Advanced Report.

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Example of Report Output

Payroll Results

Use

After a payroll run has taken place in the payroll backend, the payroll results can be imported into Employee
Central and used for reporting purposes. The Payroll Results report displays the accumulated amounts for the
respective wage types and periods when the amount was earned. The report simply uses all available wage types
(for example gross pay, net pay, specific overtime wage types, sickness payments).

Note
Please be aware that detailed payroll reporting has to be done in the Payroll system. Please do not extract
more than 10-15 wage types per employee and payroll period.

By using the Payroll Results report template, you can create different payroll-related reports based on your
concrete business requirements. You can create following reports:
• One-time payments
• Overtime hours worked by employees
• Paid overtime
• Illness (hours of being absent and paid illness)
• Salary payments and deductions for a specified period in a particular department (such as gross pay, net pay,
and tax, social security)
The report consists of two pages:
• Page 1: The Payroll Results shows the accumulated amounts (and quantity – if relevant) of each company
and wage type for each period or year. This page can be used as template to accumulate the wage type
amounts according to different criteria. For example, you can use different or other organizational units like
cost center, department, or job title.
• Page 2: The Payroll Results Details shows each record separately which is being accumulated on the first
page of the report. The amounts for each wage type and for each employee are displayed, together with some
attributes of the respective employment of the employee as for example company and the job title.

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Prerequisites

It is possible to export the relevant payroll results (automated of manually) by running the Payroll Run Results
report (RP_HRSFEC_ExportPayrollResults) in Employee Central Payroll. Before the Payroll Run Results report
(RP_HRSFEC_ExportPayrollResults) is run, it is required to define the relevant wage types and wage type groups
in the Customizing activities of the Payroll report. Here, it is essential that the appropriate wage types are
configured to come up with meaningful results in the Employee Central report (for example, prerequisite for an
Employee Central report about overtime payments is that all appropriate wage types are exported from Payroll).
If another payroll provider system than Employee Central Payroll is used, it’s required to make sure that the
import data is in the appropriate CSV file format. In Employee Central it’s possible to download a CSV template
choosing Admin Center -> Import and Export Data -> Download Template. After selecting the generic object
Employee Payroll Run Results the template can be downloaded.
For more information, see the Employee Central Payroll Implementation guide and check the Preparing the Payroll
Results to be Consumed in Employee Central section.

Remarks to Using the Report

The report is just a template; it needs to be adjusted according to the specific needs. For example:
• It is required to apply appropriate filters for the wage types when being interested in a certain scenario. When
interested in a report about overtime or illness payment, it is required to clone the report with the respective
filters (i.e. for wage types related to “Overtime / Illness Payments”).
• The Pivot table provides a summation per “legal entity” (and wage type). However, the are many other fields
available in the underlying query definition as e.g. all further org. units, job title and the employee itself.
Therefore, it is very easy to adjust the template for any other needs.

Example of Report Output

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Using the Different Date Fields

The MDF data structure and the Employee Central Advanced Report was built in a way to report also retrospective
calculations in the appropriate way. Therefore, following date fields are relevant:
• “Pay Date”: Date when the payment was done
• Start and end date “When Earned”: Assigns the date range for which the payment is relevant. For example,
due to a retrospective calculation which happens a few months after a certain period, the ‘pay date’ is close to
the date when the retrospective calculation was done, while the period “When Earned” assigns the historic
period for which the retrospective calculation was done.
• Effective start / end date: Assigns the period for which the respective record is valid. If there is no
retrospective calculation, the “effective start date” is identical with the “pay date” while the “effective end
date” = 12/31/9999. If a retrospective calculation happens, additional records are created where the
“effective start date” is the date of the retrospective calculation (the ‘effective end date’ of the previous
record is replaced by the day before the retrospective calculation). So-to-say, the “effective start / end date”
takes over the ‘versioning’ of the payroll run.
These different dates have consequences for the report output:
• The report “Payroll Results” is run for a certain day for which the respective payroll run is valid. Assume there
was a retrospective calculation that covers certain pay periods. When running the report for a certain date
before the retrospective calculation, the report provides the old amounts (i.e. the amounts that have been
valid before the retro-calculation). While running the report for a certain date after the retrospective
calculation, the report provides the new amounts.
• If you are just interested in the payroll results for a certain period (e.g. First Day of Last Year until Last Day of
Last Year), it is required to apply a respective filter to the “Pay Date” (or Start and end date “When Earned” –
this depends on the use case).

Example of a Retrospective Calculation with Regard to the Report Output

In the following, an example is provided to illustrate the behavior: The data for wage type = /101 are for a time
span from 1/12/13 to 15/4/14 (= 4 ½ months) with each bi-weekly payroll interval. For 6 periods was a retro-
calculation, this means 15 (=9 + 6) records.

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The ‚effective start date‘ of a period is the end date of the periods (e.g. for period 1/1/14 – 1/15/14=> the ‚effective
start date‘ is 1/15/14)
The date of the retro calculation is the 1/4/14 and contains the previous 6 periods (use case is that it was paid too
much: ‚previous amount‘ is 2400 USD and corrected amount is 2200 USD; from April the 2400 USD are valid)

The results of the report for date option = “Today”:

Reason:
• The amounts corrected due to the retro-calculation are relevant. Therefore, Amount = 2200 USD for the 6
periods from January to March
• In the first 2 December periods and the first April-period the ‘normal‘ 2200 USD (2400 USD, respectively) per
period are reported
The results of the report for date option = 2/20/14:

Reason:
• The periods after the 15.2.14 are not yet relevant (‚effective start date‘ = 28.2.14 for period 16.2.14 – 28.2.14);
therefore no results for 2 half of February and later
• The corrections due to the retro-calculation are not yet relevant (20.2.14 is before the date of the retro-
calculation); therefore from January to mid of February the ‚old‘ (i.e. not yet corrected) amounts of 2400USD
per periods are reported
• For the 2 periods in December the ‚normal‘ amount of 2200USD per period is reported

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8 Personal Information

Birthday List

Use

The Birthday List report gives an overview of the birthday data of each employee, as well as the organizational
assignment (for example manager) and essential employment data. The report output is ordered by the last and
first name of the employee.

Remarks to Using the Report

The report only shows employees which are 'active', on a 'paid/unpaid leave' or which are 'suspended' (hard-
coded filters; "employee status (external code)" = "A", "P", "U", "S"). Moreover, a runtime filter option can be
applied to restrict the output.

Example of Report Output

Challenged Employees

Use

The Challenged Employees report provides an overview of employees' personal data including details of
challenge (if relevant) as well as the employee's employment and organizational data. It can enable you to gather
details of challenged employees, which can be used for analysis for legal compliance reporting. You can adapt this
report according to your country/region or company requirements.

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Remarks to Using the Report

• Please be aware that compliance legal requirements are country/region-specific. For example, the rules for
what needs to be declared in the relevant legal declaration forms vary depending on the country/region. An
authorized admin user can add country/region-specific fields to the Challenged Employees report from the
relevant Global Information (XXX) tables, where XXX represents a country/region.
• The delivered Employee Central standard “Challenged Employees” report contains the following fields, which
are not country/region-specific:
o Challenge Status
o Certificate Start Date
o Certificate End Date
The screenshot below is an example with Germany-specific challenge fields and includes e.g. “Challenge Group”,
“Type of Challenge” and “Degree of Challenge”.

Example of Report Output

Company Address Book

Use

The Company Address Book report lists the following corporate contact details of the employee:
• Work address (corresponding to the location of the company)
• Phone numbers
• Email information
• Organizational information (for example, company, business unit, department, division)
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.

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Remarks to Using the Report

• The report only shows employees which are 'active', on a 'paid/unpaid leave' and which are 'suspended'
(hard-coded filters). However, also a runtime filter value can be applied for the employee status, e.g. not to
show employee in status ‘unpaid leave' or 'suspended'. Moreover, a runtime filter option can be applied to
restrict the results, e.g. employee class can be limited to employee, intern, trainee etc.
• It is possible to select either a particular or dynamic date such as e.g. first day of last quarter at run time. The
respective date change has an impact on employee’s personal data Last Name, First Name and Middle Name.

Example of Report Output

Dependents

Use

The Dependents report lists employees and details of their dependents as of the current date. The report also
shows the organizational assignment of an employee and employment data.

Remarks Using the Report

• Two report pages are provided. While the first page uses ‘subreports’ (for a clearer visualization), the second
page shows the same information in a flat list (which can e.g. easier be used after Excel download). On the
first page of the report the field “Number of Dependents” is provided which indicates the overall number of
dependents. This field is also available as runtime filter and can be used to restrict the employees that are
shown only to those which have dependents.
• The Employee Central report shows:
o Dependency Type (technical name: personRelationshipType) like Spouse, Divorced Spouse, Father,
Mother, Domestic Partner, Child of Domestic Partner, Brother, Sister, Registered Partner, Child, Legal
Guardian, Guardian, Stepchild and Related Persons (these values are part of the Employee Central
default picklist configuration but can be enhanced individually)
o Dependents name and dependents date of birth

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• See the example of employee “Luis Amado” in the screenshot below. “Luis Amado” has two dependents.
Therefore, the “Number of Dependents” is reported as “2”. The dependents “Maria ”Amado (‘spouse’) and
“Sergio Amado” (‘child’) are highlighted in red in the report example below.

• Fields from home address and from national ID can also be configured for dependents, i.e. “Disabled for
Dependents = ‘No’”.

If such fields are configured and should appear in the dependents report, it is required to use the delivered
Employee Central report as template and to enhance the copy.

Example of Report Output

Page 1 – Dependents

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Page 2 – Dependents (without subreport)

Employee Emergency Contacts

Use

The Employee Emergency Contacts report provides an overview of the emergency contact details of an
employee. Employee Emergency Contacts lists employees along with their organizational data and all known
emergency contacts including contact information and the employee's relationship to this person. The report
output is ordered by the employees’ last name.

Remarks to Using the Report

• It is possible to select either a particular or dynamic date such as for example first day of last quarter at run
time.
• See the example below for the emergency contacts of employee “Alex1 Bell14” (indicated with the red box in
the sample output below): If there are more than one emergency contacts for a single employee, the report
provides also multiple records. It is possible to apply a runtime filter for the “Primary Contact”.
• The report shows all emergency contact details, including the address data which are accessible on the
emergency contact-UI when clicking at “Details”. See the example below for the emergency contact “Jason”
(both, in the Details-UI popup and in the report output).
• Note that also multiple records are provided in the report output if an employee has a global assignment or
concurrent employment. As example see the report output for employee “Nishil27 Bharill27”, who is currently
on a global assignment. The technical reason for this behavior is that the emergency contact is contacted with
the “person” (and not with the “employment”).

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Example of Report Output

Private Contact Information

Use

The Private Contact Information report provides an overview of all employees belonging to a specific company
with the details of the home addresses and other personal contact information such as home phone numbers and
e-mail addresses. It also provides the organizational and main employment data.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.

Remarks to Using the Report

It is possible to select either a particular or dynamic date such as for example first day of last quarter at run time.

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Example of Report Output

Work Eligibility

Use

The Work Eligibility report provides an overview of all employees belonging to a specific company with details of
any relevant official documents. For example, work permits, residence permits, visas, or driving licenses. You can
also see the expiration date of the document, the issuing authority, and so on.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.

