Sap Hr Time Management Configuration Guide- IMG Steps Invovled In

Time Management

The SAP Time Management module is one of the main sub modules which
manages all Human Resources time management processes that involves the
time recording, absence & attendance calculation, time valuation of employees
works etc.
In core SAP HR process, the time management department will have the
following functions.
1. Time recording
2. Leave management
3. Attendance management
4. Time data collection for payroll run
Time Recording : – Recording of Clock in or Clock out or number of working
hours on a specific day is called as time recording. The main purpose of
recording time is to ensure the correct tracking of all employees time related
data for payroll process. Time recording process can be divided into two
types.
 Positive time recording – It captures employees actual working hours /

time.
 Negative time recording – It captures employees absences against

planned working hours. For e.g. Working hours: 8:30 AM to 6:00 PM,
Absence: 1:30 PM to 6:00 PM.
Leave Management : – Leaves are divided into two types i.e.
 Paid leaves : – When the employees are on leave, they will get the salary

based on the paid leaves. For e.g. Annual leave, sick leave, Maternity
leave, etc.
 Unpaid leaves : – No payment will be done when employees are on

unpaid leaves.
Attendance management : – Attendance management can be divided into
two types
 Planned working hours – It is also called as work schedule, it specifies
the number of hours an employee should work on a particular day.
 Actual working hours : – If an employee works on public holidays,

weekdays, so the employees can avail compensatory time off or extra

payment allowances.
Time data collection : – Time data can be collected by integration with time
department, attendance department and leave department. After collection of
time data, it can be run on payroll process.
I
The important configuration steps of time management SAP HR module are as
follows.
1. Work schedules
2. Time data recording and administration
3. Personnel time events
4. Plan data collections
5. Time evaluation
6. Time managers workplace
7. Integration of time management with other SAP applications
8. Shift planning
9. Incentive wages
10. Management of roles and authorizations
11. Information systems
12. Web applications

Configuration steps of Time Management

 Following are the configuration steps of TM.

A.Holiday Calendars and Work Schedules

1.IMG --> Personnel Time Management --> Work Schedules --> Define Public
Holiday Classes
2.IMG --> Personnel Time Management --> Work Schedules --> Personnel
Subarea Groupings --> Group Personnel Subareas for the Work Schedule
3.IMG --> Personnel Time Management --> Work Schedules --> Personnel
Subarea Groupings --> Group Personnel Subareas for the daily Work Schedule
4.IMG --> Personnel Time Management --> Work Schedules --> Daily Work
Schedules --> Define Daily Work Schedules
5.IMG --> Personnel Time Management --> Work Schedules --> Period Work
Schedules --> Define Period Work Schedules.
6.IMG --> Personnel Time Management --> Work Schedules --> Day Types -->
Define Day Types.
7.IMG --> Personnel Time Management --> Work Schedules --> Day Types -->
Define Selection Rules
8.IMG --> Personnel Time Management --> Work Schedules --> Day Types -->
Define Special Days.
9.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule
Rules and Work Schedules --> Define Employee Subgroup Groupings
10.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule
Rules and Work Schedules --> Define Groupings for the Public Holiday Calendar.
11.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule
Rules and Work Schedules --> Set Work Schedule Rules and Work Schedules.
12.IMG --> Personnel Time Management --> Work Schedules --> Work Schedule
Rules and Work Schedules --> Generate Work Schedules Manually

B.Set Default Values for IT0007

Feature SCHKZ
13.IMG --> Personnel Time Management --> Work Schedules --> Planned
Working Time --> Set Default Value for the Work Schedule.
Feature TMSTA
14.IMG --> Personnel Time Management --> Work Schedules --> Planned
Working Time --> Set Default Value for Time Management Status.
Feature WWEEK
15.IMG --> Personnel Time Management --> Work Schedules --> Planned
Working Time -->
Define Working Weeks--> Define Working Weeks
16.IMG --> Personnel Time Management --> Work Schedules --> Planned
Working Time -->
Define Working Weeks--> Define Working Weeks--> Set Default Value for the
Working Weeks

C.Substitutions

17.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Substitutions --> Group Personnel Subareas for Substitution
Types.
18.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Substitutions -->Define Substitution Types.
19.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Substitutions --> Set Defaults for Substitution Types.

D.Absences
20.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Group Personnel Subareas
for Attendances and Absences.
21.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Define Absence Types.
22.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Determine Entry Screens
and Time Constraint Classes
23.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Absence Counting --> Define
Counting Classes for the Period Work Schedule.
24.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules
for Absence Counting (New) --> Group Employee Subgroups for Time Quotas.
25.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules
for Absence Counting (New) --> Group Personnel Subareas for Time Quotas
26.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules
for Absence Counting (New) --> Define Rules for Rounding Counted Absences
27.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules
for Absence Counting (New) --> Define Counting Rules
28.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Absence Counting --> Rules
for Absence Counting (New) --> Define Counting Rules --> Deduction rules for
Absence quotas
29.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Absences --> Absence Catalog --> Absence Counting --> Assign
Counting Rules to Absence Types.
30.IMG --> Personnel Time Management-->Time evaluation-->Time evaluation
without clock times-->Time Data Processing--> Assign Time Types and
Processing Types--> Determine Processing Type/Time Type Class for Absence

E.Attendances

31.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Attendances/Actual Working Times --> Define Attendance
Types.
32.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Attendances/Actual Working Times --> Attendance counting
--> Rules for Attendance counting (New) --> Assign Counting Rules to
Attendance Types.

F.Absence Quotas

33.IMG --> Personnel Time Management-->Time Data Recording and

Administration-->Managing Time Accounts Using Absence/Attendance Quotas--
>Setting Groupings for Time Quotas)--> Group Employee Subgroups for Time
Quotas
34.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Managing Time Accounts Using Attendance/Absence Quotas
--> Time Quota Types --> Define Absence Quota Types.
35.IMG --> Personnel Time Management --> Time Data Recording and
Administration --> Managing Time Accounts Using Attendance/Absence Quotas
--> Calculating Absence Entitlements --> Automatic Accrual of Absence Quotas --
> Permit Quota Generation Without Time Evaluation.
36.IMG --> Personnel Time Management-->Time Data Recording and
Administration-->Managing Time Accounts Using Absence/Attendance Quotas--
>Calculating Absence Entitlements-->Automatic Accrual of Absence Quotas--
>Rules for Generating Absence Quotas-->Specify Rule Groups for Quota Type
Selection
37.IMG --> Personnel Time Management-->Time Data Recording and
Administration-->Managing Time Accounts Using Absence/Attendance Quotas--
>Calculating Absence Entitlements-->Automatic Accrual of Absence Quotas--
>Rules for Generating Absence Quotas-->Define Generation Rules for Quota
Selection
38.IMG --> Personnel Time Management-->Time Data Recording and
Administration-->Managing Time Accounts Using Absence/Attendance Quotas--
>Quota Deduction Using Attendances/Absences--> Define Deductions Rules for
Absence and Attendance Quotas--> Define Deduction Rules for Absence Quotas
39.IMG --> Personnel Time Management-->Time Data Recording and
Administration-->Managing Time Accounts Using Absence/Attendance Quotas--
>Quota Deduction Using Attendances/Absences--> Assign Deduction Rules to
Counting Rules

