7. Give any one advantage of using a template for your document.

Answer: One advantage of using atemplate is that it ensures consistency in formatting and
style throughout the document, which enhances professionalism and readability.

8. What is the difference between importing and exporting a template?

Answer: Importing atemplate means bringing atemplate into your application from an
external source, while exporting a template means saving and sharing a template from your
application so it can be used in other documents or by other users.

9. Name any two categories of templates.

Answer: Two categories of templates are:
() Business (e.g., letters, invoices, reports)
(ü) Personal (e.g., resumes, greeting cards, personal letters)

10. When is exporting of templates useful? Give any one reason.

Answer: Exporting templates is useful when you need to share consistent document formats
with colleagues or across different devices, ensuring that everyone uses the same design and
formatting guidelines.

11. What is the difference between Accept Track Change and Accept All Tracked Changes
buttons?
Answer: The l'Accept Track Change" button approves the currently selected change in the
document, while the Accept All Tracked Changes" button approves all changes throughout
the entire document at once.

12. How do we prepare a document for review?

Answer: To prepare a document for review, you can enable the Track Changes feature, which
allows reviewers to make edits and comments that are clearly marked. This helps in
managing and reviewing changes efficiently. Additionally, you may set permissions and
protect the document to control how others can edit it.

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 Information Technology
Unit 1 Digital Documentation (Advanced) using LibreOffice
Writer
Chapter 1: Introduction to Style

Short answer questions

1. What do you understand by styles in LibreOffice writer document!?

Answer: A style is a set of formats that you can apply to selected elements such as pages.
Text, frames. Cells and others in a document to quickly set or change their appearance.
2. Write advantages of using Style over manual formatting, for designing a document?
Answer: Some advantages of using Style are consistent formatting, easy formatting changes,
and simple major changes.
3. What are the different categories of style in LibreOffice writer document?

Answer: LibreOffice Writer has six style categories:

1. Paragraph styles: affect entire paragraphs and are also used for purposes such as,
compiling a table of contents.
2. Character styles: affect a block of text inside a paragraph; they provide exceptions to
paragraph styles.
3. Page styles: affect page formatting (page size, margin, and the like).
4. Frame styles: affect frames and images.
5. List styles: affect outlines, numbered lists, and bulleted lists.
6. Table styles: affect the appearance of tables of data.

4. Write down the steps to update a style?

Answer: Step l: Open LibreOffice and access the Styles and Formatting panel
(Format>Styles and Formatting or Fl I).
Step 2: Right-click on the style you want to update and select "Modify."
Step 3: Make your changes in the modification dialog box.
Step 4: Click "OK" to apply the updates.
Step 5: Verify the changes and save your document.

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5. What do you understand by custom styles in LibreOffice writer?
Answer:

Custom styles in LibreOffice Writer are user-defined formatting presets that can be applied
to text, paragraphs, or other elements within a document. These styles allow users to easily
apply consistent formatting across their document, saving time and ensuring visual
consistency.

7. Give two examples, where instead of Style, using manual formatting will be beneficial?
Answer:

Using manual formatting over styles might be beneficial in certain cases:

One-time Formatting: For small, isolated portions of text unlikely to be repeated. Manual
formatting is quicker than creating a new style.

Quick Tweaks: When making ad-hoc formatting changes without affecting existing styles,
manual formatting is more efficient.

8. Give one situation, in which you will prefer to use Fill Format for styling your document.
Answer: Fill Format is useful when you want to copy the style from one element and quickly
apply it to others. Saving time and ensuring consistency across your document.

9. Write steps to load style(s) from a template?

Answer:
Step 1: Open your document in LibreOffice.
Step 2: Go to "Styles and Formatting" (Format> Styles and Formatting or press Fll).
Step 3: Rigtht-click within the Styles and formatting window.
Step 4: Select "Load Styles" from the context menu.
Step 5: Choose the template file containing the styles you want to load.
Step 6: Click "OK" to import the styles into your document.

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 Information Technology
Unit 1 Digital Documentation (Advanced) using LibreOffice
Writer
Chapter 2: Working with Images

Short answer type questions

1. What is a digital image? How can you create one?

Answer: A digital image is an electronic representation of visual information. You can create
adigital image capturing an image with adigital camera or creating it digitally using software
like Photoshop, Coral Draw. MSPaint or Illustrator.

2. Write steps to insert an image from the gallery using Drag and Drop method.
Answer:
Step 1: Open your document in LibreOffice
Step 2: Open the folder containing the image you want to insert.
Step 3: Arange the LibreOffice window and the folder window side by side for easy drag
and-drop.
Step 4: Click and hold the image you want to insert with your mouse cursor
Step 5: Drag the image from the folder window into the LibreOffice document.
Step 6: Release the mouse button to drop the image into the_document.
Step 7: The image will be inserted at the location where you dropped it.
3.How is resizing of image different from cropping it?
Answer: Resizing an image involves changing its dimensions, either by making it larger or
smaller, while maintaining the same aspect ratio. Cropping, on the other hand, involves
removing parts of the image to focus on a specific area, which changes the composition but
maintains the image's size.
4. What are the tools available in drawing toolbar? Describe any five tools.
Answer: The drawing toolbar in LibreOffice typically includes various tools for creating and
editing graphical elements. Here are descriptions of five common tools:
1. Line Tool: Allows you to draw straight lines of different lengths and angles. You can
customize the line's color, thickness, and style.
2. Rectangle Tool: Enables you to draw rectangles or squares. You can adjust properties such
as fillcolor, outline color, and line thickness.
3. Ellipse Tool: Lets you create circles or ellipses. Similar to the rectangle tool, you can
customize fill color, outline color, and line thickness.
4. Text Tool: Allows you to insert text boxes into your document. You can type and format
text within the text box, adjusting font size, style, Alignment, and other properties.
5. Select Tool: Used for selecting and manipulating objects on the canvas. You can move,
resize, rotate, and modify various attributes of selected objects using this tool.
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5. How is linking of an image different from embedding? Give a situation in which you
would prefer
to link an image.
Answer: Linking an image refers to inserting an image into a document by creating a
reference to the image flies location, while embedding involves physically including the
image file within the document itself.