Remarks to Using the Report

• The report only shows employees which have any official documents specified
• It is possible to select either a particular or dynamic date such as for example first day of last quarter at run
time.

Example of Report Output

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9 Position Management

Disparities between Reporting Line and Position

Hierarchy

Use

This position management report can help you identify if there is a discrepancy between the reporting line given in
the Org. Chart and the position hierarchy.
The report lists all positions with the respective employee and his or her manager (from Org. Chart). Then, both,
the assigned position of the manager is listed together with the parent position (as according to the position
hierarchy) of the anchor position. Potential discrepancies between the actual position of the managers and the
parent positions are highlighted.

Remarks to Using the Report

• By default the report results are as of ‘today’ (current day); i.e. all positions and incumbents data are shown
that are valid at the respective day. However, it is possible to select any date as reporting date.
• Basically the report compares the parent position with the position of the supervisor (both columns are
indicated in red in the sample output below). In an ideal case both positions are identical. There are several
checks provided by the position management application to prevent discrepancies, e.g.
o If a line manager is transferred to another position, it is checked if there are direct reports of the line
manager whose position would still point to the vacant position.
o If a position is deleted, it is checked if this position is still used as ‘parent’ for other positions.
• For example, the parent position of the position “Sales Executive” in the position hierarchy is a “Sales
Manager”. However, within the org. chart a particular “Sales Executive” reports directly to the “Regional Sales
Director”, which is a higher position in the hierarchy. There is therefore a difference here between the
manager position (“Regional Sales Director”) in the Org Chart and the Parent Position (“Sales Manager”) for a
“Sales Executive” (anchor position) in the position hierarchy.
• If the parent position and manager position do not match (see the example before), this is indicated (column
“Discrepancy”; with “No”, “Possible”) and a description of the difference is given. The column “Discrepancy”
is filled with “Yes”, “No” and “Possible” according to the following logic:
1. If no incumbent of the position is maintained => Filled with “Possible”
2. If supervisor of incumbent is maintained; however, no position assigned to the supervisor => Filled with
“Possible”
3. If parent position is empty => Filled with “Possible”
4. If parent position = Position of supervisor => Filled with “No”
5. If parent position <> Position of supervisor; however, position of supervisor is “grand-parent” position =>
Filled with “Possible”

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 6. If parent position <> Position of supervisor; however, position of supervisor is “grand-grand-parent”
position => Filled with “Possible”
7. Otherwise filled with “Yes”

• The column “Comment” is filled according to the following logic:

1. If no incumbent of the position is maintained => Filled with “Position is unoccupied”
2. If supervisor of incumbent is maintained; however, no position assigned to the supervisor => Filled with
“Supervisor is not assigned to a Position”
3. If parent position is empty => Filled with “Position does not have a Parent Position”
4. If parent position = Position of supervisor => Filled with “Parent Position is equal to Position of
Supervisor”
5. If parent position <> Position of supervisor; however, position of supervisor is “grand-parent” position =>
Filled with “Position of Supervisor is not equal to Parent Position, but to Parent of Parent Position”
6. If parent position <> Position of supervisor; however, position of supervisor is “grand-grand-parent”
position => Filled with “Position of Supervisor is not equal to Parent Position, but to Grand-Parent of
Parent Position”
7. Otherwise filled with “Parent Position is different to Position of the Supervisor”

• The sample output below shows 6 of the 7 cases explained above:

1. No incumbent is assigned to position “Chief Financial Officer”. Therefore, the position is reported with
“Position is unoccupied”.
2. Employee “Annabel Koelemji” is assigned to position “VP-Company”. Annabel has also a line manager;
however, her manager is not assigned to a position. Therefore, it is reported “Supervisor is not assigned
to a Position”.
3. There is not parent position for position “Accountant BR” and therefore, the position is reported with
“Position does not have a Parent Position”. The same holds true for position “SeniorAdmin”. Note, that
position “SeniorAdmin” appears twice in the report because there are 2 incumbents (employee “Chitti
Kamsala” and “Allan Adao”) assigned to position “SeniorAdmin”.
4. For the 3 positions “Dev Dir”, “Dev Lead” and “Dev Mgr” the parent position is identical to the position of
the incumbent’s manager. Therefore, they are reported with “Parent Position is equal to Position of
Supervisor”.
5. The parent position of position “Admin” is “JuniorAdmin”. However, the position of the incumbent’s
manager (Allan Adao) is “SeniorAdmin”, which is the parent position of “JuniorAdmin”. This might be
cautious decision, e.g. for a temporary time span. Therefore, the column “Discrepancy” is reported as
“Possible” with the comment “Position of Supervisor is not equal to Parent Position, but to Parent of
Parent Position”.
6. For position “PositionODS” a real discrepancy is reported (column discrepancy filled with “Yes”): The
position of the incumbent’s manager (“Rajesh Mathew”) is “Sr.V.P”, while the parent position is
“TestPosition”. Therefore, it is reported “Parent Position is different to Position of the Supervisor”.

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Example of Report Output

Position Details

Use

The Position Details report provides an overview of all positions of a company at a specified date. Additional
details such as organizational data (division, department), position related job description, the target FTE and the
assigned FTE to the respective position are given as well. If a position is occupied, the personal information of an
employee along with the employee ID and status is also available as a subreport information. Furthermore, the
employees that are on a long-term absence or are on a global assignment but which still have the right to come
back to the respective position are also provided in an additional subreport.
The report result is shown as of date. Default setting is current date, but you can select any other date at runtime.

Remarks to Using the Report

It is possible to select either a particular or dynamic date such as for example the first day of last quarter at run
time.
Some explanations to the report output shown below:
• The position "Dev Mgr" has a "Target FTE" of 4. The position has two incumbents, employees "Manoj Rao" and
"Usha Ramdos" with an FTE of 0.73 and 0.82, respectively. Therefore, the reported "Assigned FTE" for
position "Dev Mgr" is 1.55.
• The position "DevMgr_1" has a "Target FTE" of 4. However, the position is vacant, i.e. no incumbent is yet
assigned (therefore, "Assigned FTE" is empty and no incumbent is report in a subreport.
• The position "ControllingExpert" has a "Target FTE" of 3. The position has two incumbents, employees "Sheen
Charlie" and "Shika Singh", both with an FTE of 1. Therefore, the reported "Assigned FTE" for position
"ControllingExpert" is 2. However, employee "Rishaank Kamsala" was originally also assigned to this position
but is currently on a global assignment and has the 'right to return' to the position "ControllingExpert".

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 Therefore, employee "Rishaank Kamsala" is shown in a separate subreport and column "Employees with
Right To Return" is filled with "1" (indicated with the green box in the sample report output).
• The position "TECH_WRITER" has a "Target FTE" of 1. The position has currently no incumbent. Therefore, the
reported "Assigned FTE" for position "TECH_WRITER " is empty. However, employee "Seppl Kienze" was
originally also assigned to this position but is currently on a global assignment and has the 'right to return' to
the position "TECH_WRITER ". Therefore, employee "Seppl Kienze" is shown in a separate subreport and
column "Employees with Right To Return" is filled with "1" (indicated with the green box in the sample report
output).

Example of Report Output

Position Overview

Use

The Position Overview report provides an overview of all positions of a company at a specified date. Additional
details such as organizational data (division, department), position related job description, the target FTE and the
assigned FTE to the respective position are given as well.
The report result is shown as of date. Default setting is current date, but any other date can be selected at
runtime.

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Remarks to Using the Report

It is possible to select either a particular or dynamic date such as for example first day of last quarter at run time.
The report shows the columns "Target FTE" and "Assigned FTE". While the " Target FTE" is a standard field of the
position itself, the "Assigned FTE" is an accumulation of the FTE of all incumbents of the respective position.
The column "Employees with Right To Return" provides the number of employees that have the "Right To Return".
See the section "Remarks to Using the Report" of report "Position Details" for further details.

Example of Report Output

Position Hierarchy Report Template (5 Levels)

Use

The Position Hierarchy Report Template (5 Levels) report provides the overall number of positions with the
appending child positions, separated by different position levels.
The report consists of two pages:
• Page 1: Position Hierarchy (Top Position View) displays the numbers for each Level 1 Position on the upper
part of the screen. On the lower part of the screen the respective details are displayed (each records
corresponds to one position). The report result is shown for a certain date. Default date is today, but any date
can be selected as date filter (for example, ‘last day of last year’).
• Page 2: Position Hierarchy Details shows similar information as page 1 but the starting point is the position
itself.

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Remarks to Using the Report

The report is just a template; it works with exactly 5 hierarchy levels. However, if a company uses less/ more
levels, the report needs to be adjusted according to the used hierarchy levels.
• When for certain positions on the 2nd page of the report the position level “6” is displayed (furthermore, the
term “Too many hierarchy levels” is displayed for the fields “Level 1 Position”,…. , “Level 1 Position”), it’s
required to join the table “Position” additionally to the report schema. Note that position level “6” only means,
that the position level is larger than 5 (it does not mean that it is exactly 6)
• See below an example of a 6 level position hierarchy (from ‘Sr.V.P‘, ‘V.P.‘, ‘QA Dir’, ‘QA Mgr’, ‘QA Lead’ to
‘Tester’; at each ‚position‘ the ‚parent position‘ is respectively maintained).
o At the 2nd report page, each position is separately displayed together with the ‘position level’ and the
positions on a higher level.
o At the 1st page the same information is shown; however, starting point at the 1st column is the top
Position („Level 1 Position“) and the respective lower hierarchy positions are shown is the subsequent
columns (in the upper part of the 1st page a statistical evaluation is shown about the number of positions
at the respective level).
o The report output is only meaningful for the first 5 hierarchy levels: Position “Tester” is at the 6th
hierarchy level. The text „Too many hierarchy levels“ is displayed in all columns “Level X Position” (X = 1,
…, 4).

Example of Report Output

Page 1

Page 2

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10 Time Management

Time Management comprises the functionality of absence and of attendance management. The absence
management functionality (=Time Off) deals with the time accounts of employees and the respective approval of
leave requests (vacation and sick leave). The Payroll Time Sheet enables employees to record their time in a
weekly time sheet. The report can then be used for the integration with Employee Central Payroll.
A set of reports is provided to cover both Time Management functionalities:
• The reports Absence Overview and Absence Frequencies and Duration focus on the duration of the absence
periods. This is for example relevant for a project or line manager to deal with the project backlog tasks.
• The reports Time Account Overview and Time Account Snapshot rather concentrate on a statistical evaluation
of the time accounts. For example, comparison of sick leaves between different departments or evaluation of
available time off balance for each employee.
• The reports Employee Times Overview and Time Pay Types Overview are related to Payroll Time Sheet.
• Employee Times Overview focuses on the recording of time data itself, while Time Pay Types Overview shows
the valuation view on the recorded times and the respective time pay types.

Prerequisites

Before you run one of the time off-related and timesheet-related reports, switch on the respective Time and
Attendance Management functionality the Admin Center -> Time Off and Time Sheet. Additionally, configure all
required setting steps. For more information about how to set up and use Time Management, see the
Implementing Employee Central Time Off guide and Implementing Employee Central Payroll Time Sheet guide.

Absence Overview

Use

The Absence Overview report provides an overview of absence days for each employee in a department within a
specified period of time. The report consists of the following pages:

• Page 1 - Absence Overview: Shows the accumulated number of absence days taken by each employee and
time type in a certain period of time.
• Page 2 –Absence Details: Lists each absence individually with details like start date, end date, time type, and
approval status.