G.Absence Quota Compensation

40.IMG --> Personnel Time Management-->Time Data Recording and
Administration-->Managing Time Accounts Using Attendance/Absence Quotas--
>Processing Absence Quotas in Payroll-->Time Quota Compensation-->Define
Time Quota Compensation Methods
41.IMG --> Personnel Time Management-->Time Data Recording and
Administration-->Managing Time Accounts Using Attendance/Absence Quotas--
>Processing Absence Quotas in Payroll-->Time Quota Compensation-->Wage
Types--> Check Wage Type Group ‘Time Quota Compensation’.
42.IMG --> Personnel Time Management-->Time Data Recording and
Administration-->Managing Time Accounts Using Attendance/Absence Quotas--
>Processing Absence Quotas in Payroll-->Time Quota Compensation-->Wage
Types-->Assign Wage Types to the Quotas to be Compensated.

H.Specify System Reaction to Overlapping Time Infotypes

43.IMG --> Personnel Time Management--> Time Data Recording and
Administration--> Specify System Reaction to Overlapping Time Infotypes

I.Settings for Time Evaluation

44.IMG --> Personnel Time Management--> Time Evaluation--> General
Settings--> Define Setting for pair formation.
45.IMG --> Personnel Time Management--> Time Evaluation--> General
Settings--> Schedule Time Evaluation--> Define variant for time evaluation
46.IMG --> Personnel Time Management--> Time Evaluation--> General
Settings--> Set Modifier for Earliest Recalculation Date.
47.IMG --> Personnel Time Management--> Time Evaluation--> General
Settings--> Set Earliest Recalculation Date for Pair Formation/Time Evaluation

J.Define Time Types and Processing Types

48.IMG --> Personnel Time Management --> Time Evaluation --> Time
Evaluation Settings --> Set Personnel Subarea Groupings for Time Recording.
49.IMG --> Personnel Time Management-->Time Evaluation-->Time Evaluation
Settings-->Define Time Types
50.IMG --> Personnel Time Management-->Time Evaluation-->Time Wage Type
Selection and Overtime Compensation-->Define Processing Types

K.CATS Configuration
51.IMG --> Cross Application Components>Time Sheet>Time Recording>Setup
Data entry Profiles
52.IMG --> Cross Application Components>Time Sheet>Time Recording>Choose
Fields>Data Entry Selection
53.IMG --> Cross Application Components>Time Sheet>Internet Application
Component>Setup Internet Time Sheet (CATS)

L.Create Company Specific schemas & Time Evaluation Schema

The key features of SAP Time management are −

 Monitors Human Costs as per time booking for a project.

 Documents Progress of Process.
 Process of Invoices.
 Records External Employees’ Services.
 Maintains Planning and Progress.
 Confirms Service Management Orders.
 Collects Data Plans and Sheets.
Advantages of Time Management
The main advantages or tasks that are performed under SAP Time
management are as follows −

 Time Recording and Evaluation.

 Negative & Positive Time Recording.
 Work schedules & work schedules Rules.
 Public holiday Calendar, counting rules.
 Attendance Absences.
 Shift Management in HR.
 Overtime and Breaks Schedules under Time Management.
Time Recording and Evaluation
There are various types of time recordings that can be performed in Time
management system i.e. number of hours worked in a project, leave and
absence, holidays, business trips, etc.
You can book two types of absences in Time management −
  Quota driven absences − This absence type includes the leave taken
from the allocated limit in a specific time period. Example: Casual
Leaves, Earned Leaves.
 Non quota driven absences − This absence type includes all
unplanned leaves and are not a part of allocated limit in a time frame.
Example: Leave without pay, Study leave. Etc.
Various Infotypes are defined in SAP system for time recording −

Absences 2001

Attendance 2002

Overtime 2005

Absence – Quota Driven 2006

Attendance – Quota Driven 2007

Time Events 2011

Transaction Codes for Time Recording

Time Data Maintenance: PA61

Time Data Display: PA51

Calendar Entry: PA64

To maintain the list entry of data: PA62

Time Evaluation

Time evaluation is used to record the attendance of an employee and to

record his absence from work. Time recording is required to process the
payroll. Time evaluation is run for specific employees and all the employees
are not required to process time evaluation.
Step 1 − To run time evaluation, use T-code: PT60.

Step 2 − A new window will open, HR Time: Time Evaluation.

Enter details like Personnel Number, Evaluation Schema and Evaluation up
to.

Step 3 − Click Execution. Time will be evaluated and log is displayed.

Positive Time Recording

Positive Time recording plays an important role in the workflow. All the
processes related to time are executed automatically in the background.
The key features are −
 In positive time recording, you can record two types of time −
o With Clock time − In this type of time recording, full time
recording is captured.
o Without Clock time − It includes capturing only the number of
works hours.
 Positive time recording is difficult to implement as you need to define
each type of attendance.
 Positive time recording deals with daily attendance, absence and over
time.

Negative Time Recording

Negative Time recording includes all the time related activities like posting of
absence for wage deduction, attendance validation etc. are performed
manually.
The key features are −
  It has less level of integration among the different components of time
management.
 Negative time recording includes no clock times and assumes employee
is working until absences are entered.
 Negative time recording reads deviation like absence, compoff,
overtime, etc.
Work Schedules
Various elements combine to form a complete work schedule. You can
process work schedule elements that provide flexibility while you define and
set the time relevant data as per business requirements. With work time
elements, you can react to the changes in internal and external work time
provisions, with less expenditure on time and cost.
You just need to make the changes to the applicable elements as per new
time provision and it allows you to make the changes in work time in the
work time schedule automatically.
Let us learn about the Work Schedule elements.
Daily Work Schedules
This contains the work and break times in a particular day. It is the smallest
unit of work schedule.
Work time model − It consists of a combination of the working and non-
working days. Example – Mon-Friday are working days and Sat-Sun are non-
working days. This work time model can repeat itself for a certain period of
time.
You can generate work schedules by applying work schedule rule to a
calendar. Working times for an employee group and for individual employees
are defined as per work schedules.
A period work schedule is assigned to an employee in a work schedule rule.
Personal work schedule is also defined for each employee while including
individual time data in work schedule for several employees in Infotypes
2001 Absences, 2002 Attendances, etc.
Work Schedule Rules
Work Schedule rules are used to define the period when work schedule is to
be used and the day of the period when work schedule is to be generated.
Common work schedule rules are early or late shift timing, flexible working
time and flextime.

To define employee subgroup groupings −

Step 1 − Go to SPRO → IMG → Time Management → Work Schedules → Work

Schedule rule and work schedules → Define employee subgroup grouping.
Step 2 − Select Define Employee subgroup grouping.

Step 3 − Click the New Entries tab.

Step 4 − Enter the fields as given below.