For example, in a presentation where you display live data charts from an external source.
Linking allows you to update the charts dynamically without manually replacing them in the
document each time the data changes.

6. Write steps to change properties for drawing objects.

Answer: The steps to change properties for drawing objects in LibreOfflce:
Step 1: Select the drawing object you want to modify by clicking on it.
Step 2: Right-click on the selected drawing object. Acontext menu will appear.
Step 3: From the context menu, choose "Properties" or "Format Object".
Step 4: The "Properties" or "Format Object" dialog box will open, allowing you to adjust
various properties such as line color, fill color, line style, size, rotation, and other options
depending on the type of drawing object.
Step 5: Make the desired changes to the properties of the drawing object using the options
available in the dialog box.
Step 6: Once you have made the desired changes, click "0K" or "Apply" to apply the changes
and close the dialog box.
Step 7: The properties of the drawing object will be updated according to the modifications
you made.

7. What are the benefits and drawbacks of grouping drawing objects?

Answer:
Benefits:
1. Organization: Grouping allows you to organize related objects together, making it casier to
manage and manipulate them as a single unit.
2. Simplicity: When working with complex diagrams or designs, grouping objects reduces
clutter and simplifies the editing process.
3. Efficiency: Manipulating multiple objects as a single group saves time and effort compared
to adjusting each object individualy.
4. Alignment: Grouping ensures that objects maintain their relative positions and alignments
when moved or resized together.

Drawbacks:
1. Limited Editing: Once objects are grouped, you cannot edit them individually unless you
ungroup them, which can be cumbersome If you need to make specific changes to one object
within the group.
2. Complexity: Grouping too many objects together can lead to overly complex designs,
making it difficult to manage and understand the layout.

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3.Precision: Grouping may limit your ability to precisely position or align objects, especially
if they have different shapes or sizes.
4.Compatibility: Grouped objects may not always behave as expected when exported or
opened in other software applications, leading to compatibility issues.

8. Describe any two tools from Drawing Object Properties toolbar.

Answer: Two tools from the Drawing Object Properties toolbar are:
i) Rotate: Allows you to rotate the selected drawing object clockwise or counterclockwise.
ii)Flip: Lets you flip the selected drawing object horizontally or vertically.

9. Write steps to insert an image in a basic drawing shape.

Answer: Steps to insert an image in a basic drawing shape:
Step 1: Select the basic drawing shape (e.g., rectangle. ellipse) where you want to insert the
image.
Step 2: Right-click on the selected shape and choose "Area or "Format Shape" from the
context menu.
Step 3:In the Area" or "Format Shape" dialog box, go to the "Fill" tab.
Step 4:Under the "Fill" tab, select "Bitmap" or -Picture" fill option.
Step 5: Click on "Import" or "Select Picture" button to choose the Image file you want to
insert.
Step 6: Once the image is selected, adjust the placement and size options as desired.
Step 7: Click "OK" to apply the changes and insert the image into the basic drawing shape.
10. Write factors controlling positioning of an image in a document.
Answer: Factors controlling positioning of an image in a document:
i) Alignment: Determines how the image is aligned relative to the surrounding text or other
elements in the document.
ii) Text Wrapping: Specifies how text flows around the image. including options such as "In
Front of Text. "Behind Text," "Square," Tight. etc.
ii) Size: Controls the dimensions of the image, including width, height, and aspect ratio.
iv) Margins: Defines the distance between the image and the edges of the document or other
elements, affecting its placement within the layout.

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 Information Technology
Unit 1 Digital Documentation (Advanced) using LibreOffice
Writer
Chapter: 3Advanced Features of Writer
Short answer type questions

1. What is the need of table of contents?

Answer: Atable of contents (TOC) provides an organized overview of the document's
structure, allowing readers to quickly locate specific sections or topics within the document.
2. What will happen if the 'Protected Against Manual Changes' option is not selected in the
type tab of Table of Contents, Index or Bibliography dialog box?
Answer: If this option is not selected, users can manually edit the contents of the ToC, index,
or bibliography. This can lead to inconsistencies if the document is updated and the TOC is
not regenerated.
3. Name the five tabs present in the Table of Contents, Index or Bibliography dialog box.
Answer: The five tabs are:
i) Type
ii) Entries
ii) Styles
iv) Columns
v) Background

4. What do you mean by customization of TOC?

Answer: Customization of TOC refers to modifying the appearance and structure of the table
of contents, Such as changing the style of entries, specifying the levels of
headings to include,
adjusting formatting, and setting up hyperlinks for easier navigation.

5. How headings and sub-headings of a document differentiated in TOC?

Answer: Headings and sub-headings are differentiated in a ToC by their hierarchical levels.
Main headings (higher levels) typically appear more
prominently, while sub-headings (lower
levels) are indented or styled differently to indicate their position in the hierarchy.

6. Define a template.
Answer: A template is a pre-designed document that serves as a starting point for a
new
document. Containing predefined styles, formatting, and sometimes content, to ensure
consistency and save time.

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