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Remarks to Using the Report

The report output shows the information that is provided on the Manage Time Off UI, Time Off Overview section.
Particularly the second page of the report shows each leave request individually, while the first page of the report
shows the respective accumulation according to department, employee name and time type.
See the example below for employee “Gustavo Pedreira” who has two approved vacations (8 hours and 3 hours),
while the 1st page of the report shows the respective accumulation.
Note
Date option of the report is “Date Range (Validity)”, which means that at least one single day of the leave
request must be within the selected time range. If this is valid, the complete leave request is reported.

Example of Report Output

Page 1 - Absence Overview

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Page 2 – Absence Details

Absence Frequencies and Duration

Use

The Absence Frequencies and Duration report provides an overview of absence days of each employee in a
department within a specified period of time. You can use this report as a basis to calculate the Bradford factor for
an individual employee and the organization. The Bradford factor is increasingly used by organizations to identify
employees with frequent short-term absenteeism, which may require further investigation.

Remarks to Using the Report

The Bradford factor is defined in the following way:

Bradford Factor score = S2 × D
S is the total number of spells (instances) of absence of an individual over a set period. D is the total number of
days of absence of that individual over the same set period.
For example, 10 days of absence can be considered in the following way:
• 1 instance of absence with a duration of ten days (1 × 1 × 10) = 10 points
• 3 instances of absence; one of one, one of three and one of six days (3 × 3 × 10) = 90 points
• 5 instances of absence; each of two days (5 × 5 × 10) = 250 points
• 10 instances of absence; each of one day (10 × 10 × 10) = 1000 points
You can use the Absence Frequencies and Duration report in the following way:

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• Apply a filter for the “approval status”: Typically, only records with status “APPROVED” should be used;
however, you can also use other records, e.g. with approval status = “REJECTED”.
• Apply a filter for the “Time Type”: E.g. Typically, only time type which are related to vacation should be used;
however, you can consider e.g. also sick leave related absences.
• It is required to download the report output e.g. to Excel to calculate the Bradford Factor. To do so, it is
required to add an extra column and then to calculate the product of the absence frequency and duration

Example of Report Output

Employee Times Overview

Use

The Employee Times Overview report provides a list of both, the absences that were taken by employees as well
as the attendance time types that were recorded by employees.

Remarks to Using the Report

You have to configure both, time off as well as “Payroll Time Sheet” before using the report. For further
information see the and Implementing Employee Central Payroll Time Sheet guide.
After the implementation, employees can create their absences (sick leaves, vacation) and can also record their
attendance times or overtime in the Payroll Time Sheet in the form of time types.

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See below an example for the leave requests of employee Michael Krüger:

In addition, see below the recorded times of employee Michael Krüger (indicated by the blue boxes). Note, that
the two absences (one day vacation on January 3 and 1/2 day vacation on January 5; both indicated by the red
boxes) are already displayed in the timesheet:

This Employee Central report provides two pages:

• Page 1 - Employee Times Overview
The Employee Central report runs for a certain time range. According to the specified time range, both, the
absences and the recorded times are reported with the employee’s data (e.g. employee name, employee’s
organizational unit data). Besides the absence periods and recorded hours, attributes like the time type and
approval status are shown.

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 It is possible to filter for the category "ABSENCE", then the report result is identical to the 2nd page of the
report "Absence Overview". Alternatively, you can filter just for the time recordings (i.e. category =
ATTENDANCE).

• Page 2 - Employee Times – Allowances

Also the second page runs for a certain time range. According to the specified time range, the allowances as
recorded for a respective timesheet entry are reported with the employee’s data (e.g. employee name,
employee’s organizational unit data).

Employee Timesheet

Use

The Employee Timesheet report lists all timesheets in a certain time period together with respective employee
data like the employee name, person ID, name of manager and related organizational units. Furthermore, the
Employee Timesheet report list:
• The planned and recorded working time as well as several other timesheet attributes
• Attributes of the related workflow (if available) as, for example workflow request ID, name of the workflow
approver and for how long the workflow is pending (or how long it was pending before the workflow request
was approved)
Main purpose of this report is to check the completeness of the recorded times. For example, if the timesheets are
already submitted and to check the approval status of the related workflow.

Remarks to Using the Report

It is expected that the standard report is used as a template and adopted for the respective needs.
In particular the report provides the new hard coded time sheet attributes. Although the main purpose of these
new attributes is the internal time sheet processing, these attributes can be used as filter criteria in reporting.
These attributes are:
• Full Workschedule Covered: Is set to yes when a time sheet covers in sum planned working time either with
attendance, absence or break records
• Absences exist: Is set to yes when at least one absence is recorded in the time sheet
• Manual entries exist: Is set to yes when at least one manual time recording (attendance, break, on call or
allowance) is recorded in the time sheet
• External Times exist (Imported entries): Is set to yes when at least one via the “external time data service”
imported time record (attendance, break or on call) is in the time sheet

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• Generated entries exist: Is set to yes when at least one system generated time record (attendance or break) is
in the time sheet
• Time Recording Method: Contains the time recording method of the employee in the time sheet period
(positive, negative or overtime)

The standard report "Employee Timesheet" supports only a simple workflow configuration. This means that only a
'person' as workflow approver can be reported; however, not a 'position' or a 'dynamic group'. Also, the column
"Stalled for Days" is simply calculated a difference between "Wf Creation Date" and "Today" (pending Workflows)
or "Last Modified Date" (approved workflows). The appropriate calculation of "Stalled for Days" of a multistep
approval process would be the consideration of the previous step approval date (instead of "Wf Creation Date").
It's recommended to check the report "Open Workflow Requests" if more complex Workflow configurations for
Timesheets approvals are used and to adjust the standard report "Employee Timesheet" accordingly.

Example of Report Output

See below the example the report output. Several fields are hidden in the sample output below (e.g. employees
name, employee status, organizational units, timesheet attributes). Of course, it is possible to filter the report for
all columns that are used in the report (e.g. to show only pending timesheets those approval is already pending for
more than a certain number of days).

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 Time Account Overview

Use

The Time Account Overview report provides an overview of the absent days and hours taken in a department in a
certain period of time. You can also see a summary of the absences taken by each employee in the department.
On the second page Time Account Overview per Employee, the name of the employee is also available.

Example of Report Output

Time Account Snapshot

The Time Account Snapshot report provides an overview of the time accounts of employees for the selected
dates. Additionally, the report provides details of these bookings. For each time account of an employee, you can
see the time account type as well as the start and end date of the bookable period.
The report consists of two pages:
• Page 1: The Time Account Snapshot shows the totals of earned, planned, and taken time off of each employee
within the selected period.
• Page 2: The Time Account Snapshot Details outlines time off bookings in the specified period and time
accounts of each employee.

Remarks Using the Report

The report output is closely aligned to the information that is provided on the UI. The UI shows for each time
account following numbers:
• (1) Earned
• (2) Taken
• (3) Balance
• (4) Planned
The report shows exactly those and additionally a column “Available Balance“, which is “Balance” minus
“Planned”. See below the information for employee “Marcel Jung”, indicated in red, i.e. 25 days ‘earned’ and 10
days ’taken’ which result in an “Balance” (= “Available Balance” because number of planned days is zero) of 15
days.

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Usage of Accrual / Entitlement Separation Functionality of Time Management

Accruals are the leave balance that an employee has received (booking type ACCRUAL), but it cannot be used until
it is converted into an ‘entitlement’. Entitlement is the leave balance that an employee has received and he can
use it. On a certain date (e.g. anniversary date, transfer date) all accruals since last anniversary date / transfer
date are posted as entitlement (booking type ACCRUAL_RESET). This functionality is relevant in New Zealand and
Australia.
The whole functionality is controlled with business rules which are assigned to the “Time Account Type”.
Prerequisite is the selection of the “Entitlement Method = Entitled as Transferred”. As soon as this is chosen, the
following rules are relevant:
• “Initial Accrual Transfer Date Rule“ and „Accrual Transfer Date Rule“: Determines and sets the date for the
first accrual transfer; respectively, subsequently for the next transfers
• “Accrual Rule”: Applied to the calculation of accruals (e.g. „Amount Posted“/ „Posting Unit“ (e.g. 2 days) and
“Posting Type = ACCRUAL”)
• „Accrual Transfer Rule“: Required to transfer accruals to entitlements
Following query adjustments are required when the Accrual / Entitlement Separation functionality is used:
• Adjustment of calculated column “Earned Days”:

• Adjustment of calculated column “Earned Hours”: Exactly as above but for bookingUnit = “HOURS"

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• New calculated column “Accrual Days”: Similar as adjustment of calculated column “Earned Days”; however,
bookingType == ACCRUAL OR bookingType == ACCRUAL_RESET
• New calculated column “Accrual Hours”: Exactly as above but for bookingUnit = “HOURS”
• New calculated column “Balance Days (incl. Accruals):

• New calculated column “Balance HOURS (incl. Accruals)”: “Earned Hours” + “Accrual Hours” – “Taken
Hours”
• The other calculated columns as “Taken Days/Hours”, “Balance Days/Hours”, “Planned Days/Hours” and
“Available Balance Days/Hours” remains unchanged
It’s recommended to adjust the Pivot table definition in the following way:

Here some screenshots for illustration:

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1/1/2014 – End of 2016

1/1/2014 - Today

1/1/2014 – End of 2015

Time Pay Types Overview

Use

With the Time Pay Types Overview report, you can generate a list of time pay types calculated by the time
valuation engine.
According to the configuration of the time sheet, the time evaluation calculates time pay types based on both
times recorded by employees and times derived from a work schedule of an employee and holiday calendar. Time
pay types, for example regular time, regular overtime, overtime with premium, and business travel time, are the
basis for a payroll relevant time valuation result of an employee.

Remarks to Using the Report

You have to configure “Payroll Time Sheet” before using the report. For more information see the Implementing
Employee Central Payroll Time Sheet guide.
After the implementation, employees record their attendance times or overtime in the Payroll Time Sheet in the
form of time types. See here an example of the screen how to record attendances, i.e. allocated hours (incl.
deviating cost centers) and allowances.

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The report provides the valuation view on the data that are recorded by the employee (those data are reported in
the Employee Central report “Employee Times Overview”).

Example

In the time sheet configuration overtime, up to one hour is paid without surcharge and any overtime which
exceeds the one hour is paid with a surcharge of 20%. When for such a configuration an employee would record
e.g. 1,5 hours (for example single record in Employee Central report “Employee Times Overview”), the Employee
Central report “Time Pay Type Overview” would be split into 2 records (for example one record for one hour and
one record for 30 minutes for a separate time type).

Time Account Payout

Use

You can use the Time Account Payout report for further evaluations related to time payout. You can use it for
example to get an overview of the overall time account payouts of a certain organizational unit within a certain
time frame.
For certain time accounts it is possible to generate a payout. This includes paying out to an employee, who is
leaving the company. The payout details must be entered in the time account details of the relevant time account.
The time account must, in turn, be assigned to a Time Account Type where the Payment Eligibility field is set to
Eligible. For more information, see the Implementing Employee Central Time Off guide for configuring time
account payout and the Using Employee Central Time Off guide for using time account payouts.
Prerequisite of the usage of the report template is the proper configuration of the time account payouts.
Therefore, it’s required to configure the field “Payout Eligibility” as “Eligible” of the “Time Account Type”. Then,

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additional fields are available for configuration.