ES grpg − One digit key that identifies employee subgroup grouping.
ES group for WS − Update the text of the employee subgroup and click the
save icon.

Step 5 − Go back to SPRO → IMG → Time Management → Work Schedules →

Work Schedule rule and work schedules → Define employee subgroup
grouping.
Select Group Employee subgroups for work schedules.

Step 6 − Enter country grouping key and press ENTER.

Step 7 − Enter ES grouping and click the Save icon at the top.
Step 8 − The next step is to set the work schedule rules and work schedules −
Go to SPRO → IMG → Time Management → Work Schedules → Work Schedule
rules and work schedules → Set Work schedule rules and work schedule.

Step 9 − Select defined work schedule rule and click Copy As −

Step 10 − Enter the ES grouping key and other details as per your
organization requirement. Click the Save icon to save the configuration.

To generate work schedule in batch

Step 1 − Go to SPRO → IMG → Time Management → Work Schedules → Work

Schedule rule and work schedules → work schedule in batch.

Step 2 − Enter ESG calendar and Holiday Calendar ID and click Execute.
Work schedule is generated.

Public Holiday Calendar

Public Holiday Calendar contains a collection of public holidays, which are
valid for a location - Personnel Area and Personnel Subarea. You can say that
a company having office in Chennai and Hyderabad will have two different
public holiday calendars.
Therefore, it means that a public holiday’s calendar that is valid for Chennai
employees will not be applicable for Hyderabad employees.
Follow the steps given below −
Step 1 − Transaction code to access Public Holiday Calendar: SCAL.
Step 2 − When you execute this transaction code, you see the following
screen −

Step 3 − We first create a list of public holidays for a country and then assign
these holidays to different locations. For example, one holiday - Republic day
is valid for both Chennai and Hyderabad. You have to create one public
holiday and assign it to the public holiday calendar for both the locations.
You will see the screen as shown below −
Description of various fields −
 Public Holiday − This field displays the long text of the Public Holiday.
 Short Text − This field displays the short text of the Public Holiday.
 Use in Holiday Cal − This field helps us to check if a public holiday is
being used in a public holiday calendar or not. It is not possible to edit a
public holiday when it is being used in a public holiday calendar. To
edit a calendar, you have to remove it from all the public holiday
calendars where it is used and then make the necessary changes and
again re-assign the public holiday to the relevant public holiday
calendars.
 Sort Key − This field helps to group together all the public holidays
valid for a country. Sort key is a three-character key. It is recommended
that its naming convention should be in the “Znn” format, where “nn”
defines the country grouping. For example, the sort keys for public
holidays for Australia and India are Australia-Z13 and India-Z40
respectively.
Floating Public Holiday
In floating public holidays, you can change every year with a close proximity
( 2 to 3 days).
Day Types in SAP HR

In SAP, day types are used for payment purpose. It specifies the payment
conditions on a particular day. The SAP system provides four types of
standard day types, and you can define new day types in SAP as per client
requirements.
Day Type Consists the following configurations
1. Define day types
2. Define selection rules
3. Define special days
Day types Rules
You can configure day type rules as per the requirements of project. You need
to customize day types based on the following rules.
  If Monday to Friday is not having any holiday, then how you are going to
pay?
 If Monday to Friday having any holiday, then how you are going to pay?
 If Monday to Friday having any half holiday, then how you are going to
pay?
 If Monday to Friday is having any customer specific holiday, then how
you are going to pay?
 If any Bandh in between Monday and Friday, how you are going to pay
to employees?
Define Day Types
The standard SAP system provides the different day types, and you can define
new day types in SAP as per client requirements.
Navigation
SAP R/3 Role
Menu Day types

Transaction code SPRO

SPRO > Time Management > Work schedules > Day types
Menu Path > Define day types

Step 1 : – Execute tcode “SPRO” from SAP command field.

Step 2 : – Choose “SAP Reference IMG”.

Step 3 : – Follow the navigation menu Time Management – Work schedules –

Day types and choose IMG activity “Define day type”.
Step 4 : – From change view day type text overview screen, choose new
entries option to create new day type as per requirements.

Step 5 : – On new entries day type screen,update day type key from the list,
short text and day type text in the given fields.
Choose save button and save the configured day types in SAP system.
Define Selection Rules
Selection rules in SAP determines whether the day is a working day, weekend
(Saturday, Sunday) or public holiday. Selection rules will hold only when
SAT / SUN is a day off.
Menu Path: – Time Management > Work schedules > Day types > Define
selection rules.
On change view definition rules for day types overview screen, choose new
entries button to create selection rule in SAP.

On new entries day types rules screen, update the rule key, day type for
weekday and holiday class (D.ty.wkdy), day type for Saturday (D.typ.Sat.) and
day type for Sunday (D.typ.Sun).

Choose save button and save the configured rules for day types in SAP.
Define Special Days
In this activity you define a special day with day and assign day type and day
type rule.
Menu Path: Time Management > Work schedules > Day types > Define special
days.
On change view “Day types for special days” overview screen, choose new
entries option.
On new entries screen, update day type rule key and date.

Choose save icon and save the configured special days in SAP.
Successfully we have configured day types in SAP HR

Attendance Absences
SAP HR systems can maintain attendance and absence.
To maintain attendance and absence in SAP HR system, go to SPRO → IMG →
Time Management → Time data recording and administration → Absence.

 To view attendance quotas and absence quotas of your employee, you

can use this query −
Query − 0HCM_PT_T01_Q0001
 With quota entitlement, this also includes compensated, deducted and
unused quotas.
 To obtain details about an employee’s attendances and absences, you
can use query −
Query − 0HCM_PT_T01_Q0002
This query is called from manager self-service from attendance and absence
quota overview query and the results display the information for the
employee that you selected in a query.
Define Absence Types in SAP

Absence refer as the nonattendance of an employee to work for various

reasons. Every employee has a limit absence quota on a particular leave types,
for e.g. annual leave, casual leave, sick leave, etc.
Navigation
 SAP R/3 Role
Menu Define absence types in SAP

Table V_T554S

Tcode S_AHR_61010289

SAP SPRO > Time Management > Time data recording and
Navigation administration > Absences > Absences catalog > Define
Path absence types

Configuration steps
Step 1 : – Execute tcode “S_AHR_61010289″ from SAP command field.

Step 2 : – From change view Absence Input checks overview screen, choose
new entries icon to create new absence type in SAP.

Step 3 : – On new entries absence type screen, enter the following details.
 PS Grouping : – Update the PS grouping key for absence type.
 A/A type text : – For A/A (Absence & Attendance) you can enter any
alpha numeric key based on the client requirements. Enter description
of A/A in the text field
 Periods : – Update the validity period from starting date to end date.
 Absence: Input checks : – Choose the absence input checks based on
the requirements.
 First day is off : E (Error Message)

 Last day is off : E (Error Message)

 Non-working period : E (Error Message)

 Minimum duration : Enter minimum duration, so the employee

can apply for leave.

 Maximum duration : Update maximum duration, by default it can

be 999.
 Unit : – By default unit is A (Calendar days).