It is possible to post time account payouts from the employee’s profile, section “time off”. See in the screenshot
below an example for such a payout of 3 days; resulting in a total payout of 231USD (under consideration of a
“custom Rate” of 77USD for each day).

Note, that the respective payout appears in the section “Pay Component Non Recurring” (= ”Spot Bonus”) of the
employee profile:

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Examples of report output

The report result for the respective example from above looks like this:

Time Collector Template

Use

You can use the Time Collector Template report for further evaluations related to time collectors.
Time collectors are used to accumulate time data independently of time sheet periods. Time sheets are
independent of each other. However, there might be use cases to evaluate time data over a period of time, which
is longer than the period covered by a weekly time sheet. Typical use cases are for example to derive:
• The total number of hours worked within one week or month
• The number of overtime hours within one week or month (hours collected)
• The number of days within one month of overtime worked (events counted)
For more information, see the Implementing Employee Central Payroll Time Sheet guide for configuring time
collectors and the Using Employee Central Payroll Time Sheet guide for using time collectors.
Prerequisite for using the report template is the proper configuration of the time collectors. Briefly,
1. The first step is the definition of the “Time Type Group” and explicitly to define to define the field “Time
Collector Type = Yes”. Here, also the configuration is done if ‘time’ is summed up or ‘events’ are counted (for
this, it’s required to set the field ‘Time Category’ either as ‘Calculated Time’ or ‘Counted Events’).
Furthermore, here, the ‘Time Collector Periodicity’ is defined (i.e. ‘daily’, ‘weekly’ or ‘monthly’).
2. The previously defined “Time Type Group” is assigned as ‘Input Time Type Group’ to the “Time Valuation”.
Here, also a ‘Threshold Value’ is configured (e.g. when collecting overtime, it’s possible to configure
‘Threshold Value’ = 8 to collect the recorded time above 8 hours.
3. The previously defined “Time Valuation” is assigned to the “Time Recording Profile”.
After the configuration is done, the recoded times are collected and are shown at the employee’s profile under
‘Time Management’ => ‘Time administer’ => “Time Collector”. For example:
• Collector “Monthly Total Time Collector” is a monthly collector that accumulates the working time (indicated
by the blue box). Note, that the collected times are always in minutes.
• Collector “Monthly Overtime Collector” is a monthly collector that accumulates the recorded time above 8
hours per day (indicated by the violet box)

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• Collector “Monthly Overtime Days Collector” is a monthly collector that counts the days when the recorded
time was above 8 hours per day (indicated by the yellow box)
• Collector “Weekly Total Time Collector”: Similar as 1“Monthly Total Time Collector” but weekly instead of
monthly (indicated by the green box)
• Collector “Daily Total Time Collector”: Similar as “Monthly Total Time Collector” but daily (indicated by the
red box)

Examples of report output

The report result for the respective example from above looks like this:

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In the lower part of the report you see the collected times / events in a similar way as shown on the time collector
employee UI.
In the upper part of the report you see the same data accumulated for each combination of the employee’s name,
time collector type, start and end date.

Remarks to the usage of the report

It is expected that each report template is adjusted to the respective individual time collector. For example, if an
overtime collector is configured with the intention to derive the accumulated overtime within an organizational
unit (e.g. department or cost center), then the report template needs to be adjusted for the specific needs
(typically one report for one time collector). Here, the standard report “Time Collector Template” can be used as
template.
Another example is shown below. Here, a daily collector was configured. This can help to get a report about the
precise working time for a specific month. Note that timesheets are related always to a full week. If e.g. the first
day of one month is on Wednesday, the last working days of the previous month and the first working days of the
subsequent month fall into one week. Here, it can be difficult to separate one timesheet into 2 months but time
collector might be the solution.

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11 Workflow Information

Use

Employee Central offers the possibility to define workflows to set up approval processes for changes that any user
makes to any data of an employee. For setting up approval workflows for the different kind of Employee Central
processes, such as leave requests, salary increases or promotions, a sophisticated set of parameters and
attributes is offered. This set needs to be configured to find the appropriate approver.
Following reports are provided to cover Workflow Information:
• Open Workflow Requests and Workflow Request Analysis concentrate on individual workflow steps. For
example, who created which workflow for which process and employee, status and how long the approval
process is waiting for further processing.
• Workflow Changes Activity Log provides details of the workflow request history, which is displayed on the
activity log section from the Workflow UI.
• Workflow Processing Statistics and Workflow Processing Time Statistics focus on the general evaluation of
workflows set up in the company. For example, the overall number of workflows, which are set up, completed,
rejected, or are still pending and how much time it took in average to process them.

Prerequisites

Before you run one of the workflow-related reports, please set up the workflow functionality. For details on how to
set up and use approval workflows, see the section Setting up Approval Workflows in the Employee Central
Master Implementation guide.

Open Workflow Requests

Use

The Open Workflow Requests report lists all still pending workflow requests that need to be approved (workflow
request status ‘pending’). The reports lists:
• Parameters from the workflow request itself, for example:
o Workflow ID
o Creation date of the workflow request
o Current step number
o Total number of steps
o Attributes, as the request type, the event name and the effective date of the respective change

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• Parameters of the current step of the workflow like the creation date of the step and the last modified date.
For example: A 3-step workflow process where the first two steps are already completed, then the third step
is the pending current step. The third step is reported.
• Following employees are reported:
o The employee for whom the workflow was created
o The employee who initiated
o The employee who has last modified the current workflow step
o The employee who has approved the previous step (if existing)
o The employee who needs to approve the current step. Alternatively, the dynamic group or position when
the current step approver is not just an individual employee
• The number of days where the workflow is with the current processor (Stalled For Days column). This means
number of days between TODAY and the last step approval date (if there is no last step approval, then it’s the
number of days between TODAY and the workflow step creation date).
• The report provides additionally 2 pages:
o The 2nd page provides details of the dynamic role configuration
o The 3rd page lists the members of the configured dynamic groups

Remarks to the Workflow Approver Configuration and the Consequence for

Reporting

The workflow configuration allows to assign following “approver types” to one approval step:
• Role: Here, the approver role can be one of the 8 attributes ‘Self’, ‘Manager’, ‘Manager Manager’, ‘Employee
HR’, ‘Matrix Manager’, ‘Custom Manager’, ‘Second Manager’ and ‘Additional Manager’
• Dynamic Role: Here, it’s possible to configure a multi-step assignment of different ‘Resolver Types’. Available
‘Resolver Types’ are (1) ‘Person’, (2) ‘Dynamic Group’ and (3) ‘Position’
• Dynamic Group: Here, the configuration is done via ‘Admin Centre’ => ‘Manage Workflow Groups’. This allows
to assign (and to exclude) group members in a very flexible manner (e.g. directly by user name but also via job
code or job level; furthermore, it’s possible to combine different categories)
• Position: Here, all positions available in the instance can be used
• Position relationships: Here, different “relationships to contributor’ can be configured as ‘Employee Position’,
‘Initiator Position’ and ‘Position’
These different workflow configuration possibilities are being resolved in the workflow request step table and
therefore also in the report in the following way:
• Role:
o In case of approver role ‘Self’, ‘Manager’, ‘Manager Manager’ and ‘Employee HR’ the ‘owner’ (=
processor) of the pending workflow step is available in the workflow step table and can directly be
reported.
o In case of approver role ‘Matrix Manager’, ‘Custom Manager’, ‘Second Manager’ and ‘Additional Manager’
the ‘owner’ (= processor) of the pending workflow step is not available in the workflow step table. Here,
column “Current Step Approver (Dynamic Group/Position ID/Job Relationship)” is filled with the label
“additional manager”, “custom manager”, “second manager” or “matrix manager”. To derive the
employee name of the approver, it’s required to run the report “Job Relationships” for the respective
employee (= “Wf Created For”)
• Dynamic Role: In this case the respective ‘resolver types’ are being resolved into

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 o ‘Person’: Here, the ‘owner’ (= processor) of the pending workflow step is available in the workflow step
table and can directly be reported.
o ‘Dynamic Group’: See below under ‘Dynamic group’
o ‘Position’: See below under ‘Position’
• Dynamic group: In this case the column “Current Step Approver Type” is filled with the label
”DYNAMIC_GROUP” and the subsequent 2 columns are filled with the respective ID and name of the dynamic
group. To derive the members of the dynamic group, it’s required to run the 2nd page of the open workflow
request report “page 2 - Dynamic Group Member Assignment”.
• Position: In this case the column “Current Step Approver Type” is filled with the label ”POSITION” and the
subsequent 2 columns are filled with the respective Position ID and Position Name. To derive the incumbents
of the position, it’s required to run the report “Position Details”. Keep in mind, that there can be multiple
incumbents on the position when it’s a mass position (‘multiple incumbents allowed’ = ‘true’)
• Position relationships: In this case the ‘Position relationships’ are being resolved into the respective ‘position’;
therefore, see the comment above under ‘Position’.
Despite the complex configuration capabilities for the workflow approvers it’s always possible to report either
directly the approver (column "Current Step Approver Name"), to report the approver types “Dynamic
Group”/”Position” or to report the “Matrix Managers” (both in column “Current Step Approver (Dynamic
Group/Position ID/Job Relationship)”).

Example of Report Output (1 page - Open Workflow Requests)

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Example of Report Output (2nd page - Dynamic Role Configuration)

Example of Report Output (3rd page - Dynamic Group Member Assignment)

Workflow Changes Activity Log

Use

The Workflow Changes Activity Log report provides details of the workflow request history, which is displayed on
the activity log section from the Workflow UI. Following information is displayed: Who has initiated the workflow,
who has approved a workflow step, who has rejected or sent back the workflow step. Furthermore, following
details are displayed: If the workflow step was processed on behalf of somebody or the workflow step was
escalated from one employee to another.

Remarks to Using the Report

The report runs for a date range (default is “current year”) and list all workflow requests which are created within
this time range.
In the following examples, workflow requests are presented as they are shown on the “Manage Workflow
Requests”-UI. Each color refers to one workflow request which is also shown in the sample output below.

Example 1 and 2

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Single step workflow requests have “SENTBACK” and “APPROVED” status. The workflow approver was changed
in the second example.

Example 3
Three-step workflow request, where the first two steps are approved while the third step is pending (you can see
this in the report from “Total Steps = 3”). Note, that the activity log only shows the details of the first 2 approval
steps.

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Example 4
Single step workflow request, which was escalated from the original processor (=delegator) to another approver
(=delegatee). Afterwards, the workflow request step was again escalated from the assigned approver to another
delegate.

Example of report output

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 Workflow Processing Statistics

Use

The Workflow Processing Statistics reports lists the total number of workflow requests per workflow status
according to the request types and the event reasons.

Remarks to Using the Report

The „Workflow Processing Statistics“ report uses the WorkflowWfRequest-Status and not the „Step Status“. The
‘Date Option’ is „Date Range (On Start Date)” while „Start Date Column” = “WorkflowWfRequest-Created Date”. A
consequence of this approach for multi-step workflow requests is that the processing date of each individual
workflow step is not relevant for the report result but only the creation date of the workflow request. For example,
consider a multi-step workflow request which is just in the last step ‚rejected‘ (all previous steps ‘approved’). Such
a workflow request is always reported as ‚rejected‘ (as long as the creation date falls into the selected time range)
even when only ‘completed’ steps fall into the selected date range and the final rejection step (which lead to the
overall step ‘rejected’) is after the selected time range.