 Second date : – Choose second date if required, it specifies the starting

date and ending date has to be updated when an absence is recorded for
an employee.
After maintaining the required details, choose save button to save the
configured absence type in SAP system.
Successfully we have defined absence types in SAP HR. Define Counting
Classes for Period Work Schedule

Counting classes for period work schedule specifies how to count the
absences records on a particular day. If an employee is having absence quota
restrictions, SAP system supports through country class for period work
schedule.
 If minimum duration is given 001 – Do not check

 If minimum duration is not given – Check holiday class 2.

You can count absence only if planned working hours are >0. For every class
maintained, you need to define counting rule. The rules set for counting class
is vary mandatory configuration to record the absences of an employee in an
organization.
Navigation
SAP R/3 Role
Menu Define counting classes for the period work schedule

Transaction
code SPRO

SPRO > Time Management > Time data recording and

administration > Absences > Absence catalog > Absence
counting > Define counting classes for the period work
SAP Path schedule.

Configuration steps to create counting classes

In this activity, you assign PS grouping, Period work schedule to counting
class.
Step 1 : – Execute tcode “SPRO” from command field.
Step 2 : – Choose “Display SAP Reference IMG”

Step 3 : – Follow the navigation Time Management – Time data recording and
administration – Absences – Absence catalog – Absence counting and choose
img activity “define counting classes for the period work schedule”.

Step 4 : – On change view period work schedule valuation screen, choose new
entries button to create new counting classes for period work schedule (PWS).

Step 5 : – On new entries configuration screen, enter the following details.

 Grpg : – Enter the personnel subarea grouping for DWS i.e. 50.

 Period WS : – Enter the period work schedule key i.e. TPWS

 Start date : – Enter starting date of counting class

 End date : – Enter ending date of counting class

 Counting class : -Enter the counting class key from 1 to 9.

Choose save icon and save the configured details.
Successfully we have defined Counting Classes for Period Work Schedule in
SAP HR.
Settings group for time quotas in SAP

Learn how to configure settings for time quotas in SAP. In this activity you
define
1. Group employee subgroups for time quotas
2. Group Personnel Subareas for Time Quotas
Navigation
SAP R/3 Role
Menu Group employee subgroups for time quotas

Transaction
Code SPRO

SPRO > Time Management > Time data recording and

administration > Managing time accounts using attendances
SAP Path /absences quotas > Settings group for time quotas.

Group employee subgroups for time quotas.

Step 1 : – Execute tcode “SPRO” from SAP command field.
Step 2 : – Choose “Display IMG Screen”.

Step 3 : – Follow the navigation path Time Management – Time data

recording and administration – Managing time accounts using attendances
/absences quotas – Settings group for time quotas and choose img activity
group employee subgroups for time quota.

Step 4 : – On determine work area entry screen, enter country grouping key
as 40 (India) and press enter to continue.
Step 5 : – On change view employee subgroup for time quotas overview
screen, update the key in the field “ESG Time quota types” as 2.

Click on save icon and save the configured details.

Successfully we have maintained employee subgroup for time quotas in SAP
HR.
Group Personnel Subareas for Time Quotas
Step 1 : – From display IMG screen, follow the navigation path Time
Management ? Time data recording and administration ? Managing time
accounts using attendances /absences quotas ? Settings group for time quotas
and choose img activity group personnel subareas for time quota.
Step 2 : – On change view personnel subarea grouping for time quota type
overview screen, choose img activity and choose img activity option and enter
your personnel area key in the given field. Now the personnel area and
personnel subarea displays on the top screen.
Step 3 : – For PS grouping time quota type field, enter the number that defines
as group personnel subareas for time quotas. You can enter any digits from
01-99 and it does not required to match with PS grouping for WS.

Choose save icon and save the configured details

How to define absence quota types in SAP

Absence quota types in SAP explains the type of entitlements such as annual
leave, sick leave, time off from overtime, etc. After configuration of absence
quota types, you need to assign this quota type to deduction rules.
Navigation
SAP R/3 Role
Menu Time quota types

Transaction
code SPRO

SPRO > Time Management > Time data recording and

administration > Managing time accounts using
SAP Menu attendance /absence quotas > Time quota types > Define
Path absence quota types.

Step 1 : – Execute tcode “SPRO” from SAP command field.

Step 2 : – Choose “display SAP reference IMG”.

Step 3 : – Follow the navigation Time Management – Time data recording and
administration – Managing time accounts using attendance /absence quotas –
Time quota types and choose img activity “Define absence quota types”

Step 4 : – On change view absence quota type overview screen, choose new
entries button to create new absence quota types as per requirements of an
organization.

Step 5 : – On new entries absence quota type screen, enter the following
details.
 ESG Time quota types : – Update the key for employee subgroup

grouping for time quota.

 PS Grpg Tm Quota Typ : -Update the key of grouping of personnel

subarea for time quota types

 Absence quota type : – Enter the two digits key that defines as absence
quota type in SAP and update descriptive text of quota type in given text
field.
 Recording : – Under recording fields, update as
 Time /measurement unit – Days, (time is measured based on days

or hours)
 Time constraint class – 01

 Start time – 00:00

 End time – 00:00

 Deduction : – It specifies time quota to be deducted over or above the

entitlement.
 Rounding : – It specifies to rounding the value when it is decimal, for
e.g. 21/4 = 5.25.
 No Comp. : – If you check this field, than it specifies as the current time
quota is locked for compensation.
Choose save icon and save the configured absence quota type in SAP.
Define Counting Classes for Period Work Schedule

Counting classes for period work schedule specifies how to count the
absences records on a particular day. If an employee is having absence quota
restrictions, SAP system supports through country class for period work
schedule.
 If minimum duration is given 001 – Do not check

 If minimum duration is not given – Check holiday class 2.

You can count absence only if planned working hours are >0. For every class
maintained, you need to define counting rule. The rules set for counting class
is vary mandatory configuration to record the absences of an employee in an
organization.
Navigation
SAP R/3 Role
Menu Define counting classes for the period work schedule

Transaction
code SPRO

SPRO > Time Management > Time data recording and

administration > Absences > Absence catalog > Absence
counting > Define counting classes for the period work
SAP Path schedule.

Configuration steps to create counting classes

In this activity, you assign PS grouping, Period work schedule to counting
class.
Step 1 : – Execute tcode “SPRO” from command field.

Step 2 : – Choose “Display SAP Reference IMG”

Step 3 : – Follow the navigation Time Management – Time data recording and
administration – Absences – Absence catalog – Absence counting and choose
img activity “define counting classes for the period work schedule”.

Step 4 : – On change view period work schedule valuation screen, choose new
entries button to create new counting classes for period work schedule (PWS).

Step 5 : – On new entries configuration screen, enter the following details.

 Grpg : – Enter the personnel subarea grouping for DWS i.e. 50.
  Period WS : – Enter the period work schedule key i.e. TPWS
 Start date : – Enter starting date of counting class
 End date : – Enter ending date of counting class
 Counting class : -Enter the counting class key from 1 to 9.