Example of Report Output

Workflow Processing Time Statistics

Use

The Workflow Processing Time Statistics report provides the processing times for the different workflow
requests steps.
• The first page of the report provides a statistical evaluation of (1) the number of workflow requests and (2) the
average processing times separated by request type and approver.
• A second page provides the detailed information of each workflow request step, like Workflow Step
Processing Date, Previous Processing Date and the Respective Approver.

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For example, a three-step approval process where all steps are completed by a different processor within two
days, would be reported containing three records with two days each. It is possible to apply a number of different
filters to the report, so you can filter for specific approvers, request types, and workflow status (both, overall
workflow status and workflow step status).

Remarks to the workflow approver configuration and the consequence for

reporting

The workflow configuration allows to assign following “approver types” to one approval step:
• Role: The approver role can be one of the folliwing attributes ‘Self’, ‘Manager’, ‘Manager Manager’, ‘Employee
HR’, ‘Matrix Manager’, ‘Custom Manager’, ‘Second Manager’ and ‘Additional Manager’.
• Dynamic Role: It’s possible to configure a multi-step assignment of different ‘Resolver Types’. Available
‘Resolver Types’ are (1) ‘Person’, (2) ‘Dynamic Group’ and (3) ‘Position’.
• Dynamic Group: The configuration is done via ‘Admin Centre’ => ‘Manage Workflow Groups’. This allows to
assign (and to exclude) group members in a very flexible manner (e.g. directly by user name but also via job
code or job level; furthermore, it’s possible to combine different categories).
• Position: All positions available in the instance can be used.
• Position relationships: Here, different “relationships to contributor’ can be configured as ‘Employee Position’,
‘Initiator Position’ and ‘Position’.
These different workflow configuration possibilities are being resolved in the workflow request step table and
therefore also in the report in the following way:
• Role:
o In case of approver role ‘Self’, ‘Manager’, ‘Manager Manager’ and ‘Employee HR’ the ‘owner’ (=
processor) of the pending workflow step is available in the workflow step table and can directly be
reported.
o In case of approver role ‘Matrix Manager’, ‘Custom Manager’, ‘Second Manager’ and ‘Additional Manager’
the ‘owner’ (= processor) of the pending workflow step is not available in the workflow step table. Here,
column “Current Step Approver (Dynamic Group/Position ID/Job Relationship)” is filled with the label
“additional manager”, “custom manager”, “second manager” or “matrix manager”. To derive the
employee name of the approver, it’s required to run the report “Job Relationships” for the respective
employee (=“Wf Created For”)
• Dynamic Role: In this case the respective ‘resolver types’ are being resolved into
o ‘Person’: Here, the ‘owner’ (= processor) of the pending workflow step is available in the workflow step
table and can directly be reported.
o ‘Dynamic Group’: See below under ‘Dynamic group’
o ‘Position’: See below under ‘Position’
• Dynamic group: In this case the column “Current Step Approver Type” is filled with the label
”DYNAMIC_GROUP” and the subsequent 2 columns are filled with the respective ID and name of the dynamic
group. To derive the members of the dynamic group, it’s required to run the 2nd page of the open workflow
request report “page 2 - Dynamic Group Member Assignment”.
• Position: In this case the column “Current Step Approver Type” is filled with the label ”POSITION” and the
subsequent 2 columns are filled with the respective Position ID and Position Name. To derive the incumbents
of the position, it’s required to run the report “Position Details”. Keep in mind, that there can be multiple
incumbents on the position when it’s a mass position (‘multiple incumbents allowed’ = ‘true’)

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• Position relationships: In this case the ‘Position relationships’ are being resolved into the respective ‘position’;
therefore, see the comment above under ‘Position’.
Despite the complex configuration capabilities for the workflow approvers it is in all cases possible to determine
the approver (column ‘Wf Step Processor/Owner’).

Remarks to Using the Report

The Employee Central report provides two pages:

• Page 1: Workflow Processing Time Statistics
• Page 2: Workflow Processing Time Statistics – Details
The report runs for a certain time range. All workflow requests are selected which are created according to the
specified time range. See also the second screenshot below:
• The three-step workflow 502 was created at 1/24/2013. The overall status is “rejected”. However, the first
steps have been approved (workflow steps status = COMPLETED), while the 3rd step has been rejected.
• The time span between creation of the workflow and the first approval (2/6/2013) was 13 days (”Time with
Processor” column). Approver was employee “SF MGR1”.
• The time span between the second approval (3/11/2013) and the 1st approval (2/6/2013) was 33 days
(”Time with Processor” column). Approver was employee “Carla grant”.
• However, the third approval step was rejected by “SFCUST Mgr1” immediately at the same day (3/11/2013)
”Time with Processor” was zero days here.
• Remark: Workflow 502 (created at 1/24/2013) was selected because 1/24/2013 was in the selected time
span. If the date range would be restricted e.g. 2/1/2013 until TODAY, the complete workflow 502 would not
be reported (even when processing of the workflow steps were happening after 2/1/2013).
The first page of the report shows a statistical evaluation of the numbers as shown on the second page: For each
Request Type (columns) and each Processor (rows), (1) number of workflow requests and (2) the average “Time
with Owner/Processor” is shown. For example, three workflow requests of request type “CHANGE_JOB” are
reported for “Carla grant”. The “Time with Owner/Processor” was 64, 33 and 63 days. Therefore, the average
“Time with Owner/Processor” is reported on the first page with 53,3 (= { 64 + 33 + 63 } / 3).

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Example of Report Output

Workflow Request Analysis

Use

The Workflow Request Analysis report lists all processed workflow requests in a certain time range. You can also
view the reason of the request and the workflow duration (start and end date). You can also see who were the last
people involved (last modified by and last processed by). You can specify the date range and other filters such as
event reason, requested for and requested by, and organizational data.

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Remarks to Using the Report

• Only workflow requests that have already been processed (e.g. confirmed, rejected) are reported, i.e. which
are not ‘pending’ anymore (both, the overall status of the workflow and the ‘step status’ must be different
from PENDING).
• Following employees are reported:
o Employee for which the workflow was created (“Created For”)
o Employee which created the workflow (“Created By”)
o Employee which last modified the workflow (“Last Modified By”)
o Employee which processed the workflow (“Processed By”)
• See below an example of a 3-step workflow request of a “Data Change / Job Title Update” (Request Type =
CHANGE_JOB). While the first step was “approved” at the same day when the workflow was created (step
status = ‘COMPLETED’), the second step was canceled 15 days later (step status = ‘CANCELLED’; which
leads to an overall status also of ‘CANCELLED’).
The report result is marked in red in the screenshot below: Both, the first and the second step are reported
with the respective information.

Example of Report Output

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12 Country/Region-Specific Reports

There are also country/region-specific advanced reports that are based on local statutory or business
requirements of the specified country/region. As with other advanced reports, you can copy and adapt these
reports for other countries or according to your company's needs. Some of these reports can also be used to help
prepare official forms. The relevant reports have the local name of the official form or report given in parenthesis
in the report title. For example, New Hires (T-1) - Russia can be used to prepare the T-1 form for Russia.

Note
Country/Region-specific reports are filtered by default so they will display data only from the relevant
country/region. If you do not have this country/region implemented in your Employee Central instance,
you will still be able to access the report, but may receive a warning message that there is no data
available when you run the report.

Employment Information

12.1.1 FRA - Workforce Statistics

Use

The Workforce Statistics report provides an overview of the workforce for each organization unit
(établissement). Additionally, the report lists personal, employment, and organizational data of new hires and
terminated employees.
You can use this report to prepare the monthly Workforce Movements Declaration (DMMO), which is mandatory
for workplaces in France employing at least 50 employees. See For more information see:
http://www.insee.fr/en/methodes/default.asp?page=sources/ope-adm-dmmo.htm

The report consists of the following pages:

• Page 1 - Workforce Statistics - FRA (turnover report)
• Page 2 - Workforce Statistics - FRA (movement details)

Using the Report

Page 1 – Workforce Statistics - FRA (turnover report)

The output as listed below can be used to fill the workforce statistic of the from template, which includes
• Workforce one month back compared to the day for which the report is executed (see green box in the form
template shown below).

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• Number of employees that started in the legal entity and location within the last month (i.e. new
hires/rehires/transfer in, see blue box in the form template shown below).
• Number of employees whose employment was terminated in the respective legal entity and location within
the last month (see red box in the form template shown below).
• Workforce for the day for which the report was executed (see yellow box in the form template shown below).
Note, that this number is also separated into men and women
Remark: It is expected that “Total headcount (As of Date)” = “Total headcount (men)” + “Total headcount
(women)”. If discrepancies occur, it is very likely that the ‘gender’ is not maintained properly for all
employees.

For the example shown above, 4 legal form templates need to be filled (for locations ‘FRA10002, FRA10004, Lyon
and Paris).

Page 2 – Workforce Statistics - FRA (movement details)

At this page, all employees that started or which finished to work in the respective legal entity and location within
the last month are listed.

Remarks

The Employee Central Advanced Report does not create the legally requested form template. However, all
information as requested are provided on both pages of the report so that the form template needs to be filled
manually.
For illustration, see the screenshots from the Employee Central Advanced Report and compare with the outcome
with the Declaration of workforce movement form shown at the end of the document. The employees which
started (terminated their employment, respectively) in the legal entity/location within the last month are
indicated through the blue box (red box, respectively).
Important: The accumulated number of employees are generated for each combination of legal entity and
location. It is expected that each location corresponds to a separate NIC-code (‘Numéro interne de classement’)
and therefore to a separate SIRET-code (‘Système d’identification du répertoire des établissements’). If this is not
the case (e.g. ‘building A’ and ‘building B’ are defined as separate Employee Central entities “location”; however,

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both belong to the same SIRET), the Employee Central Advanced report would provide the employee numbers in
separate rows. Here, it would be required to manually add the respective numbers.
The report is run for one particular date (and not a time range). It automatically considers the workforce 30 days
before the selected day as well as the movements (as e.g. hires, transfers, terminations) within the last 29 days.
Further remarks how to use the list of the employee which started / finished to work in the respective legal
entity/location within the last month:
• Instead of an indicator for the nationality (column ‘nationalité’) with codes “F” (= français; French), “C” (=
ressortissant de l'UE; EU citizen) and “A” (= autre nationalité; other nationality) as requested on the form
template, the Employee Central report provides just the “nationality” as it is maintained in Employee Central.
• Instead of an indicator “F” and “H” for the gender as requested on the form template, the Employee Central
report provides “F” (= female) and “M” (= male).
• For the column “Emploi”, the Employee Central report provides the job title
• Start date and an end date of the employment in the respective legal entity/location is not directly provided.
However, dates are provided for:
o “Hire/Rehire”
o “Transfer-in”
o “Transfer-out”
o “Termination”
These dates can then be used for the “start date” (i.e. hiring/rehiring date; transfer-in date) and “end date”
(termination date; transfer-out date) as they are requested on the legal form template.
• Instead of code of the contract type (‘nature du contrat’; 4 codes as “TE”, “RI”, “RD”, “OR”) as requested on
the form template, the Employee Central report provides the contract type.
• Instead of a code for the reason to leave the legal entity/location (‘motif de sortie’; 11 codes as e.g. e.g. “TS”,
“LE”, “LA”, etc.), the Employee Central report provides the event reason.
In the particular condition, that a hiring and a transfer-out have been happening within the last 29 days, the 2nd
page of the report provides just a single record, where both, the “Hire/Rehire date” and the “transfer-out date” is
filled. See an example below: The employee “West Kanye” is hired for company “USASAP” at 8/1/16 and just 13
days later he’s transferred to company “BangaloreSAP”. When running the report for 8/30/16, on the 1st page
both transactions are reported (“Hire/Transfer-In”=1, “Terminations/Transfer Out”=1). However, on the 2nd page
of the report just a single record is provided where the “Hire/Rehire date” (8/1/2016) as well as the “transfer-out
date” (“8/14/2016 to BangaloreSAP”) are filled.

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Declaration of workforce movement form

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12.1.2 THA - Social Security Office (SSO)

Use

The Social Security Office (SSO) report provides information that is required for the “Social Security Office (SSO)
Report”. This report is legally requested from employers by the Thailand Social Security Office. The main
information of the report consists on the new hires and termination in the existing workforce on the legal entity.
This report is a monthly report.
Our repot template supports legal entity in Thailand to prepare new employee and terminated employee
information and submit to SSO.
There are parts of the legally requested SSO that aren’t part of the standard Employee Central, as, for example,
information about the corporate Social Security Office like Provincial Social Security Office and Social Security
Area Office.
The Social Security Office (SSO) Report consists of the following pages:
• SSO 1-03 (New SSO membership = Yes), to submit new employee information who is new SSO membership
• SSO 1-03 (New SSO membership = No), to submit new employee information who is registered SSO
membership
• SSO 6-09, to submit terminated employee information

Using the Report

Limitation: The report is only able to provide 1 Child Birthday in Buddhist. The birth date of the for Second and
Third Child are not provided in the report.
The legally requested “SSO” form template requests following information:
1. SSO 1-03 and SSO 6-09 SSO 1-03
a. SSO 1-03 (New SSO membership = Yes) List with employees that are hired in a monthly period and that
are new as SSO membership. At the end of the month employers need to submit new hired employee list
to register with SSO. SSO provided e-service channel for employer to send the list as text file into SSO e-
service website (https://www.sso.go.th/eservices/).
Remarks:
o It is not possible to add “First child birthdate”, “Second child birthdate” and “Third child birthdate” as
3 separate columns. Page “SSO 1-03 (New SSO membership = Yes)” has just a single column “Child
Birthday”. It works as follows:
- No child: One record with empty “Child Birthday”
- One child: One record with filled “Child Birthday”
- 2 children: 2 records with filled “Child Birthday” => It will be required to delete the duplicated record
and to shift the “Child Birthday” from the 2nd record into a separate column (e.g. in Excel)
- 3 (and more) children: It will be required to delete all duplicated records and to shift the “Child
Birthday” from the 2nd record into a separate column and to completely ignore the 3rd (and 4th, 5th,
….) record.
- It requires customer to add Second and Third Child birthdate column to match with SSO text file
format.

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 o The column “Company” is offered as very last column for the possibility to select the company. In the final
report output (e.g. downloaded to Excel) this column must be deleted.
o The recorded is separated by new hired employee on their Thai National ID in each row.

b. SSO 1-03 (New SSO membership = No) List with employees that are hired in a monthly period and that are
already registered as SSO membership. At the end of the month employer need to submit new hired employee list
to register with Social Security Office (SSO). In case employee has been registered as SSO membership before
and still be the membership, employer can submit new hired employee list with this format to SSO. SSO provided
e-service channel for employer to send the list as text file into SSO e-service website
(https://www.sso.go.th/eservices/).
Remarks:
o The column “Company” is offered as very last column for the possibility to select the company. In the final
report output (e.g. downloaded to Excel) this column must be deleted.
o The recorded is separated by new hired employee on their Thai National ID in each row.

c. SSO 6-09 List with employees that are terminated in a monthly period. At the end of the month, employer
needs to submit terminated employee list to inform Social Security Office that these employees are terminated or
resigned from company and not SSO membership with the company. Employer can submit text file via SSO e-
service channel to send the list as text file into SSO e-service website (https://www.sso.go.th/eservices/).
Remarks:
o The column “Company” is offered as very last column for the possibility to select the company. In the final
report output (e.g. downloaded to Excel) this column must be deleted.
o The record is separated by terminated or resignation employee on their Thai National ID in each row.

See the screenshots in the end of this section.

The report only supports the filing of the SSO 1 -03 new register membership, SSO 1-03 registered member and
SSO 6-09 form template.
Prerequisite for the proper execution of the 3 pages is that for each Thailand employee is that the fields with the
alternative names (1) “First Name Alt1”, (2) “Last Name Alt1”, (3) “gender”, (4) “nationality” (available in the
Personal Information) (5) and “Birth Date” (available in the Biographical Information) are maintained. Also, the
country/region-specific fields (1) Number of Children (available under ‘Global Information’) (2) New SSO
Membership” (available as customer field under ‘Global Information’) should be maintained.
For each location the custom fields “Provincial Social Security Office”, “Social Security Area Office” and
“Corporate Registered Branch with SSO” should be provided.

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Example of Report Output
Page 1: SSO 1-03 (New SSO membership = Yes)

Please note:
• This is the text format for SSO 1-03 new register of SSO membership.
• Text format after export, it needs to adjust on Child Birthdate column to match with SSO format.
• It needs to add blank column at last column to match with SSO text file format (Add blank in text file in last
column at position 169-240)

Page 2: SSO 1-03 (New SSO membership = NO)

Please note:
• The format is matched with SSO 1-03 of current SSO membership employee. Customer can export and
convert it to text file to submit to SSO e-service. Only last column company that need to take out before
submitting to SSO. It supports customer in case of multiple company to split file and submit.

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• It needs to add blank column at last column to match with SSO text file format (Add blank in text file in last
column at position 113-240)

Page 3: SSO 6-09

Please note:
The format is matched with SSO 6-09 Terminated employee. Customer can export and convert it to text file to
submit to SSO e-service. Only last column company that need to take out before submitting to SSO. It supports
customer in case of multiple company to split file and submit.
It needs to add blank column at last column to match with SSO text file format (Add blank in text file in last column
at position 122-240)

SSO 1-03 in paper format

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SSO 6-09 in paper format

SSO 1-03 (New SSO membership = “Yes”) Table reference for text file format.

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SSO 1-03 (New SSO membership = “No”) Table reference for text file format.

SSO 6-09

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12.1.3 USA - Affirmative Action Plan (AAP)

Use

For federal contractors and subcontractors, affirmative action must be taken by covered employers to recruit and
advance qualified minorities, women, persons with disabilities, and covered veterans. Affirmative actions include
training programs, outreach efforts, and other positive steps. These procedures should be incorporated into the
written personnel policies of a company. Employers with written affirmative action programs must implement
them, keep them on file and update them on an annual basis. The Affirmative Action Plan (AAP) report supports
the process to create a meaningful report output. For more information on AAP, see
https://www.dol.gov/ofccp/regs/compliance/ofcpcomp.htm.

Note: There is no fixed form template or file format for this report provided. (As it is for example known from other
US legal reports like the veteran report.

This report contains the following pages:

• Page 1 - Movement Analysis report: Displays a list of job events (event and even reason) that have taken place
over a specified period of time. The number of employees that has been affected by each event is broken
down by gender and ethnic origin. These job events are further broken down by the company.
• Page 2 - Turnover Analysis report: Provides a statistical evaluation of the workforce of each company
(including, the number of employees 12 months back, hires/rehires, terminations, retirements, transfers in,
transfers out and number of employees (as of date))
• Page 3 - Workforce Distribution report: Provides the number of employees according to a particular date. The
headcount is broken down by gender and ethnic origin (different columns), while each row corresponds to a
combination of company, pay group and job title.

Using the Report

All pages of the report use headcount evaluations according to fields like company, gender and ethnic group.
However – as mentioned above – there is no fixed legal output available for the AAP. If it is required to use
additional fields as accumulation parameters, be aware that there are several other fields available that can very
easily be used in the report as for example business unit, division, cost center, department, location or employee
status.

Page 1: Movement Analysis Report

By default all events are reported. There are no hard-coded filters applied in the report. However, it’s considered
as mandatory to apply certain filters for the event during report runtime, for example not to show simple ‘data
changes’ but only those which are relevant like ‘new hires’, ‘terminations’, job-reclassification’.

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Page 2: Turnover Analysis Report
The report is run for a particular date. However, a logic is applied to consider (1) the “headcount 12 months back”
and (2) the movements like “hires/rehires”, “terminations”, “retirements”, “transfers in”, “transfers out” in the
time span of the last 12 months. The report output consists of 2 parts. In the upper part the total workforce is
considered while in the lower part just the ethnic minorities are considered.
Please note:
• The ethnic minorities have to be selected as runtime filters (e.g. American Indian/Alaskan Native; Black and
African American and “Native Hawaiian/Other Pacific Islands”). When no runtime filter is applied for the
‘ethnic group’, the output of both report parts is identical.
• The report considers the last 365 days for the columns “number of employees 12 months back”,
“hires/rehires”, “terminations”, “retirements”, “transfers in” and “transfers out”. If it is required to have other
time spans (e.g. one quarter, one month), it is required to adjust those calculated columns.

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Page 3: Workforce Distribution Report

12.1.4 USA - Equal Employment Opportunity Analysis (EEO)

Use

The Equal Employment Opportunity Analysis (EEO) report for the United States provides a breakdown of the
workforce for each EEO (equal employment opportunity) job category by gender, ethnic group, and by race. This
can be used to prepare the EEO-1 report that US companies are legally required to submit to the U.S. Equal
Employment Opportunity Commission.
Please refer to the U.S. Equal Employment Opportunity Commission Website for further details of the statutory
reporting requirements.

Prerequisites to Using the Report

The EEO-report needs to be provided for a certain “establishment” which is related to a certain location which
means to a certain place with a concrete address. The standard Employee Central foundation objects “Legal
Entity” and “Location” are not sufficient to be the basis for the EEO-report due to following reasons:
• “Legal Entity” is not related to a place/location/address
• “Location” has an address. However, a location can be shared by multiple legal entities
To get rid of this shortcoming the foundation object “Reporting Entity for NA” was introduced. This configuration
object combines a single legal entity and a single location. It carries all the reporting relevant IDs which are used in
the EEO-1 report; indicated by the blue boxes in the screenshot below (note, that this object also carries all
relevant IDs which are used in for the veteran report/s and e.g. STATS which is relevant for Canada).
Further details:
• Important: The output is NOT created per reporting entity (or legal entity or location); the ‘reporting entity’
even does even not appear in the report output. However, the accumulation of the employees happens
according to the IDs maintained per reporting entity (i.e. employer identification number, D-U-N-S, Naics

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 code, etc.). For each of the combination an output in provided as indicated with the red boxes in the
screenshot in section “Page 1: EEO - Individual Establishment” below (in this concrete case, there are 5
‘outputs’). This means, if you maintain for 2 (or more) ‘reporting entities’ the same ‘IDs’, the respective
headcount is accumulated (in extreme case: if you would maintain for all ‘reporting entities’ exactly the same
IDs, you would get a single output).
• Following MDF-picklists have to be created (via Admin Center => Configure Object Definitions => Picklists):
o REPORING_UNIT
o NAICS
o ReportCode (external codes: All, EEO, VETS-100, VETS4212)
• The object “Reporting Entity for NA” contains the field ‘report code’. The ‘report code’ can be “EEO-1”, “VETS-
100”, “VETS-4212” or “All Statutory Reports”. With this approach it is possible either to maintain reporting
entities individually for each reports like EEO-1 and VETS-4212 but also for all statutory reports.
• Under “Company Contact”, it’s possible to maintain the required details as they are requested for EEO-1.
• With the “Parent Reporting Entity” it is possible to create a kind of hierarchy of Reporting Entities. This is
required to fill the “parent company” data as they are requested in “Section B – COMPANY IDENTIFICATION”
of the EEO-1 form template (name of parent company and respective address data).