Choose save icon and save the configured details.

How to assign counting rules to absence types in SAP

After you define counting class for period work schedule in SAP, the next
configuration step is assignment of counting rules to absence types in SAP.
The link between counting rules and absence types are established through
the assignment of counting rules to absence types in SAP.
Navigation
SAP R/3 Role
Menu Assign counting rules to absence types

Transaction
Code SPRO

SPRO > Time Management > Time data recording and

SAP Menu administration > Absences > Absence catalog > Absence
Path counting > Assign counting rules to absence types.
Configuration steps
Step 1 : – Execute tcode “SPRO” from sap command field.
Step 2 : – Choose “SAP Reference IMG”
Step 3 : – From display IMG screen, follow the navigation Time management –
Time data recording and administration – Absences – Absence catalog –
Absence counting and choose IMG activity “Assign counting rules to absence
types”.

Step 4 : – On change view “Absence: counting and quota deduction” overview

screen, choose the position button and enter grouping key in the key field and
press enter. Now PS grouping and absence types displays on top of the screen,
so you can assign counting rules to absence type in SAP.
Step 5 : – Now double click on you absence types for assign of counting rule
configuration screen.
Step 6 : – On change view Absence counting and quota deduction details
screen, enter the following details.
 Assign the counting rule key 222 in the given field counting rule

 Choose the check field for Quota deduction.

Choose save icon and save the configured assignment details

Shift Management in HR
Shift management deals with accurately defining the number and the type of
resources that are required to run the business operations.
Shift planning is one of the components of Personnel time management.
Exchange of data between human resources and personnel management
components ensures the data given below −

 Changes relevant to planning in time data recording

 Changes relevant to payroll in shift planning
 Changes relevant to planning in time evaluation
 Integration with HR components
Function Required Component Required

Access to organizational structures Organizational Management

(PA)

Access to employee qualifications Qualifications/Requirements

(PA-PD-QR)

Determining an employee’s working times Time Data Recording and

Administration (PT-RC)

Simulated evaluation of employee working

Time Evaluation (PT-EV)
hours during planning process

Running the payroll for an employee Payroll (PY)

Shift Planning Component

To start the shift planning component follow the steps given below −
Step 1 − Human Resource → Time Management → Shift Planning → Change
Shift Plan.
Step 2 − Select the Shift Planning profile and Organizational Unit as shown in
the screen shot given below and click Change.
Step 3 − You can select the shift plan. In the Shift plan status field, select the
ID of the desired shift plan (either target or actual plan).
In the Planning period section of the screen, select the time period for which
you want to plan the shifts.
Change Shift Plans
There are two types of Shift plans namely, target and actual plans.
 You can use Shift plans to display the employees who are selected from
the evaluation path of the entry profile and the entry objects.
 The calendar for the desired planning period can be checked and it can
be used to view additional information like organizational unit,
personnel number, etc. for a selected employee in a separate
information column.
 Note that it is possible to change the target plans at any time till a target
plan is complete. You can only edit the actual plan once you have
completed the target plan. You can change actual plans at any time.
 To change a target plan if it is not completed, you need to set target plan
complete or partially deleted.

Important T-codes for Time management

 PP61: Change Shift Planning

 PP63: Change Requirements
 PP62: Display Requirements
 PO17: Maintain Requirements Profile
 PP69: Choose Text for Organizational Unit
 PP6B: Attendance List
 PP6A: Personal Shift Plan
 PP72: Shift Planning
 PQ17: Actions for Requirement Profiles
 PP67: Create Requirements
 PP60: Display Shift Planning
 PP64: Choose Plan Version
 PP65: Edit Entry Object
 PP66: Shift Planning: Entry Profile
Overtime and Breaks Schedules
Overtime and Breaks Schedules come under positive and negative time
recording. There are four types of break schedules −

 Fixed Break Schedule

 Variable Break Schedule
 Dynamic Break Schedule
 Overtime Break Schedule

Fixed Break Schedule

Fixed break schedule, the timings of the break for an employee is fixed. He is
provided with certain time duration. At the same time, every day, say 30 min,
60 min and only in this time-frame, an employee has to take a break.
Example − Break timings are fixed, i.e. 1:30 PM to 2:30 PM and an employee
has to take a break daily during this time interval.

Variable Break Schedule

In this break schedule, the timing of break is not fixed. Employee is provided
with a time duration. The employee can take a break within this duration
only.
Example − Break duration - 12:30 PM to 2:30 PM. An employee can take any
one hour as break and if the break time exceeds the fixed break time, the
salary is reduced.

Dynamic Break Schedule

In Dynamic break schedule, no certain time range is given and break can be
taken after working for a certain number of hours.
Example − An Employee can take a break after working continuously for 4
hours from the start of the shift. In this case, if an employee’s shift starts at
9:00 AM, he can take the break at 1:00 PM.

Overtime Break Schedule

In overtime break schedule, you define the break time, which is taken during
over-time of the shift. This can be a fixed break schedule, which is taken
during over-time.
Example −
 09:00 AM to 05:00 PM − Routine working Hours.
 05:00 PM to 9:00 PM − Overtime Hours.
 7:30 PM to 08:00 PM − Overtime Break.
Following are the T-Codes that can be used to manage work schedule −
 T-Code to Generate the Work Schedule PT01.
 T-Code to Change the Work Schedule PT02.
 T-Code to Display the Work Schedule PT03.
In summary,
TIME MANAGEMENT
The SAP Time Management module is one of the main sub modules which
manages all Human Resources time management processes that involves the
time recording, absence & attendance calculation, time valuation of employees
works etc.

Processes in SAP Time Management

1. Time Planning: In SAP, work schedules are elements used to indicate an

employee’s planned working time, daily working hours, weekly work pattern
and weekly offs.

2. Time Recording: Employee time data can be recorded by employees

themselves or by time administrators, supervisors or secretaries. The type of
time data that must be recorded depends on the policy of the Organization.
There are two types of Time Management:
 1.Positive Time Management where all actual working times must be
recorded. This implies that, for any day, an employee will be considered
absent unless a Clock-in and Clock-out or Attendance is recorded for
that day.
2.Negative Time Management where only deviations from the Work
schedule must be recorded. Here, for any day, an employee will be
considered present unless an absence(leave) is explicitly recorded for
that day

There are 2 method of time recording are available

1.Positive time recording : Actual times are recorded.
This method completely records all actual times, i.e. all transactions
such as actual working times, absences, etc.
2.Negative time recording : Only deviations from a work schedule are
recorded.

3. Time Evaluation

Time Evaluation is an optional sub-component which can be used to valuate

employees’ working times and absence times. This is required, for example,
for the management of time accounts and for the generation of leave quota in
accordance with the organizational policy.

Time Management data includes:

 Daily working hours of employees
 Absences (Casual leave, annual leave, Maternity leave, etc.)
 Time-related payments (overtime, meal allowances, shift allowances, etc.)
 Absence quotas (accumulations, deductions, and corrections)
 Absence quota compensation for unused absence quota balances

Time Types
Time data (attendances or absences) is stored using time types.Time types are
stored in HR Master Data
For example :Time-related Payments = Time type 2000 to 2499, Absences =
Time type 2500 to 2999

Methods to Record Time Data

You can use a variety of systems and methods to record employee times in
SAP R/3 Time Management. Following are few commonly used methods
 Time recording systems-Swipe in & swipe out system
 Online time recording systems by time administrators
 Cross-Application Time Sheet (CATS)
 Employee Self-Service (ESS) or Manager Self-Service (MSS)
 Touch screen systems
 Third party system/No Sap (Legacy) systems through a interface to the R/3
System
 Online time recording systems by employees

Integration with Payroll

Inputs from SAP Time Management are required by Payroll in order that pay
elements be calculated correctly. One common practical example where this
integration is required is to calculate Loss of Pay (LOP). Here, the Time
Evaluation program will calculate the number of LOP days based on the
employee’s time data and the company’s policies. The number of LOP days
will be provided as an input to the Payroll driver, which will proportionately
reduce the employee’s salary based on the LOP days.

Infotypes in Time Management

Important Infotypes in Time Management.

0007 - Planned Working Time

2001 - Absence - You record a variety of absences in this infotype
0082 - Additional Absense Data
2002 - Attendance - You record a variety of attendances in this infotype
2003 - Substitution
2004 - Availability
2005 - Overtime
2006 - Absence Quota
0005 - Leave Entitlement (Now Obsolete)
2007 - Attendance Quota
2010 - Employee Remuneration Info
2011 - Time Events
2012 - Time Transfer Specification
2013 - Quota Corrections
0416 - Time Quota Compensation
0050 - Time Recording Info
0315 - Time Sheet Defaults
0672 - FMLA Event
2050 - Annual Calendar
2051 - Monthly Calendar

Transactions T Codes in Time Management

PT50 - Quota Overview

PT40 - Time Management Pool
PA61/PA51 -Maintain/display time data
PA62 -Maintain additional time data
PT69 -For multiple persons and infotypes
PA70- Fast entry of master data
PA71 -Fast entry of time data)
PT 60 - Time Evaluation Driver
PE01 - Personnel calculation schemas
PE02 - Personnel calculation rules
PE03 - Features
PE04 - Functions and operations
PT80 - Sub-system Connection
SCAL - Create \ View Public Holiday & Public Holiday Calendar
PT01 - Generate Work Schedule
PT02 - Change Work Schedule
PT03 - Display Work Schedule

SAP HR Time Management Reports

General Reports
RPTIME00 - Time evaluation driver
RPTIME01 - Time evaluation driver for concurrent employment
RPTEDT00 - Time statement form to present time accounts and time wage
types

Transactions and Reports in PT

PA30/PA20 (maintain/display master data)
 'special': delimit function (this function is not possible with PA61. The
delimit function is also possible within PA40 > typical case)
 also in PA61 > Utilities > change payroll status (infotype 0003)
 also in PA61 > special 'entry' in some fields, e. g.
 infotype: 2002/01, all possibilities for time data > 2*
 begin/end data: w (weekly), , m (monthly), j (yearly)
 clear field with '!'
 personnel number (match code)
PT40 - Time Management Pool
 One place where all data related to Time Management can be viewed
 From this transaction you can run run various report. Most important
reports are:
 Error handling - RPTERL00: This report reads all the messages
that are generated when we run Time Evaluation
 Time Data - Weekly Calendar (IT2052) - On this screen, you can
record attendance and absence on the same scree
 Time Data - Monthly Calendar (IT2051) - This screen shows the
applicableDaily Work Schedule for the employee/WS Rule
 Time DAta - Annual Calendar(IT2050) - This screen shows the all
the days in the year and how are the days placed in each month (This is the
Personal Calendar of an employee)
PT50 - Quota Overview
 Details regarding all quotas can be viewed
 You can view the Total Absence Quotas, Attendance Quotas and Accrual
information.
PA61/PA51 (maintain/display time data)
 'special' functions:
 list entry
 weekly calendar (infotype 2052)
 monthly calendar (infotype 2051)
 annual calendar (infotype 2050)
PA62 (maintain additional time data)
 very seldom used
PT69 (For multiple persons and infotypes > report RPTENT00)
 recommendation from SAP to use transaction PTMW starting with
release 4.6C (consultancy note 746999)
 starting with release 4.7 transaction PT69 is withdrawn from the SAP
Easy Access menu (here interesting: Extras > settings > Display technical
names).
PA70 (fast entry of master data) and PA71 (fast entry of time data)
 in this case the same functionality (comparing with single entry) > other
entries for infotypes (as default values > customizing of master data)
PT 60 - Time Evaluation Driver
 Tcode forTime Evaluation Program RPTIME00

Important reports in SAP Easy Access

Human Resources > Time Management > Administration > Tools > Tools
Selection
 Cluster (Display cluster information)
 RPCLSTPC - display pers. Calendar (PC)
 RPCLSTB1 - temp. time evaluation results
 RPCLSTB2 - time evaluation results
 Absence/attendance:
 RPT55400 > better here: SM31 > T554S
 RPTUPD00 > see also documentation of this report. This is only
relevant for PA30/PA61. In TMW this is done automatically when
attendances/absences are processed
 RPTBPC10 > very important report in case of inconsistencies in
quota deduction (normally table PTQUODED). This report is normally started
from report RPTKOK00. Important things here: no recalculation (infotype
0003). Also important are the parameters and the time period! See also OSS
note 534275 for the sequence of quota deduction > modifiying Include
RPTBPC10_DED_ORDER!
 RPTLEA30: this report is only for infotype 0005 (annual leave).
For infotype 2006 there is report RPTQTA00. Report RPILVA00 is only for
infotype 0005
 RPTLEACONV: see also OSS notes 185963 and 366686. Changing
from infotype 0005 to infotype 2006
 Work schedule
 RPTSHF00 (see also user-exit). Generate work schedules.
Transaction PT01. Customizing table T508A. Entries are generated in table
T552A
 RPUTPR00: recalculate daily work schedules. This report is also
in the IMG. It has to be used when a break schedule is changed > new
evaluation of the work schedule
 RPUWSH00: recalculate planned working time. Change of
infotype 0007
 RPTBPC00: generate personal calendar (cluster PC). The
calendar will be generated year by year.