On “Section A – Type of report” of the Remarks to Using the Report

• report template it’s required to identify which type of reporting is submitted. There is the possibility to provide
o A “Single-establishment Employer Report”: Here, the 1st page “EEO - Individual Establishment” serves to
accumulate the respective employees (for details see below)
o A “Multi-establishment Employer Report”: Here, the 2nd page “EEO - Consolidated Report” can be used
(for details see below)
• For filling “Section B – Company identification”, the 3rd page “EEO - Data for Reporting Entities” is provided
which collects the respective data.

Page 1: EEO - Individual Establishment

The output as listed below can be used to fill the part “Number of employees”. Note, that this report runs for a
single date (default is today; however, any date can be entered in the ‘date options’). The output is created for a

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single ‘establishment’, i.e. for each combination of the different IDs (= employer identification number, EEO
company ID, EEO reporting unit, D-U-N-S and NAICS code) an output in provided.

Further details:
• Only for those job categories one record is generated where also at least a single employee exists. E.g. for EIN
44-98765 only employees exist in job categories “Officials and Managers” and “Professionals”. Therefore for
other job categories as e.g. “Craft Workers” or “Sales Workers” no row with empty number or “0” is
generated.
• Note, that the job categories are sorted alphabetically (therefore e.g. Service Workers before Technicians in
the Employee Central report while it’s vice versa on the form template). A workaround could be to add a
number in front of the label so that the alphabetical sorting can react on this (e.g. “3. Technicians” and “9.
Service Workers”).
• Note, that there is no subtotal provided but only a kind of “top-total” (called “All EEO1 Job Categories”).
• For filling the fields “PREVIOUS YEAR TOTAL” it’s required to run the report for the respective previous year.
However, here it’s not anymore required to provide the number of employees by the job category but only the
overall number of employees needs to be provided.
Example: While for the actual year the number of female sales worker, crafts workers, and so on needs to be
reported separately, those numbers have to be accumulated by the EEO job category. In the report these
numbers are shown in the rows “All EEO1 Job Category”.

Page 2: Consolidated Report

The output is similar as above; however, there are no IDs (= employer identification number, EEO company ID,

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EEO reporting unit, D-U-N-S and NAICS code) provided but there is just a single output. The purpose of this page
is:
• Creation of EEO-1 as consolidated report for all reporting entities (= legal entities / locations)
• It can also be used for an accumulated report for all ‘establishments’ with less than 50 employees.
Background: ‘Establishments’ with less than 50 employees can either provide an individual report or a
consolidated report for all of such ‘establishments’.
For the identification of such reporting entities the output of the 3rd page can be used. The last column “Total
headcount” shown the number of employees (in the example below, only the 1st ‘establishment’ has more
than 50 employees; therefore it is possible to provide a consolidated report for the 2nd, 3rd, 4th and 5th
reporting entities). It will then be required to restrict the number of reporting entities by applying the
respective filters.

Page 3: EEO – Data for Reporting Entities

In this page all reporting entities are listed with its attributes and which are required for the form template output
(or the respective file output).

General remark valid for all 3 pages:

The report only shows employees which are 'active', on a 'paid/unpaid leave' and which are 'suspended' (hard-
coded filters). However, also a runtime filter value can be applied for the employee status, e.g. not to show
employee in status ‘unpaid leave' or 'suspended'.

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 Internal - Authorized for SAP Customers and Partners Employee Central Advanced Reporting
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12.1.5 USA - Veterans Employment (Form VETS 100)

The Veterans' Employment (VETS-100) report gives a breakdown of the number of veterans currently employed
in a U.S. company including how many new hires are veterans. It can be used to prepare the VETS-100 form,
which U.S. companies are legally required to submit to the United States government. You should refer to the U.S.
Equal Employment Opportunity Commission Website for details of the statutory reporting requirements.

Prerequisites to Using the Report

• Reporting Entity: Exactly what is described for “Reporting Entity for NA” in the chapter “Prerequisites of the
report usage – Reporting Entity” for report “Veterans Employment (Form VETS 4212) - US” is also valid for
VETS-100.
• Veteran categories: It’s required to maintain the veteran categories (1) “Active Duty Wartime or Campaign
Badge Veterans”, (2) Recently Separated Veteran, (3) Recently Separated Veteran and (4) Vietnam Era
Veteran. Note, that these a 4 separate fields with pick list values “Yes”/”No”. It’s theoretically possible to
maintain more than one attribute with “Yes”.

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• Exactly as it is described for report “Veterans Employment (Form VETS 4212) - US”, the technical field for the
“job category” is the ‘eeo1-job-category’ with the pick list “EEO1CODE_USA”

Remarks to Using the Report

The report has following pages:

• Page 1: Number of Employees and New Hires
• Page 2: Data for Reporting Entities
• Page 3: Hire/Terminations

Page 1 – Number of Employees and New Hires

Similar what is described for “Number of Employees and New Hires” for report “Veterans Employment (Form
VETS 4212) - US” is also valid for VETS-100. Only difference is the following:
2. All 4 veteran categories as described above are used (instead of a single category “Disclosed Veteran
Category” which is used for VETS 4212)
3. VETS 4212 requests the number of “Total employees” and “Total New Hires”. This is not requested in VETS-
100.

The output as listed below can be used to fill the part “Number of employees” (see red box in the form template
shown below). Note, that this report runs for a single date. Furthermore, the output lists all new hires of the
previous 12 months (more precise: event ‘hire’ and ‘rehire’) and can be used to fill the part “New Hires” (see blue
box in the form template shown below). Note, that the date range of the previous 12 months is dynamically

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calculated based on the single date. E.g. when the report is run for 30.June 2015, then the relevant date range for
the new hires is calculated as 1.July 2014 until 30.June 2015.

Page 2 / 3 - Data for Reporting Entities / Hire/Terminations

Exactly what was described before for “Data for Reporting Entities” / “Hire/Terminations” in the chapter for VETS
4212 is also valid for VETS-100.

General remark valid for all pages

The report only shows employees which are 'active', on a 'paid/unpaid leave' and which are 'suspended' (hard-
coded filters). However, also a runtime filter value can be applied for the employee status, e.g. not to show
employee in status ‘unpaid leave' or 'suspended'.

VETS-100-FORM

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12.1.6 USA - Veterans Employment (Form VETS 4212)

The U.S. Department of Labor Veterans' Employment and Training service (VETS) and Office of Federal
Contractor Compliance Programs (OFCCP) has supported affirmative actions to employ and advance in
employment, covered veterans since 2008. As legislatively mandated under 38 U.S. Code, Section 4212, codified
at 41 CFR Section 61-300, respectively, contractors and subcontractors who enter into, or modify a contract or
subcontract with the federal government, and whose contract meets the criteria set forth in the above
legislation/regulations, are required to report annually on their affirmative action efforts in employing veterans.
The Veterans Employment (Form VETS 4212) report has a legislative requirement to collect, and make available
to OFCCP, reported data contained on the VETS-4212 report for compliance enforcement. The 2016 filing season
for the VETS-4212 will start on August 1, 2016 and ends on September 30, 2016. For further details, see
https://www.dol.gov/vets/vets4212.htm. There you can find the blank VETS-4212 report form and also more
information on the VETS-4212 report.

Prerequisites to Using the Report – Reporting Entity

The VETS-4212 report needs to be provided for a certain “establishment” which is related to a certain location
which means to a certain place with a concrete address. The standard Employee Central foundation objects
“Legal Entity” and “Location” are not sufficient to be the basis for the EEO-report due to following reasons:
• “Legal Entity” is not related to a place/location/address
• “Location” has an address. However, a location can be shared by multiple legal entities
To get rid of this shortcoming the foundation object “Reporting Entity for NA” was introduced. This configuration
object combines a single legal entity and a single location. It carries all the reporting relevant IDs which are used in
the VETS-4212 report; indicated by the blue boxes in the screenshot below (note, that this object also carries all
relevant IDs which are used in for the EEO report and STATS which is relevant for Canada).
Further details:
• Important: The output is NOT created per reporting entity (or legal entity or location); the ‘reporting entity’
even does even not appear in the report output. However, the accumulation of the employees happens
according to the IDs maintained per reporting entity (i.e. employer ID, DUNS, Naics code, etc.). For each of
the combination an output in provided as indicated with the red boxes in the screenshot in section “Page 1:
EEO - Individual Establishment” below (in this concrete case, there are 5 ‘outputs’). This means, if you
maintain for 2 (or more) ‘reporting entities’ the same ‘IDs’, the respective headcount is accumulated (in
extreme case: if you would maintain for all ‘reporting entities’ exactly the same IDs, you would get a single
output).
• Following MDF-picklists have to be created (via Admin Center => Configure Object Definitions => Picklists):
o NAICS
o ReportCode (external codes: All, EEO, VETS-100, VETS4212)
o VETS_REPORTING_UNIT
o VETS_REP_ORG_TYPE (e.g. Prime Contractor, Subcontractor)
• The object “Reporting Entity for NA” contains the field ‘report code’. The ‘report code’ can be “EEO-1”, “VETS-
100”, “VETS-4212” or “All Statutory Reports”. With this approach it is possible either to maintain reporting
entities individually for each reports like EEO-1 and VETS-4212 but also for all statutory reports.
• Under “Company Contact”, it’s possible to maintain the required details as they are requested for EEO-1.
• With the “Parent Reporting Entity” it is possible to create a kind of hierarchy of Reporting Entities. This is
required to fill the “name of parent company” data as they are requested in “Company Identification

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 Information” of the VETS-4212 form template.

Prerequisites to using the report – „Disclosed Veteran Category“ and “Job Category”
The field „Disclosed Veteran Category“ with the picklist veteranCategory_USA and picklist values as indicated
below is required to be defined in the country/region-specific succession data model (section JobInfo (USA)):

Following picklist values (in bracket external codes) are required for veteranCategory_USA:
• Protected Veteran (external code: “1”)
• Not a Protected Veteran (external code: “2”)
• Non-Veteran (external code: “3”)
• Prefers not to answer (external code: “4”)

Please note, that it is possible to use the previous existing veteran categories and not to fill the new field
„Disclosed Veteran Category“. In case that the Disclosed Veteran Category is not maintained, “Special Disabled
Veterans”, “Active Duty Wartime or Campaign Badge Veterans” and “Recently Separated Veteran” are reported
in VETS-4212 as “Protected Veterans”.

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The technical field for the “job category” which is used in this report is the ‘eeo1-job-category’ with the pick list
“EEO1CODE_USA”:

Remarks to Using the Report

The report has the following pages:

• Page 1: Number of Employees and New Hires
• Page 2: Data for Reporting Entities
• Page 3: Hire/Terminations
• Page 4: Employees without veteran category

Page 1 – Number of Employees and New Hires

The output as listed below can be used to fill the part “Number of employees” (see red box in the form template
shown below). Note, that this report runs for a single date. Furthermore, the output lists all new hires of the
previous 12 months (more precise: event ‘hire’ and ‘rehire’) and can be used to fill the part “New Hires” (see blue
box in the form template shown below). Note, that the date range of the previous 12 months is dynamically
calculated based on the single date. For example, when the report is run on June 30, 2015, then the relevant date
range for the new hires is calculated from July 1, 2014 until June 30, 2015.
Further Remarks:
• Important: The output is NOT created per reporting entity (or legal entity or location); the ‘reporting entity’
even does even not appear in the report output. However, the accumulation of the employees happens
according to the IDs maintained per reporting entity (i.e. employer identification number, D-U-N-S, Naics
code, etc.). For each of the combination an output in provided as indicated with the red boxes below (in this
concrete case, there are 5 ‘outputs’). This means, if you maintain for 2 (or more) ‘reporting entities’ the same
‘IDs’, the respective headcount is accumulated (in extreme case: if you would maintain for all ‘reporting
entities’ exactly the same IDs, you would get a single output).
• Only for these job categories one record is generated where also at least a single employee exists. E.g. for EIN
44-98765 only employees exist in job categories “Officials and Managers” and “Professionals”. Therefore, for
other job categories as e.g. “Craft Workers” or “Sales Workers” no row with empty number or “0” is
generated. Note, that the job categories are sorted alphabetically (therefore e.g. Service Workers before
Technicians in the Employee Central report while it is vice versa on the form template). A workaround could

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 be to add a number in front of the label so that the alphabetical sorting can react on this (e.g. “3. Technicians”
and “9. Service Workers”). Also, note that there is no subtotal provided but only a kind of “top-total” (called
“All EEO1Job Categories”).
• When running the report for a single date only those employees are reported which are 'active', on a
'paid/unpaid leave' or which are 'suspended' at this particular reporting date. This means e.g. that an
employee which was hired 8 months before the reporting date and whose employment was terminated 4
months prior to the reporting date is not reported as “New Hire”.

Page 2 – Data for Reporting Entity

On this page, all reporting entities are listed with the attributes as required in the section “Company Identification
Information” (see green box in the form template shown).

Page 3 – Hires / Terminations

A workaround is provided to derive the maximum and minimum number of employees of the company. It works as
follows:
List of hires and terminated employments with the respective dates are listed. It will be required to download this
list to Excel. In a small calculation in Excel it will be required to determine the ‘delta’ regarding to the beginning of
the year according to the “effective start date”, i.e. { # of hires - # of termination }; see the example below:
One employee was hired at 12/28/2014. This means, the maximum was reached at 12/28/2014 (until
12/31/2014); the minimum from 1/1/2014 (until 12/27/2014): Now it’s required to run the 2nd page of the report
for the particular dates. The last column of the report “Total headcount” provides the maximum (minimum,
respectively) number of employees.

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Page 4 – Employees without veteran category
In case employees selected ‘Prefers not to answer’ about his/her ‘self-identified’ Veteran status, VEVRAA
suggests the HR/Admin to identify such an employee is an ‘identifiable’ mechanism to manually add them during
final reporting. To simplify the identification of such employees, a report page is provided with all employees
which have either (1) answered “Prefer not to answer” or (2) not maintained the field “Disclosed veteran
category”: See also the comment above at section ‘2- New Field “Disclosed Veteran Category”’.

Further remarks
Creation of a formatted output (form template or file) is in scope of a future release but not possible yet. The
described report (with the 4 pages) only serves as a preparation report and the final submission format (form
template; file) has to be created manually.
General remark valid for page 1, 2, and 4
The report only shows employees which are 'active', on a 'paid/unpaid leave' and which are 'suspended' (hard-
coded filters). However, also a runtime filter value can be applied for the employee status, e.g. not to show
employee in status ‘unpaid leave' or 'suspended'.

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VETS-4212 Form

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12.1.7 ZAF - Employment Equity Workforce Analysis (EEA2)

Use

The Employment Equity Workforce Analysis (EEA2) report provides information that is required for the
“Employment Equity Report (EEA2)”. This report is legally requested from employers by the South African
department of labor.
The main part of EEA2 consists of several statistical evaluations of the existing workforce as well as new hires and
terminations according criteria like ethnic group, gender and job categories. The statistical evaluations follow a
similar manner. However, they must be separately created for example for the total workforce, disabled
employees, new hires, terminations and promotions. There are parts of the legally requested EEA2 which are not
part of Employee Central, as for example information about skills development, numerical goals and numerical
targets.
The Employment Equity Workforce Analysis (EEA2) report consists of these two pages:
• Employment Equity Workforce Analysis – Total Workforce, which gives a breakdown for each organization by
gender and ethnic groups.
• Employment Equity Workforce Analysis – Events, which gives a breakdown of job events for each
organization by gender and ethnicity.

Remarks to Using the Report

The legally requested “Employment Equity Report (EEA2)” form template requests following information:
1. Workforce Profile
a. Total number of employees (including employees with disabilities) according to gender and ethnic group
(columns) and occupational level (row). See the first screenshot in the section appendix. Remarks:
1. Separation per occupational level only for permanent employees. Separate row for non-permanent
employees
2. Separate row for “grand total”, i.e. permanent employees plus non-permanent employees
3. Additionally, per occupational level: foreigners separated in male/female (columns) and total
4. Total for all permanent employees
b. Same as above but only employees with disabilities
2. Recruitment: Same structures as in 1a; however, for new Hires/rehires (including employees with disabilities)
4. Promotion: Same structures as in 1a; however, for promotions (including employees with disabilities)
5. Termination: Same structures as in 1a; however, for terminations (including employees with disabilities)
6. Skills Development: total number of people including employees with disabilities, who received training only
for the purpose of achieving the numerical goals, and not the number of training courses attended by
individuals; same structures as in 1a (not supported by Employee Central)
7. Numerical goals: numerical goals as contained in the EE Plan (i.e. the entire workforce profile including people
with disabilities) you project to achieve at the end of your current employment equity plan in terms of
occupational levels; same structures as in 1a (not supported by Employee Central)
8. Numerical target: numerical targets as contained in the EE Plan (i.e. the entire workforce profile including
people with disabilities) you project to achieve at the end of the next reporting cycle, in terms of occupational
levels; same structures as in 1a (not supported by Employee Central)

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9. Consultation (not supported by Employee Central)
10. Barriers and affirmative action measures (not supported by Employee Central)
11. Monitoring and evaluation of implementation (not supported by Employee Central)

The report is only able to support the filing of the first 4 sections of the legally requested “Employment Equity
Report (EEA2)” form template. Here, the two pages of the report are available which are explained in detail in the
following. Prerequisite for the proper execution of the 2 pages is that for each South African employee the
country/region-specific fields (1) “Ethnicity” (available under ‘Personal Information’) and (2) “Occupational Level”
(available under ‘Job Information’) are properly maintained.

Example of Report Output

Page 1: Employment Equity Workforce Analysis – Total Workforce – South Africa

It is required to run the first page of the report for different sets of filters:
• No filter => Section 1a - Total number of employees (including employees with disabilities)
• Disability = “X” => Section 1b - Only employees with disabilities
Please note:
• There is a separate column “All Ethnic/Foreigner” for each gender. However, the legal EEA2 form requests
just a single column “Total”. To achieve this, it is required to manually add column “All Ethnic/Foreigner” for
male and females.
• The row “Temporary” provides the numbers for the employees mentioned on the EEA2 form as “Non-
permanent employees”
• The topmost row “All Occupational Level/Temporary” provides the total of all ‘occupational levels’ and the
“Non-permanent employees” which is mentioned on the EEA2 form as “GRAND TOTAL”.
• The row mentioned on the EEA2 form as “TOTAL PERMANENT” is not explicitly reported in the Employee
Central report. To derive those numbers, it’s required to subtract row “Non-permanent employees” from row
“TOTAL PERMANENT”.

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Page 2 - Employment Equity Workforce Analysis - Events - South Africa

It is required to run the 2nd page of the report for different sets of filters:
• Filter for hires/rehires => Section 2 - Recruitment
• Filter for promotions => Section 3 - Promotions
• Filter for terminations => Section 4 - Terminations

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General remark for both pages:
Both pages consist of a Pivot evaluation of the respective workforce accumulation (upper part of the output) and
detailed view with additional attributes for each employee (lower part). Only the Pivot accumulation is relevant for
filling the EEA2 form. However, the list output might help to validate and cross-check the accumulated numbers of
the Pivot evaluation.

Simplified way to derive 'Occupational Level'

Maintaining the 'Occupational Level' for each employee separately could be a huge effort in particular for large
customers with several ten-thousands of employees. Instead of maintaining the 'Occupational Level' for each
employee it could be easier to derive the 'Occupational Level' from other entities:
1. One alternative could be to derive the “Occupational Level” from the “job classification” (under the
assumption that the “job classification” is anyway maintain already for all employees and the number of
existing “job classifications” is significantly smaller compared to the number of employees)
Note, that this approach does not automatically work for all customers (e.g. imagine a South African
customer has define a job classification “Accountant”; however, an “Accountant” could maybe be a
“Professionally qualified, experienced specialists and mid-management” but also “Skilled technical and
academically qualified workers, junior management, supervisors, foremen, superintendents” => in this
example the approach of assigning a unique “Occupational Level” to a “job classification” would not work)
2. Alternative approaches could be to assign the “Occupational Level” to the 'Pay Grade' and to derive it from
there. Of course, also here, it must be guaranteed that the assignment of an 'Occupation Level' to one 'Pay
Grade' is uniquely possible.
3. Further alternatives would be the assignment of “Occupational Level” either to “Pay Scale Group” or “Pay
Scale Level”.
See the section "Simplified way to derive 'Occupational Level'" in the Technical Report Guide for further details for
both, how to enhance the respective EC entities and how to adopt the report.

Appendix

Total number of employees according to gender and ethnic group (columns) and occupational level (row):
a. Separation per occupational level only for permanent employees. Separate row for non-permanent
employees
b. Separate row for “grand total”, i.e. permanent employees plus non-permanent employees
c. Additionally per occupational level: foreigners separated in male/female (columns) and total
d. Total for all permanent employees

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 RUS - Data Compliance for PII

Use

The Data Compliance for PII - RUS report provides an overview of audit details for PII.
You can capture changes for the following entities: Person, Personal Info, Person Global Info, Address, Email Info,
Phone Info, Social Account Info, National Id, Work Permit, Emergency Contact Info and Dependent Info.
The report result is shown for a date range. Default setting is current month, but you can select any other date
range at runtime.

Remarks to Using the Report

• Personal Info, Person Global Info and Address Info are effective dated entities. If a new effective dated record
is added for Personal Info, Person Global and Address Info, there will be two log records created: update and
create.
• Any update made to National Id and Phone info will create two log records. Instead of updating the record, the
system first deletes the record and creates it again. So there will be two log records as one for "delete" and
one for "create".
• If a Global Assignment or Concurrent Employment is added to Russia for a non-Russian employee, there
won't be any records automatically copied. If any PII entities are changed after a Global Assignment or a
Concurrent Employment job is added, only these entities will be synced.
• Any operation made in Global DC for PII entities will capture the log record irrespective of record is available in
Russian DC or not.

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Example of Report Output

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