Important reports / transactions

RPTIME00 (PT60) - time evaluation driver
RPTIME01 - time evaluation driver for concurrent employment
PE01 - Personnel calculation schemas
PE02 - Personnel calculation rules
PE03 - Features
PE04 - Functions and operations
SCAL - Create \ View Public Holiday & Public Holiday Calendar
PT01 - Generate Work Schedule
PT02 - Change Work Schedule
PT03 - Displan Work Schedule
RPTEDT00 (PT61) - time statement form to present time accounts and time
wage types determined by time evaluation in a formatted layout
PE50 - form editor
HRFORMS - access HRFORMS-based time statement
• standard form SAP_TIM_99_0001
• enhanced form SAP_TIM_99_0002
PT80 - Sub-system Connection
In this transaction, you can trigger creation of IDocs to send HR minimaster
data, cost centers data, Internal orders, WBS elements and other objects to the
sub-system. You may not need to send all thed ata.
Second, you can send the Available Time Events and Attendance/absence
Reasons to the sub-system.
Third, you can send Balances from Time Types to the sub-system clocks.
Next, you can sent the IDoc that will trigger upload of Time Events from the
sub-system to SAP (CC1TEV - temporary table) and eventually post the Time
Events from the temporary table (CC1TEV) to the infotypes - IT2011. If there
are errors while posting the Time Events from CC1TEV to IT2011 (TEVEN)
you can correct the time positngs through this TCode.
You can also look into Employee Expenditure and Logistic Integration with
this transaction.
RPTABS20 (PT64) - provides an overview (ALV list) over entered absences
and attendances to summarize, classify and sort the entered data.
RPTABS50 (PT90) - provides an calendar overview of entered absences and
attendances and statistics
RPTBAL00 - enables to analyze the results of time evaluation according to
various aspects of organizational assignment.
RPTQTA10 - creates an overview of employees' absence quotas according to
various aspects.
RPTQTA00 - Generate Absence Quotas
RPUP2D10 - Delete time evaluation results

Work Schedule
RPTPSH10 - Personal Work Schedules
RPTDSH20 - Daily Work Schedules

Attendance
RPTABS20 - Attendance/Absence Data: Overview
RPTABS50 - Attendance/Absence Data: Calendar View
RPTABS60 - Attendance/Absence Data: Multiple Employee View
RPTEAB00 - Attendance Check
RPTLEA40 - Attendances/Absences Overview Graphic

Absence
RPTABS20 - Attendance/Absence Data: Overview
RPTABS50 - Attendance/Absence Data: Calendar View
RPTABS60 - Attendance/Absence Data: Multiple Employee View
RPTLEA40 - Attendances/Absences Overview Graphic

Time Accounts

RPTBAL00 - Cumulated Time Evaluation Results: Time Balances and Time

Wage Types
RPTDOW00 - Time Accounts
RPTQTA10 - Displaying Absence Quota Information
RPTERL00 - Displaying Time Evaluation Messages
RPTCMP00 - Time Leveling
RPTEDT00 - The Time Statement

Display cluster information

RPCLSTPC - Display personnel. Calendar
RPCLSTB1 - Temporary time evaluation results
RPCLSTB2 - Time evaluation results
Q&A
Time Management
Q. Positive Time Management
A. Positive Time Management is when an employee has to "Clock-in and Clock-
out" each day. There must be a time entry or absence entry for every
scheduled work day. Eg. Hourly employees usually use positive time
recording.

Q. Negative Time Management

A. Negative Time Management is when an employee only has to record
absences or "variations" to the work schedule - works overtime, works other
than regular scheduled hours, funeral leave, etc. Eg. Salaried employees
usually use negative time recording.

Q. Positive Time Recording

1. Records the attendance time of the employee
2. Records the deviation times of the employee
3. Valid attendances include: Training, Business Trips, Seminars, Overtime.
4. Attendances & deviations can be entered either:
 - Front end system
 - Manually.
In Positive Time Management we have two types of recordings:
 With Clock times - Complete time recording is captured
 Without Clock times - Only Number of hours worked is captured
Q. Negative Time Recording
1. Records time deviations to Planned Working Time
2. Valid deviations include: Absences, Special Absences, On Call Duty,
Overtime, Substitutions, Time off in lieu
3. Deviations are manually entered according to type & duration.

Q. Time Management Infotypes

 2001- Absences
 2006- Absence quota
 2012- Time transfer specifications
 2013- Quota correction
 2050- Annual calendar
 2051- Monthly calendar
 2002- Attendances
 2005- Overtime
 2011- Time event
Q. Work Schedules
A. Work schedules are shift schedules which must be generated for all
employees, even those with a set working time (salaried employees) or
flextime. Following need to be defined:
 · Holiday calendar/grouping of public holiday classes
 · Daily work schedules,
 · Period work schedules
 · Work schedule rules.
Q. Day Type
A. An indicator that a certain calendar day is payment-relevant, that is, an
employee is paid for working that day. An employee's scheduled attendance
can differ from the employee's daily work schedule.

Example: Day type "0" or "blank" indicates a paid workday and day type "1"
indicates days that are paid but no work is performed. Therefore, public
holidays are assigned the day type "1."
 · 0 Work/paid
 · 1 O/pd Off/paid
 · 2 O/upd Off/unpaid
 · 3 O/sp Off/special day
 · 4 Spc D Special Day
By entering the planned working time, the system calculates the planned
hours for one day, taking the break schedule into consideration.

Q. Daily Work Schedules

A.The daily work schedule represents the actual working time for a particular
employee on a given day.

Q. Period Work Schedules

A. A period work schedule is made up of a sequence of daily work schedules
over a defined period.

Q. Work Schedule Rules

A. A work schedule rule is a precise description of the work schedule that
specifies the working times of a group of employees.
A work schedule rule is assigned a period work schedule, which in turn is
made up of daily work schedules. Rotating shifts are set up by assigning a
period work schedule to several work schedule rules.

Work schedules are not stored all at once, but stored for each month. The
work schedule is created regardless of the length of the period work schedule
and is not person-specific.

Q. Absence & Attendance Quotas

Absence quota: An employee's entitlement to a certain absence. The quota
has a limited validity period, and is reduced by each recorded absence.

Attendance Quota: Determines an employee's time-restricted entitlement to

certain attendances. One such example is overtime approval. Recording an
attendance of this type reduces an employee's entitlement

Q. Substitution
A. A substitution is employee working time that deviates from planned
working time and/or is paid at a different rate because the employee works at
an alternative position.

Substitutions allow short-term deviations to personal work schedules, as well

as different payment for an employee, to be recorded in the system.

Substitutions can be set up regardless of whether the absent person is actually

being replaced or substituted for temporarily.

Q. Availability
A. Description of when a service employee is available or not. The resource
planner uses availability as background information when scheduling a
service employee.

Q. Rounding Rule
A. It is a rule to round the absence and attendance hours which will be
attached to Counting Rule and then assigned to Deduction Rule.
 Q. Quota Deduction
A. Quota deduction is the deduction of employee's absence from the
entitlement for any base period.

Q. Quota Compensation
A. Quota Compensation is how the quota is compensated: either by giving
comp-off or by encashment.

Q. Time Management Status

A. The Time Management status indicator is assigned to employees who take
part in time evaluation. It controls selection parameters for the time
evaluation report RPTIME00. You can use the indicator to trigger different
types of processing in time evaluation. You must enter a Time Management
status in this field to indicate whether or not the employee participates in
time evaluation.

1. Which of the following options can be used instead of creating a separate

work schedule rule for each part-time employee?

 a) Part-time indicator

 b) Dynamic daily work schedule

 c) Counting class for the period work schedule

 d) All of the above

2. Whether you record hours or clock times for an employee depends on:

 a) Employee's time management status in the Planned Working Time

infotype

 b) Work schedule rule assigned to the employee in the Planned Working

Time infotype

 c) Employee's assigned personnel area, sub-area, and so on in the

Organizational Assignment infotype
 d) Only a & b

 e) All of the above

3. True or false? You can run time evaluation for an employee without sending
the evaluated time data to payroll.

 a) True

 b) False

4. If you enter absences using clock times, you have the following options:

 a) You enter the end time and the absence hours. SAP R/3 automatically
calculates the start time

 b) You enter the start time and the absence hours. SAP R/3 automatically
calculates the end time

 c) You enter the start and end time. SAP R/3 automatically calculates the
employee's absence hours

5. The previous day indicator in SAP Time Management is...

 a) Used to indicate that the record must be assigned to the previous day

 b) Relevant for daily work schedules that include two calendar days, for
example, from 10:00 p.m. until 6:00 a.m.

 c) Indicative that the previous day was a working day as per the work
schedule rule

6. In a cost assignment scenario where an employee is required to perform a

task involving costs that are not assigned to his or her master cost center, you
can achieve this by...

 a) Assigning Substitutions infotype (IT2003)

 b) Overwriting the cost center in IT0001

 c) Changing the tasks in the employee's assigned jobs

7. True or false? The deduction period for an absence quota need not be the
same as the validity period for the absence quota:

 a) True

 b) False

8. The following statements are true for automatically accrued absence

quotas:

 a) You cannot change automatically accrued absence quotas manually in

the Absence Quotas infotype (IT2006)

 b) You can use the Quota Corrections infotype (IT2013) to change the
automatically accrued absence quotas

 c) You can use the Time Quota Compensation infotype (0416) to change
the automatically accrued absence quotas

9. Where do you define to transfer time data directly to HR master data

without running the time transfer program?

 a) Define in the general setting of the data entry profile

 b) Define in the Attendance/Absence types

 c) Define in the time evaluation program

10. True or false? You can default the cost center value on the employee's
timesheet.

 a) True
 b) False

11. True or false? You can use the Employee Remuneration infotype (2010) to
enter wage types manually and specify information directly for payroll. *

 a) True

 b) False

12. If there are exceptions to the normal daily work schedule on public
holidays or on days which follow a public holiday, this can be handled with:

 a) Daily work schedule selection rule

 b) Period work schedule selection rule

 c) Public holiday class

13. Which of the features below are used to default a value in the Planned
Working Time infotype (IT00007)?

 a) TMSTA

 b) SCHKZ

 c) WWEEK

 d) QUOMO

 e) All of the above

14. True or false? The general field selection settings (modifiable) have
priority over the settings you make under influencing. *

 a) True

 b) False
 15. From which of the following modules can time sheet records be
transferred from the CATS database?

 a) Human Resources (HR)

 b) Controlling (CO)

 c) Project System (PS)

 d) Plant Maintenance/Customer Service (PM/CS)

 e) Supply Chain Management (SCM)

Correct answers:

Question #1: B
Question #2: E
Question #3: A
Question #4: A,B & C
Question #5: A & B
Question #6: A
Question #7: A
Question #8: A & B
Question #9: A
Question #10: A
Question #11: A
Question #12: A
Question #13: A, B &C
Question #14: A
Question #15: A, B, C &D

These are only simulated SAP HR Time Management questions and

answers for self-evaluation.
1. The following are the options available in SAP Time Management:

a. Incentive Wages
b. Shift Planning
c. CATS
d. Time Recording
e. None of these

2. The different methods for transferring employee time data to the SAP
system are:

a. Record only deviations to the work schedule

b. Record only Substitutions
c. Record Actual Times.
d. Record only Absences from working time.
e. Record exceptions to the work schedule

3. Shift Planning component of Time Management offers the following

benefits:

a. Distribute human resources of your enterprise appropriately and efficiently.

b. It helps you to assign shift time, shift location, selection of employees and
number of required employees so that your personnel capacity is utilized to
its maximum effect
c. You can schedule and create working hours for your employees in a flexible
manner to cover requirements.
d. You can also create time data for any number of employees at the same
time, as well as for one or more days, weeks or even months.
e. There is continuous transfer of data between the R/3 Time Management
and R/3 Human Resources, ensuring that data is kept updated and current
throughout the system. However there is no integration between Shift
Planning and other R/3 components like, Organizational Management and
Personnel Development.

4. The integration with other R/3 Human Resource Components helps

you to perform the following functions in Shift Planning:
a. Access to Organizational Structures
b. Access to Travel Privileges.
c. Access to Employee Qualifications
d. Determining an employee’s working hours
e. Perform career & succession planning.

5. A shift group in Shift Planning is defined as:

a. A group of requirements types and shifts that is only valid for this shift
group.
b. The shift group is assigned to the entry object used to enter shift planning.
c. You assign shift groups to entry objects in the Shift Group infotype (1039).
d. Data from Personal Work Schedule is used as the basis for Shift Group of
each Organizational Unit.
e. None of the above

6. The following are true in the case of Incentive Wages Administration:

a. R/3 Incentive wages supports only individual Incentive Wages and not the
group incentive wages.
b. Data for R/3 Incentive Wages is recorded as Time Tickets
c. Confirmations are either entered at a subsystem by each employee and then
uploaded to the Logistics Component, or recorded there manually. These are
transferred as work time events or duration’s to the Incentive wage
component.
d. The time tickets recorded are valuated when gross payroll is run.
e. R/3 Incentive wages does not have integration with R/3 Payroll.

7. Employee Sub Groups are used in R/3 Time Management to control:

a. Work Schedules
b. Shift Planning
c. Time Quotas
d. Public Holiday Calendar
e. Substitution Types and Availability Types
8. A personnel sub area grouping for work schedules can be defined as:

a. It allows you to control whether a particular work schedule is applicable for

a personnel sub area.
b. A Group of personnel sub areas for which the same work schedules apply.
c. It controls whether a particular work schedule is applicable for an
Employee Group. For E.g. Salaried Employees, Hourly Wage Earners etc.
d. Work Schedules Rules can have same names, even if they are assigned to
different Personnel Sub Area Groupings.
e. Personnel Sub Area grouping for Work Schedules are independent from
other Personnel Sub Area groupings for different Time Management Aspects.

9. A Work Schedule Rule comprises of the following elements:

a. Public Holidays
b. Daily Work Schedules
c. Planned Working Time
d. Break Schedules
e. Daily Work Schedule Variants

10. Public Holidays can have one of the following characteristics:

a. Fixed Date
b. Special Holidays
c. Specific Date and Day of the week
d. Distance to Easter
e. Movable Holidays

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Answers

1) a, b, c, d

2) a, c, e

3) a, b, c, d

4) a, c, d
5) a, b, c, d

6) b, c, d

7) a, c

8) a, b, d, e

9) b, d, e

10) a, c, d, e
Creating time quota Figure 3.31 Linking Components of Absence Quota
Configuration